HomeMy WebLinkAboutR-96-0318J-96-3 72
5/23/96
RESOLUTION NO. 9 6- 3 18
A RESOLUTION BY A 4/5TI-IS AFFIRMATIVE VOTE OF THE
MEMBERS OF THE CITY COMMISSION, AFTER A DULY
ADVERTISED PUBLIC HEARING, RATIFYING APPROVING AND
CONFIRMING THE CITY MANAGER'S FINDING OF AN
EMERGENCY; WAIVING THE REQUIREMENTS FOR
COMPETITIVE SEALED BIDS AND APPROVING THE PURCHASE
OF TWO HUNDRED (200) LAGUNA 31:1 PRISONER TRANSPORT
SEATS WITH SEAT BELTS FROM LAW ENFORCEMENT SUPPLY
CO., A NON -MINORITY/ NON -LOCAL VENDOR IN THE AMOUNT
OF $49,560; TWO HUNDRED (200) PROGARD WITH EXTENDED
SEAT PROTECTOR, TWO HUNDRED (200) SMART VECTOR
LIGHTBARS, SMART SIRENS WITH MICROPI-IONE AND
EXTENSION KIT, SPEAKER AND SPEAKER GRILL BRACKET
FROM METRO LISA, A HISPANIC/DADE COUNTY VENDOR IN
THE AMOUNT OF $357,060, UNDER EXISTING DADE COUNTY
BID NO. 508-3/99, AND INSTALLATION OF ABOVE ACCESSORIES
ON TWO HUNDRED (200) PURSUIT VEHICLES BY METRO, USA A
HISPANIC/DADE COUNTY VENDOR INTHE AMOUNT OF $74,000,
INCLUSIVE OF STORAGE FOR ONE MONTH DURING
INSTALLATION, FOR A TOTAL AMOUNT OF $480,620;
ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE 420902-
880, PROJECT 509000, FURTHER RATIFYING APPROVING AND
CONFIRMING THE CITY MANAGER'S ISSUANCE OF
EMERGENCY PURCHASE ORDER FOR THIS PURPOSE.
WHEREAS, the City Commission approved the purchase of two hundred (200) 1996
Crown Victoria Pursuit Specification Vehicles on 10-26-95 (Resolution No. 95-770), and
CITY COMMISSION
MEETING OF
MAY 2 3 1996
Resolution No.
96- 318
WHEREAS, these vehicles are on order and due to arrive shortly; and
WHEREAS, these vehicles require police accessories and installation of accessories, and
WHEREAS, the arrival of these accessories and installation services needed to coincide
with the arrival of the vehicles in order to minimize delays in placing these police cars in service,
j
and
WHEREAS, the City Manager has approved the emergency procurement of two
hundred 200 sets of police accessories and installation services on 200 Ford Crown Victoria
police pursuit specification cars from Law Enforcement Supply Co., Ill., and Metro USA under
existing Dade County Bid No. 508-3/99; and
WHEREAS, the funding to cover this expenditure was allocated from Account Code No.
420903-880, Project No. 509000; and
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
f
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section.
Section 2. By an affirmative 4/5ths vote of the members of the City Commission,
after a duly advertised public hearing, ratifying approving and confirming the City Manager's
finding of an emergency and approving the purchase of two hundred (200) Laguna 3P prisoner
transport seats with seat belts from Law Enforcement Supply Co. in the amount of $49,560;
two hundred (200) Pro -Gard Model 3132204 with extended seat protector, two hundred (200)
Smart Vector lightbars, Smart Sirens with microphone and extension kit, speaker and speaker
i
grill bracket, from Metro, USA, in the amount of $357,060, under existing Dade County No.
508-3/99, and the installation of the above accessories on two hundred (200) 1996 Ford Crown
PAGE 2
96- 318
Victoria pursuit vehicles from Metro, USA in the amount of $74,000, inclusive of storage for one
month while installations take place, for a total expenditure of $480,620.00, is hereby ratified,
approved and confirmed, with funds therefor alto
Project No. 509000.
