HomeMy WebLinkAboutR-96-0119J-96-179
2/29/96
RESOLUTION N0. 9 J
A RESOLUTION ACCEPTING THE BID OF MIAMI
ELEVATOR COMPANY, TO PROVIDE ELEVATOR
MAINTENANCE SERVICES AT THE CITY OF MIAMI
RIVERSIDE CENTER, LOCATED AT 444 SOUTHWEST
2ND AVENUE, MIAMI, FLORIDA, ON A CONTRACT
BASIS FOR A ONE YEAR PERIOD WITH THE OPTION
TO EXTEND FOR TWO ADDITIONAL ONE YEAR
PERIODS, AT A PROPOSED FIRST YEAR COST OF
$20,076.00 FOR ROUTINE AND PREVENTATIVE
MAINTENANCE AND $9,000.00 AS CONTINGENCY FOR
NON -MAINTENANCE AGREEMENT REPAIRS, SERVICES
AND/OR MODIFICATIONS, FOR A TOTAL PROPOSED
FIRST YEAR COST OF $29,076.00; ALLOCATING
FUNDS THEREFOR FROM ACCOUNT CODE NO. 921135
FOR SAID SERVICES; AND AUTHORIZING THE CITY
MANAGER TO INSTRUCT THE CHIEF PROCUREMENT
OFFICER TO ISSUE A PURCHASE ORDER FOR SAID
SERVICES AND THEREAFTER TO EXTEND SAID
CONTRACT FOR TWO ADDITIONAL ONE YEAR PERIODS,
UPON THE SAME TERMS, PRICES AND CONDITIONS,
AND SUBJECT TO THE AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received January 29, 1996, for the provision of elevator
maintenance services at the City of Miami Riverside Center, 400
Southwest 2nd Avenue, Miami, Florida, on a contract basis for a
period of one year with the option to extend for two additional
one year periods; and
WHEREAS, two bids were received in response to Invitation to
Bid No. 95-96-043; and
CITY COMMISSION
MEETING OF
FEB 2 9 1996
Reoolutinn No.
96- ��
WHEREAS, funds for said service are available from Account
Code No. 921135; and
WHEREAS, it is recommended that Miami Elevator Company be
accepted as the lowest responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA;
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The January 29, 1996 bid of Miami Elevator
Company is hereby accepted to provide elevator maintenance
services, at the City of Miami Riverside Center, located at
444 Southwest 2nd Avenue, Miami, Florida, on a contract basis for
a one year period with the option to extend for two additional
one year periods, at a proposed first year cost of $20,076.00 for
routine and preventative maintenance and $9,000.00 as contingency
for non -maintenance agreement repairs, services and/or
modifications, for a total proposed first year cost of
$29,076.00, with funds therefor hereby allocated from Account
Code No. 921135 for said services.
Section 3. The City Manager is hereby authorized-/ to
instruct the Chief Procurement Officer to issue a purchase order
for said services and thereafter to extend said contract for two
The herein authorization is further subject to compliance
with all .requirements that may be imposed by the City
Attorney, including but riot limited to those prescribed by
applicable City Charter and Code provisions.
- 2 -
96- 10
additional one year periods, upon the same terms, prices and
conditions, and subject to the availability of funds.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 29th ay of February , 1996.
