HomeMy WebLinkAboutR-96-0133J-95-56
2/16/96
RESOLUTION NO. 9 6 - 133
A RESOLUTION ACCEPTING THE BID OF RADIATOR
KING, INC., FOR FURNISHING RADIATOR REPAIR
SERVICES FOR THE DEPARTMENT OF GENERAL
SERVICES ADMINISTRATION AND SOLID
WASTE/VEHICLE EQUIPMENT ADMINISTRATION
DIVISION, ON A CONTRACT BASIS FOR ONE (1)
YEAR WITH THE OPTION TO EXTEND FOR TWO (2)
ADDITIONAL ONE YEAR PERIODS, AT A PROPOSED
ANNUAL COST OF $22,500.00; ALLOCATING FUNDS
THEREFOR FROM THE FY '95-96 OPERATING BUDGET,
ACCOUNT CODE NO. 420901-670; AUTHORIZING THE
CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER
FOR SAID SERVICE AND THEREAFTER TO EXTEND
SAID CONTRACT FOR TWO (2) ADDITIONAL ONE YEAR
PERIODS, AT THE SAME TERMS, PRICE AND
CONDITIONS, SUBJECT TO THE AVAILABILITY OF
FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received November 13, 1995 for the furnishing of automotive
radiator repair services for the Department of General Services
Administration and Solid Waste/Vehicle, Equipment Administration
Division, on a contract basis for one (1) year with the option to
extend for two (2) additional one year periods, at the same
terms, price and conditions; and
WHEREAS, invitations were mailed to eleven (11) potential
bidders and one (1) bid was received; and
WHEREAS, funds for said service are available from the
FY 195-96 Operating Budget, Account Code No. 420901-670; and
CITY COMOSSION,
MEETLNG OF
FEB 2 9 1996
Resolution No.
36- 133
WHEREAS, said service will be used by the Department of
General Services Administration and Solid Waste/Vehicle Equipment
Administration Division to repair and install automotive
radiators; and
WHEREAS, the City Manager, and the Assistant City Manager
responsible for the Department of General Services Administration
and Solid Waste recommend that the bid received from Radiator
King, Inc., be accepted as the lowest most responsible and
responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The November 13, 1995 bid of Radiator King,
Inc., for the furnishing of automotive radiator repair services
for the Department of General Services Administration and Solid
Waste/Vehicle, Equipment Administration Division, is hereby
accepted on a contract basis for one (1) year with the option to
extend for two (2) additional one year periods, at a proposed
annual cost of $22,500.00, with funds therefor hereby allocated
from the FY '95-96 Operating Budget, Account Code No. 420901-670.
- 2 -
99-- 1??
Section 3. The City Manager is hereby authorizedl/ to
instruct the Chief Procurement Officer to issue a purchase order
for said service and thereafter to extend said contract for two
(2) additional one year periods, at the same terms, price and
conditions, subject to the availability of funds.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND
ADOPTED this
29th
day of _Lebruary 1996.
1
I
STEPH N P. CLARK, MAYOR
4ATTEST:
Gw�`'
WALTER J. 0
CITY CLERK
PREPARED AND APPROVED BY:
RAFAEL 0. DIAZ
DEPUTY CITY ATT EY
APPROVED AS TO FORM AND CORRECTNESS:
UNN JONE , III
ATTORNEY/
17:BSS
i The herein authorization is further subject to compliance
with all requirements that may be imposed by the City
Attorney, including but not limited to those prescribed by
applicable City Charter and Code provisions.
-3-
96- 133
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
To: Honorable Mayor and Members
of the City Commission
FROM : Cesar
City #
RECOMMENDATION:
DATE : FEB 12 I9196 FILE
SUBJECT : Award of Bid No. 95-
96-005 for Radiator
Repair
REFERENCES:
ENCLOSURES:
It is respectfully recommended that the City Commission approve
the attached resolution for the acquisition of automotive
radiator repairs on a contract basis for one year with the option
to extend for two (2) additional 1-year periods, to be awarded to
Radiator King, Inc., a non -minority local vendor located at 201
N.W. 37 Street, Miami, Florida. This vendor submitted the lowest
responsive and responsible bid in accordance with Bid No. 95-96-
005. The total annual cost for this service is estimated to be
$22,500. Funds are' available from the Department of General
Services and Solid Waste, Vehicle Equipment Administration
Division, FY 195-96 operating budget, account code 420901-670.
