HomeMy WebLinkAboutR-96-0293J-96-439
5/10/96
RESOLUTION NO. `D 6 - 293
A RESOLUTION ACCEPTING THE BIDS OF DEXTER
CLEAN, IN THE AMOUNT OF $12,208.00, AND
BEST'S MAINTENANCE AND JANITORIAL SERVICE,
INC., IN THE AMOUNT OF $5,820.00, FOR THE t
FURNISHING OF MARINA CLEANING SERVICES FOR
THE DEPARTMENT OF CONFERENCES, CONVENTIONS E
AND PUBLIC FACILITIES FOR ONE (1) YEAR, AT A
TOTAL PROPOSED AMOUNT OF $18,028.00, WITH THE
OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE-
YEAR PERIODS; ALLOCATING FUNDS THEREFOR FROM
THE FY 195-96 GENERAL OPERATING BUDGET,
ACCOUNT NO. 350505-340, PROJECT NO. 413000 4
($12,028.00) AND ACCOUNT NO. 350506-350,
PROJECT NO. 414000 ($5,820.00); AUTHORIZING
THE CITY MANAGER. TO INSTRUCT THE CHIEF !
PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER
FOR SAID SERVICES, AND THEREAFTER TO EXTEND
SAID CONTRACT AT THE SAME PRICE, TERMS AND
CONDITIONS, SUBJECT TO THE AVAILABILITY OF
FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received March 13, 1996 for the furnishing of marina cleaning
services for the Department of Conferences, Conventions, and
Public Facilities; and
WHEREAS, invitations for Bid No. 95-96-055 were mailed to
forty-three (43) potential bidders and nine (9) bids were
received; and
WHEREAS, said cleaning services are necessary in order to
ensure that the Dinner Key Marina, Miamarina and Pier 5
Fisherman's Wharf at Bayside are maintained in both safe and
sanitary conditions; and
;CITY CQMh2I sion
MEETING OF
MAY 2 3 1996
Resolution No,
96" 293
F
WHEREAS, the City Manager and the Director of the Department
of Conferences, Conventions and Public Facilities recommend that
the bids received from Dexter Clean and Best's Maintenance and
Janitorial Service, Inc., at a proposed total cost of $18,028.00,
be accepted as the lowest responsive and responsible bids; and
WHEREAS, funds for said services are available from the
FY 195-96 General Operating Budget, Account No. 350505-340,
Project No. 413000 ($12,028.00) and Account No. 350506-350,
Project No. 414000 ($5,820.00);
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The March 13, 1996 bid of Dexter Clean, in
the amount of $12,208.00, and Best's Maintenance and Janitorial
Service, Inc., in the amount of $5,820.00, for the furnishing of
marina cleaning services for the Department of Conferences,
Conventions and Public Facilities, for one (1) year, at a total
proposed amount of $18,028.00, with the option to extend for two
(2) additional one-year periods, are hereby accepted, with funds
therefor hereby allocated from the FY 195-96 General Operating
Budget, Account No. 350505-340, Project No. 413000 ($12,028.00)
and Account No. 350506-350, Project No. 414000 ($5,820.00).
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a purchase order
- 2 -
for said service, and thereafter to extend said contact, at the
same price, terms and conditions, subject to the availability of
funds.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 23rd day May , 1996. j
;
i
ST EN P. CLERK, MAYOR
ATTE
WALTER MAN, CITY CLERK
PREPARED AND REVIEWED BY:
RAFAEL O. DIAZ
DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
wapy
A . •Q 0 ES , I I
CITY ATT Y
r
-I
f�
CITY OF MIAMI, FLORIDA
' INTER -OFFICE MEMORANDUI CA=1
1 TO : DATE : FILE
The Honorable Mayor and Members MAY ? )g96
of the City Commission
SUBJECT : Resolution Authorizing
I Award of Bid No. 95-96-055
Marina Cleaning Services
FROM : CeS REFERENCES:
City er ENCLOSURES- i
RECOMMENDATION:
It is respectfully recommended that the City Commission pass the attached Resolution
awarding Marina Cleaning Services at Dinner Key Marina and the Pier 5 Fisherman's
Wharf at Bayside to Dexter Clean, located at 10201 Shamrock Blvd., Miami, Florida
33196 (Black/Female/Dade County vendor). Additionally, it is recommended that the bid
for cleaning services for Miamarina at Bayside is awarded to Best's Maintenance &
Janitorial Services, located at 3290 NW 29th Street Miami, Florida 33142 (Hispanic/
Female/ City of Miami vendor). These vendors provided the lowest bids for the
specified services. Funding for Dinner Key Marina cleaning, in the amount of $6,000 is
available from Account Code No. 350506-340, Project No. 414000; and funding for
Miamarina and the Pier 5 Fisherman's Wharf in the amounts of $5,820 and $6,208,
respectively are available from Account Codes No. 350505-340, Project No. 413000.
