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Home My WebLink AboutR-96-0325J-96-388 05/15/96 RESOLUTION NO. 9 5^ 325 A RESOLUTION, BY A 4/5THS AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVER OF THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS, AND APPROVAL OF THE EMERGENCY CONTRACTING OF GOODS AND SERVICES FOR SPECIALTY ITEMS, FROM PROVIDERS AS HEREIN SPECIFIED, FOR THE PROJECT ENTITLED "ORANGE BOWL MODERNIZATION PHASE III, SUPERBLOCK DEVELOPMENT - SOUTH, B-6249," IN THE TOTAL AMOUNT OF $512,304.40; ALLOCATING FUNDS THEREFOR FROM THE CAPITAL IMPROVEMENT PROGRAM, FISCAL YEAR 1995-1996, PROJECT 404240, INDEX CODE NO. 319302-830; FURTHER RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S ISSUANCE OF EMERGENCY PURCHASE ORDERS FOR SAID PURPOSE. WHEREAS, the City of Miami is committed to the University of Miami to develop a "campus -like" setting for the site around the Orange Bowl Stadium prior to the 1996 football season; and WHEREAS, the City of Miami is committed to the Olympic Committee, to have all the improvement work completed prior to June 20, 1996; and WHEREAS, based upon the conceptual design prepared by Urban Architects, Inc., the Department of Public Works prepared the construction plans for the phase to be built in 1996; and 'C9ITY COMESSION MEETING OF MAY 2 3 1996 Resolution No. 96►-r 325 WHEREAS, because of the time restrictions imposed by the 1996 Olympic Games, said project was split into two parts, with the first part including the actual site work improvements, and the second part including the purchase of goods and services that are to be provided by the City to the contractor; and WHEREAS, the City Manager directed the Public Works Department to purchase, on an emergency basis, several specialty items that are to be fabricated to order so they may fit the specific requirements of the design; and WHEREAS, the following goods and services were contracted to the listed suppliers, on an emergency basis: Mardan Fabricators Supply and installation of Ticket Booths $ 51,800.00 Tropical Systems, Inc., (ARD Rolling Doors) Supply and installation of roll -up doors $ 45,994.40 Design Awning Structures Supply and installation of canopies with frames $149,566.00 Mercedes Electric Supply Consolidated Electric Supply Supply of high masts poles and lights $124,182.00 South Dade Electric Supply Paramount Electric Distribution Supply of Promenade lighting $ 77,172.00 Venecon, Inc., Structural work repairs and miscellaneous electrical work $ 36,110.00 South Dade Electric Supply Canopies lighting system $ 27,480.00; _ 2 - 96- 325 NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a 4/5ths affirmative vote of the members of the City Commission, after a duly advertised public hearing, the City Manager's finding of an emergency, waiver of competitive bidding procedures, and approval of the emergency purchase of goods and services for specialty items, from providers as specified in Section 1 hereinabove, are hereby ratified, approved and confirmed for the Project entitled "Orange Bowl Modernization Phase III, Superblock Development - South, B-6249," in the total amount of $512,304.40, with funds therefor hereby allocated from the Capital Improvement Program, Fiscal Year 1995-1996, Project 404240, Index Code No. 319302-830. Section 3. The City Manager's issuance of emergency purchase orders for said purpose is further ratified, approved and confirmed. Section 4. This Resolution shall become effective immediately upon its adoption. 96-- 325 PASSED AND ADOPTED this 23rd day of ATTEST: , WALTER ! F9 CITY CLK CAPITAL PROJECT VI G HEEHAN, COORDINATOR SUBMITTED BY: (4.) m- Lt .C., WALDEMAR E. LEE, DIRECTOR DEPARTMENT OF PUBLIC WORKS PREPARED AND APPROVED BY: pr', m oar May , 1996. IRIAM MAER CHIEF ASSISTANT CITY ATTORNEY j APPROVED AS TO FORM AND CORRECTNESS• CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM19 TO : The Honorable Mayor and Alembers DATE : MAr ` �p9U FILE of the City Commission SUBJECT : Orange Bowl Moder•nization- Phase III Superblock Development South -Resolution FROM : Cesar REFERENCES: Conf inning the Contracting for City M r ENCLOSURES: Goods and Services RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution ratifying, approving, and confirming the action of the City Manager and authorizing the EMERGENCY contracting of goods and services for the project "ORANGE BOWL MODERNIZATION, PHASE III, SUPERBLOCK DEVELOPMENT SOUTH," in the amount of $512,304.40. BACKGROUND The City of Miami is committed to the University of Miami to develop a "campus -like" setting for the site around the Orange Bowl Stadium prior to the 1996 football season and to the Olvrnpic Committee to have all the improvement work completed prior to June 20, 1996; The scope of work includes the demolition and site development of the Orange Bowl Stadium (South Side), providing for new parking, new access gates, promenades, lvaltiwgys, lighting, fencing, signage and landscaping. Based upon the conceptual design prepared by Urban Architects Inc., the Department of Public Works prepared the construction plans for the phase to be built in 1996. Because of the time restrictions