HomeMy WebLinkAboutR-96-0040J-96-75
1 /4/96
RESOLUTION NO. 9 6 - 40
A RESOLUTION, BY A FOUR -FIFTHS (4/5THS)
AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY
COMMISSION AFTER A DULY ADVERTISED PUBLIC
HEARING, RATIFYING THE CITY MANAGER'S
FINDING OF SOLE SOURCE; WAIVING THE
REQUIREMENTS FOR COMPETITIVE SEALED BIDS
AND APPROVING THE ACQUISITION OF
COMMUNITY RELATIONS PUBLICATIONS FROM
CHANNING L. BETE CO., INC., THE SOLE SOURCE
PROVIDER FOR THIS SERVICE, AT A PROPOSED COST
OF $26,870.00 FOR THE DEPARTMENT OF POLICE;
ALLOCATING FUNDS THEREFOR FROM THE LAW
ENFORCEMENT TRUST FUND, SUCH EXPENDITURE
HAVING BEEN CERTIFIED BY THE CHIEF OF POLICE
AS COMPLYING WITH FLORIDA STATE STATUTES,
CHAPTER 932.7055, AS AMENDED, AND SUBJECT TO
APPLICABLE CITY CODE PROCUREMENT
PROCEDURES.
WHEREAS, Florida State Statutes, Chapter 932.7055, as amended, authorizes
the expenditure of forfeiture proceeds for law enforcement purposes not considered
normal operating expenses; and
WHEREAS, as the Miami Police Department Community Relations Section
sponsors several programs utilizing various publications which are distributed to
different community groups, these publications include anti -drug education, crime
prevention, bicycle safety and a host of other related topics; and
:CITY COMMISSION
MEETING OF
JAN251996
Resolution No.
96- 40
WHEREAS, the Chief of Police has recommended adoption of this resolution
and has determined that the proposed expenditure complies with Florida State
Statutes, Chapter 932.7055, as amended; and
WHEREAS, funds to cover the purchase are available in the City of Miami Law
Enforcement Trust Fund, Project No. 690001, Index Code No. 290944-760;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this
Resolution are hereby adopted by reference thereto and incorporated herein as if fully
set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote of the members of the City
Commission, after a duly advertised public hearing, the City Manager's finding of sole
source is hereby ratified, the requirements for competitive sealed bids are hereby
waived and the Department of Police request for the acquisition of Community
Relations Publications from Channing L. Bete Co., Inc., the sole source provider for this
service, at a proposed total cost of $26,870.00, is hereby approved, with funds therefor
hereby allocated from the Law Enforcement Trust Fund, Project No. 690001, Index
Code No. 29044-760, such expenditure having been certified by the Chief of Police as
complying with Florida State Statutes, Chapter 932.7055, as amended, and subject to
compliance with applicable City Code procurement provisions.
Section 3. The City Manager is hereby authorized to instruct the Chief
Procurement Officer to issue a purchase order for these services.
Section 4 This Resolution shall become effective immediately upon its
adoption.
ISM
96- 40
n
PASSED AND ADOPTED this 25th day of January , 1996.
STE EN &PCL—AARRIZ,.
PREPARED AND APPROVED BY:
FAIR 0. DIAZ
DEPUTY CITY TORNEY
i
APPROVED AS TO' FORM AND CORRECTNESS:
l
7
' A.Q NJO ,III
CITY ATTO Y
3-
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
35
{ TO The Honorable Mayor and Members DATE : FILE
� of the City Commission
SUBJECT: Resolution Authorizing The
Waiving of Sealed.Bids and
the Purchase of
FROM : REFERENCES : Scriptographic Crime
Cesar*er
o Prevention Booklets
City ENCLOSURES:
I�I
f
RECOMMENDATION
It is respectfully recommended that the City Commission waive the
necessity of competitive bids and approve the attached Resolution
for the purchase of Scriptographic Crime Prevention Booklets,
from Channing L. Bete Company, Inc., at a total cost not to
exceed $26,870. Funding will be from the Law Enforcement Trust
Fund, Project No. 690001, Index Code 290944-760.
BACKGROUND
The Miami Police Department uses these booklets in conjunction
with their Officer Friendly Program. The booklets cover a wide
selection of anti -crime and anti -drug topics. They are filled
with useful tips on preventing crime and substance abuse. The
Department distributes them to schools, day care centers, civic
groups, elderly sites and through station tours.
The funds to purchase these booklets are available from the Law
I Enforcement Trust Fund, specifically, the Officer Friendly
i` Program account. Funding for this program was approved on June
I 1, 1995, Resolution No. 95--441.
The Chief Procurement Officer has determined that Channing L.
Bete Company, Inc., is the sole distributor of this type of
booklet.
