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Home My WebLink AboutR-96-03071 J-96-449 5/15/96 RESOLUTION NO. 9 G - 307 A RESOLUTION ACCEPTING THE BID OF ALL FLORIDA POOL & SPA CENTER, A DADE COUNTY/NON MINORITY VENDOR, FOR THE FURNISHING OF SCHEDULED PREVENTIVE MAINTENANCE AND REPAIR SERVICES FOR TEN (10) SWIMMING POOLS, ON A CONTRACT BASIS FOR ONE (1) YEAR WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE YEAR PERIODS, AT AN ESTIMATED TOTAL ANNUAL COST OF $63,600.00, FOR THE DEPARTMENT OF PARKS & RECREATION; ALLOCATING FUNDS THEREFOR FROM THE FY '95-96 OPERATING BUDGET, ACCOUNT CODE NO. 580301-704; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE, AND THEREAFTER TO EXTEND THIS CONTRACT FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, AT THE SAME PRICE, TERMS AND CONDITIONS, SUBJECT TO AVAILABILITY OF FUNDS. l WHEREAS, pursuant to public notice, sealed bids were received April 24, 1996 for the furnishing of scheduled maintenance, preventive maintenance and repair services for ten (10 ) swimming pools on a contract basis for one (1) year with the option to extend for two (2) additional one year periods for the Department of Parks & Recreation; and WHEREAS, invitations were mailed to sixteen (16) potential bidders and five (5) bids were received; and WHEREAS, funds for this service are available from the Department of Parks & Recreation FY'95-96 Operating Budget, Account Code No 580301-704 ; and CITY CONi UssION MEETING OF MAY 2 3 1996 Resolution No. -96- 307 WHEREAS, the City Manager, and the Director of Parks and Recreation Department recommend that the bids received from All Florida Pools and Spa Center be accepted as the i most responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this section. Section 2. The bid submitted on April 24, 1996 by All Florida Pool & Spa Center for the furnishing of scheduled maintenance, preventive maintenance and repair services for ten (10) swimming pools on a contract basis for one (1) year, with the option to extend for two (2) additional one year periods, at an estimated total annual cost of $63,600.00, for the i Department of Parks and Recreation is hereby accepted, with funds therefor hereby allocated from the 1995-96 Operating Budget, Account Code No 580301-704. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue purchase orders for this service, and thereafter to extend this contract for two (2) additional one (1) year periods at the same price, terms and conditions, subject to availability of funds.. { Section 4. This Resolution shall become effective immediately upon its adoption. i PASSED AND ADOPTED this 23rd day of / May 1996. ATTEST: WALTER J. CITY CLERK - 2 HEN P. CLARK, MAYOR CITY OF MIAMI, FLORIDA i INTER -OFFICE MEMORANDUM CA=2 j Honorable Mayor and Members MAY 15 1996 FILE TO of the City Commission SATE . Resolution Authorizing the award sueJEcr: of contract for Furnishing of Scheduled Preventive Maintenance and Repair Services for ten (10) Swimming Pools Cesa i Department of Parks and Recreation FROM: City er REFERENCES Bid No. 95-96-57 ENCLOSURES: RECOMMENDATION: It is respectfully recommended that the award of Bid No. 95-96-057 and a Resolution accepting said bid be granted to All Florida Pool & Spa Center, a Non/Minority, Dade County vendor, located at 11720 Biscayne Boulevard, Miami, Florida 33187 in the amount of $63,600.00, be approved. Funding is to be from the Parks and Recreation FY' 95-96 Operating Budget Index Code 580301-704. BACKGROUND: The Department of Parks and Recreation is in need of scheduled and preventive maintenance and repair services to maintain ten (10) swimming pools in safe and operational condition in the various City Parks for one year. On April 8th, 1996 invitations for sealed bids were sent to prospective vendors. Bids were opened on May 24th. 1996, with five (5) vendors submitting bids. UG- 007 I F MA`Y-1.6-96 THU 9:20 PARKS&REC P. 02 Apzil 26. 