imposed by the 1996 Olympic Games and the 1996 Football Season, the City Manager directed the Public Works Department to purchase, on an emergency basis, several specialty items that are to be fabricated to order so they may fit the specific requirements of the design. The specific contracts far these items are as follows: Mardan Fabricators $ 51,800.00 Supply and installation of Ticket Booths Tropical Systems, Inc., $ 45,994.40 (ARD Rolling Doors) Supply and installation of roll -up doors 96- 325 1 ram` , u SENT BY. 5- 9-96 : 10:40 : PUBLIC WORHS,'ADMIN. CITY IlfANAGER1 S OFF. r 1/ 2 CITY OF MIAMI• FLORIDA INTER -OFFICE MEMORANDUM TO F 1Tl; DATE: January 31, 1996 rii.E suaecT . EMERGENCY FINDING Orange Bowl Modernization Ph. III FROM AE=EREKES Super Block Development Cesar H. Odio South - 1996 Ci ty Manager=rrc�os�Res . Based on information provided by the Director of the Department of Public works, i have found that a valid EMERGENCY exists justifying the purchase of goods for the Orange Bowl Stadium. The City of Miami is committed to the University of Miami to complete the development of the "campus -like" setting for the site around the grange Bowl Stadium prior to the 1996 Football Season. Also, this year the Stadium will host the preliminary soccer games for the 1996 Olympic Games scheduled to start on .July 20, 1996. I ! The development of the Orange Bowl Super Block South includes new parking areas; new access gates, promenades, walkways, lighting, fencing, signage, and landscaping. A portion of this work requires several specialty items that ar® to be fabricated to order so they will fit the specific needs of our design and match the items installed under the previous Super Block - North. Also, the anticipated delivery time for most of these items is I between sixty to ninety days. Since time is of the essence to meet the July 20, 1996 deadline imposed by the beginning of the Olympic Games, I have directed the Department of Public Works to prepare specifications and receive informal bide for the purchase of the following items. Ticket Booths High Mast Electric Poles and Fixtures Canopy Lights Promenade Lights Canopy Entrance Roll -up Doors for Gate Entrances 96- 325 3 SENT BY: 5- 9-96 ; 10:41 ; PUBLIC FORKS/ADMIN., CITY XANAGER'S OFP.;# 2/ 2 i FILE WORGENCY FINDING ORANGE BOWL MODERNIZATION PHASE III - SUPER BLOCK DEVELOPMENT - SOUTH, 1996 The direct purchase of the above items will save the City the 25% mark-up normally charged by the construction industry for overhead and profit, plus sales tax. Consequently, it is recommended that the above items be Purchased by the City on an emergency basis and be provided to the Engineering Contractor responsible for site development. Funds are available from moneys already appropriated in CiP No, 404240. These purchases will be submitted to the City Commission for ratification as soon as possible. cc: W. E. Lee Juan Ordonez Merilynn Renshaw Grant Sheehan CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Walter Foeman DATE : April 9, 1996 FILE City Clerk SUBJECT : Request to Publish Notice of Public Hearing for an Emergency- Resolution FROM Waldemar E. Lee REFERENCES : Director of Public Works ENCLOSURES: Advertisement Please make arrangements to publish a Notice of Public Hearing for discussions pertaining to an Emergency Resolution ratifying, approving and confirming the action of the City Manager and authorizing the emergency contracting of -goods and services for the project "ORANGE BOWL MODERNIZATION PHASE III, SUPERBLOCK DEVELOPMENT - SOUTH, B-6249", in the amount of $512,304.40 between the City of Miami and Mardan Fabricators, Tropical Systems, Inc.( ARD rolling Doors), Design Awning & Structures, Mercedes Electric Supply, South Dade Electrical and Venecon, Inc. The Public Hearing has been scheduled for ,1996. Please charge to index code:319202-287, CIP 40 i Approve . Elva Gallastegui Agenda Coordinator 1 I i i 96- 325 5 I I I i CITY OF MMMI, FLORIDA NOTICE OF PUBLIC HEARING a public hearing will be held by the Commission of the City of Miami, Florida, on 1996, at in the City Commission Chambers at City Hall, 3500 Pan American Drive, Miami Florida, for the purpose of hearing any comments by the City Commission front any interested parties affected by an Emergency Resolution ratifying, approving and confirming the action of the City Manager and authorizing the emergency contraeti►tg of goods and services for the project "ORANGE BOWL MODERNIZATION PHASE III, SUPERBLOCK DEVELOPMENT - SOUTH, B-6249 ; in the amount of $512,304.40 between the Ch), ofAlianu and Alardan Fabricators, Tropical Systems, Inc. (ARD Rollin, Doors), Design Awning d Structures, Mercedes Electrical Supply, South jDade Electrical Supply acid Vertecon, Inc. All interested persons are invited to appear and may be heard concerning this award Should any person desire to appeal all'v decision of the City Commission with respect to any matter considered at this hearing, that person shall ensure that a verbatim record of the proceedings is made, including all testimony and evidence upon which appeal may be based Walter Foeman City Clerk Miami, Florida I i 96- 32i