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HomeMy WebLinkAboutR-96-0084J-95-112 2/16/96 RESOLUTION NO.9 84 A RESOLUTION ACCEPTING THE BIDS OF CARIBBEAN PAINTS, REX-TONE, INC., AND STEIN PAINT COMPANY FOR THE FURNISHING OF PAINT AND PAINT SUPPLIES FOR VARIOUS CITY DEPARTMENTS, ON AN AS NEEDED BASIS FOR A PERIOD OF ONE (1) YEAR WITH THE OPTION TO EXTEND FOR AN ADDITIONAL ONE (1) YEAR PERIOD, AT A TOTAL ESTIMATED ANNUAL COST OF $45,000.00; ALLOCATING FUNDS THEREFOR FROM THE FY '95-96 OPERATING BUDGETS OF THE USING DEPARTMENTS AS NEEDED; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR SAID SERVICES AND THEREAFTER TO EXTEND SAID CONTRACT AT THE SAME PRICE, TERMS AND CONDITIONS, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received November 1, 1995 for the furnishing of paint and paint supplies for various City departments, on an as needed basis, for a period of one (1) year with the option to extend for an additional one (1) vear period, at the same nrir_e. termG anr3 conditions; and WHEREAS, invitations were mailed to forty (40) potential bidders and seven (7) bids were received; and WHEREAS, funds for said service are available from the FY '95-96 Operating Budgets.of the various City Departments using said service; and WHEREAS, said service will be used to provide paint and paint supplies for various City Departments; and :CITY CONII USSION NEETWC OF FEB 2 9 1996 Revolution No. WHEREAS, the City Manager and the Director of Finance recommend that the bids received from Caribbean Paints, Rex -Tone, Inc., and Stein Paint Company be accepted as the lowest most responsible and responsive bids; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The bids submitted by Caribbean Paints, Rex - Tone, Inc., and Stein Paint Company for the furnishing of paint and paint supplies for various City Departments, on an as needed basis for one (1) year with the option to extend for an additional one (1) year period, at a total estimated annual cost of $45,000.00, is hereby accepted, with funds therefor hereby allocated from the using City Departments' FY '95-96 Operating Budgets as needed. Section 3. The City Manager is hereby authorized!' to instruct the Chief Procurement Officer to issue purchase orders for said supplies and thereafter to extend said contract for an The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. - 2 - 95- 84 additional one (1) year period, at the same price, terms and conditions, subject to the availability of funds. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 29th day of February 1996. ATTEST: WALTER J. F CITY CLERK PREPARED AND APPROVED BY: RAFAEL 0. DIAZ DEPUTY CITY ATTORIT APPROVED AS TO FORM AND CORRECTNESS: j A'. QUINN JONES , I I IC ITY ATTORNEY W621:BSS - 3 - STEP EN P. CLA K, MAYOR 96- 84 y TO: FROM &I Honorable Mayor and Member of the City Commission Ces . City er RIECOMMENDATION: CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM CA-1 DATE : FEB 12 1996 FILE: Resolution and Award of Bid SUBJECT Paint and Paint Supplies Bid No. 95-96-009 REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission pass the attached resolution accepting the bids of Caribbean Paints, a Hispanic/Dade County vendor located at 4589 SW 74 Avenue, Miami, Florida 33155; Rex -Tone Inc., a Hispanic/Dade County vendor located at 7220 NW 77 Street, Medley, Florida 33166 and Stein Paint Company, a non-minority/local vendor located at 545 W Flagler Street, Miami, Florida 33,130, as the lowest most responsible and responsive bidders to provide paint and paint supplies, in accordance with Bid No. 95-96-009 at a total estimated amount of $45,000 annually. Services to be provided as needed to various City departments on a contract basis for