HomeMy WebLinkAboutR-96-0012d
J-96-48
1/11/96
RESOLUTION NO. J - 12
A RESOLUTION, WITH ATTACHMENT(S), AUTHORIZING
THE CITY MANAGER TO EXECUTE A MUTUAL AID
AGREEMENT, IN SUBSTANTIALLY THE ATTACHED
FORM, BETWEEN THE CITY OF MIAMI AND THE STATE
OF FLORIDA, FOR THE PURPOSE OF SETTING FORTH
THE PARTIES RESPONSIBILITIES IN CONNECTION
WITH THE PROVIDING OR RECEIVING OF ASSISTANCE
OF VARIOUS MUNICIPAL EMERGENCY AND NON -
EMERGENCY SERVICES TO OR FROM OTHER
JURISDICTIONS IN THE STATE OF FLORIDA
FOLLOWING A CATASTROPHIC DISASTER.
WHEREAS, the State Emergency Management Act, Chapter 252,
Florida Statutes, authorizes the State and its political
subdivisions to develop and enter into mutual aid agreements for
reciprocal emergency aid and assistance in case of emergencies
too extensive to be dealt with unassisted; and
WHEREAS, Chapter 252 Florida Statutes, sets forth details
concerning powers, duties, rights, privileges, and immunities of
political subdivisions of the State rendering outside aid; and
WHEREAS, the State of Florida, especially South Florida and
the City of Miami is geographically vulnerable to hurricanes,
tornadoes, freshwater flooding, sinkhole formations, and other
natural disasters that in the past have caused severe disruption
of essential human services, including emergency response and
severe property damage to public roads, utilities, buildings,
parks, and other government owned facilities; and
IATTACHMENT (5)
CONTAINED
CITY COMMISSION
MEETING OF,
JAN 2 5 1996
Resolution No.
96-- 12
WHEREAS, the Parties to this Agreement recognize that
additional manpower and equipment may be needed to mitigate
further damage and restore vital services to the citizens of the
affected community, including the City of Miami, should such
disaster occur; and
WHEREAS, to provide the most effective mutual aid possible,
each participating government, intends to foster communications
between the personnel of the other participating government by
visits, compilation of asset inventories, exchange of information
and development of plans and procedures to implement this
Agreement; and
WHEREAS, each participating government will be responsible
for their own personnels liability and workers compensation
costs and will not be an additional financial burden on the
affected community;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The City Manager is hereby authorized-/ to
execute a Mutual Aid Agreement, in substantially the attached
form, between the City of Miami and the State of Florida for the
i/ The herein authorization is further subject to compliance
with all requirements that may be imposed by the City
Attorney, including but not limited to those prescribed by
applicable City Charter and Code provisions.
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purpose of setting forth the parties responsibilities in
connection with the providing or receiving of assistance of
various municipal emergency and non -emergency services to or from
other jurisdictions in the State of Florida following a
catastrophic disaster.
Section 3. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 25th day of January 1996.
a
SAE A NP. CLAR MAYOR
J.
CITY
i
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April 27, 1994
STATEWIDE MUTUAL AID AGREEMENT
FOR CATASTROPHIC DISASTER RESPONSE AND RECOVERY
THIS AGREEMENT IS ENTERED INTO BETWEEN THE STATE OF FLORIDA,
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DIVISION OF EMERGENCY MANAGEMENT AND AMONG EACH POLITICAL
SUBDIVISION OF THE STATE THAT EXECUTES AND ADOPTS THE TERMS AND
CONDITIONS CONTAINED HEREIN, BASED UPON THE FOLLOWING FACTS:
WHEREAS, the State Emergency Management Act, Chapter 252,
Florida Statutes, authorizes the state and its political
subdivisions to develop and enter into -.mutual aid.agreements for
reciprocal emergency aid and assistance in case of emergencies
. too extensive to be dealt with unassisted; and
WHEREAS, Chapter 252, Florida Statutes, sets forth details
concerning powers, duties, rights, privileges, and immunities of
political subdivisions of the state rendering outside aid; and
L_ WHEREAS, Chapter 252, Florida Statutes, authorizes the State
to enter into a contract on behalf of the state for the lease or
loan to any political subdivision of the state any real or
personal property of the state government or the temporary
4 transfer or employment of personnel of the state
government -to or by any political subdivision of the state; and
WHEREAS, Chapter-252, Florida Statutes, authorizes the.