I
BACKGROUND:
The Department of Public Facilities, Marinas Division, requires marina cleaning services
for several of its facilities. The Dinner Key Marina requires indoor cleaning and garbage
pickup on weekends, holidays and on an as needed basis. Miamarina at Bayside and the
I Pier 5 Fisherman's Wharf requires these services, on a daily basis. Additional services
such as pressure cleaning is also required. These facilities are in constant use by the
general public. Therefore, these services are necessary in order to ensure that the
facilities are in maintained in both safe and sanitary conditions.
f
Q
Due to the critical need for this service it is recommended that the City award cleaning
services for Marina facilities as follows:
RECOMMENDED
FUNDING
FACILITY
VENDOR
BID PRICE
SOURCE
------------------------------------------------------------------------------------------------
Dinner Key Marina
Dexter Clean
$6,000/year
350506-350
414000
Miamarina at Bayside
Best's Maintenance
$5,820/year
350505-340
& Janitorial Services
413000
Pier 5 Fisherman's Wharf
Dexter Clean
$6,208/year
350505-340
413000
Attachments
2
F
SENT BY:CITY OF MIAMI ; 5-14-96 0:40.kM ; PROCURE AT MGMT.
. w.. ♦♦ VV IVI.. V'LV 4J♦/ VJ 11I11t 11 III IIJ\Jl.l IIall 111J. •.1 OIJLMJI
30565b l7U7 ; t 2. "
r. ut
El
ro : Judy S. [carter
Chief Procurement Officer
s�e�ecz : Bid No. 95-96-055
_ Marina Cleaning Services
Approvals
fpQM RW &II&NM
j Christina Abrams, Director
{ Department of Public Facilities ENO.(2 WES
The Departzment of Public, Facilities has reviewed the bid4 for the. "Marina Cleaning
1
Scrvicm- at Duurer Key Mwina, Miamarina and the Pier 5 Fishenuan's Wharf at
Boy*idc. The low=iL reVons'ble and zeb-punsive bidders were Dsnrteir Clean, 10201
Shiunr�c Alvd., Miami, Florida 33196 uW ll*t'a Maintano uce & Jamilvriul Servicim
3290 NW 29th Strut N itEwt, P'iocidca 13142. Those vendors prolvided the tuwest bids for
the "ified service. Tbi c fallowing identifies the facility, tic recommended vendor
azv4 bid prices:
♦
BID RECOMMENDED
FAe"11JI1'IT ITEM VENDOR DID PRICE
Dinner Ivey Marnna 02 Dexter cle-gn $6,0001yegr
Miamarim al 8ayside #1 Best's Maintenarim $5,RVVyear
& Janitorial Services
Pier 5 Fisherman's Wharf 413 Dexter clean $6,208lyear
(Total amount of Bid for above facilities.- 318, 028lypar)
This Department has verified that fiends are available to covet the cost of the subject bid
under aocotuit number: 350506, mint object code: 340, project number: 414000 for
Dinner Key Marina and account code: 35U505, minor abject cride! 340, project number
413000 for both Miamarina and the Pier 5 1`4hurmun's Wharf , Attached please find the
bid tabulations for this purchase.
IF you have ally que5tiUX1b Pt44� "111f4ct Nil'. Fia:d dr la T(Irre, MuhiLL--4 Marwger at 579•
6950.
