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HomeMy WebLinkAboutR-96-0327.1a J-96-234 04/11/96 96- 327.1 RESOLUTION NO. A RESOLUTION BY AN AFFIRMATIVE VOTE OF 4/5THS OF THE MEMBERS OF THE CITY COMMISSION WAIVING j FORMAL COMPETITIVE SEALED BID PROCEDURES FOR THE REPAIR AND SECURITY OF THE PARKING LOTS 16 AND 3_7 LOCATED ADJACENT TO THE CITY ADMINISTRATION BUILDING, THE "MIAMI RIVERSIDE CENTER", IN MIAMI, FLORIDA; RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING THAT AN EMERGENCY EXISTS JUSTIFYING SUCH WAIVER FOR SAID SERVICES; AUTHORIZING THE CITY MANAGER TO ACCEPT THE LOWEST RESPONSIVE AND RESPONSIBLE BID FOR SAID SERVICES AT PARKING LOTS 16 AND 17; ALLOCATING FUNDS THEREFOR FROM PROJECT j NO. 311042 AS APPROPRIATED BY THE 1995-1996 CAPITAL IMPROVEMENT ORDINANCE NO. 1.1337, AS AMENDED, IN AN AMOUNT NOT TO EXCEED $23,000.00 FOR SAID REPAIR OF THE PARKING LOTS 16 AND 17; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT, IN A FORM I ACCEPTABLE TO THE CITY ATTORNEY, WITH THE } SUCCESSFUL BIDDER. i WHEREAS, in order to fully utilize the City's new administration building, the "Miami Riverside Center" located at 444 Southwest 2nd Avenue, Miami, Florida by March, 1996, the use of the Off -Street Parking Department's under -expressway parking lots numbers 16 and 17 (the "Parking Lots") located adjacent to said "Miami Riverside Center" is necessary to accommodate employee and city vehicle parking; and WHEREAS, the City Manager has made a finding that several problems with the Parking Lots, including surface failures, CITY CO%1T4ISSIQN MEETLVG OF MAY 2 3 1996 �] �a Rosolution No. 9 6 I .' parking stall delineation and lot security require attention prior to full occupancy of the administration building, constituting a valid public emergency; and WHEREAS, the nature of said emergency requires the immediate i repair of the Parking Lots to protect the safety and welfare of the City employees and City property; and WHEREAS, the normally required procedures and scheduling requirements for formal advertising, receipt of bids, award of contract and processing of contracts will needlessly a.ad unwisely delay the repair and security of the Parking Lots; and WHEREAS, Sections 18-52.5 and 18-52.6 of the City Code make provision for the emergency procurement of required goods and services for public works projects and improvements; and WHEREAS, the City Manager, and the Director of the Department of Public Works recommend that informal bid procedures be utilized to procure the needed services, equipment and/or materials for the restoration of the Parking Lots; and WHEREAS, after receipt of informal bids, a contract for said services, equipment and/or materials will be awarded to the lowest responsive and responsible bidder by the City Manager; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference 96- 327,1 T-i thereto and incorporated herein as if fully set forth in this Section. Section 2. The City Manager's finding that a valid public emergency exists justifying such waiver for the repair and security of the Parking Lots is hereby ratified, approved and confirmed. Section 3. By an affirmative vote of 4/5ths of the members of the City Commission, formal competitive sealed bid procedures for the procurement of services, equipment and/or materials for the repair of the Parking Lots are hereby waived. Section 4. The City Manager is hereby authorized to 1 accept the lowest responsive and responsible bid for the I necessary repair and security of the Parking Lots. Section S. An amount not to exceed $23,000.00 is hereby allocated therefor from Project No. 311042 appropriated by the 1995-1996 Capital Improvement Ordinance No. 11337, as amended. i Section 6. The City Manager is hereby authorized to execute and/or issue the necessary documents', in a form j acceptable to the City Attorney, with the successful bidder for said repair and security of the Parking Lots. 1` The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Code and Charter provisions. I TO: Honorable Mayor and Members of the City Commission FROM : Cesa City 10 r RECOMMENDATION: CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 21 DATE : 1,p1 I F FILE : SUBJECT : Emergency Finding City Administration Building Miami Riverside Center REFERENCES: Parking Lot Improvements ENCLOSURES: V Resolution It is respectfully