HomeMy WebLinkAboutR-96-0338J-96-322
4/18/96
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RESOLUTION NO. 96- 338
A RESOLUTION AUTHORIZING METROPOLITAN DAD
COUNTY ON BEHALF OF THE CITY OF MIAMI, T
ADVERTISE FOR, EVALUATE, AND ACCEPT TH
BID(S) FROM A VENDOR OR VENDORS TO PROVID
UNITED STATES DEPARTMENT OF AGRICULTUR
(USDA) APPROVED MEALS TO ELIGIBLE CHILDRE
FOR THE CITY'S SUMMER FOOD SERVICE PROGRAM
1996; FURTHER, AUTHORIZING METROPOLITAN DAD
COUNTY TO ENTER INTO THE NECESSAR
CONTRACT(S) WITH THE SUCCESSFUL BIDDER(S) FO
SAID PURPOSE, AND AUTHORIZING THE CIT
MANAGER TO DIRECT THE CHIEF PROCUREME
OFFICER TO ISSUE THE NECESSARY PURCHASI
ORDERS(S), SUBJECT TO AND CONTINGENT UPON THI
CITY OF MIAMI'S ACCEPTANCE OF A GRANT IN THI
ESTIMATED AMOUNT OF $299,760.00 FROM USDI
THROUGH THE FLORIDA DEPARTMENT OF EDUCATIOP
AND UPON THE CITY'S APPROPRIATION OF SAII
FUNDS FOR THE SUMMER FOOD SERVICI
PROGRAM - 1996.
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WHEREAS, the United States Department of Agriculture,
through the Florida Department of Education, has tentatively
agreed to fund the City of Miami's annual Summer Food Service
Program for Children - 1996; and
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WHEREAS, with approval of the above two agencies,
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Metropolitan Dade County has offered to include the City of Miami
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in a competitive bid proposal to select a vendor or vendor;; to
provide summer lunches and supplements (snacks); and
WHEREAS, inclusion of the City's program requirements in the
Metropolitan Dade County competitive bid package allows vendors
to offer summer lunches and supplements at rates lower than that
CITY C4D9 mSSION
MEETING Or.
MAY 2 3 1996
Resolution No.
96-� 338
which could be obtained by the City of Miami under a separate
bid; and
WHEREAS, based on figures from last year's program figures,
the City of Miami plans to serve an estimated 103,729 lunches
(average 2,305 lunches/day x 45 days) and 122,175 snacks (average
2,715 snacks/day x 45 days) to eligible children at twenty-eight
sites throughout the City in conjunction with the 1996 Summer
Recreation Program; and
WHEREAS, reimbursement rates from the USDA grant through the
Florida Department of Education are estimated at $2.1675 per
lunch and $.5700 per snack for a total estimated grant of
$299,760.00;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. Metropolitan Dade County is hereby
authorized, on behalf of the City of Miami, to advertise for,
evaluate, and accept the bid(s) from a vendor or vendors to
provide USDA approved meals to eligible children for the City's
Summer Food Service Program - 1996.
Section 3. Metropolitan Dade County is hereby further
authorized to enter into the necessary contract(s) with the
successful bidder(s) for said purpose, and the City Manager is
hereby authorized to direct the Chief Procurement Officer to
issue the necessary purchase orders (s), subject to and contingent
upon the City of Miami's acceptance of a grant in the estimated
amount of $299,760.00 for USDA through the Florida Department of
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Education and upon the City's appropriation of said funds for the
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Summer Food Service Program - 1996.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 23rd da o May 1996.
P EN P. CLARK, MAYOR
ATTEST:
WALTER J. FO
CITY CLE
PRRPP., ED AND REVIEWED BY:
r
RA AEL O. DIAZ /
DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
1/1 l
A. Q NN J N S, IIZ
f
CITY TTO Y
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM i
36
TO : Honorable Mayor and Members DATE March 13, 1996 FILE ?
of the City Commission
SUWECT : Resolution for the Summer
Food Service Program
for Children-1996
FROM : REFERENCES:
Ces io
ENCLOSURES:
City ger
RECOMMENDATION:
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j It is respectfully recommended that the City Commission adopt the attached Resolution
authorizing Metropolitan Dade County, on behalf of the City of Miami, to advertise for,
evaluate, and accept bids for the furnishing of United States Department of Agriculture
(USDA) approved ineals for participants in the City's 1996 Summer Lunch Program, at a
fixed rate per meal not to exceed the reimbursement rate established by USDA. The
resolution would also authorize Dade County to enter into the necessary agreement(s)
with the successful bidder, and the City's Chief Procurement Officer to issue the
necessary purchase order(s) for this purpose, subject to and conditioned upon the City's
acceptance of a grant in the estimated amount of $299,760 from USDA through the
Florida Department of Education (DOE) and upon the City's appropriation of said funds
for the Summer Food Program.
BACKGROUND:
The Department of Parks and Recreation Summer Food Service Program provides a box
lunch and afternoon snack to children aged 18 and under during the summer. Since 1968,
the City of Miami has provided these summer meals as an integral part of its summer
recreation program offering arts and crafts, sporting activities, field trips, and special
events. The meals are served daily at twenty-eight (28) sites carefully chosen to provide
reasonable access to all of Miami's youth.
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Based on 1995 program totals, we estimate that 103,729 lunches and 122,144 snacks will
be served during the upcoming summer program. These figures average out to 2,305
lunches and 2,715 snacks each day for the 45 day program. Funding is provided to the
City from a USDA grant through Florida's DOE. This year's grant is estimated at
$299,760 based on last year's meals figures and reimbursement rates of $2.1675 for lunch
and $.5700 for afternoon supplements (snacks). The final grant award amount will be
made available by DOE in April 1996.
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