governing-bpdy of each political subdivision of the state
to enter into such contract or lease with the state, accept any
such loan, or employ such personnel, and such political
96- 12
APH t 27, 199L
subdivision may equip, maintain, utilize, and operate any such
property and employ necessary personnel therefor in accordance
with the purposes for which such contract is executed, and to
otherwise do all things and perform any and all acts which it may
deem necessary to effectuate the purpose for which such contract
was entered into; and
WHEREAS, Chapter 252, Florida Statutes, authorizes the
Division of Emergency Management to make available any equipment,
services, or facilities owned or organized by the state or its
political subdivisions for use in the affected area upon request
of the duly constituted authority of 'the area or upon the request
of any recognized and accredited relief agency through such duly
constituted authority; and
WHEREAS, Chapter 252, Florida Statutes, authorizes the
Division of Emergency Management to call to duty and otherwise
provide, within or without the state, such support from available
personnel, equipment, and other resources of state agencies and
j the political subdivisions of the state as may be necessary to
reinforce emergency management agencies in areas stricken by
emergencies; and
WHEREAS, Chapter 252, Florida Statutes, requires that each
municipality must coordinate requests for state or federal,
emergency response assistance with its county; and
WHEREAS, the State of Florida is geographically vulnerable
to hurricanes, tornadoes, freshwater flooding, sinkhole
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formations, and other natural disasters that in the past have
caused severe disruption of essential human services and severe
property damage to public roads, utilities, buildings, parks, and
other government owned facilities; and
WHEREAS, the Parties to this Agreement recognize that
additional manpower and equipment may be needed to mitigate
further damage and restore vital services to the citizens -of the
affected community should such disasters occur; and
WHEREAS, to provide the most effective mutual aid possible,
each Participating Government, intends to foster communications
between the personnel of the other Participating Government by
visits, compilation of asset inventories, exchange of information
and development of plans and procedures to implement this
Agreement;
NOW, THEREFORE, the Parties hereto agree as follows:
SECTION-1. DEFINITIONS
A. "AGREEMENT" - the Statewide Mutual Aid Agreement for
Emergency Response/Recovery. Political subdivisions of the State
of Florida may become a party to this Agreement by executing a
copy of this Agreement and providing a copy with original
signatures and authorizing resolution(s) to the State of Florida
Division of Emergency Management. Copies of the agreement,* with
original signatures and copies of authorizing resolutions and
.&Mi4 27. 1994
insurance letters shall be filed and maintained at the Division
headquarters in Tallahassee, Florida.
8. 11REQUESTING PARTY" - the participating government
entity requesting aid in the event of an emergency. Each
municipality must coordinate requests for state or federal
emergency response assistance through its county. .
C. "ASSISTING PARTY' - the participating government entity
furnishing equipment, services and/or manpower to the Requesting
Party.
D. "AUTHORIZED REPRESENTATIVEII - an employee of a
participating government authorized in writing by that government
to request, offer, or provide assistance under the terms of this
Agreement. The list of authorized representatives for the
participating government executing this Agreement shall be
attached as Appendix A to the executed copy of the Agreement
supplied to the Division, and shall be updated as needed by each
participating government.
E. "DIVISION'$ -- the State of Florida, Department of
Community Affairs, Division of Emergency Management.
F. "EMERGENCY11 - any occurrence, or threat thereof,
whether natural, or caused by man, in war or in peace, which
results or may result in substantial injury or harm to the
population or substantial damage to or loss of property.
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&Mf t 27. 199Z p�
G. "DISASTER" - any natural, technological, or civil
emergency that causes damage of sufficient severity and magnitude
to result in a declaration of a state of emergency by a county,
Governor, or the President of the United States.
H. 11PARTICIPATING GOVERNMENT" - the State of Florida and
any political subdivision of the State of -Florida which executes
this mutual aid agreement and supplies a complete executed copy
to the Division..
I. "PERIOD OF ASSISTANCE" v the period -of time beginning
with the departure of any personnel of the Assisting Party from
any point for the purpose of traveling to the Requesting Party in
order to provide assistance and ending upon the return of all
personnel and equipment of the Assisting Party, after providing
the assistance requested, to their residence or regular place of
work, whichever occurs first. The period of assistance shall not
include any portion of the trip to the Requesting Party or the
return trip from the Requesting Party during which the personnel
of the Assisting Party are engaged in a course of conduct not
reasonably necessary for their safe arrival at or return from the
Requesting Party.
a. "WORK OR WORK -RELATED PERIOD11 - any period of time in
which either the personnel or equipment of the Assisting Party
are being used by the Requesting Party to provide assistance and
` for which the Requesting Party will reimburse the Assisting
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Party. Specifically included within such period of time are rest
breaks when the personnel of the Assisting Party will return to
active work within a reasonable time. Specifically excluded from
such period of time are breakfast, lunch, and dinner breaks.