BACKGROUND:
On October 28, 1995, bid packages were distributed to eleven (11)
prospective vendors. The bid of Radiator King, Inc., was the
sole bid received.
The Department of General Services and Solid Waste has analyzed
the bid and determined that it meets the department's
requirements and specifications.
It is, therefore, recommended that an award of bid be made to
Radiator King, Inc., in the amount of $22,500 for the provision
of automotive radiator repair on a contract basis with the option
to extend the contract for two (2) additional 1-year periods
under the same terms, price and conditions.
96- 133
1
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Judy S. Carter DATE : FILE
Chief Procurement Officer
SUBJECT: Auto Radiator Repairs
Bid 95-96-005
FROM: REFERENCES:
Ron E. Williams
Assistant City Manager ENCLOSURES:
The Department of General Services Administration and Solid Waste has verified available funding
with the Department of Finance that funds are available to cover the cost of subject bid in the
amount of $22,500.00. Funds are available in the GSA/SW., Vehicle Equipment Administration
Division FY'95-96 budget, account code 4209901-670.
BUDGETARY REVIEW 8T APPROVED BY:
Manohar S.
Assistant City M ager/Director
Department of i nce
3
9s-- 133
CITY OF MIAMI, FLORIDA ' ^1 BID NO. 95-96-005
BID SHEET (Continued)
IMPORTANT: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE
ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING.
IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR
BOND IS SUBMITTED IN THIS ENVELOPE.
Terms: 3o ORy Nef (Include cash discount for prompt payment, if any)
Additional discount of
% if awarded all items.
Warranty and/or guarantee: P.Q, at 4, ISO ►�q� S I�CC't2
Delivery:_calendar days required upon receipt of Purchase Order or Notice
of Award.
INumber of calendar days required to complete work after start.
In accordance with the .Invitation to Bid, the Specifications, General Conditions, Special
Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices
indicated on the attached bid sheet(s).
NAMES OF COMPANY OWNER(S):
NAMES OF COMPANY OFFICER(S):
a) List principal business address: (street address)
Jo rVw i IPm% -FL 3_1?1 /a7
b) List all other offices located in the State of Florida: (street address)
(Please use the back of this page if more space is necessary)
MINORITY PROCUREMENT COMPLIANCE
The undersigned bidder acknowledges that (s)he has received a copy of ordinance #10062 aE
amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all
applicable substantive and procedural provisions therein, including any amendments thereto.
Bidder: 7 � �` Signature:
(company name
Date: %� , - �Print Name:
Indicate i.f Business is 51% Minority -owned: (Check one box only)
( ] BLACK [ ] HISPANIC [ ] FEMALE
AFFIRMATIVE ACTION PLAN
If firm has an existing plan, effective date of implementation:
If firm does not have an existing plan, the Successful Bidder(s) shall be required tc
establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendii
I for sample.
Bidder: Signature:'
( company name) 9 6- 133
FAILURE TO COMPLEIIGN. AND RETURN THIS FORM MAY DISNALIFY THIS BID-
5
AWARD OF BID
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
POTENTIAL BIDDERS:
BIDS RECEIVED:
FUNDING ALLOCATION:
BID TABULATION:
BID EVALUATION:
BID NO. 95-96-005
Automotive Radiator Repair
GSA/SW - Vehicle and Equipment Administration Division
Contract for one (1) year with the option to extend for two
(2) additional one (1) year periods.
To repair and install automotive radiators
Eleven (1 1)
One (1)
General Services and Solid Waste, Vehicle Equipment
Administration Division, FY `95-96 Operating Budget,
Account Code 420901-670.