one (1) year with the option to extend for one (1) year period, subject to the availability of funds. Funds are available from the FY 95-96 operating budget of the various requesting departments. Following is a list of contractors whose bids came in on first and second for Bid No. 1 and 2: Bid No. 1 - for the purchase of a minimum of ten (10) gallons of paint with or without accessories FIRST SECOND Caribbean Paints Rex -Tone, Inc. Bid No. 2 - for the purchase of a maximum of nine (9) gallons of paint with or without accessories FIRST Stein Paint Company 96- 84 Honorable Mayor and Mer °�-,rs of the City Commission Page 2 While the award will be to multiple bidders to assure availability, the lowest bidder in each bid will be given the first opportunity to perform under the terms and conditions of the contract. Should this contractor not be able to perform the required services, the second lowest would be awarded the contract. Selection will be done according to the evaluation attached. BACKGROUND: The Department of Finance has analyzed bids received pursuant to Bid No. 95-96-009 for the furnishing of paint and paint supplies for various City departments. It is recommended that the award be granted to Caribbean Paints, Rex -Tone, Inc., and Stein Paint Company, the lowest most responsible and responsive in accordance with Bid No. 95-96-009. yZ :C' 96 2 96- 84 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Manohar S. Surana Assistant City Manager DATE : FILE SUBJECT: Paint and Paint Supplies Bid 95-96-009 FROM: REFERENCES: Judy S. Carter Chief Procurement Officer ENCLOSURES: This division has verified with various City Departments that funds are available to cover the cost of the subject bid in the amount of $45,000.00, from account code numbers: 290201-718; 350506; 350508; 350507; 415000-350201-841; and 580701-724. BUDGETARY REVIEW 8t APPROVED BY: Manohar a Assistant City anager/Director Department f Finance 3 96- 84 CITY OF MIAMI, FLORIDA BID SHEET (Continued) BID NO. oo• IMPORTANTs BID SHEET AND ATTACHMENTS ATTACHED ENVELOPE IDENTIFIED BY BID IF SECURITY IS REQUIRED, A BID WILL BOND IS SUBMITTED IN THIS ENVELOPE. Terms: NET 30 DAYS MUST BE RETURNED IN TRIPLICATE IN THE NUMBER, TIME AND DATE OF BID OPENING. NOT BE ACCEPTED UNLESS THE DEPOSIT OR (Include cash discount for prompt payment, if anyy Additional discount of - % if awarded all items. Warranty and/or guarantee: STANDARD MANUFACTURER'S WARRANTY Delivery: 3 calendar days required upon receipt of Purchase Order or Notice of Award. 3 Number of calendar days required to complete work after start. In accordance with the Invitation to Bid,. the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): PRESIDENT: LANCE TURNER VICE PRES: ARTHUR STEIN a) List principal business address: (street address) 545 WEST FLAGLER ST., MIAMI, FLORIDA 33130-1398 b) List all other offices located in the State of Florida: (street address) (none) (Please use the back of this page if more space is necessary) MINORITY PROCUREkENT CO P N _ . The undersigned bidder acknowledges that (e)he has received a copy of Ordinance #10062 a: amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with al. applicable substantive and procedural provisions therein,. including any amendments thereto. Bidder: STEIN PAINT COMPANY Signature: c�- lt6 (company name) Date: OCTOBER 31, 1995 Print Name: LANCE TURNER Indicate if Business is 51% Minority -owned: (Check one box only) [ J BLACK [ ] HISPANIC [ ] FEMALE AFFIRMATIVE ACTION PLAN If firm has an existing plan, effective date of implementation: 10/1/92 If firm does not have an existing plan, the Successful Bidder(s) shall be required t establish an Affirmative Action Policy, pursuant to ordinance #100 ,as amended. See Appendi I for sample. /; / �% Bidder: STEIN PAINT COMPANY Signature: l.