k&
STTPHEN P. CLA K, MAYOR
ATTEST:
WALTER Jf FO2MAN
CITY CLERK`
PREPARED BY:
EDUARDO RODRIGJJE Z, IRECTOR
DEPARTMENT OF ASS MANAGEMENT
APPROVED AS TO FORM AND CORRECTNESS:
A. Q J NE III
CITY TTO E
BSS:W639
-3-
96r- 149
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM 65
TO : 'The Honorable Mayor & Members
of the City Commission
Ces
FROM : Cl e
RECOMMENDATION:
DATE : FtLE
FEB 2 0 1996
SUBJECT : Accepting Bid for
Elevator Maintenance Services
REFERENCES:
ENCLOSURES:
It is respectfully requested that the City Commission adopt the attached Resolution accepting the
bid of Miami Elevator Company (a non-minority/Dade County vendor) for the furnishing of
elevator maintenance services at the City of Miami Riverside Center, 400 SW 2 Avenue, Miami,
Florida, on a contract basis for a period of one year with the option to extend for two additional
one year periods at a proposed first year cost of $20,076 for routine and preventive maintenance
services and $9,000 contingency for non -maintenance agreement repairs, services and/or
modifications for a total proposed first year cost of $29,076; allocating funds therefor from
Account Code No. 921135; further authorizing the City Manager to instruct the Chief
Procurement Officer to issue a purchase order for these services and thereafter to extend this
contract for two additional one year periods, upon the same terms, conditions, and prices,
subject to the availability of funds.
BACKGROUND:
The Office of Asset Management has prepared the attached Resolution for consideration by the
City Commission. These services are necessary to provide routine maintenance and repairs as
well as emergency repairs to the elevators located within the City of Miami Riverside Center
inclusive of the elevators located within the parking garage.
Two bids were received in response to this solicitation with Miami Elevator Company being the
lowest responsive and responsible bidder.
It is recommended at this time that the City Commission adopt the attached Resolution accepting
the bid of Miami Elevator Company and authorizing the City Manager to instruct the Chief
Procurement Officer to issue a purchase order for these services.
ept 96— 119
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO Judy Carter DATE February 8, 1996 FILE
Chief Procurement Officer
SUBJECT : Bid No. 95-96-043
Elevator Services
FROM EdUardO RO lguez, Director REFERENCES
Office of set Management
ENCLOSURES:
This office has verified available funding with the Department of Finance that funds are
available to cover the cost of elevator maintenance services at the City of Miami Riverside
Center, on a contract basis for one year, in the total amount of $29,076, Account Code No.
921135.
TARY/REVIEW & APPROVAL
M har Surana, Director
Department of.Finance
96- 119 3
BID NO. 95-96-043
ELEVATOR MAINTENANCE SERVICE
TABULATION OF BIDS
l
VENDORS:
MIAMI ELEVATOR SCHINDLER ELEVATOR CORP
7481 NW 66 STREET 3284 N 29 COURT
MIAMI FL 33166 HOLLYWOOD FL 33020
NON-MINORITY/DADS COUNTY NON-MINORITY/NON-LOCAL
ITEMS:
PRICES:
1) Normal or Regular Hours
$
79.20
PER HR
$
88.83
PER HR
(8:00 am - 5:00 pm)
2) After -Hours or Overtime
$
118.80
PER HR
$
146.79
PER HR
(5:00 pm - 8:00 am)
3) Weekend Day
$
118.80
PER HR
$
146.79
PER HR
(Saturdays and Sundays)
4) Holidays
$
158.40
PER HR
$
146.79
PER HR
5) Monthly Maintenance Price
$
1,673.00
PER MO
$
2,629.00
PER MO
Page 1 of 1
AWARD OF BID
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
POTENTIAL BIDDERS:
BIDS RECEIVED:
FUNDING ALLOCATION:
BID TABULATION:
BID EVALUATION:
ALL VENDORS
MINORITY/FEMALE VENDO
Within City limits
Registered with City
Black Vendors
Located within City limits
Registered with City
Female Vendors
Located within City limits
Registered with City
Hispanic Vendors
Located within City limits
Registered with City
NON MINORITY VENDORS
Located within City limits
"No Bids"
BID NO. 95-96-043
Furnishing of elevator maintenance services at the Miami
Riverside Center
Asset Management
Contract basis for one (1) year with the option to extend for
two (2) additional one (1) year periods.
To provide routine maintenance and repairs as well as
emergency repairs to the elevators.
Seventeen (17)
Two (2)
FY'95-96 Operating Budget, Account Code No. 921135.