Budgetary review and approval by:
Manohar Surana �,_
` Assistant City Manager 04
96- 293
3
,x MIAMI, FLORIDA
BID NO.95-96-655-
6HEET (Continued)
BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE
ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING.
IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OF
BOND IS SUBMITTED IN `.THIS ENVELOPE.
c �
Terms; / (Include cash discount for prompt payment, if any)
Additional discount of 27c vF/D .% if awarded all items.
Warranty and/or guarantee:
Delivery: calendar days required upon receipt of Purchase Order or NoticE
Of Award.
Number of calendar days required to complete work after start.
In accordance .with the Invitation to Bid, the Specifications, General conditions, Special
Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Pricef
indicated on the attached bid sheet(s).
NAMES OF COMPANY OWNER(S) : NAMES OF COMPANY OFFICER(S):
a) List principal
business
address: (street dress)
b) List all other
offices
located in the State of Florida:
(street address)
(Please use the back of this page if more space is necessary)
MINORTTY PROCLIRFMF•NT QQMPL.IA C
The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 of
amended, the Minority Procurement Ordinance of the_City of Miami and agrees to comply with al:
applicable substantive and procedural provisions therein, including any amendments thereto.
Bidder: Signature:
(company name) it'-r
Date: �-�- �,-n�� �L��Q, Print Name: 4!�_
Indicate if Business is 51% Minority -owned: (Check one box only)
[ WBLACK [ J HISPANIC [':FEMALE
AFFIRMATIME ACT ON PLAN
If firm has an existing plan, effective date of implementation:
If firm does not have an existing plan, the Successful Bidder(s) shall be required tc
establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendix
I for sample.
'"� S nature i :
Bidder: �,� � - �--�'.-��- _ g
(company name)
Tr-M AND .RPTIIRN THIS FARM MAY DISOUALIFY THIS BID. 5 --
F
ug—jKIAMI, FLORIDA
BID NO. 95-96-055•—
BID SHEET (Continued)
IMPORTANT: BID SHEET AND ATTACHMENTS
MUST BE RETURNED
IN TRIPLICATE IN THE
ATTACHED ENVELOPE IDENTIFIED BY BID
NUMBER, TIME AND
DATE OF BID OPENING.
IF SECURITY rS REQUIRED,
A BID WILL
NOT BE ACCEPTED
UNLESS THE DEPOSIT OR
BOND IS SUBMITTED IN THIS
ENVELOPE.
Terms: _(Include
cash discount for prompt payment, if any)
Additional discount of
if awarded all items.
Warranty and/or guarantee:
Delivery: 5 calendar days required upon receipt of Purchase Order or Notice
of Award.
Number of calendar days required to complete work after start.
In accordance with the Invitation to Bid, the Specifications, General •Conditions, Special
Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices
indicated on the attached bid sheet(s).
NAMES OF COMPANY OWNER(S): NAMES OF -COMPANY OFFICER(S):
Susana Diaz Susana Diaz
Pedro M. Diaz Pedro M. Diaz
Angel'Garciga, Ramon Gomez
a) List principal business address: (street address)
3290 NW 29th Street Miami, Florida 33142
b) List all, other offices located in the State of Florida: (street address)
(Please use the back of this page if more space is necessary)
MINORITY PROCUREMENT COMPLIANCE
The undersigned bidder acknowledges that (s)he has received a copy of ordinance #10062 as
amended, the Minority Procurement ordinance of the City of Miami and agrees to comply with all
applicable substantive and procedural provisions therein, including any amendments thereto.
Bidder: Best's Maintenance & Janitorial Signature:i��-����
rvice, Inc.
Date: March (1d�� name)
_ Print Name:
Susana Diaz
Indicate if Business is 51% Minority -owned: (Check Qne box only)
[ ] BLACK [ ) HISPANIC j X] FEMALE
AFFIRMATIME ACTION PLAN June 1991
If firm has an existing plan, effective date of implementation:
If firm does not have an existing plan, the successful Bidder(s) shall be required to
establish an Affirmative Action Policy, pursuant to ordinance #10062 as amended. See Appendix
I for sample.
Best's Maintenance & Janitorial Service, Inc.