�j, / (company name) LANCE TURNER, President —• �••ter •.n �n..n. +� I•n.1 ..1n r1PT11n.1 T11tr• r'nr1U ►/AV rN7(%n11A1 Tr v T1)TC, Drn 5 06 84 CITY OF MIAMI, FLORIDA BID SHEET (Continued) 0 • .• 11• ,IMPORTANT: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN TH1 ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT 01 BOND IS SUBMITTED IN THIS ENVELOPE. Terms: 30 s (Include cash discount for prompt payment, if any) Additional dis ount of —' if awarded all items. Warranty and/or guarantee: Su h re GT 4V 5ele-c e Delivery: .3 calendar days required.upon receipt of Purchase Order or Notic< of Award. N-A- Number of calendar days required to complete work after start. In accordance with the Invitation to Bid, the Specifications, General Conditions, Specia Conditions, and General Information to Bidders, we agree to furnish the •Item(s) at Price indicated on the attached bid sheet(s). • NAMES OF ,�OMPAVY OWNER (S) :1MES OF COMPANY OFFICERS): / re csurP r .dose r . fr''e �� r c � e f " > Ares I cl e 14 f- a) List principal business address: (street address) b) List all other offices located in the State of Florida: (street address) (Please use the back of this page'if more space is necessary) MINORITY PROC_IIREMF.NT CO P .TAN . The undersigned bidder acknowledges that (s)he' has received a copy of ordinance #10062 . amended, the Minority Procurement ordinance of the city of Miami and agrees to comply with a: applicable substantive and procedural provisions therein, including any amendments thereto. Bidder: 22K LHG Signature: �,�;7 yv om any name) � �r fvti�o B go Date: to 7J Print Name% Indicate if Business is 51% Minority -owned: (Check sins box only) [ ] BLACK [ ✓HISPANIC [ ] FEMALE AFFTRMATTVE ACTION PLAN ( If firm has an existing plan, effective date of implementation:' t,� �`� If firm does not have an existing plan, the Successful Bidder(s) shall be required establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Append I for sample. Bidder: _ Per-- 1" e r -��r C Signature : 4 (company name) ..•^01 &nn r+rTtlnu TIIT1% r-nnu MAV •T1Tt`niiAt TCV TUTC DTn -- ' 8 4 .0 L. oriuu A. � %..v11%. Ltlueu ) IMPORTANT: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: NET 30 DAYS, (Include cash discount for prompt payment, if any) Additional discount of 2 % if awarded all items. Warranty and/or guarantee: Delivery: 1-3 calendar days required upon receipt of Purchase Order or Notice of Award. 2 Number of calendar days required to complete work after start. In accordance with the Invitation to Bid, the Specifications, General conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item.(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): GEORGE•F. SIXTO j PRESIDENT ERNESTO MILIAN / VICE-PRESIDENT SILVIA SIXTO / SECRETARY a) List principal business address: (street address) 5295 N.W. 79 AVENUE, MIAMI, FL. 33166 b`) List all other offices located in the State of Florida: (street address) 4589 S.W. 74TH AVENUE, MIAMI, FL. 33155 (Please use the back of this page if more space is necessary) MINORITY PRO(IUREMFNT CO PZ ANCF The undersigned bidder acknowledges that (s)he has received a copy of ordinance #10062 & amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with al applicable substantive and procedural provisions therein, includ' y en nts thereto. Bidder: CARIBBEAN PAINT CO., INC. Signature: ((company name) Date: 10/ 18/ 95 Print Name: IGEORGE F . SIXTO Indicate if Business is 51% Minority -owned: (Check one box only) [ ] BLACK [X] HISPANIC [ ] FEMALE AFFIRMATIVE ACTION PLAN If firm has an existing plan, effective date of implementation: 1985 if firm does not have an existing