199r BID AWARD RECOMMENDATION Department -Instructions: Please FILL in all blanks and obtain funding approval(s). With+n b days, FAX completed Corm with approved Bid Tabulation to Finance/Procurement Management Qivision, ATTN: Bid/Contracl Secliuri (579-6853) for preparation pf Me cover memo and resolution. Should the department not concur with the r000n1mondntlon, FAX justifrcotion memo to office immediately. Emergency iprocurements are exempt. j NO—TE Department is ;<es uimd to obtain all signatures/approvals prior to FAXinq to Procurement. BIDICONTRACT NO: 95-96-057 COMMODITY/'SERVICE 912-63 USER Ulu FAK I W-N I /UIVISIUN: PaRrs & RECREATION I to ACKGROUND/JUSTIFICATION (to be used for cover merno): ._. DEPARTMENT AUTHORI7ATION: , - ItQepent Director m usignw� r-UNDING ALLOCATION; ACCOUN'r CODE(S): r:c!neram Find 560301.-704 BUDGET REVIEW APPROVAL: Mania .r' urana, Assistant City Manager Qepartment of Finance ADDITIONAL APPROVALS: (if required) TITLE: 96- 307 3 BID NO. 95-96-057 POOL MAINTENANCE AT VARIOUS CITY FACILITIES TABULATION OF BIDS ` ' SOUTH FLORIDA POOL CO ALL FLORIDA POOL SPA CENTER CASON ENTERPRISES, INC. ST. CSWY. #103A, 1,64, 105 j - 9411 SW 56 ST 11720 BISCAYNE BLVD. 1090 NE 79 MIAMI FL 33165 MIAMI, FL. 33181 MIAMI, FL. 33138 NON-MINORITY/DARE COUNTY NON-MINORITY/DADE COUNTY BLACK/LOCAL 1 COST TO MAINTAIN TWO (2) POOLS I YEAR ROUND i A. JOSE MARTI POOL $ 2,300.00 /MO 12 $ 27,600.00 /YR $ 950.00 /MO 12 $ 11,400.00 /YR $ 2,399.99 /MO 12 $ 28,799.88 /YR B, HADLEY POOL $ 3,000.00 /MO 12 $ 36,000.00 /YR $ 1,900.00 /MO 12 $ 22,800.00 /YR $ 3,400.99 /MO 12 $ 40.811.88 /YR 2 COST TO MAINTAIN EIGHT (8) POOLS FROM 5/25/96 TO 9/4/96 A. A. RANGE POOL $ 3,000.00 /MO 3.5 $ 10,500.00 /YR $ 1,750.00 /MO 3.5 $ 6.125.00 /YR $ 3,399.99 /MO 3.5 $ 11,899.97 /YR B. CURTIS POOL $ 2,200.00 /MO 3.5 $ 7,700.00 /YR $ 950.00 /MO 3.5 $ 3,325.00 /YR $ 3,399.99 /MO 3.5 $ 11,899.97 /YR C. E. VIRRICK POOL $ 2,200.00 /MO 3.5 $ 7,700.00 /YR $ 950.00 /MO 3.5 $ 3,325.00 /YR $ 3,399.99 /MO 3.5 $ 11,899.97 /YR D. GIBSON POOL $ 2.200.00 /MO 3.5 $ 7,700.00 /YR $ 950.00 /MO 3.5 $ 3,325.00 /YR $ 3,399.99 /MO 3.5 $ 11,899.97 /YR E. MORNINGSIDE POOL $ 2,200.00 /MO 3.5 $ 7,700.00 /YR $ 950.00 /MO 3.5 $ 3,325.00 /YR $ 3,399.99 /MO 3.5 $ 11,899.97 /YR F. SHENANDOAH POOL $ 2,200.00 /MO 3.5 $ 7,700.00 /YR $ 950.00 /MO 3.5 $ 3,325.00 /YR $ 3,399.99 /MO 3.5 $ 11,899.97 /YR I G. WEST END POOL $ 2,200.00 /MO 3.5 $ 7,700.00 /YR $ 950.00 iMO 3.5 $ 3,325.00 /YR $ 3,599.99 /MO 3.5 $ 12,599.97 /YR H. WILLIAMS POOL $ 2,200.00 /MO 3.5 $ 7,700.00 /YR $ 950.00 /MO 3.5 $ 3,325.00 /YR $ 3,499.99 /MO 3.5 $ 12,249.97 /YR j TOTAL OF ITEMS 1 THROUGH 2: I $ 128,000.00 /YR $; 03 600.00 /YR°. , $ 165,661.4R /YR OPTIONS: LABOR RATE FOR REPAIRS TO PUMPS AND PIPING (IF NEEDED) A. MECHANIC $ 47.50 /HR $ -49.00 /HR $ 89.99 /HR B. HELPER $ 18.75 /HR N/B /HR $ 48.99 /HR 1 Approval: Prepared by Maritza Fresno, 4/26/96 partment Director/Designee 1 ui