HomeMy WebLinkAboutR-96-0317J-96-371
4/17/96
RESOLUTION NO. 9 6 "' j
A RESOLUTION, BY A 4/5THS AFFIRMATIVE VOTE OF
THE MEMBERS OF THE CITY COMMISSION, AFTER A
DULY ADVERTISED PUBLIC HEARING, RATIFYING,
APPROVING, AND CONFIRMING THE CITY MANAGER'S
FINDING OF AN EMERGENCY; WAIVING THE
REQUIREMENTS FOR COMPETITIVE SEALED BIDS AND
APPROVING THE PROCUREMENT OF SPECIALIZED
FINANCIAL TYPESETTING SERVICES AND PRINTING
OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT
FROM EVACO FINANCIAL PRINTERS IN THE AMOUNT
OF $19,000; ALLOCATING FUNDS THEREFOR FROM
THE DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION/SOLID WASTE, GRAPHIC
REPRODUCTIONS DIVISION, GENERAL OPERATING
BUDGET, ACCOUNT CODE 420501-680.
WHEREAS, the Department of General Services
Administration/Solid Waste, Graphic Reproductions Division, needs
to acquire the specialized financial typesetting services and
printing of the Comprehensive Annual Financial Report; and
WHEREAS, this financial report is required by State Law and
must be updated, revised and certified by independent auditors as
to its authenticity and accuracy in accordance with Section
10.550 of the Rules of the Auditor General, by March 30; and
WHEREAS, the Department of General Services
Administration/Solid Waste has analyzed quotes received from the
two vendors who responded to the Department's informal request
:STY COKPUSMON
WETWC OF
MAY 2 3 1996
Resolution No.
96-- 317
for quotations for this service and determined that the quote
from Evaco Financial Printers was the more responsive; and
WHEREAS, the City Manager approved the emergency procurement
of this service from Evaco Financial Printers; and
WHEREAS, .funding for this expenditure was available from the
Department of General Services Administration/Solid Waste/Graphic
Reproductions Division, Operating Budget, Account Code
420501-680;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. By a 4/5ths affirmative vote of the members
of the City Commission, after a duly advertised public hearing,
ratifying, approving and confirming the City Manager's finding of
an emergency and approving the procurement of specialized
financial typesetting and printing services of the Comprehensive
Annual Financial Report from Evaco Financial Printers, in the
amount of $19,000, with funds therefor hereby allocated from the
Department of General Services Administration/Solid Waste
(GSA/Solid Waste), Graphic Reproductions Division, General
Operating Budget, Account 420501-680.
Section 3. The requirements for competitive sealed bids
are hereby waived for the Department of GSA/Solid Waste,'Graphic
Reproductions Division's procurement of specialized financial
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96- 317
typesetting and printing services from the above specified
provider.
S c �t'on 4 This Resolution shall become effective
e .
immediately upon its adoption.
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PASSED AND ADOPTED this 23r day oaf May 1996.
ATTE .
WALTER J. EMAN
CITY CLERK
PREPARED AND APPROVED BY:
RAFAEL
O. DIA
DEPUTY
CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
a j
W 806:CSK
r-
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM 1
2
TO : The Honorable Mayor and HATE : APR 15 1996 FILE
Members of the City Commission
SUBJECT: Emergency Procurement
of Financial Typesetting
and Printing
FROM : Cesa o
City Pr
REFERENCES:
ENCLOSURES:
I
RECOMMENDATION•
It is respectfully requested that the City Commission ratify,
approve, and confirm the City Manager's action in authorizing the
j emergency procurement of specialized financial typesetting services
and printing of the Comprehensive Annual Financial Report from
Evaco Financial Printers in an amount not to exceed $19,000.00.
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I BACKGROUND:
The Department of General Services Administration and Solid Waste,
Graphic Reproductions Division, needs to acquire the specialized
financial typesetting services and printing of the Comprehensive
Annual Financial Report. The Financial Report is required by State
Law and must be updated, revised, and certified by independent
auditors as to its authenticity and accuracy in accordance with
Section 10.550 of the Rules of the Auditor General by March 30 of
each Fiscal Year.
The department has analyzed quotes received from the two vendors
who responded to the City's request for bid for the provision of
this service and has determined that the quote of Evaco Financial
Printers, a non -minority, local vendor located at 201 South
Biscayne Boulevard, Suite 910, Miami, Florida, provided the more
responsive quote.
Funds for this service wass available in the Department of General
Services Administration and Solid Waste, Graphic Reproductions
i Division, FY 1995-96 operating budget, Account Code No. 420501-680.