plan, the Successful Bidder(s) shall be required t establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Append! I for sample. Bidder: CARIBBEAN PAINT COMPANY., INC. Signature: (company name) •ur nrT„nu `TIIT^ rnnU U A V TT�%MIA1 TCV TUTQ DTn. 9 90 84 CITY OF A1IAA11, FLORIDA BU)NO.95•%M91 PAINT AND PAD.TSUPPLIFS ' TABULATION OF RIDS CNRIDDUNPNHft oGEC INM CO PiMVAAMA INC REA•TONt WC IOYAT PgODUCif INO I7[IN PNM CO /SHIW 14AVE son t1V 41 OE ICIII/W71/AV9 ?in NAY II it 4Mt IRVU AVE SOWC DI IlAMA $1 NYYI EL 111II MLVEII1.11111 YUY, El. 11014 MEDLEY EL 11164 YUYIILU111 YNIIIILS1110-I106 NIfIANIGOAD[ IEMNSAADE Nq PANKAApf Nil PAHIGONIE I[NA1fAlADt NONJIINOR111•AOCAL 0!O.B9.9Hi D13L9.DY9 OID.tl4.9ME I. Ito No.9Bt DDno.m9 MGNO.OBC 11RB9.DY lip NOON( 11111A0.1m DID NO, onE DlDgo mD II S 2126 PtRPNI 1 III PEA CMI66INIPN.I PL.VIN VIML ACAYLIC I.I .— _. .. ....._..__. 1 ]I tf PER PAIL 1 b}f PER CMIDDCANPAINT KMSIA ACAYIIC UIEAILA1110USE SIP00 E 14 PERPAA. 1 i.SO PER OAAMBEAN PLANT PTmSI ELOKRYLIC &At""t SG 16a/ .. ...... t ])0 MA 6W ...._ _. _. .. .._.___`_ �4375 3 PER PAR. i /73 PER —1 RAIN PAIN' PT`0:01E ARYO SO f 1—IL SM0 { I11 PER UAL t 11.11 KRPNI t IIf PER CAAIDBEW PANT KIOVW LAIEI SOENAMEL11W . ... ....... ... 1 11S KRGAL . .... ._.... ........ .. ... �._. I 1 a173 KRPAK t tOS PER CARBBEANPANT 1% of nIY IMIEAT µBYO GLOSS ENAMEL I1500 1 4325 KAPAR I 1 0IS KIT CJAIBBEAN PNNI KIOMCLDACRYLIC ALL"POSE SAT W ENANEL 11010 t 11S KFGN. f 11.16 KgPAA 1 IO.iS PER WINEAN PNN7 ILRYD IAAi ITC PANT YELLOW K 110Y 1 )S 10 PER PAN. 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SI MEOILY EL 1310 YUYI IL31111 YIAYI/L 13130.11% N1IPANICAADL I[3UlE/pApE NONJIINORIIYM1OCAL @JD 112V.I�E oauglmg AID ft ONE alQlla 8!PH4�9yt a�114..IY]Y!4 - �----3�—. ...... s ue u _. _ .... 1w WA lw ....... . ..... _..._ `....i. su EArw _ ....... 6rlrr 1w .. _ _ _ t Sps CAi :... ios'Ee 'MOETOOLS WATAI R WAAAER WASII mai,I s uns rK Iw 1 Ins vK rw I ]w PK �1 iw IT 3Y f1111311 LINE µ1PRO COAP W UTEEISPK PACKAGED SEPARAIELY ASSI SNIOPAPER mm AI 79 CEIIT6 EA rINEMEpVu.SSILEEi6 ' Jim" H9 IMI.SI rw lu" 1111.1. ITS 1w In Iw w% 50% MES70 EE KLENISTRIP ALCM SIPIP SOMAY IIWS II"s Itll(p3 ... ... IrL/S 1/]q3 NB 10 TOR Iw •1011. 3p1<. SILCO µ,PTO ALLPRO SOYAY IMw IT'S" —as I6IN5 1.1m Y0.. . Iw •10% .....IL9 .15% ]SY w CADO1 Wt"CORP CN3OT WETY 6WAY I>ttV6 Ilpppl ItlIRf Wm ul/i3 IIO HU IWS In 10ERIC.VI AYAIC uII µ1 µArn0 • I 60YAY 111" IIIN ItlINf IIINS IfINS N8 N9 IIB Iw 10x 1p% DICKEY OK:KEY AS NIM __.—__.. _......._ NB . .. I'It9 _. ... In ... •.. .. _ ...._. Iw .. .. 1C1{ .. ... 1p11 AHCHOR ALLPROCOTP µ1PAO CORP SOUAY 111% /IIW I.Im t 75'ns /R6'93 ....---- ----- _..__... HD ......._.... Its .... ........_...._._.__.._.. 55% N9 -._...._—..____.... __._.._....._.... 3s% 35% SOMAY A PROCOQP ALLPROCORP VAAIOUS /11.5 11105 I,A,ACU3 VIM vlfvs In OTHER ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: POTENTIAL BIDDERS: BIDS RECEIVED: FUNDING ALLOCATION: BID TABULATION: BID EV11LIATION: AWARD OF BID BID NO. 95-96-009 Furnishing of paint and paint supplies Citywide Contract basis for one (1) year with the option to extend for an additional one ( 1 ) year period. To provide paint and paint supplies for various City Departments Forty (40) Seven (7). FY'95-96 Operating budget of the various requesting departments. See Attached ALL VENDORS MINORITY/FEMALE VENDORS Within City limits Registered with City Black Vendors Located within City limits Registered with City Female Vendors Located within City limits Registered with City Hispanic Vendors Located within City limits Registered with City NON MINORITY VENDORS Located within City limits "No Bids" Bid Invitations Bid Mailed Responses 40 7 20 6 5 0 19 5 4. 