Section 3. The requirements for comp
Department of General Services Administrati
Administration Division's acquisition and installat
from Law Enforcement Supply Co., and Metro,
Section 4. The City Manager's issuanceand installation services are hereby ratified, approve
Section 5. This Resolution shall become
PASSED AND ADOPTED this 23rd day of
STEPHEN P. CLARK, MAYOR
ATTEST:
WALTER J. FOEMAN, CITY CLERK
APPROVED AS TO FORM AND CORRECTNES
A. QUINN JONES. III
CITY ATTORNEY
PAGE 3
cated from Account Code No, 420902-880,
S
etitive sealed bids are hereby waived for the
on/Solid Waste, Vehicle and Equipment
ion of the accessories specified in Section 2
USA.
of emergency purchase orders for acquisition
d and confirmed.
effective immediately upon its adoption.
May, 1996.
i
{
Victoria pursuit vehicles fi-om Metro, USA in the amount of $74,000, inclusive of storage for one
month while installations take place, for a total expenditure of $480,620,00, is hereby ratified,
approved and confirmed, with funds therefor allocated from Account Code No. 420902-880,
Project No. 509000.
Section 3. The requirements for competitive sealed bids are hereby waived for the
Department of General Services Administration/Solid Waste, Vehicle and Equipment
Administration Division's acquisition and installation of the accessories specified in Section 2
from Law Enforcement Supply Co., and Metro, USA.
Section 4. The City Manager's issuance of emergency purchase orders for acquisition
and installation services are hereby ratified, approved and confirmed,
Section 5. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this 23rd day of May,1996.
1/
9
ATTEST:
�2�ntia-,✓
WALTER .1. AN, CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:
A.Q NJO ,III
CITY ATTO Y
P. CLARK, MAYOR
96- 318
F
z
CITY OF MIAMI, FLORIDA
j INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the City Commission
FROM
Cesa io
City ger
�3
DATE : APR 15 1996 FILE :
SUBJECT : Ratification of Emergency
Procurement of Police
Accessories
REFERENCES:
ENCLOSURES:
It is respectfully recommended that the City Commission pass the
attached resolution ratifying, approving and confirming the City
Manager's emergency action in authorizing the acquisition of two
hundred (200) Laguna 3P prisoner transport seats with seat belts
from the Law Enforcement Supply Co., Inc., located at 1814 Beck
Avenue, Panama City, Florida, in the amount of $49,560; two
hundred (200) Pro -Gard Model 3B2204 with extended seat protector,
Model 3A2107F, from Metro USA, of 8280 N.W. 27 Street, Suite
#510, Miami, Florida, in the amount of $48,600; two hundred (200)
Smart Vector lightba.rs #SV4801, Smart Sirens #SS2000SS with
microphone #MNCT and extension Kit #RMK, speaker #BP100 and
speaker grill bracket #BPGR-5CV, from Metro, USA, in the amount
of $308,460 using Dade County Bid No. 508-3/99; and the
installation of the above -noted accessories on two hundred (200)
1996 Ford Crown Victoria pursuit specification vehicles from
Metro USA in the amount of $74,000, inclusive of storage for one
month while the installations take place.
BACKGROUND
The Department of General Services Administration and Solid Waste
(GSA/SW), Vehicle and Equipment Administration (VEA) Division
needed to acquire police accessories and installation services
for the two hundred (200) Ford Crown Victoria police pursuit
specification cars that were approved by the City Commission
pursuant to Resolution No. 95-770. These vehicles are on order
and due to arrive soon. This emergency purchase of required
accessories need to arrive on approximately the same schedule as
the vehicles on order that there will be minimal delays in
placing these police cars in service.
