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Home My WebLink AboutR-96-0120J-96-178 2/29/96 RESOLUTION NO. 9 6_ 120 4 A RESOLUTION ACCEPTING THE BID OF FOREVER GREEN, INC., TO PROVIDE LAWN MAINTENANCE SERVICES AT THE CITY OF MIAMI RIVERSIDE CENTER, LOCATED AT 444 SOUTHWEST 2ND AVENUE, MIAMI, FLORIDA, ON A CONTRACT BASIS FOR A ONE YEAR PERIOD WITH THE OPTION TO EXTEND FOR TWO ADDITIONAL ONE YEAR PERIODS, AT A PROPOSED FIRST YEAR COST OF $9,960.00 FOR COMPLETE LAWN SERVICE AND $5,000.00 AS CONTINGENCY FOR POSSIBLE NON -ROUTINE SERVICES, FOR A TOTAL PROPOSED FIRST YEAR COST OF $14,960.00; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO. 921135 FOR SAID SERVICES; AND FURTHER AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR SAID SERVICES AND THEREAFTER TO EXTEND SAID CONTRACT FOR TWO ADDITIONAL ONE YEAR PERIODS, UPON THE SAME TERMS, PRICES AND CONDITIONS, AND SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received January 24, 1996, for the provision of lawn maintenance services at the City of Miami Riverside Center, 400 Southwest 2nd Avenue, Miami, Florida, on a contract basis for a period of one year with the option to extend for two additional one year periods; and WHEREAS, invitations to Bid No. 95-96-041 were mailed to fifty-two (52) potential bidders and seventeen (17) bids were received; and CITY CoNwssjoN MEETING OF FEB 2 9 1996 Revolution No. WHEREAS, funds for said service are available from Account Code No. 921135; and WHEREAS, it is recommended that Forever Green, Inc. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA; Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The January 24, 1996 bid of Forever Green Inc. is hereby accepted to provide lawn maintenance services at the City of Miami Riverside Center, located at 444 Southwest 2nd Avenue, Miami, Florida, on a contract basis for a one year period with the option to extend for two additional one year periods, at a proposed first year cost of $9,960.00 for complete lawn service and $5,000.00 as contingency for possible non -routine services, for a total proposed first year cost of $14,960.00, with funds therefor hereby allocated from Account Code No. 921135 for said services. - 2 - 96- 120 A) Section 3. The City Manager is hereby authorized!' to instruct the Chief Procurement Officer to issue a purchase order for said services and thereafter to extend said contract for two additional one year periods, upon the same terms, prices and conditions, and subject to the availability of funds. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 29th gpday of February , 1996. FA ST PHEN P. CLARK, MAYOR ATTEST: WALTER . ,/FOEMAN CITY Ct(ERK PREPARED BY: FA O RODR G , DIRECTOR 'AR ENT 0# A SET MANAGEMENT APPROVED AS TO FORM AND CORRECTNESS: A: QL7NN TONKS, I I I CITY ATTO Y BSS:W640 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. -3- 95- 120 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM To : The Honorable Mayor & Members DATE : FILE of the City Commission SUBJECT : Accepting Bid for Lawn Maintenance Services Cesa FROM : city Va REFERENCES: ENCLOSURES: V-1- RECOMMENDATION: It is respectfully requested that the City Commission adopt the attached Resolution