The URL can be used to link to this page

Home My WebLink AboutR-96-0323J-95-426 5/14/96 RESOLUTION NO. 9 6- 323 A RESOLUTION, BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION, AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVER OF THE REQUIREMENTS FOR COMPETITIVE BIDDING PROCEDURES AND APPROVAL FOR THE REPRODUCTION OF BID DOCUMENTS FOR THE TOWER THEATER REHABILITATION PROJECT BY T-SQUARE EXPRESS FOR THE DEPARTMENT OF PUBLIC WORKS; ALLOCATING FUNDS THEREFOR FROM CAPITAL IMPROVEMENT PROJECT NO. 321038, IN AN AMOUNT NOT TO EXCEED $7,500.00; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR SAID REPRODUCTION SERVICES. WHEREAS, the Department of Public Works with the assistance of the Department of Community Planning and Revitalization placed the Tower Theater Rehabilitation Project out to bid from December 18, 1995 through February 16, 1996, when the bids were scheduled to open; and WHEREAS, the bid package included an extensive number of plans and specifications to be examined by all potential bidders; and WHEREAS, at the time, the Public Works Department lacked the capability to reproduce such documents, due to the size of the plans and specifications (two volumes), as well as a very heavy demand from potential bidders; and *CITY COMMISSION MEETING OF MAY 2 3 1996 Resolution No. 96- 323 WHEREAS, the Administration directed that the bid documents be reproduced at T-Square Express at a cost of $7,500.00; and WHEREAS, the City Manager has made a written finding that such need for blue print reproduction constituted a valid public emergency in order to safeguard the welfare and convenience of the City; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote of the members of the City Commission, after a duly advertised public hearing, the City Manager's finding of an emergency, waiver of the requirements for competitive bidding procedures, and approval for the reproduction of bid documents for the Tower Theater Rehabilitation Project by T-Square Express for the Department of Public Works are hereby ratified, approved and confirmed, with funds therefor hereby allocated from Capital Improvement Project No. 321038, in the amount of $7,500.00. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for said reproduction services. Section 4. This Resolution shall become effective immediately upon its adoption. r I . PASSED AND ADOPTED this 23rd day Pf/ May 1996. ST N P. CLARK, MAYOR ATTEST: I / WALTER J FO CITY CLE CAPITAL .IMPROVEMENT PROJECT REVIEW: G 29-HEEHA-t,—COORDINATOR P IC WORKS DEPARTMENT FINANCIAL AND BUDGETARY REVIEW: MANOHAR S. ASSISTANT CITY AGER PREPARED AND REVIEWED BY: LINDA KELLY KEARSON ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: A. NN JO E III CITY ATTO E W862:BSS CITY OF MIAMI, FLORIDA i INTER -OFFICE MEMORANDUM TO : DATE AAnv 719ns FILE Honorable Mayor and Members MAY I J of the City Commission SUBJECT : Approval of emergency action reproduction of Tower Theater Bid Documents f FROM : Cesar REFERENCES: City r ENCLOSURES : Proposed Resolution Emergency Finding RECOMMENDATION; It is respectfully recommended that the City Commission adopt the attached Resolution, after a duly advertised public hearing, ratifying, approving and confirming the City Manager's finding of an emergency and waiver of competitive bid procedures for the reproduction of bid documents for the Tower Theater Rehabilitation Project by T-Square Express, in the amount of $7,500 with funds allocated therefor from Capital Improvements Project No. 321038. BACKGROUND: The Department of Community Planning and Revitalization assisted the Department of Public Works in placing the Tower Theater Rehabilitation Project out to bid from December 18, 1995 through February 16, 1996 when the bids were scheduled to open. Emergency actions were necessary in order to provide potential bidders, within a short period of time, the extensive number of plans and specifications for the Tower Theater. Due to the size of the plans and specifications (two volumes), as well as a very heavy demand from potentiai bidders to obtain the bid documents, reproduction was done at T- Square Express. At that time, the Department of Public Works lacked the capability to reproduce this size of a job in-house, and T-Square had previously received a small "blanket" purchase order for this type of service. The administration determined that emergency action was required to waive