SECTION 2. PROCEDURES
when a participating government either becomes affected by,
or is under imminent threat of, an emergency or disaster, it may
invoke emergency related mutual aid assistance either by: (i)
declaring a state of local emergency and transmitting a -copy of
that declaration to the Assisting Party, or to the Division, or
(ii) by orally communicating a request for mutual aid assistance
to Assisting•Party or to the Division, followed as soon as
practicable by written confirmation of said request. Mutual aid
shall not be requested by Participating Governments unless
resources available within the stricken area are deemed
inadequate by the Local Emergency Management Agency. All
requests for mutual aid shall be transmitted by the Authorized
Representative or the Director of the Local Emergency Management
Agency. Requests for assistance may be communicated either to
the Division or directly to an Assisting Party. Requests for
assistance under this Agreement shall be limited to catastrophic
disasters, except where the Participating Government has no other
mutual aid agreement based upon Section 252.40 or 163.01, Florida
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Anvil 27, 12% Tnq
Statutes, in which case a Participating Government may request
assistance -pursuant to the provisions of this agreement.
A. REQUESTS DIRECTLY To ASSISTING PARTY: The Requesting
Party may directly contact the authorized representative of the
Assisting Party and shall provide them with the information in
paragraph C below. All communications shall be conducted
directly between the Requesting and Assisting Party. Each party
shall be responsible for keeping the Division advised of the
status of the response activities. The Division shall ftbt be
responsible for costs associated with such direct requests for
assistance.' However, the Division may provide, by rule, for
reimbursement of eligible expenses from the Emergency Management
Preparedness and Assistance Trust Fund created under Section
252.373, Florida Statutes.
B. REQUESTS ROUTED THROUGH, OR ORIGINATING FROM, THE
DIVISION: The Requesting Party may directly contact the
Division, in which case it shall provide the Division with the
information in paragraph C below. The Division may then contact
other Participating Governments on behalf of the Requesting Party
and coordinate the provision of mutual aid. The Division shall
not be responsible for costs associated with such indirect
requests for assistance, unless the Division so indicates in
writing at the time it transmits the request to the Assisting
Party. In no event shall the -Division or the State of Florida be
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responsible for costs associated with assistance in the absence
of appropriated funds. In all cases, the party receiving the
mutual aid shall be primarily responsible for the costs incurred
by any Assisting Party providing assistance pursuant to the
provisions of this Agreement.
C. REQUIRED INFORMATION: Each request for assistance
shall be accompanied by the following information, to the extent
known:
1.. A general description of the damage- sustained
;•••
2. Identification of the emergency service function for
which assistance is needed (e.g. fire, law enforcement, emergency
medical, transportation, communications, public works and
engineering, building, inspection, planning and information
assistance, mass care, resource support, health and other medical
services# search and rescue, etc.) and the particular type of
assistance needed;
3. Identification of the public infrastructure system for
+ which assistance is needed (e.g. sanitary sewer, potable water,
.streets, or storm water systems) and the type of work assistance
needed;
4. The amount and type of personnel, equipment, materials,
and supplies needed and a reasonable estimate of the length of
time they will be needed;
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Maril 27, 1994
5. The need for sites, structures or buildings outside the
Requesting Party's political subdivision to serve as relief
renters or staging areas for incoming emergency goods and
services; and
6. A specific time and place for a representative of the
Requesting Party to meet the personnel and. equipment of any
Assisting Party.
This information may be provided on the form attached as
Exhibit B, or by any other available means: -The Division"may
revise the format of Exhibit B subsequent to the execution of
this agreement, in which case it shall distribute coipies to all
participating governments.
D. ASSESSMENT.OF AVAILABILITY OF RESOURCES. AND ABILITY TO
RENDER ASSISTANCE:. When contacted by a Requesting Party or the
Division the authorized representatives of any participating
government agree to assess their governmentI.s situation to
determine available personnel, equipment and other resources.