accepting the bid of Forever Green, Inc. (Hispanic/Dade County) for the furnishing of lawn maintenance services at the City of Miami Riverside Center, 400 SW 2 Avenue, Miami, Florida, on a contract basis for a period of one year with the 6ption to extend for two additional one year periods at a proposed first year cost of $9,960 for complete lawn service and $5,000 contingency for a total proposed first year cost of $14,960; allocating funds therefor from Account Code No. 921135; further authorizing the City Manager to instruct the Chief Procurement Officer to issue a purchase order for these services and thereafter to extend this contract for two additional one year periods, upon the same terms, conditions and prices, subject to the availability of funds. BACKGROUND: The Office of Asset Management has prepared the attached Resolution for consideration by the City Commission. These services are required for the maintenance of the City of Miami Riverside Center. Seventeen bids were received in response to this solicitation, with Forever Green, Inc. being the lowest responsive and responsible bidder. The contingency amount is being requested to cover non -routine items of which a price can not be readily determined at this time such as replacing dead trees. It is recommended at this time that the City Commission adopt the attached Resolution accepting the bid of Forever Green, Inc. and authorizing the City Manager to instruct the Chief Procurement Officer to issue a purchase order for these services. 66-- 120 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM To : 'Judy Carter DATE : February 8, 1996 FILE Chief Procurement Officer SUBJECT : Bid No. 95-96-041 Lawn Maintenance Services FROM : Eduarj driguez, Director REFERENCES: Office set Management ENCLOSURES: This office has verified available funding with the Department of Finance that funds are available to cover the cost of lawn maintenance services at the City of Miami Riverside Center, on a contract basis for one year, in the total amount of $14,960, Account Code No. 921135. BU, R IEW & APPROVAL Mantent Surana, Director Dep of Finance 96- 120 3 BID NO. 95-96-041 LAWN MI ENANCE SERVICES AT THE MIAMI RIVER, CENTER TABULATION OF BIDS ITEMS: 1. Cut for Tract 1, 2, and 2. Cut for Tract 3 3. Cut for Tract 4 paver section of Tract 3 VENDORS: PRICES PER CUT: TOTALS: 1) ACROPOLIS DESIGNS $ 700.00 $ 300.00 $ 75.00 $1,075.00 10240 SW 66 STREET MIAMI FL 33173 FEMALE/DADS COUNTY 2) BABILONIAS GARDENS LANDSCAPE $ 600.00 $ 25.00 $ 25.00 $ 650.00 1006 NW 19 AVENUE MIAMI FL 33125 NON-MINORITY/LOCAL 3) CANO LANDSCAPING $ 744.00 $ 275.00 $ 55.00 $1,074.00 4344 NW 200 STREET MIAMI FL 33055 HISPANICIDADE COUNTY 4) DEXTER -CLEAN $ 650.00 $ 400.00 $ 400.00 $1,450.00 10201 HAMMOCK BLVD #153-285 MIAMI FL 33196 FEMALE/DADE COUNTY 5) FOREVER GREEN INC $ 174.00 $ 50.00 $ 25.00 $ 249.00 , 12100 SW 43 ST Q MIAMI FL 33175 HISPANICIDADE COUNTY 6) HANDILY YOURS LAWN MAINTENANCE $ 1,850.00 NB $ 250.00 $2,100.00 6600 NW 27 AVE #112 MIAMI FL 33147 BLACK/DADE COUNTY 7) J & A LAWN SERVICE $ 225.00 $ 100.00 $ 85.00 $ 410.00 17101 SW 87 AVE MIAMI FL 33157 BLACK/DADE COUNTY 8) JERRY FELICE $ 370.00 $ 130.00 $ 60.00 $ SE0.00 