0 3 0 4 0 6 3 0 0 5 2 9 3 2 0 9 3 20 1 3 1 5 17 06- 84 Reasons for "No Bid" were follows: 1. Duncan Edward Co. - "Unable to bid on all items" 2. Leslie's Swimming Pool Supplies - "No bid" 3. lndusrial Tooling, Inc. - "No warehouse in Miami" 4. - M.B. Company, Inc. - "Do not offer this product". 5. Pioneer Mfg. Co. - "Can not supply items as requested". RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO CARIBBEAN PAINTS, A HISPANIC/DADS COUNTY VENDOR; REX-TONE INC., A HISPANIC/DADS COUNTY VENDOR AND STEIN PAINT COMPANY, A NON-MINORITY/LOCAL VENDOR, AT AN ESTIMATED ANNUAL AMOUNT —OF $45,000.00. `thief Procurement O /.� -I Date 18 fie- 84` ----------------------------------------- BID AO.s 95-96-009 ------------- ----------------------------- DATE BIDS) OPINED: N_ NOVEMBER 1L 1995— 10:00 a.m. TOTAL s i D soKD�o Pr2 B3DDIR AID AMOUNTC® ii-18_CHECIC CARIBBEAN PAINT CO. --_s------------------- See attached bid STEIN PAINT CO. REX-TONE INC. 0-GEE PAINT CO. " SOMAY PRODUCTS, INC. TOWER PAINT MFG. PINTURAMA INC. We rp-ceived o was sent o P ly one copy of the bid whc ocurement Department NO BID DUNCAN EDWARD CO. LESLIE'S SWINNING POOL SUPPLIES ------_`-- --------- INDUSTRIAL TOOLING, INC. M. B . COMPANY, INC. PIONEER MFG. CO. in'�y o 0.1 __-- tine.—Iil _NI�N_NN z, if Gnu,►, -^.gin=-•od -timely as of the_aba_e 4 ier G . ers su mlttecT are response are -hereby r giQsL_Q�lule.:_�_ —fie drenit date crn to this solicitatio received ( 2) eavelopea on behalf of (8eraoa see�i�iaR raids) GSA/SOLID WASTE -PROCUREMENT DIVISION a (City Department) __-__-__N-w-w__- R F '95 Alo W ALT ER LEGAL ADVERTISEMENT BID NO.95-96-009 Sealed bids will be received by the City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than 10:00 a.m.• November 1, 1995 for the furnishing of paint and paint supplies for a period of one year, on an as needed when needed basis, for various City departments and offices. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed non -responsive and will be rejected. Ordinance No. 10062, as amended, established a, goal of awarding 51 % of the City's total dollar volume of all expenditures for all good and services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office located at 300 Biscayne Blvd. Way, Suite 210, (305) 579-6845. Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 1 10 percent of the lowest other responsible and responsive bidder. The City reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate chart and tax return and any other documents to verify the location of the firm's primary office. All vendors whose primary office is located within the City of Miami must provide a copy of their City Occupational License with their bids. The City Manager may reject all bids and readvertise. (Ad No. 2079) Cesar H. Odio City Manager City of Miami 2 O V 9 This number must REQUISITION FOR ADVERTISEMENT appear in the �fA F1� advertisement. k INSTRUCTIONS: Please tvve and attach a copy of th t with tbla reguisilloo. 1. Department: Finance ' 2. Division: 3. Account Code number: 4. Is this a confirmation: ❑ Yes © No 5. Prepared by: Maritza Fresno 6. Siie of advertisement: Legal 7. Starting date: October 16 1995 6. Telephone number: 579--68 5 9. Number of times this advertisement is to be published-, one 1 10. Type of advertisement: © Legal. ❑ Classified ❑ Dis la 11. Remarks: Bid No. 95--9E::•-009: Interior/Exterior Paint and Paint Supplies 12. Publication Date(s) of Advertisement Invoice No. Amount Miami Review Miami Times Diario Las Americas 13. ❑ Approved ❑ Disapproved Department Director/ Design e, Date I -- Approved for Payment Date I C 16S/PC 503 Rev. 12/89 1 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. DISTRIBUTION: White - G.S.A.; Canary - Department