HomeMy WebLinkAboutR-96-0313r.
J-96-314
4/10/96
96- 313
RESOLUTION NO.
A RESOLUTION, BY A 4./5THS AFFIRMATIVE VOTE OF
THE MEMBERS OF THE CITY COMMISSION, AFTER A
DULY ADVERTISED PUBLIC HEARING, RATIFYING,
APPROVING AND CONFIRMING THE CITY MANAGER'S
FINDING OF SOLE SOURCE; WAIVING THE
REQUIREMENTS FOR COMPETITIVE SEALED BIDS AND
APPROVING THE ENGAGEMENT OF MOTOROLA, INC.,
FOR UPGRADING THE CITY'S 800 MHZ SMARTNET
INTERFACE MANAGEMENT SYSTEM, AT A PROPOSED
COST OF $100,000, FOR THE DEPARTMENT OF
GENERAL SERVICES ADMINISTRATION/COMMTINICATION
SERVICES DIVISION; ALLOCATING FUNDS THEREFOR
FROM AN ACCOUNT TO BE IDENTIFIED BY THE
DIRECTOR OF THE DEPARTMENT OF FINANCE;
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE
ORDER FOR THIS SERVICE.
WHEREAS, the Department of General Services
Administration/Communication Services Division, needs to upgrade
the 800 Mhz radio communication system, Smartnet Interface
Management System (the System), and equipment; and
WHEREAS, this upgrade can be done only by Motorola, Inc., to
preserve the quality and reliability of the operation, and all
written documentation concerning this technology is proprietary
and confidential to Motorola, Inc.; and
WHEREAS, the funding will come from an account to be
identified by the Director of the Department of Finance; and
CITY COBp USSION
MEETING of
MAY 2 3 1996
Resolution No.
96- 313
a
WHEREAS, the Chief Procurement Officer has adopted a finding
that Motorola, Inc., is the sole source provider for the upgrade
service of the System; and
WHEREAS, the findings of the Chief Procurement Officer (CPO)
have been approved and adopted as the findings of the City
Manager; and
WHEREAS, the City Manager and the CPO recommend that the
requirements for competitive formal sealed bids be waived and the
acquisition of the System upgrade from Motorola, Inc., the sole
source provider, be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. By a 4/5ths affirmative vote of the members
of the City Commission, after a duly advertised public hearing,
ratifying, approving and confirming the City Manager's finding
that Motorola, Inc., is the sole source provider of the services
to upgrade the City's Smartnet Interface Management System
(System) required by the Department of General Services
Administration/Communications Services Division.
Section 3. The requirements for competitive sealed bids
is hereby waived and the Department of General Services
Administration/Communications Division request for the engagement
2-
96-- 313
of Motorola, Inc., to upgrade the City's 800 Mhz Smartnet
Interface Management System, at a proposed cost of $100,000, is
hereby approved, with funds therefor hereby allocated from an
account to be identified by the Director of the Department of
Finance.
Section 4. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a purchase order
for this upgrade.
Section 5. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 23rd day o / May , 1996.
,,JST PHEN P . CLARK, MAYOR
A T T E S:
WALTER F
CITY CL
PREPARED AND APPROVED BY:
RAFAEL O. DtAZ
DEPUTY CITY ATTORNEY
I APPROVED AS TO FORM AND CORRECTNESS:
A. WiNN ES, III
i CITY ATT EY
' W758:CSK
I
96- 313
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM 8
j To : The. Honorable Mayor and Members DATE : APR 15 1996 FILE
j of•the City Commission
SUBJECT: Smartnet Interface
j Management System
FROM
Cesa o
j City ger
RECOMMENDATION:
REFERENCES:
ENCLOSURES:
It is respectfully recommended that the City Commission approve
the waving of the requirements for competitive sealed bids and
award the sole source procurement of the Smartnet Interface
Management System of the City of Miami from Motorola, Inc.,
located at 5580 N.W. 36th Avenue, Suite A, Ft. Lauderdale,
Florida, at a total proposed cost of $100,000.00. Funds are
available from an account to be identified by Financ6 Director,
BACKGROUND:
The Department of General Services Administration and Solid
Waste, Communication Services Division, needs to upgrade the
City's radio communication smartnet interface management system
and associated equipment.
The present system in operation has reached the end of its useful
life, and is limited to 4,000 unit total subscriber capability.
The proposed upgrade will bring the system up to "state of the
art" and will enhance the radio system to over 48,000 unit
subscriber capability. Such upgrade is urgently needed in order
to accommodate police, fire and local government expansion and
logistical needs.
96- 313 1
CITY OF MIAMI, FL.bRIDA
INTER.OF�ICE MEMORANDUM
TO: Cesar H. Odio DATE: -March 12, 1996FILE
City Manager
SUBJECT: Sole Source Approval
for the Procurement of
�--1 Sims
FROM : Ju S • rter REFERENCES:
Chic ro urement Officer
ENCLOSURES:
An investigation was conducted by the Procurement Management
staff to determine whether Motorola, Inc., a non-minority/non-
local vendor is the sole source vendor able to upgrade the City's
800 MHz Smartnet Trunked Systems, Smartnet Interface Management
System (SIMS), which is exclusively designed and built by
Motorola, Inc.