96"
The Honorable Mayor and Members
of the City Commission
Page 2
Amount: % of Cost Estimates:
$26,870 100
Budgeted Amount:
$26,870
Source of Funds:
Law Enforcement Trust Fund
Index Code 290944-760, Project No. 690001
Public Notice:
N/A
Assessable Project:
1 N/A
{
`I
2
a
1
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
ro : Cesar H. Odio DATE: December 29, 1995 FILE:
{ City Manager
SUBJECT: Sole Source Purchase of
Scriptographic crime
Prevention Booklets
FROM: REFERENCES:
Judy S. Carter
Chief Procurement officer ENCLOSURES:
An investigation has been conducted by the Procurement Management staff to
determine whether Channing L. Bates Co., Inc., a non-minority/non-local vendor in
South Deerfield, Ma., is the sole source supplier for the publications requested by
the Police Department on Purchase Requisition No. MPCR 6-1514.
Channing L. Bates Co., Inc. Is the publisher of the various booklets requested for
the Officer Friendly Program of the Police Department, and retains the copyrights
to these publications. The estimated amount for this purchase is $26,870.00 with
funds allocated from the Law Enforcement Trust Fund, approved on Resolution
No. 95-441.
Accordingly, I the Chief Procurement Officer, am recommending that the
requirements for competitive bidding be waived and the above findings be
approved, that Channing L. Bates Co., Inc. is the sole provider of the various
publications for the Officer Friendly Program as requested by the Police
Department.
Olf
APPROVED:
Cesar H. Odio
DATE: .TGt n_ S I( 9 9�
Enclosure
cc: Manohar S. Surana, Assistant City Manager
Donald H. Warshaw, Police Department
Olga Ramirez, Assistant City Attorney
Bid File
3
96- 40
r
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
C. u n 1 4 1995 FILE - T.Fr, 7- 2
TO: Judy S. Carter
Chief Procurement Officer
FROM: Donald H. Warshaw
Chief of Police
SUBJECT :Sole Source: Scriptographic
Crime Prevention Booklets
REFERENCES:
ENCLOSURES:
Thisdepartment has verified that funds are available with the
Department of Budget, to cover the purchase of Scriptographic
Crime Prevention Booklets, at a cost not to exceed $26,870.
Funding is to be from the Law Enforcement Trust Fund, Project No.
690001, Index Code 290944-760.
BUDGETARY REVIEW & APPROVED BY:
Ma r Surana
A ant City Manager
ADDITIONAL APPROVALS
(IF RE UIRED)
EduE riguez, CIP Manager
Cit Manager's Office
(This form properly signed is part of the bid evaluation and
recommendation package to be placed on the agenda and must be
attached to the resolution cover memorandum.)
REQUISITION
# .mptg, b - I5riq
96-
5
40
S,
r
ITE
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
AWARD SHEET
SOLE SOURCE
SCRIPTOGRAPHIC CRIME PREVENTION
HANDBOOKLETS
POLICE
SINGLE PURCHASE
THE PURCHASE OF SCRIPTOGRAPHIC CRIME
PREVENTION BOOKLETS WILL BE USED IN
CONJUNCTION WITH THE OFFICER FRIENDLY
PROGRAM AND COVER A WIDE SELECTION OF
ANTI -CRIME AND ANTI -DRUG TOPICS AND
ARE FILLED WITH USEFUL TIPS ON PREVENTING
CRIME AND SUBSTANCE ABUSE.
IT 1S RECOMMENDED THAT THE AWARD BE
MADE TO CHANNING L. BETE COMPANY, INC.
THE SOLE SOURCE VENDOR AT A TOTAL
AMOUNT OF $26,870.00.
Chief Procurement Officer
4 - a 9_ %
Date
96--
ti
r
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Walter J. Foeman DATE : DEC 14 1995 FILE: LEG 7--2
� City Clerk SUBJECT
Request to Publish Notice for
Public Hearing
FROM : Major Jorge L . Manres a REFERENCES
Commander
Business Management Section ENCLOSURES:
Please make arrangements to publish a Notice of Public Hearing
for objections to the waiving of the requirements for formal
sealed bids for the purchase of Scriptographic Crime Prevention
Booklets, from the Channing L. Bete Company, Inc. Attached is
the advertisement.
The date and time of this public hearing will bel� 2 V` ,
at"d�j_ a.m.
r
JE:rph:RPH
Attachment
CITY OF MIAMI, FLORIDA
NOTICE TO THE PUBLIC
A public hearing will be held by the City Commission of the City
of Miami, Florida on , at a.m. in the
City Commission Chambers at City Hall, 3500 Pan American Drive,
Miami, Florida, for the purpose of considering a waiver of the
requirements of obtaining sealed bids for the purchase of
Scriptographic Crime Prevention Booklets, which the Channing L.
Bete Company, Inc., holds the privileges. This item is provided
by Channing L. Bete Company, Inc., 200 State Road, South
Deerfield, MA, 01373, at a total cost of $26,870.
Inquiries from other potential sources of such a package who feel
that they might be able to satisfy the City's requirements for
this item may contact Lt. Ramon Martinez, at the City of Miami
Police Department (305) 579-6518.
k