8000 NE BAYSHORE CT #207 �" MIAMI FL 33138 NON-MINORITY/DADS COUNTY PoNnas Page 1 5 96-- 120 BID NO. 95-96-041 LAWN M; 7ENANCE SERVICES AT THE MIAMI RIVER` 'CENTER TABULATION OF BIDS ITEMS: 1. Cut for Tract 1, 2, and 2. Cut for Tract 3 3. Cut for Tract 4 paver section of Tract 3 9) KEMP SERVICES $ 750.00 NB $ 85.00 $ 835.00 P O BOX 471614 MIAMI FL 33247 BLACK/DADE COUNTY 10) LAND DESIGN SYSTEMS INC $ 1,060.19 $ 325.54 $ 50.00 $1,435.73 P O BOX 93-4396 POMPANO BEACH FL 33093-4396 HISPANIC/NON-LOCAL 11) LAWNSCAPES BY DYNASERV $ 450.00 $ 100.00 $ 50.00 $ 600.00 990 SOUTH FLAMINGO ROAD DAVIE FL 33325 NON-MINORITY/NON-LOCAL 12) E & S LANDSCAPING SERVICE INC $ 550.00 $ 175.00 $ 50.00 $ 775.00 640 NW 95 STREET MIAMI FL 33150 BLACK/DADE COUNTY 13) N & G LAWN SERVICE INC $ 600.00 NB $ 200.00 $ 800.00 13081 NW 43 AVE #B-5 OPA LOCKA FL 33054 BLACK/DADE COUNTY 14) RIPLEY'S LAWNCARE INC $ 635.00 $ 160.00 $ 60.00 $ 855.00 3948 SW 133 CT MIAMI FL 33175 HISPANIC/DADE COUNTY 15) SOUTHERN LAWNS INC $ 215.00 $ 85.00 $ 45.00 $ 345.00 30111 SW 155 AVE HOMESTEAD FL 33033 r HISPANIC/DADE COUNTY 16) TREMENDOUS WORKS INC $ 5,570.64 $1,280.40 $ 780.00 $7,631.04 3619 NW 211 ST MIAMI FL 33055 BLACK/DADE COUNTY 17) TUNJOS TRADING CO INC $ 1,500.00 $1,000.00 $1,000.00 $3,500.00 P0BOX 1183 OPA LOCKA FL 33055 BLACK/DADE COUNTY Page 2 96-- 120 ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: POTENTIAL BIDDERS: BIDS RECEIVED: FUNDING ALLOCATION: BID TABULATION: BID EVALUATION: AWARD OF BID BID NO. 95-96-041 Furnishing of lawn maintenance services at the Miami Riverside Center Asset Management Contract basis for one (1) year with the option to extend for two (2) additional one (1) year periods. For the maintenance of the Miami Riverside Center. Fifty-two (52) Seventeen (17) FY195-96 Operating Budget, Account Code No. 921135. See Attached ALL VENDORS MINORITY/FEMALE VENDORS Within City limits Registered with City Black Vendors Located within City limits Registered with City Female Vendors Located within City limits Registered with City Hispanic Vendors Located within City limits Registered with City NON MINORITY VENDORS Located within City limits "No Bids" Bid Invitations Bid Mailed Responses 52 17 45 14 5 0 38 9 17 7 1 0 13 4 10 2 2 0 9 1 18 5 2 0 16 4 7 3 0 1 5 �6-r 120 7 Reasons for "No Bid" were as follows: 1. Melrose Nursery, Inc. - "Current workload is full at this time". 2. R 8z R Landscaping, Inc. - "Our schedule does not allow us at this time". 3. Grove Nursery - "Does not perform maintenance services". 4. Mr. Clean Reliable Services, Inc. - "Not interested". 5. Vila 8z Son - "No bid". RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO FOREVER GREEN, INC., A HISPANIC/DADE COUNTY VENDOR AT A TOTAL PROPOSED AMOUNT OF $14,960.00. Chief Procurement Officer G` Date 9G-- 120 DID ITE![s N LAWN MAINTENANCE SERVICES AT MIAMI CENTER ------------------------ --- -- ------ -Al- - - - - - - - - - - - - -www-Nw--ww-----w w w w N www Nw BID NO.= 95-96 041--- ----- ----------- ---------- ----- -------- PATE SIDS) OPINED: JANUARY 24, 1996 11:00 a.m. Of TOTAL DID 10MD (or) DIDDIR DID AMOUNT CASSIRRIS CHZCR CANO LANDSCAPING See attache b d RIPLEYS LAWNCARE INC. TREEPIENDOUS WORKS, INC. SOUTHERN LAWNS INC. " J. & A. LAWN SERVICE --NN-�-N Nw-N- BABILONIAS GARDENS LANDSCAPING " wNNw ACROPOLIS DESIGNS DEXTER CLEAN s w-s-Nw NN-N-wwNl- LAND DESIGN SYSTEMS, INC. NwwNw,w wN--- - wa-wNwww.