See Attached
ALL VENDORS
MINORITY/FEMALE VENDORS
Within City limits
Registered with City
Black Vendors
Located within City limits
Registered with City
Female Vendors
Located within City limits
Registered with City
Hispanic Vendors
Located within City limits
Registered with City
NON MINORITY VENDORS
Located within City limits
"No Bids"
Bid
Invitations
Bid
Mailed
11
Responses
1
4
0
2
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
4
0
2
0
0
0
7
1
1
1
0
7
96- 13
RECOMMENDATION:
IT IS RECOMMENDED THAT AWARD BE MADE TO RADIATOR KING, INC., A NON-
MINORITY/LOCAL VENDOR; AT A TOTAL PROPOSED AMOUNT OF $ 24500.00
Illef Pr t icer
ra, I a-) 6
[late
8
96- 133
AID ITENs AUTOMOTIVE RADIATOR REPAIR
--- ------
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BID NO.: 95-96-005-----
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DAIS DID(S) OPENED: �NOVEMBER-13, 1995N�-l-11:00-a m- L-
TOTAL ti Z D DOBTD�o r�
DIDDER DID AMOUNT CASSISR'S CHECK
RADIATOR KING INC.
See attached b
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—2L¢nr received (�/ ) envelopes on behalf of
f taesaoa seo ivia& bide)
GSA/SOLID WASTE -PROCUREMENT DIVISION on
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SIGN
sputy Cit leskj
LEGAL ADVERTISEMENT
BID NO. 95-96-005
Sealed bids will be received by the City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, Florida 33133 not later than
11:00 a.m. November 13, 1995 for the furnishing of Automotive Radiator
Repair on a contract basis for one (1) year for the Department of General Services
Administration/Solid Waste Fleet Management Division.
Bids submitted past such deadline and/or submitted to any other location or office
shall be deemed non -responsive and will be rejected.
Ordinance No. 10062, as amended, established a goal of awarding 51 % of the
City's total dollar volume of all expenditures for- ah good and services to Black,
Hispanic and Women Minority Business Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids and who are not
registered with the City as minority or women vendors are advised to contact the
City Procurement Office located at 300 Biscayne Blvd. Way, Suite 210, (305)
579-6845.
Section 18-52.1(h) of the City Code, as amended, states that the City.Commission
may offer to a responsible and responsive local bidder, whose primary office is
located in the City of Miami, the opportunity of accepting a bid -at the low bid
amount, if the original bid amount submitted by the localx�yendor does not exceed
110 percent of the lowest other responsible and responsive; bidder.
The City reserves the right to request copies of the occupational license, professional
and/or trade licenses, corporate chart and tax return and any other documents to
verify the location of the firm's primary office.
All vendors whose primary office is located within the City of Miami must provide a
copy of their City Occupational License with their bids.
The City Manager may reject all bids and readvertise.
D
(Ad No. 2084)
171
Cesar H. Odio
City Manager
r'
�� '
-41
1-, City of Miami 208,24
This number must
REQUISITION FOR ADVERTISEMENT appear in the
advertisement.
P
INSTRUCTIONS: Please type and attach a copy of thg advertisement with this reoulsotion,
1. Department:
2. Division:
GSA/SW - Fleet Mgmt
3. Account Code number:
4. Is this a confirmation:
5. Prepared by:
.420901w-287
❑ Yes No
Gladys Bermudez
6. Size of advertisement:
7. Starting date:
8. Telephone number:
. legal
10/28/95
579-6845
9.' Number of times this advertisement is to be .
10. Tye of advertisement:
published: one 1)
Le al ❑ Classified ❑ Display
11. Remarks:
BID NO. 95-96m005
AUTOMOTIVE REPAIR RADIATOR
Date(s) of
Advertisement
Invoice No.
Amount
Publication
MIAMI REVIEW
MIAMI TIMES
DIARIO- LAS AMERICAS
—a m
Ln �7
r
rn
_
13.
❑ Approved
❑ Disapproved
Department Director/ b'esignei Date
Approved for Payment Date
rr r_ciDr rnn co„ igiao I Routina: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.
DISTRIBUTION: White - G.S.A.; Canary - Department