recommended that the City Commission adopt the attached resolution ratifying the City Manager's written finding that a valid emergency exists in the existing surface parking lots adjacent to the City of Miami Administration Building, the "Miami Riverside Center" and waiving formal competitive bidding procedures and authorizing the City Manager to accept the lowest responsive and responsible bid in an amount not to exceed $23,000.00. BACKGROUND: In order to fully utilize the City's new administration building, the "Miami Riverside Center", the use of the Off Street Parking Department's under expressway parking lots no. 16 and 17 is necessary to accommodate employee and city vehicle parking. The Public Works Department has identified several problems with the parking lots including lot security, parking stall delineation and surface failures, that require attention prior to the full occupation of the building. The administration building is scheduled to be occupied in March, 1996. Such conditions indicate the need for extraordinary measures to protect the health, safety and welfare of the community, citizens and employees utilizing the building. In order to initiate the construction as soon as possible, the formal competitive sealed bid procedures shall be waived for the procurement of contracting services required for said emergency pursuant to Section 18- 52.5 and 18-52.6 of the City Code. Informal bids shall be obtained and a contract shall be awarded by the City Manager to the lowest responsive and qualified bidder. 96-- 327,E CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM FILE CA-E January 5, 1996 = __ SLe.;ECT EMERGENCY FINDING: Waiver of Formal Bid For Renovation of Parking Lots No. 16 and 17 :ZE=EaENCES Cesar H. Odio City Manager Based on the information supplied to me by the Director of the Public Works Department, I have found that an EMERGENCY exists in the existing surface parking lots no. 16 and 17 adjacent to the City's new administration building, the "Miami Riverside Center", which justifies the selection of a contractor by informal bids. In order to fully utilize the City's new administration building, the "Miami Riverside Center", the use of the Off Street Parking Department's under expressway parking lots no. 16 and 17 is necessary to accommodate employee and visitor parking. The Public Works Department has Identified several problems with the parking lots Including lot security, parking stall delineation, surface failures and lighting, that require attention prior to the occupation of the building. The administration building Is scheduled to be occupied In March, 1996. Such conditions Indicate the need for extraordinary measures to protect the health, safety and welfare of the community, citizens and employees utilizing the building. In order to initiate the construction as soon as possible, the formal competitive sealed bid procedures shall be waived for the procurement of contracting services required for said emergency pursuant to Section 18-52.5 and 18-52.6 of the City Code. Informal bids shall be obtained and a contract shall be awarded by the City Manager to the lowest responsive and qualified bidder. 3 96- 327,1 F FACT SHEET PUBLIC WORKS DEPARTMENT OAT€ 2 ,29 ln6 goes: B-6.250 PRWECGTNAME: CIt ADM IN.BLDG. PARKING LOT IMPROVEMENTS car' A: 31 10 LOCAT1#0N: 444 S.W. Ave. Type: — —� Pf WECT MANAGER: Y o s C o s m e FEDERAL PARTIC'aPATKX4: ASSMATED DEPARTMENT: Public Works (� ASSESSABLE: EMERGENCY: O RESOLUTION f: 810I&QUEST: FOFIMAL WFORMAL DESCRIMON: Improvements of parking lots No. 16 and 17 including surface restoration, seal coating, paint striping, sidewalk and fence gates. OF NECMA Y. CONTINUE ON THE BACK) SCOPE OF SERVICES: CITY OUTSIDE AMOUNT OF CONST. COST) SURVEY /PLAT Q S SITE INVEST IQATION PLANNING AND STUDY 0 S % OF (EC) DEWON O i % OF (Eq SPECS AND IWO PROCESS 0 S % OF (EC) BLUEPRINTING AND AOVIERTMOM ® S (E) CONSTRUCTION O � S 21 , 7 26 .1 Q (seo) CONST. INW. A K4MAGEMENT S 95 OF 810 OTHER �] ® $ 948.90 (E) SUBTOTAL S 22,675.00 % IND"IECT Ct}$TB S (Q (ENO. FEE) CONT NQ&4CIES (5%) S 325.00 r><cr EFMA T COWT. COST: S TOTAL s 23,000.00 (E) ESTMATZ CONTRACTOR'S INFORMATION: GLUM: = ® ® Trm w wom- Pavement Construction rruxor w ©�". 