The URL can be used to link to this page

Home My WebLink AboutR-96-0134J-96-57 2/16/96 9 6 -- 134 RESOLUTION NO. A RESOLUTION ACCEPTING THE BIDS OF AERO TIRE COMPANY AND FEDAN TIRE COMPANY FOR THE FURNISHING OF TIRE RECAPPING AND REPAIR SERVICES FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AND SOLID WASTE/VEHICLE EQUIPMENT ADMINISTRATION DIVISION, ON A CONTRACT BASIS FOR ONE (1) YEAR, AT AN ESTIMATED TOTAL ANNUAL COST OF $84,106.00; ALLOCATING FUNDS THEREFOR FROM THE FY '95-96 OPERATING BUDGET, ACCOUNT CODE NO. 420901-670; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR SAID SERVICES. WHEREAS, pursuant to public notice, sealed bids were received November 27, 1995 for the furnishing of tire recapping and repair services for the Department of General Services Administration and Solid Waste/Vehicle Equipment Administration Division, on a contract basis for one (1) year; and WHEREAS, invitations were mailed to eight (8) potential bidders and two (2) bids were received; and WHEREAS, funds for said service are available from the FY '95-96 Operating Budget, Account Code No. 420901-670; and WHEREAS, said service will provide tire recapping and repair services for the City's cars and trucks; and WHEREAS, the City Manager, and the Assistant City Manager responsible for the Department of General Services Administration and Solid Waste recommend that the bids received from Aero Tire CITY COMMISSION, MEETING OE FEB 2 9 1996 Resolution No. 96- 134 Company and Fedan Tire Company be accepted as the most responsible and responsive bids; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The November 27, 1995 bids of Aero Tire Company and Fedan Tire Company for the furnishing of tire recapping and repair services for the Department of General Services Administration and Solid Waste/Vehicle Equipment Administration Division, on a contract basis for one (1) year, at an estimated total cost of $84,106.00, are hereby accepted, with funds therefor hereby allocated from the FY '95-96 Operating Budget, Account Code No. 420901-670. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue purchase orders for said service. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 29th T: XA-� WALTER J , CITY CLERK - 2 - day of February 1996. — STEPIMN P. CLARK MAYOR JG-- 134 PREPARED AND APPROVED BY: +T RAFAEL 0. DIAZ DEPUTY CITY ATTO Y APPROVED AS TO FORM AND CORRECTNESS: : QUINN JONES, II tICWY W618:ROD:BSS - 3 - 36-- 134 TO FROM CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Honorable Mayor and Members, DATE : FEB 12 1996 FILE of the City Commission Cesar o City M er RECOMMENDATION SUBJECT, Resolution Authorizing Award of Bid 95-96-017 Tire Recapping & Repairs REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission pass the attached resolution for Tire Recapping and Repairs on a contract basis for one year to be awarded to the following vendors at a total annual amount of $79,606.75. Items 1-3 Aero Tires Company 9630 N.W. So. River Dr. Medley, Florida 33166 Female/Dade County Vendor Item 4 Fedan Tire Company 2290 West 1st Avenue Hialeah, Florida 33010 Hispanic/Dade County Vendor BACKGROUND $20,610.75 $58,996.00 The Department of General Services Administration and Solid Waste (GSA/SW) has analyzed bids received pursuant to Bid No. 95-96-017 for the furnishing of tire recapping and repair service to the GSA/SW Vehicle and Equipment Administration Division (VEA). Two (2) bids were received, one (1) from a female vendor and one (1) from a Hispanic vendors. The bid of Aero Tire Company, was considered the lowest responsible and responsive for items. 1 through 3 at a cost of $20,610.75. Fedan Tire Company was considered the lowest responsible and responsive bid for item 4 at a cost of $58,996.00. The estimated annual cost 'of $84,106.00 is available from the FY '95-96 operating budget of the Department of General Services Administration and Solid Waste/Vehicle Equipment Administration Division, Account Code No. 420901-670. 