As a part of the ongoing contractual program to provide take-home
vehicles for police officers, the in-service newer models will
replace vehicles that are five (5) years old and have reached the
mandated replacement schedule criteria.
1
�I
The Honorable Mayor and Members
of the City Commission -2_
Funds for the total purchase and installation services in the
amount of ^$480,620 were allocated from Account No. 420902-880,
a
:• •+� �, ;,;;,1 �iN-16-1996 16 � 48
TO :
Cesar H. Odio
City Manager
FROM : ( '
Ron E, illiams
Assistant city Manager
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
OAfE : JAN 16 1996 FILE
5UK1ECT : Emergency Procurement
of Police Accessories
FCFESENCES :
ENCLOSURES: Police: Pursuit Cars
P. 02
it is respectfully requested that you waive the - formal.
competitive bidding process and approve the emergency procurement
of two hundred (200) Laguna 3P Prisoner Transport Seats with seat
belts from Law Enforcement Supply Co., Inc., located at 1814 Beck
Avenue, Panama City, Florida, in the amount of $49,560; two
hundred (200) Pro -Gard nodel 3a2204 with extended seat protector,
Model.3.A2107F, from Metro USA, of 8280 North West 27th Street,
Suite 0510, Miami, Florida, in the amount of $46,600; two hundred
( 200 ) Smart Vector Lightbaxs #SV4801, Smart Siren #SS2004SS with
microphone #MNCT and extension kit #` l*m, Spoaker 1(EP100 and
speaker grill bracket rt#13PGR--5CV, from Metro USA in the amount of
$308,460 using Dade County Bid No. 508--3/99; and the installation
of the above noted accessories on two hundred (200) 1996 Ford
Crown Victoria pursuit specification vehicles from Metro USA in
the amount of $74, 000, inclusive of storage for one month while
the installation takes place.
The Department of General Services Administration and Solid
waste, Vehicle and Equipment Administration Division, needs to
acquire two hundred (200) sets of police accessories and
installation services on. two hundred (200) Ford Crown Victoria
police pursuit specification cars that are already ordered and
will begin to arrive soon.
This purchase is part of the ongoing contractual program to
provide take-home vehicles for police officers. This order and
required accessories need to arrive on approximately the same
schedule in order that there will be minimal delays in placement
of the vehicles in service. The in-service newer models will
replace vehicles that are five (5) years and have reached the
mandated replacement schedule.
Additionally, newer vehicles will require less maintenance effort
and therefore GSA repair productivity should be improved.
96- 318 3
•r s4N-16-1996 16:48
Cesar x. odio -2- JAN 1 6 1996
P.03
RCOMMME A I QN :
The Department of General Services and. Solid Waste, vehicle
Equipment Administration be granted approval to procure, on an
emergency basis, 200 sets of police accessories and installation
service on 200 police pursuit vehicles in the amount of
$480,620.00. Funds for this purchase will be allocated from an
account to be identified by the Director of Finance and financing
terms and conditions to be negotiated and executed by the City
Manager in the best interest of the City and in a form acceptable
to the City .Attorney. Legislation to ratify this action will
i
follow for inclusion ire a next available Commission AgenBa.
4 s
TOTAL 0.03
FEB-28-96 WED 11:45 CITY OF MIAMI BUDGET FAX H0, 3055796081
CITY OF MIAMI, FLORIDA
j
INTER -OFFICE MEMORANDUM
To
Manohar S. Surana
Assistant City Manager
FROM �t/
II on E. /�Wka/,
Assistant City Manager
I
- ---1
P. 02
DATE : JAN 19 1996 FILE
SUBJECT : Funds to Purchase Police
Accessories and Decals
R£fCRENCES
City Manager's Request
ENCLOSURES:
Please refer to the attached memo, approved by the City Manager,
requesting the emergency procurement of police accessories and
installation services for the two hundred (200) Ford Crown
Victoria police patrol vehicles that are on order.