0 YEARS OF EST : Since 1975 GC C00961 NAME' R. L . Saum TmsiPt` oNa (305 595-3039 ,,,DOFWM: 7186 S.W. 117 Ave. Miami, FL 33183 CONTACT PERSOW. Susan Magner SUB -CONTRACTORS NAMRS: Commercial Maintenance CLASS J. J00ff ►. PROM S. Sus AWOOOM.- Y. CLACK N. MRAAWC '. nAL&S %Ajrwj : AigiMI NYtL+inw►. I.4J*I Af%^LTv4% ►RJL V.W MANAQCA. AAK7G7A19W U9F1., ur w%wrcr ••�••• 9 V W L 2 �,l r TABULATION OF BIDS FOR MIAMI RIVERSIDE CENTER (PARKING LOT IMPROVEMENTS) Received by Ohs City Clerk, City of Miami. Flartdo at 02:30 P M. on February 23, 1996 B I D D E R R. L. SALM CONST.CO. LEADEX CORPORATION P. J. CONSTRUCTORS P. N. M. CORP. ADDRESS 7106 SW 117 Ave. Miami, FL 33183 42 N.H. 27 Ave.. sle 304A Miami, FL 33125 7600 N W. 69 Ave. Medley. FI. 33166 3760 N.W. 22 Avg Miami, FL 3314 LOCATED IN THE CITY OF MIAMI NO YES NO YES LICENSED R INSURED AS PER CITY CODE d METRO ORD, YES YES YES YES BID BOND AMOUNT B. B. 5% B.8. 5% B.B. 5% B. B. 5% IRREGULARITIES MINORITY OWNED NO YES, H YES, H YES, H TOTAL BID: THE TOTAL OF ITEMS A,B AND 12 THRU 14 BASE ON A TEN (10) (ALENDAR DAYS COMPLETION $ 21.726. 10 $ 23,465.00 $ 24.245.00 $ 30.402.00 T11C R t'2 EACH BID AS SPECIFIED IN THE SPEC. BOOK B I D D E R ROYAL ENGINEERING CONSTRUCTION, INC. CHILSHOLM BROS. INC. ADDRESS 715 S.W. 73 Ave ■4 1675 N.E 166 St. Miami, FL 33144 Miami, FL 33162 LOCATED IN THE CITY OF MIAMI YES NO - LICENSED 9 INSURED AS PER CITY CODE 9 METRO ORD. YES Y E S BID BOND AMOUNT B. B. 5% B. B. 5% IRREGULARITIES - - MINORITY OWNED YES, H YES, H -- TOTAL 010: THE TOTAL OF ITEMS A,B AND 12 THRU 14 - - - - BASE ON A TEN (10) CALENDAR DAYS COMPLETION — TIME,FOR EACH BID AS SPECIFIED IN THE SPEC. BOOK $ 37.408.00 $ 52.320.00 — A - No P�RRE-Al IRREGULARITIES IES LEGEND THE DEPARTMENT OF PUBLIC WORKS HAS DETERMINED B - Co rect d as to Copilot t Surplus of boridnnq Company That the Lowest Responsible and Responsive Bidder is C - Corrected Extensions D - Proposal unsigned or iepropetly Signed or No Corporols Seat R . L , SAUM C ON S T . C 0 . In the amount of $ 2 1 ,.7 26...1 E - onomplatExtensions F - Non•rseponaive for the TOTAL BID o f the Prp d oso I . Non -responsive bid G - Improper Bid Bond H - Corrected Bid I - No First Source Mlrino Compliance Statement - n 1 -No Minority Compliance Siate"nt . K -No Duplicate bid Proposal B I D INFORMAL -1M J Prop. By: Y.C. Page 1 of 1 F 1B-62 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM I TO: : Walter J. Foeman DATE : March 7, 1996 FILE City Clerk SUEUECT : Ratification of the City Manager's finding that a valid emergency exists FROM : Vv `� REFERENCES Waldemar E. Lee Director of Public Works ENCLOSURES: Advertisement Please make arrangements to publish a Notice of Public (fearing for discussions pertaining to ratifying the City Manager's written finding that a valid emergency exists in the existing surface parking lots no. 16 and 17 adjacent to the City's New Administration Building, the "Miami Riverside Center", which justifies the selection of a contractor by informal bids and authorizing the City Manager to accept the lowest responsible bid in an amount not to exceed $23,000. The public hearing has been scheduled for April 11, 1986. Please charge to index code 319301-830, under Project No. 311042. . g�04 Approve Elvi Gallas egui Agenda Coordinator YC:gc I 96- 32il CITY OF MIAMI, FLORIDA NOTICE OF PUBLIC HEARING A public hearing will be held by the Commission of the City of j Miami, Florida, on April 11, 1996 at 10:00 a.m. in the City Commission Chambers at City Hall, 3500 Pan American Drive, Miami, Florida for the purpose of hearing objections from any interested parties affected by the ratifying of the City Manager's written finding that a valid emergency exists in the existing surface parking lot adjacent to the City of Miami Administration Building, the "Miami. Riverside Center"; and waiving formal competitive bidding procedures and authorizing the City Manager to accept. the lowest responsive and responsible bid in an amount not to exceed $23,000. All interested persons are invited to appear and may be heard concerning the proposed traffic measures. Should any person desire to appeal any decision of the City Commission with respect to any matter considered at this hearing that person shall ensure that a verbatim record of the proceedings is made, including all testimony and evidence upon which any appeal may be based. t . Walter J. Foeman City Clerk Miami, Florida I I 11 I - 9S 327.1