Bidder_: Signature:yyvL`►�_
(company name)
: 1 l y • _ ► : ► � ► ► r � ► � r : 1 �I+I1T:I�iy'i�7f►>�:#.11 M6
i.
CITY OF MIAMI
SUMMARY TABULATION
BID NO. 95-96
MARINA CLEANING
:OMPARISON
#1
#2
#3
#4
#5 #6
#7
#8
#9
OTALS
TCB SYST
OMEGA
MR CLEAN
DEXTER
CLEAR BRITE BLDG MAINT
BESTS
AFTER HRS
A C & E MAINT
rEM 1
$26,547.72
$21.360.00
$25,440.00
$13,440.00
$17,520.00 161,280.00
$5,820.00
$11,820.00
(1
$60,120.00
AIAMARINA
TEM2
$32,494.42
$11,160.00
$10,260.00
$6,000.00
$9,220.00 $33,202.56
$8,840.00
$34,440.00
$20,736.00
DINNER KEY
TEM 3
$17,240.80
$11,856.00
$14,490.00
$6,208.00
$15,420.00 NO BID
$12,165.00
$17,871.00
$34,776.00
'IER 5
ITEMS 1 THRU 3
GRAND TOTAL $76,256.74 $44,376.00 $50,190.00 ' $25,648.00 $42,160.00 $194,482.58 $24,826.00 $64,131.00 $115,632.00
01
TCB SYSTEMS INC.
#2
OMEGA MAINT CO.
#3
MR. CLEAN RELIABLE SERVICE
#4
DEXTER CLEAN
#5
CLEAR BRITE CLEANING
#6
BUILDING MAINT SERVICES OF AMERICA
#7
BESTS MAINT & JANITORIAL SERV
#8
AFTER HOURS CLEANING SERV.
#9
A C & E MAINTENANCE
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
POTENTIAL BIDDERS:
BIDS RECEIVED:
FUNDING ALLOCATION:
BID TABULATION:
BID EVALUATION:
ALL VENDORS
MINORITY/FEMALE VENDOR
Within City limits
Registered with
Black Vendors
Located within City limits
Registered with City
Female Vendors
Located within City limits
Registered with City
Hispanic Vendors
Located within City limits
Registered with City
NON MINORITY VENDORS
Located within City limits
UNKNOWN VENDORS
Located within City Limits
"No Bids"
AWARD OF BID
BID NO. 95-96- 055
Furnishing of Marina Cleaning Services
Public Facilities
Contract basis for one (1) year with the option to extend for
two (2) additional one (1) year periods.
To provide cleaning services at Dinner Key Marina,
Miamarina and Pier 5 Fisherman's Wharf at Bayside
Forty-three (43)
Nine (9)
Department of Public Facilities' FY'95-96
Operating Budget,
Account Code Nos: 350506-350, Project No. 414000,
and 350505-340, Project No. 413000.
See Attached
Bid
Bid
Invitations Mailed
Responses
43
9
S 36
9
8
1
35
8
17
5
5
1
17
5
9
3
2
0
8
2
10
1
1
0
10
1
7
0
0
0
0
0
0
0
2
96-- 293 11
Reasons for "No Bid" were as follows:
1. VARSITY CONTRACTORS INC. - "Not sufficient coverage in the area".
2. PRIME SERVICE OF AMERICA INC. - "Insufficient time to respond".
RECOMMENDATION:
IT IS RECOMMENDED THAT AWARD BE MADE TO DEXTER CLEAN, A FEMALE/DADE
COUNTY VENDOR, AT A PROPOSED AMOUNT OF $12,208.00 AND TO BEST'S
MAINTENANCE & JANITORIAL SERVICE, INC., A FEMALE/DADE COUNTY VENDOR,
A-r A oononccn A 1v4n1 IMT nr it C u e)n nn CnD A TnTA 1 oDnonccn A 1,11,11 1 A 1 r-ncT
.+ID SECDRITT LIST
all) �TI�: MARINA CLEANING S1;RVICLS
______________ M- _N-wN--N____-M_
-�----- N----_
DID 50.8 95-96-055
"------------ ------- -'--------- — --- —'. - --- �---
MARCh 13, 1996 10:00 a.m.