P.11 participating governments shall render assistance to the
extent personnel, equipment and resources are available. Each
participating government agrees to render assistance in
accordance with the terms of this Agreement to the fullest extent
possible. When the authorized representative determines that his
Participating Government has available personnel, equipment or
other resources, they shall so notify the Requesting Party or the
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April 27, 1994
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Division, whichever communicated the request, and provide the
information below. The Division shall, upon response from
sufficient participating parties to meet the needs of the
Requesting Party, notify the authorized representative of the
Requesting Party and provide them with the following information,
to the extent known:
1. A complete description of the personnel, equipment, and
materials to be furnished to the Requesting Party;
2. The estimated length of time the personnel, equipment,
and materials will be available;
3. The areas of experience and abilities of the personnel•
and the capability of the equipment to be furnished;
4. The name of the person or persons to be designated as
supervisory personnel; and
5. The estimated time when the assistance provided will
arrive at the location designated by the authorized
representative of the Requesting Party.
E. SUPERVISION AND CONTROL: The personnel, equipment and
resources of any Assisting Party shall remain under operational
control of the Requesting Party for the area in which they are
serving. Direct supervision and control of said personnel,
equipment and resources shall remain with the designated
supervisory personnel of the Assisting Party. Representatives of
the Requesting Party shall provide work tasks to the supervisory
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personnel of the Assisting Party. The designated supervisory
personnel of the Assisting Party shall have the responsibility
and authority.for assigning work and establishing work schedules
for the personnel of the Assisting Party, based on task or
mission assignments provided by the Requesting Party and the
Division. The designated supervisory personnel of the Assisting
-Party shall: maintain daily personnel time records, material
records and a log of equipment hours; be responsible for the
operation and maintenance of the equipment --and other resources
furnished by the' Assisting Party; and shall report work progress
to the Requesting Party. The Assisting Party's personnel and
other resources shall remain subject to recall by the Assisting
Party at any time, subject to reasonable notice to the Requesting
Party and the Division. At least twenty-four hour advance
notification of intent to withdraw personnel or resources shall
be provided to the Requesting Party unless such notice is not
practicable, in which case such notice as is reasonable shall be
provided..
F. FOOD; HOUSING; SELF-SUFFICIENCY Unless specifically
instructed otherwise, the Requesting Party shall have the
responsibility of providing food and housing for the personnel of
the Assisting Party from the time of their arrival at the
designated location to the time of their departure. However,
Assisting Party personnel and equipment should be, to the
I s '
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Agri t 27. 199f►
greatest extent possible, self --sufficient for operations in areas
stricken by emergencies or disasters. The Requesting Party may
specify only self --sufficient personnel and resources in•its
request for assistance.
G. COMMONSCATIONS: unless specifically instructed
otherwise, the Requesting Party shall have the responsibility for
coordinating communications between the personnel of the
Assisting Party and the Requesting Party. Assisting Party
personnel should be prepared to furnish communications equipment
sufficient to maintain communications among their respective
operating units..
H. RIGHTS AND. PRIVILEGES Whenever the employees of the
Assisting Party are rendering outside aid pursuant to this
Agreement, such employees shall have the powers, duties, rights,
privileges, and immunities, and shall receive the compensation,
incidental to their employment.
I. WRITTEN ACKNOWLEDGEMENT The Requesting Party shall
complete•a written acknowledgment regarding the assistance to be
rendered, setting forth the information transmitted in the
request, and shall transmit it by the quickest practical means to
the Assisting Party or the Division, as applicable, for approval.
}
The form to serve as this written acknowledgement is attached as !
Attachment C. The Assisting Party/Division shall respond to the
written acknowledgement by executing and returning a copy to the
Agri[ 27. i2m 164
Requesting Party by the quickest practical means, maintaining a
copy for its files.
SECTION 3. BEIMBURSABLE EXPENSES
The terms and conditions governing reimbursement for any
assistance provided under this Agreement shall be in accordance
with the following provisions, unless otherwise agreed upon by
the Requesting and Assisting Parties and specified in the written
acknowledgment executed in' accordance with paragraph 2.1. of this
Agreement. The Requesting Party shall be ultimately responsible
for reimbursement of all reimbursable expenses.
A. PERSONNEL - During the period of assistance, the.
Assisting Party shall continue to pay its employees according to
its then prevailing ordinances, rules, and regulations. The
Requesting Party shall reimburse the Assisting Party for all
direct and indirect payroll costs and expenses incurred during
the period of assistance, including, but not limited to, employee
pensions and benefits as provided by Generally Accepted
Accounting Principles (GAAP). The Requesting Party shall
.reimburse any amounts paid or due for compensation to employees
of the Assisting Party under the terms of the Florida Workers'
Compensation Act due to personal injury or death occurring while
such employees are engaged in rendering aid under this Agreement.