competitive bid procedures for the reproduction of bid documents by T-Square Express. The total cost for preparing the bid documents for the Tower Theater was $ 7,500. Payment will be made with funds in Capital Improvement Project No. 321038, the Tower Theater Rehabilitation Project. It is respectfully requested that the City Commission adopt the attached Resolution ratifying, approving and confirming the City Manager's finding of an emergency and his waiver of competitive bid procedures related to the reproduction of the Tower Theater bid documents by T-Square Express. o� 96— 323 �j CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM i0 FILE DATE : April 12, 1996 FILE SUBJECT : Emergency finding/ Reproduction of Tower Theater Sid Documents FROM : Cesar H. OdlO REFERENCES Clty Manager ENCLOSURES: I t Based on information provided by the Director of the Department of Cornmunity Planning and Revitalization, I have found that a valid EMERGENCY existed regarding a waiver competitive bidding procedures for the reproduction of bid documents for the Tower ! Theater Rehabilitation Project by T-Square Express. I During the bidding process conducted from December 18, 1995 through February 1996, emergency actions were necessary in order to provide prospective contractors, within a short period of dine, the architectural plans and project specifications related to the construction for the Tower Theater. Due to the size of the plans and specifications (two volumes), as well as a very heavy demand from the public to obtain die bid documents, reproduction was done at T--Square Express. The total cost for reproducing the bid documents for the Tower Theater was $7,500 The Department of Public Wortcs does not have the capabilities to reproduce this size of a job In-house, and T-Square had previously received a small 'blanket" purchase order for this type of service. By copy of this memorandum, I have Instructed file Department of Community Planning and Revitalization to issue a purchase order, through Procurement Management, to T-Square Express for the reproduction of the Tower Theater bid documents. I understand that funds are available in the Capital Improvement Project No. 321038. This emergency finding is to be submitted to the City Commission for ratification at the next .available j� Commission meeting. cc: Christina Cuervo, Assistant City Manager Judy Carter, Chief Procurement Offlcer Grant Sheehan, CIP, Public Works Jack Luft, Director, CP8rR Arleen Weintraub, CP&R Dianne Johnson, CP8xR Maria M. Perez, CP8ZR I • I 96- 323- '� FFI i'ri��it,,�; i� � �� t J' t cR%ECEIVED 1iCITY OF MIAMI, FLORIDA `. INTER -OFFICE MEMORANDUM'-. 96 APR ZS Pik 6: Walter J. Foeman April 24, 1996 To : City Clerk GATE : FILE SUBJECT Request for Advertisement Jack L Public Hearing for 5/9/96 FROM Direct REFERENCES Emergency Finding Dep ent o unity Planning and Zevi i t10 ENCLOSURES: The Department of Community Planning and Revitalization requests your assistance in advertising the attached "Notice of Public Hearing" to ratify the City Manager's emergency finding and waiver of competitive bidding procedures for the reproduction of bid documents for the Tower Theater Rehabilitation Project by T-Square Express. The Agenda Office has set the date and time for the hearing as May 9, 1996 at 9:00 a.m. in connection with the regularly scheduled City Commission Meeting. Please charge the cost of the advertisement to Account No. 590101-287. cc: Linda Kearson Assistant City Attorney Elvi Gallestegui, Agenda Office Dianne E. Johnson, Chief of Development y .� CITY OF MIAMI NOTICE TO THE PUBLIC PLEASE ALL TAKE NOTICE THAT a public hearing will be held by the City Commission of the City of Miami, Florida, on May 9, 1996 at 9:00 a.m. in the City Commission Chambers at City Hall, 3500 Pan American Drive, Miami, Florida, to ratify, approve and confirm the City Manager's finding of an emergency and waiver of competitive bidding procedures for the reproduction of bid documents for the Tower Theater Rehabilitation Project by T-Square Express, at a cost of $7,500. All interested persons are invited to appear and may be heard concerning this matter. Should any person desire to appeal any decision of the City Commission with respect to any matter considered at this hearing, that person shall ensure that a verbatim record of the proceedings is made, including all testimony and evidence upon which any appeal