i I i Cn BID NO. 95-96-057 POOL MAINTENANCE AT VARIOUS CITY FACILITIES «-t TABULATION OF BIDS j ESSIG POOLS, INC. WHOLESALE EMPORIUM OF FLORIDA 1800 N.E. 151 STREET 18524 NW 67 AVENUE 1f i N. MIAMI, FL. 33162 MIAMI, FL, 33015 j NON-MINORITY/DADE COUNTY FEMALE/DADE COUNTY 1 COST TO MAINTAIN TWO (2) POOLS YEAR ROUND ,t A. JOSE MARTI POOL $ 786.00 /MO 12 $ 9,432.00 /YR $ 1,050.00 NO 12 $ 12,600.00 /YR B. HADLEY POOL $ 2.923.92 /MO 12 $ 35,087.00 /YR $ 2,575.00 /MO 12 $ 30,900.00 /YR 2 COST TO MAINTAIN EIGHT (8) POOLS FROM 5/25/96 TO 9/4/96 I I A. A. RANGE POOL $ 2,935.43 /MO 3.5 $ 10,274.00 /YR $ 6,385.00 /MO 3.5 $ 22,347.50 /YR B. CURTIS POOL $ 1,334.86 /MO 3.5 $ 4.672.00 /YR $ 2,350.00 /MO 3.5 $ 8,225.00 /YR C. E. VIRRICK POOL $ 1,401.14 /MO 3.5 $ 4,904.00 /YR $ 2,350.00 /MO 3.5 $ 8,225.00 /YR I D. GIBSON POOL $ 1,328.00 /MO 3.5 $ 4,648.00 /YR $ 2,350.00 /MO 3.5 $ 8,225.00 /YR E. MORNINGSIDE POOL $ 1.343.43 /MO 3.5 $ 4,702.00 /YR $ 2,350.00 /MO 3.5 $ 8,225.00 /YR F. SHENANDOAH POOL $ 1,516.86 /MO 3.5 $ 5,309.00 /YR $ 2,350.00 /MO 3.5 $ 8,225.00 /YR G. WEST END POOL $ 1,372.86 /MO 3.5 $ 4,805.00 /YR $ 2,350.00 /MO 3.5 $ 8,225.00 /YR H. WILLIAMS POOL $ 1,200.00 /MO 3.5 $ 4.200.00 /YR $ 2,350.00 /MO 3.5 $ 8,225.00 /YR I TOTAL OF ITEMS 1 THROUGH 2: $ 88,033.00 /YR $ 123,422.50 /YR i OPTIONS: LABOR RATE FOR REPAIRS TO PUMPS AND PIPING (IF NEEDED) A. MECHANIC $ 56.00 /HR $ 39.00 /HR cc B. HELPER $ 40.00 /HR $ 23.00 /HR I � co ?' i I Approval: Prepared by Maritza Fresno, 4/26/96 pa ment Director/Designee SENT BY :CITY OF M 101 5-15-06 ; 4 :37PM ; PROCURE ENT MGM'i'. AWARD OF BID BID NO, 95-9Q-057 ITEM: POOL, REPAIR AND PREVENTIVE I MAINTENANCE DEPARTMENT: PARKS & REiCHEATION I ! TYPE OF PURCHASE: CONTRACT - I YEAR WITH OPTION TU EXTEND FOR TWO YEARS REASON: To furnish Scheduled preventive maintenance and repair services for ten (10) swimming pools. POTENTIAL BIDDERS: Sixteen (16) BIDS RECEIVED: Five (5) FUNDING ALLOCATION: FY'95196 Operating Budget Account Cade No. 50301-704 BID EVALUATION. Bits Invitations Bid Mailed Responses Responses ' i ALL VENDORS 16 5 MINORITY/FEMALE VENDORS 2 Z Within City limits 0 0 Registered with City 0 0 Black Vendors 1 '! Located within City limits 0 0 Registcrod with City 0 0 Female Vendors 1 1 Located within City limits 0 0 Registered with City 0 0 j Hispanic Vendors 0 Q Located within City limits 0 0 Registered with City 0 0 NON MINORITY VENDORS 3 3 Lncatpd within City limits 0 0 UNKNOWN VENDORS 11 Located within City Limits 1 iY V 6- 307 j SID SECURITY MIST ' SERVICES TO TEN siD ITTXs MAIN7'LNANCi�;,:�NU—h,LIAIR--L SWIMMING POOLS i ! I D 110. a 9 5— 9 6- 0 5 — — — — — ------------------------ j DSTE S I D (S) 0l ENE D t nhR I L 24 j_ — 1996 1—M...—— 0 0 ------------------ --- f` -- f� jTOTAL BID BOND. Jgrj BIDDER DID AMOUNT CASHISR' S CHECK___ .�..—__------�—d--_ SOUTH FLORIDA POOL CO. __-- See attached ---•--_----_---_—_--- bid p _ CASON ENTERPRISES INC. We received, on Which was sent _y .one copy of the �}1 to Procurement Department .WHOLESALE EMPORIUM OF FLORIDA, ALI, FLORIDA POOL SPA CENTER ESSIG POOLS, INC. N�N__0a _�►Nbrn-- 4.+ 7.7s 7 I onn I7 777577 r�arrnaVC Cf f r..1r; C?S of '010_— Other of$^ su'}j cl f;: f .�------------ received envelopes an behalf of t 6! raos race i®ie —Did .._._ GSA/S LID WASTE -PROCUREMENT DIVISION _....