The 200 cars, as well as the accessories and installation
services noted in the attached memo, plus the police decals and
their installation services (in process), were not included in
the FYI 1995-1996 operating budget of the Department of General
Services and Solid Waste (GSA/SW), Vehicle and Equipment
Administration Division (VEA).
As with the Police Patrol cars, funds for these purchases are to
be allocated from an account to be identified by the -Director of
Finance.
Please expeditiously identify said account so that we may issue
timely purchase orders for these accessories, decals and their
installation.
s
PICA Q
15_���
96- 318
14
EMERGENCE' PURCHASE
under Dade County Bid No. 508-3199
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
RECOMMENDATION:
200 LAGUNA 3P PRISONER TRANSPORT
SEATS, ACCESSORIES AND
INSTALLATION -- FOR THE 200 1996
CROWN VICTORIA PURSUIT VEHICLES
DUE TO ARRIVE FOR THE DEPARTMENT
OF POLICE.
GENERAL SERVICES AND SOLID WASTE
SHORT TERM CONTRACT
IT IS RECOMMENDED THAT AWARD BE
MADETO LAW ENFORCEMENT SUPPLY
CO. FOR $49,560.00; AND TO: METRO USA
FOR $431,060; (INCLUDING INSTALLATION
AND STORAGE FOR $74,000.00); FOR AN
AGGREGATE AMOUNT OF $480,620.00.
y C aef Procurement Offi er
Date
96- 318 7
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
I
' MAR 2 2 19%
To: Walter J. Foeman
City Clerk DATE : FILE
SUEUECT
Request to Publish
Notice for Public
Hearin
FROM : Ro E. Wl ,lams REFERENCES:
Assistant City Manager
ENCLOSURES:
i
Please make arrangements to publish a Notice of Public -Hearing
for objections to the waiving of the requirements for formal
f sealed bids and ratifying the City Manager's action in
authorizing emergency purchase orders to be issued for the
acquisition of police accessories and installation services on
two hundred (200) Ford Crown Victory police pursuit vehicles.
The advertisement is attached.
The ,date and time of this public hearing ;will be
at
I Approve
i
Elvi Gallaste i
Agenda Coordinator
i
i
IIt
f
i
6 318 9
CITY OF MIAMI, FLORIDA
NOTICE TO THE PUBLIC
A public hearing will be held by the City Commission of the City
of Miami, Florida, on at in the City
Commission Chambers at City Hall, 3500 Pan American Drive, Miami,
Florida, for the purpose of considering a waiver of the
requirements of obtaining sealed bids and ratifying the City
Manager's emergency procurement of two hundred (200) Laguna 3P
i prisoner transport seats with seat belts from the Law Enforcement
Supply Co., Inc., located at 1814 Beck Avenue, Panama City,
Florida, in the amount of $49,560; two hundred (200) Pro -Gard
Model 3B2204 with extended seat protector, Model 3A2107F, from
Metro USA, of 8280 N.W. 27 Street, Suite #510, Miami, Florida, in
the amount of $48,600; two hundred (200) Smart Vector lightbars
#SV4801, Smart Sirens #SS2000SS with microphone #MNCT and
extension Kit #RMK, speaker #BP100 and speaker grill bracket
#BPGR-5CV, from Metro, USA, in the amount of $308,460 using Dade
County Bid No. 508-3/99; and the installation of the above -noted
accessories on two hundred (200) 1996 Ford Crown Victoria pursuit
specification vehicles from Metro USA in the amount of $74,000,
inclusive of storage for one month while the installations take
place. The total expenditure was $480,620.
All interested persons are invited to appear and may be heard
concerning this item, Should any person desire to appeal any
decision of the City Commission with respect to any matter
considered at this hearing, that person shall ensure that a
verbatim record of the proceedings is made, including all
testimony and evidence upon which any appeal may be based.
(CITY SEAL)
WALTER FOEMAN
CITY CLERK
96- 318 11