See Attached
Bid
Invitations Bid
Mailed Responses
17 2
RS 1 0
1 0
1 0
0 0
0 0
0 0
0 0
0 0
0 0
1 0
1 0
1 0
16 2
2 0
3
96- 119
7
Reasons for "No Bid" were as follows:
1. Mowrey Elevator Service Co. - "We do not have proper equipment to do the job".
2. East Coast Elevator, Inc. - "Can not bid".
3. Executive Elevator Service, Inc. - "No bid".
RECOMMENDATION:
IT IS RECOMMENDED THAT AWARD BE MADE TO MIAMI ELEVATOR COMPANY, A
NON-MINORITY/DADS COUNTY VENDOR AT A TOTAL PROPOSED AMOUNT OF
$29,076.00.
iy Chef Procurement Offi " r 6
Date
8 96- 119
1/10/96
J-96-
RESOLUTION NO.
A RESOLUTION ACCEPTING THE BID OF MIAMI ELEVATOR
COMPANY (A NON-MINORITYIDADE COUNTY VENDOR) FOR
THE FURNISHING OF ELEVATOR MAINTENANCE SERVICES
AT THE CITY OF MIAMI RIVERSIDE CENTER, 400
SOUTHWEST 2 AVENUE, MIAMI, FLORIDA, ON A CONTRACT
BASIS FOR A PERIOD OF ONE YEAR PERIOD WITH THE
OPTION TO EXTEND FOR TWO ADDITIONAL ONE YEAR
PERIODS AT A PROPOSED FIRST YEAR COST OF $20,076 FOR
ROUTINE AND PREVENTIVE MAINTENANCE AND $9,000
CONTINGENCY FOR NON -MAINTENANCE AGREEMENT
REPAIRS, SERVICES AND/OR MODIFICATIONS FOR A TOTAL
PROPOSED FIRST YEAR COST OF $29,076; ALLOCATING
FUNDS THEREFOR FROM ACCOUNT CODE NO. 921135;
FURTHER AUTHORIZING THE CITY MANAGER TO INSTRUCT
THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE
ORDER FOR THESE SERVICES AND THEREAFTER TO EXTEND
THIS CONTRACT FOR TWO ADDITIONAL ONE YEAR
PERIODS, UPON THE SAME TERMS, CONDITIONS AND
PRICES, SUBJECT TO THE AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were received January 29, 1996 for the
furnishing of elevator maintenance services at the City of Miami Riverside Center, 400 Southwest 2
Avenue, Miami, Florida, on a contract basis for a period of one year with the option to extend for two
additional one year periods; and
WHEREAS, two bids were received in response to Bid No. 95-96-043; and
WHEREAS, funds for this service are available from the Account Code No. 921135; and
WHEREAS, it is recommended that Miami Elevator Company be accepted as the lowest
responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA;
Section 1- The recitals and findings contained in the Preamble to this Resolution are hereby
adopted by reference thereto and incorporated herein as if fully set forth in this Section.
96- 119 9
Section 2. The January 29, 1996 bid of Miami Elevator Company for the furnishing of
elevator maintenance services at the City of Miami Riverside Center, 400 Southwest 2 Avenue, Miami,
Florida, on a contract basis for a period of one year with the option to extend for two additioanl one year
periods at a proposed first year cost of $20,076 for routine and preventive maintenance and $9,000
contingency for non -maintenance agreement repairs, services and/or modifications, is hereby accepted with
funds therefor hereby allocated from Account Code No. 921135.
Section 3. The City Manager is hereby authorized to instruct the Chief Procurement
Officer to issue a purchase order for these services and thereafter to extend this contract for two additional
one year periods upon the same terms, conditions and prices, subject to the availability of funds.
Section 4. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this day of , 1996.
ATTEST:
WALTER J. FOEMAN, CITY CLERK
IqG
DIRECTOR
n
STEPHEN P. CLARK, MAYOR
LEGAL REVIEW AND APPROVAL: APPROVED AS. TO FORM AND
CORRECTNESS:
OLGA RAMIREZ
ASST. CITY ATTORNEY
A. QUINN JONES, III
CITY ATTORNEY
10
i
96- 1i9
SID_SECORITT LIST
BID ITEIis ELEVATOR -MAINTENANCE -SERVICES
BID AC•a 95-96_043_--
----- --------------------------------------
DATE BID(S) OPENED:—NJANUARY 29, 1996 1.0:30 a.m.