—oa (City Dspastaeotj+ ( eputy City Cleric) LEGAL ADVERTISEMENT t,J BID NO. 95-96-057 Sealed bids will be received by the City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than APRIL 24,L 1996 AT 1 1.00 AM for the furnishing of scheduled maintenance, preventive maintenance and repair services to ten (10) swimming pools for one (1) year with the option to extend for two (2) additional one (i) year periods, subject to the availability of funds for the succeeding fiscal years. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed non -responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of awarding 51 % of the City's total dollar volume of all expenditures for all good and services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office located at 300 Biscayne Blvd. Way, Suite 210, (305) 579-6845. Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 1 10 percent of the lowest other responsible and responsive bidder. The City reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate chart and tax return and any other documents to verify the location of the firm's primary office. All vendors whose primary office is located within the City of Miami must provide a copy of their City Occupational License with their bids. The City Manager may reject all bids and readvertise. Cesar H. Odio City Manager LEGAL ADVERTISEMENT BID NO. 95-96-057 Sealed bids will be received by the City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than APRIL 24, 1996 AT 1 1:00 AM for the furnishing of scheduled maintenance, preventive maintenance and repair services to ten (10) swimming pools for one (1) year with the option to extend for two (2) additional one ( 1 ) year periods, subject to the availability of funds for the succeeding fiscal years. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed non -responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of awarding 51 % of the City's total dollar volume of all expenditures for all good and services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office located at 300 Biscayne Blvd. Way, Suite 210, (305) 579-6845. Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 1 10 percent of the lowest other responsible and responsive bidder. The City reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate chart and tax return and any other documents to verify the location of the firm's primary office. All vendors whose primary office is located within the City of Miami must provide a copy of their City Occupational License with their bids. The City Manager may reject all bids and readvertise. (Ad No. 21 12) 0 0 * 0 0 a 0 0 0 0 0 r ( ti City of Miami 12532 REQUISITION FOR DUPLICATING SERVICES INSTRUCTIONS: PreQdra 1 form for each order and_ attach sam le to be printed. Retain photocopy for our files. 1. Date of Request! 4-2-96 2. date work Required: 4-8-96 3. Foorm No. an PREVENTIVE MAINTENANCE- SE _^ NOd/or�Title: 4. Department: PARRS & RECREATION DEPARTMENT 5. Division: 6. Location (Building and Room): I'' Code No: #300 Biscayne Blvd` - Way - Miami, Fl.o:gida 33131. 580-301-773 _ 8. Name oI Contact Porson: 9. Phone No: 10. Quantity Required: Lee Barcir_e � 579-6845 PT ( }-. 