Motorola, Inc. is the sole source manufacturer of the existing
800 MHz radio system and associated sub -systems. The
engineering, original design and installation of the system was
executed by Motorola, Inc. In addition, the operating and
maintenance software for the system is proprietary to Motorola,
Inc.
Accordingly, I am recommending that the requirements for
competitive bidding be waived and the above findings be approved
that Motorola. Inc. is the sole source sunnlier of the requested
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO Judy S. Carter
Chief Procurement Officer
FROMVVV�'
Ron E. W� liams
Assistant City Manager
DATE : MAR rG 1996 FILE
SUBJECT: Smartnet Interface
Management System
REFERENCES:
ENCLOSURES:
This memorandum serves to request that you approve a finding that
Motorola, Inc., is the sole source provider of products and
services for the upgrade of the City's Smartnet Interface
Management System (SIMS).
Motorola, Inc. is the sole manufacturer of the existing 800 MHz
Smartnet Trunked System, Smartnet Interface Management System.
The engineering, original design and installation of the system
was executed by Motorola, Inc. In addition, the operating and
maintenance software for the system is proprietary to Motorola,
Inc.
The proposed agreement with ,Motorola, Inc.; will be for system
upgrade at a proposed cost of $100000.00.
APPROV
qjrul�yy. C ter * '
ri
City of Miami computer ID:305-579-6297 MAR 28'96 16:16 No.010 P.01
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
-to. Judy S . Carter OATC : MAR 1 Pee
ChAef Procurement Officer
SU9ACT: Smartnet Interface
Management System
FpC>N+ Ran E. �lliama aEa� ,c s-
Asgistar,t City Manager
ENCtOb11R�S
The Department of General Services Adm�nistrction and Solid Waste
has verified availabler Funding with the Management and Budget
Division that funds are available to eQvar the cost of the
upgrade of the Swar•tnet Interface Management System in the -amount
of $100R000.00. Funds will be made available from an a000Unt to
be identified by the Director of the Department of Finance.
BULIGiBTARY REVIEW AND APPROVED BY,
anohar S. Surana
y
TOTAL P.01
96- 31.3 7
ITEM:
UPGRADE OF THE SMARTNET INTERFACE
MANAGEMENT SYSTEM (SIMS)
DEPARTMENT:
POLICE
TYPE OF PURCHASE:
SINGLE PURCHASE
P
REASON:
THE PRESENT SYSTEM IN OPERATION HAS
REACHED THE END OF ITS USEFUL LIFE,
AND IS LIMITED TO 4,000 UNIT TOTAL
SUBSCRIBER CAPABILITY. THE PROPOSED
UPGRADE WILL BRING THE SYSTEM UP TO
"STATE OF THE ART" AND WILL ENHANCE
THE RADIO SYSTEM TO OVER 48,000 UNIT
SUBSCRIBER CAPABILITY. THE UPGRADE IS
URGENTLY NEEDED TO ACCOMODATE
POLICE, FIRE, AND LOCAL GOVERNMENT
EXPANSION AND LOGISTICAL NEEDS.
RECOMMENDATION:
IT IS RECOMMENDED THAT THE AWARD BE
MADE TO MOTOROLA, INC., A NON-
MINORITY/NON-LOCAL VENDOR AT A
PROPOSED COST OF $100,000.00
96- 313 9
r
-1
MAR-12-1996 12:07 P.02
CITY OF MIAMI, FLORIDA
WEN -OFFICE Nil M011ANDUMI
I ..
TO ; Wa 1 t e r J . Foeman GATE : MAR 6 1936 FILE
City Clerk
suRIEeT : Sole Source Ad for
/ April 11, 1996
/ Ccmmi�sion Agenda
F BYE iA
aim$ ttVERENM
Assistant City Manager ENCLCOJAM:
I
i
Please find attached for publication a legal advertisement for a
sole source hearing awarding a contract to Motorola, Inc. This
i item is being scheduled for April 11, 1996, and the ad must
appear in the new paper at least 15 days prior to such hearing.
• If you have any questions, please call me at 575•-5130.
i APPROVED FOR ADVERTISING
{
da Office
96- 313. ��
r
NAR-12-1996 12:07 P.03
CITY OF MIAMI, FLORIDA
NOTICE OF PUBLIC HEARING
A public hearing will be held by the City Commission of the City
pf Miami, Florida on April 11, 1996, at AM, in the City of
Miami, Commission Chambers at City flail, 3500 Pan American give,
Miami, Florida, for the purpose of considering a waiver of the
requirements of obtaining sealed bids for the engagement of
Motorola, Inc., subject to finding of sole source by the Chief
Procurement Officer, confirmed by the City Manager, to provide
for the upgrade of the City'a 800 MHz radio communications system
Smartnet Interface Management System for the Department of
General Services/Solid Waste, Communication Services Division, at
a total proposed cost of $100,000.00.
Inquiries from other potential sources of providers who feel that
they might be able to satisfy the City's requirements in the
provision of these services may contact Luis Selema,
Communication Services Division, at (305) 575-5171.
All interested persons are invited to appear and may be heard
concerning such proposed waiver for purchase and upgrade. Shduld
any person desire to appeal any decision of the City Commission
with respect to any matter considered at this hearing, that
person shall ensure that a verbatim record of the proceedings is
made, including all testimony and evidence upon which any appeal
may be based_
(City seal) Walter J. Foeman
City Clerk
Miami, Florida
9 S d 313 TOTAL P.03 3