�NNN HANDILY YOURS YOURS LAWN MAINTENANCE ww-ww--w wNw N-w-www�.�wwww--w-www.ow E. & S. SERVICES, INC.-- wwNNNw-NwN-w+-«e--w- N LANDSCAPES BY DYNA SERV wN--ww-w--ww.�LNNwNN-N- " " '� /— wMNww•-M`.�_ ww0-ww- N. & G. LAWN SERVICES ---w-N-wNww -wNNw -�ww�NwN-w TUNJOS TRADING CO. INC. We received received o ly one copy of the bid FOREVER GRE-EN INC. wwNNwww-ww -bih3.S.11 -promo"LLije_iLt Dej2artmen KEMP SERVICES INC. NNMww-wwN w NNN-NN-Nw JERY FELICE NNNw---w N—NwNwwwNN NO BID: NNw-NwN ---�- N--wNw-N MELROSE NURSERY, INC. R. & R. LANDSCAPE �Nww-Mwww O-NN- "Offers from MNY-wMNww- he/'� vendors listed herein are the only offers GROVE NURSERY, INC. MR. CLEAN RELIA LE sAte'i aAfers su mitted in respon to the soiicitMion, if any, -wN--wN--w-N ILALW - J - NwN-wwww�Nw-wNN �4 ra2::�Dq4 I �ocv46 -, received (2.7-) envelopes on behalf of (lassos seesiving bide) GSA/SOLID WASTE -PROCUREMENT DIVISION on /" .2 N- -------------------- ceitr DePartseat)- '91"; 24 1111 :QQ A _ LEGAL ADVERTISEMENT BID NO.95-96-041 / 4 "" Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 no later than 11:00 a.m. January 24, 1996 for the furnishing of lawn maintenance services on a contract basis for one (1) year, at the Miami Riverside Center located at 400 S.W. 2nd Avenue, Miami, Florida. A Mandatory pre -Bid conference will take place at the Miami Riverside Center, Lobby area, on January 16, 1996 at 9:00 a.m. Failure to attend shall disqualify any bid submitted. Bids submitted after the deadline and/or submitted to any other location or office shall be deemed non -responsive and shall be rejected. Ordinance No. 10062, as amended, established a goal of awarding 51 % of the City's total dollar volume of all expenditures for all good and services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City's Procurement Office located at 300 Biscayne Blvd. Way, Suite 210; Telephone (305) 579-6845. Detailed specifications for the bids are available upon request at the City's Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 2099) Cesar H. Odio City Manager I ry IVA '7 y `"- City of Miami 2099 REQUISITION FOR ADVERTISEMENT This number must M appear in the advertisement. b INSTRUCTIONS: Please a and attach a o f thet t' r ' n. 1. Department: - PROCUREMENT FOR ASSET MGMT. 2. Division: 3. Account Code number: -287 4. Is this a confirmation: ❑ Yes R1 No 5. Prepared by: MARITZA FRESNO 6. Size of advertisement: LEGAL1 7. Starting date: 9 95 8. Telephone number: 579-6845 9. Number of times this advertisement is to be published: F 1. 10. Tye of advertisement: Le ai ❑ Classified ❑ Display 11. Remarks:' BID) NO. 95-96-041: LAWN MAINTENANCE SERVICES AT THE MIAMI RIVERSIDE CENTER Publication . Date(s) of Advertisement Invoice No. Amount f ;r4 DIARTO LAS AMERICA", i i i 13. ❑ Approved ❑ Disapproved "Department Director/Designee Date Approved for Payment Date C GS1PC 503 Rev. 12/89 Routing Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. ✓,�llnlw „vn. n�nw - u.J.H., {.ri717jf►�I � Utl�Jtil UflCfil