96- 317
SENT BY:CITY OF MIAMI 3-13-06 ; 2:56PM , CITY AlAt1AGLK'S on-�.-+ ;wo oro 0iu10; zi 2
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
j TO: Cesar H. Odio DATE : March 13, 1996 FILE
City Manager
SUBJECT : Emergency Procurement of
Financial Typesettinq and
Printing
FROM : Roll E . 1 �.ldtll9 Ntl CHkNCES
Assistant City Manager
tNGLWURL*
it is respectfully requested than yuu ceppLove the emergcncy procurement
of specialized financial typesetting services and Printing of the
Comprehensive Annual Financial Report from Evaco Financial Printers, a
non -minority local vendor located at 201 South Biscayne Boulevard, Suite
910 Miami, Florida 33131, in a amount not to exceed $19,000.00.
B,Qx2RQUND
The Department of General Services Administration and Solid Waste,
Graphic Reproductions Division, needs to acquire the specialized
financial typesetting services and printing of the Comprehensive Annual
Financial Report.
This Financial Report is required by State Law and must be updated,
revised and certified by icidepe;adent Auditor's as to ito authcriLicity
and accuracy in accordance with section 10.550 of the rules of the
Auditor General by March 30, of each Fiscal Year.
KONIV40►,�
The Department of General Services and Solid Waste, Graphic
Reproductions DiviSioll, be yLaiiLtci approval to proGuie, on an emergency
basis, the specialized financial typesetting and PruiLing of the
Comprehensive Annual Financial Report not to exceed the amount of
$19,000.00. Fund: for this service will be available from the FY 1995-
96 GSA/SW Graphic Reproductions Division operating budqet, account code
420501-680.
ApproveA:
Cesar H. Odio
City Manager
9� 317 3
-1
MAR-13-96 WED 17:11 CITY OF MIAMI BUDGET FAX NO. 3055796081 P,01
MAR-13--1996 16 : 35
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
ro • 1'dgift DATE ; 13 19% FILE.
Judy S. CartGf
Chief Procuromeat officer
suRJccT • procurement of Financial
f, Typeeetting and printing
rgpM IX4�
' REFERENCES:
Ron F. Williams
Asaist:ant City Manager ENCLOSURES:
The Department of General Services and Solid Waste has verified
with the Department of Finance that funds are available to
procure specialized financial typesetting services and printing
of the Comprehensive Annual Financial Report from Fvaco Financial
Printers at an amount: not to exceed $19,000.00. Funding shall be
allocated from Account Code No. 420501-580.
BUDGETARYREVIEW AND APPROVED BY:
tux, n har Surana, Director
Department of Finance
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V6-- 317
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EMERGENCY AWARD
i
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ITEM: SPECIALIZED FINANCIAL
} TYPESETTING SERVICES AND
PRINTING OF THE COMPREHENSIVE
ANNUAL FINANCIAL. REPORT FOR
EVACO
DEPARTMENT: GENERAL SERVICES AND SOLID
I
WASTE GRAPHIC REPRODUCTIONS DIVISION
TYPE OF PURCHASE: SHORT TERM CONTRACT
RECOMMENDATION: IT IS RECOMMENDED THAT AWARD
BE MADE TO EVACO FINANCIAL PRINTERS IN
THE AMOUNT OF $19,000.00
r c;, C t!GZc y
Chief Procurement Off cer
{ Date
i
l
96' 31'7 7
4
F
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44
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: DATE : w 21 9% FILE
Walter J. Foeman
City Clerk SUBJECT
FROM
Ron E. Williams
Assistant City Manager
Request to Publish
Notice for Public
REFERENCES: Hearing
ENCLOSURES:
Please make arrangements to publish a Notice of Public Hearing
for objections to the waiving of the requirements for formal
sealed bids and ratifying the City Manager's emergency
procurement of specialized financial typesetting services and
printing of the Comprehensive Annual Financial Report. The
advertisement is attached.
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CITY OF MIAMI, FLORIDA
NOTICE TO THE PUBLIC
A public hearing will be held by the City Commission of the City
of Miami, Florida, on at , in the City
Commission Chambers at City Mall, 3500 Pan American Drive, Miami,
Florida, for the purpose of considering a waiver of the
requirements of obtaining sealed bids and ratifying the City
Manager's emergency procurement of specialized financial
typesetting services and printing of the Comprehensive Annual
Financial Report. The service was provided by Evaco Financial
Printers located at 201 South Biscayne Boulevard, Suite 910,
Miami, Florida, at a cost of $19,000.00.
All interested persons are invited to appear and may be heard
concerning this item, Should any person desire to appeal any
decision of the City Commission with respect to any matter
considered at this hearing, that person shall ensure that a
verbatim record of the proceedings is made, including all
testimony and evidence upon which any appeal may be based.
(CITY SEAL) WALTER FOEMAN
CITY CLERK