DATE SID(S) 0lSItS1S:
..._---_—------- No. ---`-- ------------------ ------- --
TOTAL BID -BOND
sIDDSR DID AMOUNT CASSIRR I S CHSCOt-
A. C. & L. PROPERTY MAIiVTIsNANCL
--
See attacued 1)
---- ----_---
.d
SOUTh FLORIOA cIAINTENLNCL
I.AFTL'i�
"
ttOURS CLLANIwG S]:RVICLS
"
TCR SYS'EEMS, IN(:.
Ril. CLEAN RLLIAliLL SLLM-CLS
"
BUILDING i•IAILv'1'Livi:i�CL
" "
I)LXTLiL CLEAN
B1sST ,[AIN'fENENC'13 & JANITORIAL
OMEGA AAINTLNENGI.,
CLLAR BitI7']s CLEAN (;
--mm.e.�________-_
lJe received only
Which Was Sent
one copy of the bid
to Procurement Department
NO BID
{�
_.tee,-.._®„�«.�_-,«,_s,__-•-
VARS I'I'Y CO N'fRACTORS , INC ,
PRI,11L SLRVICL OF A1'11,'RICA, 1,NC
[I
_.�.���..-------------
:�., if crny, t
the
of for o erg su �mitiecl i:z rc�suc,r_s
fo- ti.'... �i�e:':r"":!�
-�-_
received V.C, envelopes on behalf of
oe coca ivd-st bigat.
GSA SOLID WASTE-
PttOCt3�E/MENT DIVISION
LEGAL ADVERTISEMENT
BID NO. 95-96-055 /C 6-;_";
Sealed bids will be received by the City of Miami City Clerk at his office located at City
Hall, 3500 Pan American Drive, Miami, Florida 33133 no later than 1Q;00 am March 13,
1996 for the furnishing of marina cleaning services on a contract basis for one (1) year, for
the Department of Public Facilities.
Mandatory site visits will take place on March 5, 1996, at 10:00 am at Miamarina,
Bayside, 401 Biscayne Boulevard (next to Hard Rock Cafe Restaurant) and at 11:30
am at Dinner Key Marina located at 3400 Pan American Drive. Failure to attend
shall disqualify any bid submitted.
Bids submitted after the deadline and/or submitted to any other location or office shall be
deemed non -responsive and shall be rejected.
Ordinance No. 10062, as amended, established a goal of awarding 51 % of the City's total
dollar volume of all expenditures for all good and services to Black, Hispanic and Women
Minority Business Enterprises on an equal basis.
1
Minority and wornen vendors who are interested in submitting bids and who are not
registered with the City as minority or women vendors are advised to contact the City's
Procurement Office located at 300 Biscayne Blvd. Way, Suite 210; Telephone (305) 579-
6845.
Detailed specifications for the bids are available upon request at the City's Procurement
Office.
The City Manager may reject all bids and readvertise.
(Ad No. 2111)
Cesar H. Odio -=
City Manager
vdi
f
i
i
City of
REQUISITION FOR
Miami
EMENT
ADVERTISEMENT
This number must
appear in the
advertisement.
INSTRUCTIONS: Please type attach a copy,of the advertisement
with this reguisition.
-and
1. Department:
2. Division:
3. Account Code number:
4. Is this a confirmation:
❑ Yes El No
5. Prepared by:
6. Size of advertisement:
I C"
7. Starting date:
8. Telephone number:
5'1; 9 1r.
9. Number of times this advertisement is to be
published: k ' '
10. Type of advertisement:
[] Legal ❑ Classified ❑
Display
11. Remarks:
_
12,
Publication
G.S.A. (Procurement Managernentl
USE ONY
Date(s) of
Advertisement
Invoice No.
Amount
MIAMI REVIEW
I/CIAt\iI TIMES
DIARIO DE LAS AMRRCRAS
- f >
e1,
:.
,..D
13,
❑ Approved
❑ Disapproved
` �
-` Department Director/Designee Date
Approved for Payment
J
Date
{
C GS/PC 503 Rev. 12/89 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.
DISTRIBUTION: White - G.S.A.; Canary - Department