TOTAL DID BOND(or2
BIDDER DID AMOUNT C�S,HISR_S cMIS C-_4
------ -
SCHINDLER ELEVATOR
NN--
----
See attached
--N------N
-------------------------
bid
MIAMI ELEVATOR CO.
-N-O-_r--r---N-
'NO BID
MOWREY ELEVATOR SERVICE CO.
EAST COAST ELEVATOR .INC.
--NNrpN
EXECUTIVE ELEVATOR SERVICE, INC•
N--N-
N'l--ram-
----+
N
-_-------
rrp_-M------�Ne--NN---s
--N�--rN--- N-------
NNN--
NN-N_-o_
NNN-
-rl.�r-NrlMp
p---
_-
--r--r-
r-�-�-Nwr---N
v /� received (J�.) sayslopas on basalt of
clarsoa raealeiaB bids)
GSA/SOLID WASTE -PROCUREMENT DIVISION oa
ter_----_o_-_-NN_NN-Nr Nr rrrr-- s-or
(City Dapsrtaaat)
SIGNED: � --- __ __%_____--N_
( poly Cit +Clark)
LEGAL ADVERTISEMENT
BID NO.95-96-043
Sealed bids will be received by the City of Miami City Clerk at his office located at City
Hall, 3500 Pan American Drive, Miami, Florida 33133 no later than 10:30 a.m. January 29,
1996 for the furnishing of elevator maintenance services on a contract basis for one (1)
year, at the Miami Riverside Center located at 400 S.W. 2nd Avenue, Miami, Florida.
A Mandatory pre -Bid conference will take place at the Miami Riverside Center, 400 SW
2nd Avenue, Lobby area, on January 19, 1996 at 9:00 a.m. Failure to attend shall
disqualify any bid submitted.
Bids submitted after the deadline and/or submitted to any other location or office shall
be deemed non -responsive and shall be rejected.
Ordinance No. 10062, as amended, established a goal of awarding 51 % of the City's
total dollar volume of all expenditures for all good and services to Black, Hispanic and
Women Minority Business Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids and who are not
registered with the City as minority or women vendors are advised to contact the City's
Procurement Office located at 300 Biscayne Blvd. Way, Suite 210; Telephone (305)
579-6845.
Detailed specifications for the bids are available upon request at the City's
Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 2106)
Cesar H. Odio
City Manager
2 a 6
City of Miami •t1•
This number must
REQUISITION FOR ADVERTISEMENT appear in the
advertisement.
INSTRUCTIONS. Please type and attach a copy of the t n.
1. Department:
Fi.n< tice Ctor As,�et Mgmt . )
r2. ivision:
3. Account Code number:
4. Is this a confirmation:
5. Prepared by:
r[7ritxa Fresno
921135�-287
❑ Yes 0 No
6. Sias of advertisement:
7. Starting date:
8. Telephone number:
Lr a7.,
1/12/96
5`l9-6845
9. Number of 'times this advertisement is to be
10. Tye of advertisement:
i ublished: 0Ile' C 1 j
� Legal ❑ Classified ❑ Di la
11. Remarks:.
i
Bid No. 94-96--043: E'Levator Maintenance 5er,vi.ces
12.
Date(s) of
Invoice No.
Amount
Publication
Advertisement
Miami Review
Miami Thies
D.Lari.0 Las /ktnericas
1`
t
C
3
1
13.
❑ Approved
❑ Disapproved
6,1
~Directbr/Daesignee
Department Date
Approved for Payment Date
C iGS/PC 503 Rev. 12/89 1 Routing: Forward White and Canary to G.5.A. (Procurement Management) ano retain vinK copy.
DISTRIBUTION: White - G.S.A.; Canary - Department