9G-- 134 TO: �I i FROM CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Judy S. Carter DATE Chief Procurement Officer SUBJECT: Bid No. 95-96-017 Vehicle Tire Recapping REFERENCES: Ron E. Williams Assistant City Manager ENCLOSURES: FILE: The Department of General Services Administration and Solid Waste has verified available funding with the Department of Finance for the cost of the subject bid in the amount of $84,106. Account Code No. 420901-670. BUDGETARY REVIEW 8z APPROVED BY: Manohar S. Assistant Ci7ofi er/Director Departmentnce 96- 134 3 CITY OF MIAMI, FLORIDA BID SHEET (Continued) BID NO.95-96-017 ,j�ORTAi\j�: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THl .ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT Of BOND IS SUBMITTIED IN THIS ENVELOPE. Terms: NET 30 (Include cash discount for prompt payment, if any) Additional discount of --0- % if awarded all items. warranty and/or guarantee: Y� EM rcx=mg iTj,rm rrP r;ffi cp mmn, Delivery: 5 calendar days required upon receipt of Purchase Order or Notice of Award. 5 Number of calendar days required to complete work after start. In accordance with the Invitation to Bid, the specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S)t NAMES OF OFFICEES) FELINCEZ(PRES.) MIREYA.SANCHEZ (SEC./TRE.) a) List principal business address: (street address) 2290 WEST 1st. AVENUE HIALEAH, FLORIDA 33010 b) List all other offices located in the State of Florida: (street address) N/A (Please use the back of this page if more space is necessary) MINORITY- PRQL'[1 11t�83iT�i��t•tRNCZ . The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. Bidders FEDAN TIRE CO. Signature: (company name) Date: Print Name:- FELIX SANCHEZ Indicate if Business is 51% Minority -owned: (Check Dim box only) [ ] BLACK [X] HISPANIC [ ] FEMALE hzF1RHhTzXX-ACT1Qff-2LAN If firm has an existing plan, effective date of implementation:_ QZ4 If firm does not have an existing plan, the Successful Bidder(s) establish an Affirmative Action Policy, pursuant to Ord nce #1 as I for sample. Bidder: FEDAN TIRE (company name) fired t( 134 Y THIS RTI1. BID SHEET (Continued) ,IMPORTANTs BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME .AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: Net 30 (Include cash discount for prompt payment, if any) Additional discount of 0.5 $ if awarded all items. Warranty and/or guarantee: For the life of' the tread Delivery s r calendar days required upon receipt of Purchase Order or Notice of Award. 5 Number of calendar days required to complete work after start. In accordtince with the Invitation to Bid, the Specifications, General Conditions,. Special Conditions, and General Information to Bidders, we agree to furnish the Item(a) at Prices indicated on the attached bid shest(s). NAMES OP COMPANY OWNER S) : Bernardo Cadavid Nelly Cadavid NAMES OF COMPANY OFFICER(S): same s ame a) List principal business address: (street address) 9630 N.W. South River Drive, Medley, Florida b) List all other offices located in the State of Florida: (street address) None (Please use the back of this page if more space is necessary) MTNORTTY PROarr8JMRNT._=PLjAHCR . The undersigned bidder acknowledges that (.sjhe has received a copy of Ordinance #10062 as amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. Bidders Aero Tires Co. Signature: /?' 11'-/- &�- - (company name) Date: 11/22/95 Print Names Nelly Cadavid Indicate if Business is 51% Minority -owned: (Check gam; box only) [ ] BLACK [ ] HISPANIC [X] FEMALE. AFFTBLI)1TTVZ ACTION PLAN If firm has an existing plan, effective date of implementation: If firm does not have an existing plan, the Successful Bidde s) shall be required tc establish an Affirmative Action Policy, pursuant to ordinance #1 as amended. see Appendi: I 'for sample. Bidder: Aero Tires Co. Signature: lflz4 134 (company name) ;M NO. CITY OF MIAMI DEPARTMENT OF GENERAL SERVICES AND SOLID WASTE VEHICLE AND EQUIPMENT ADMINISTRATION DIVISION BID ANALYSIS BID NO. 95-96-017 (VEHICLE TIRE RECAPPING) EST. EXTENSION EXTENSION TIRE SIZE QTJ.