24 PT (2) 25 11. No. _ T12, Color(s) Ink: 13. Coior(s) Paper: of Pages: — ❑ par pad ❑per set ❑ per book II 14. Print 15. Monthly Use: 16. Numbering: 01 Sided ❑ 2 Sided (if required) Beginning Ending _ 17. Remarks or Special trutttuctions: 18. Approved By: — _ 41 2 1 9 6 De nt Director/ Sign a a e Date FOR GRAPHIC REPRODUCTIONS USE ONLY Proofs ❑ 1st Proof ❑ 2nd Proof---]— ❑ 3rd Proof_ ❑ 4th Proof Date Date Date Date Partial Order. ❑ Complete Order. ❑ DELIVERY RECEIPT Quantity Received: Dates Dept. Contacted: I Completed By: Received By: Date Completed: I Date Received: _ Printing Process(es): ❑ Quick Copy ❑ Offset Printing ❑ Thermography ❑ Other ❑ Engraving ❑ Four Color Process ❑ Silkscreen Outside Services or Material Ordered: P.O. # ___ Date: Description: P.O. # I� Date: 1 I Description: P.U. # Date. Description: _ Procedures Required: CHARGES Pre -Press: ❑ Stripping ❑ Numbering ❑ Trimming Finishing: ❑ Design ❑ Platemaking (metal) Bindery: ❑ Padding ❑ Shrink 'Wrap Materials $ 0 Layout ❑ Platemaking (3M) ❑ Collate ❑ Drilling ❑ Boxed ❑ Typesetting ❑ Stats ❑ Staple ❑ Fasteners ❑ Delivery Stock $ ❑ Paste Up Press: ❑ Folding ❑ Scoring Other: ❑ Proofs ❑ Presswork/MR ❑ Perfect Bind ❑ Perforating — Labor $ , ❑ Seperations ❑ tnk Mixing ❑ Tape ❑ Booked ❑ Camera (line copy) ❑ Washup(s) ❑ Saddle Stitch ❑ Comb Punch Other $ r-r - r-i - - .. r 1 — .. - . r_1 - - . VIC' POO: LEGAL ADVERTISEMENT BID NO. 95-96-057 Sealed bids will be received by the City Clerk at Iris office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than APRIL 24�, 1996 AT 1 1.00 AM for the furnishing of scheduled maintenance, preventive maintenance and repair services to ten (10) swimming pools for one (1) year with the option to extend for two (2) additional one ( I ) year periods, subject to the availability of funds for the succeeding fiscal years. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed nonresponsive and will be rejected. Ordinance No. 10062, as amended, established a goal of awarding 51 % of the City's total dollar volume of all expenditures for all good and services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office located at 300 Biscayne Blvd. Way, Suite 210, (305) 579-6845. Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 1 10 percent of the lowest other responsible and responsive bidder. The City reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate chart and tax return and any other documents to verify the location of the firm's primary office. a i > All vendors whose primary office is located within the City of Miami mus: - ptovida a copy of their City Occupational License with their bids. - The City Manager may reject all bids and readvertise. ? < M (Ad No. 21 12) . ' r: Ln Cesar H. Odio City Manager m,yr 3 1 . City of Miami REQUISITION FAR ADVERTISEMENT This number must appear in the M advertisement. i INSTRUCTIONS: Please lype and attach a copy of the adverti m nt with this reauisilion. 1. Department: 2. Division: 3. Account Code number: 4. Is this a confirmation: 5. Prepared by: ❑ Yes ❑ No 6. Size of advertisement: 7. Starting date: 8. Telephone number: 9. Number of times this advertisement is to be 10. Type of advertisement: published: "``' U Legal ❑ Classified ❑ Display 11. Remarks: Ili'' I�•d.�+, ..:�:)" ,,. .. .J M-.\('{+' .,. •{:'1... `� f i • �1 i'•1� �'�ly f t'„ .�-1 ii+ ;..1 t j �� P11(1` 1' 12. G.S.A. Procur m nt Managp,.menfl USE ONLY' Date(s) of Advertisement Invoice No. Amount Publication ri��t}\T.qT [} { M ITAMI RLEY I7:�1�I t M.IAMI T-11'YT,S i DIzjRMA DF .SAS AMERIC , t i' p i j 1 1 i 7 i t 13. ❑ Approved ❑ Disapproved 4 � 2 Department Director/Designee Date Approved for Payment Date C iGS/PC 503 Rev. 12/89 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. DISTRIBUTION: White - G.S.A.; Canary - Department L