- FEDAN TIRE(F) AFRO TIRES(H) 8.25x20 900x20 1000x20 1100x22.5 Estimated lowest bidder. 40 10 375 1075 V $ 1,747.20 477.70 19,698.75 58,996-00 $ 1,480.00 399.50 18,731.25 67,671.25 EXTENSION DUAL AWARD $ 1,480.00 399.50 18,731.25 58,996_.09_( AWARD OF BID ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: POTENTIAL BIDDERS: BIDS RECEIVED: FUNDING ALLOCATION: BID TABULATION: BID EVALUATION: BID NO.95-96-017 Tire Recapping and Repairs GSA/SW - Vehicle and Equipment Administration Division Contract for one (1) year. To provide tire recapping and repair services to the City's cars and trucks. Eight (8) Two (2) General Services and Solid Waste, Vehicle Equipment Administration Division, FY'95-96 Operating Budget, Account Code 420901-670. See Attached ALL VENDORS MINORITY/FEMALE VENDORS Within City limits Registered with City Black Vendors Located within City limits. Registered with City Female Vendors Located within City limits Registered with City Hispanic Vendors Located within City limits Registered with City NON MINORITY VENDORS Located within City limits "No Bids" Bid Invitations Bid Mailed Responses 8 2 6 2 2 0 4 0 0 0 0 0 0 0 1 0 1 0 0 0 5 1 2 0 4 0 2 0 0 0 2 06- 134 11 Reasons for "No Bid" were as follows: 1. U.S. 1 Sportingoods - "Does not provide this service". 2. Rema Tire Supply - "Not applicable for tires. They supply tire repair items, valves, patches, etc.". RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO AERO TIRE COMPANY, A FEMALE/DADS COUNTY VENDOR FOR $20,61.75; AND FEDAN TIRE COMPANY, A HISPANIC/DADS COUNTY VENDOR FOR $58,996.00, AT A TOTAL PROPOSED 1 1� �) Date 12 36- 134 ` M EID_SECURITT LIST DID ITINt TIRE RECAPPING 95-96-017 DID •O.s ------ DATE DID(S) OPINED3 N NOVEMBER 27, 1995 10:00 a.m. TOTAL BID —BOND (or2 DIDDER SID ANOUIT CASHISR:S_CHBCK___ ------- -- -- AEROTIRES CO. ----- See attached b ------------------------- d — FEDAN TIRE CO. ------------ .NO BID U.S.1 SPORTINGOODS ' REMA TIRE SUPPLY — o. err i� �.,zv.—• . "Offers fronj the ven-fors hstad other offers sul.mitt!ad in respc.,iyo heroin. ma the milly to tl:':: sc�Ii�''�; : are ere Y ) OT'LlM--N— NNN-- NO—NN----�N-----N----- --NN---NYC---Nr—Ys —MYi.-------L—r---N---N-- N------------ -----N--- M --NNN-- -------•�--�• --NN--N— —r—rN -----N--NNN—NN ---�—N--N —rrM—awY—N— N---N --N--- NN—wINYM-- — -- —N--rN--Oats— —�✓�-- --M—M---o—N�-1i N • — N-- --- --- --- -------NNN �lassoa see ivi `o, received ( 7 ) envelopes an behalf of ad bide) GSA/SOLID WASTE -PROCUREMENT DIVISION .r--;----------- N—NN—N—N— ------------------N------- (Cit� Department) 1 SIGNED _ — ---- — r—r—rrr---- epvt7 C t� Clerk) 27 9 LEGAL ADVERTISEMENT BID NO, 95-96-017 Sealed bids will be received by the City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than 10:00 a.m.. November 27. 1995 for the furnishing of tire recapping and section repairs for a period of one year, on an as needed when needed basis, for the Department of General Services Administration and Solid Waste. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed non -responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of awarding 51% of the City's total dollar volume of all expenditures for all goods and services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office located at 300 Biscayne Blvd. Way, Suite 210, (305) 579-6845. Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. The City reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate chart and tax return and any other documents to verify the location of the firm's primary office. All vendors whose primary office is located within the City of Miami must provide a copy of their City Occupational License with their bids. The City Manager may reject all bids and readvertise. Cesar H. Odio City Manager Ci in J rr