While providing services to the Requesting Party, employees of
the Assisting Party shall be considered "borrow servants" of the
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April 27. 1994
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Requesting Party and shall be considered in the "dual employment"
with the Requesting and Assisting Parties, subject to the
supervision and control of both for purposes of Chapter 440,
Florida Statutes. While the Requesting Party shall reimburse the
Assisting Party for payments made in workers' compensation
benefits required to be paid to its employees due to personal
injury or death, the Division, and both the Requesting and
Assisting Party shall enjoy immunity from civil prosecution as
provided for in the Florida Workers' Compensation Act.
B. EQUIPMENT - The Assisting Party shall be reimbursed by
the Requesting Party for the use of its equipment during the
period of assistance according to either a pre -established local
or state hourly rate or according to the actual replacement,
operation, and maintenance expenses incurred. For those
instances in which costs are reimbursed by the Federal Emergency
Management Agency, the eligible direct costs shall be determined
in accordance with 44 CFR 206.228. The Assisting Party shall pay
for all repairs to its equipment as determined necessary by its
on -site supervisor(s) to maintain such equipment in safe and
operational condition. At the request of the Assisting Party,
fuels, miscellaneous supplies, and minor repairs may be provided
by the Requesting Party, if practical. The total equipment
charges to the Requesting Party shall be reduced by the total
value of the fuels, supplies, and repairs furnished by the
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Requesting Party and by the amount of any insurance proceeds
received by the Assisting Party.
C. MATERIALS AND SUPPLIES - The Assisting Party shall be
reimbursed for all materials and supplies furnished by it and
used or damaged during the period of assistance, except for the
costs of equipment, fuel and maintenance materials, labor and
supplies, which shall be included in the equipment rate
established in 3.B. above, unless such damage is caused by gross
negligence, willful and wanton misconduct, -intentional misuse, or
recklessness of the Assisting Party's personnel. The Assisting
Party's Personnel shall use reasonable care under the
circumstances in the operation and control of all materials and
supplies used by them during the period of assistance. The
measure of reimbursement shall be determined in accordance with
44 CFR 206.228. In the alternative, the Parties may agree that
the Requesting Party will replace, with like kind and quality as
determined by the -Assisting Party, the materials and supplies
used or damaged. If such an agreement is made, it shall be
.reduced to writing and transmitted to the Division.
D. RECORD KEEPING - The Assisting Party shall maintain
records and submit invoices for reimbursement by the Requesting
Party or the Division using format used or required by FEMA
publications, including 44 CFR part 13 and applicable office of
Management and Budget Circulars. Requesting Party and Division.
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finance personnel shall provide information, directions, and
assistance for record keeping to Assisting Party personnel.
E. PAYMENT - Unless otherwise mutually agreed in the
written acknowledgement executed in accordance with paragraph
Z.I. or a subsequent written addendum to the acknowledgement, the
Assisting Party shall bill the Requesting 'Party for all
reimbursable expenses with an itemized Notice as soon as
practicable after the expenses are incurred, but not later than
sixty (60) days following the period of assistance, unless the
deadline for identifying damage is extended in accordance with 44
CFR part 206. The Requesting Party shall pay the bill, or advise
of any disputed items, not later than sixty (60) days following
the billing date. These timeframes may be modified by mutual
agreement. This shall not preclude an Assisting Party or
Requesting Party from assuming or donating, in whole or in part,
the costs associated with any loss, damage, expense or use of
personnel, equipment and resources provided to a Requesting
Party.
F. PAYMENT BY OR THROUGH THE DIVISION: The Division of
Emergency Management may reimburse for all actual and necessary
travel and subsistence expenses for personnel providing
assistance pursuant to the request of the Division, to the extent
of funds available, and contingent upon an annual appropriation
from the Legislature for such purposes. The Assisting Party
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shall be responsible for making written request to the Division
for reimbursement of travel and subsistence expenses, prior to
submitting a request for payment to the Requesting Party. The
Assisting Party's written request should be submitted as soon as
possible after expiration of the period of assistance. The
Division shall provide a written response'to said requests within
ten (10) days of actual receipt. If the Division denies said
request, the Assisting Party shall then bill the Requesting
Party. in the event that an affected jurisdiction requests
assistance without forwarding said request through the Division,
or an assisting party provides assistance without having been
requested by the Division to do so, the Division shall not be
liable for reimbursement of any of the cost(s) of assistance.
The Division may serve as the eligible entity for requesting
reimbursement of eligible costs from FEMA. Any costs to be so
reimbursed by or through the Division shall be determined in
accordance with 44 CFR 206.228. The Division may authorize
applications for reimbursement of eligible costs from the
undeclared disaster portion of the Emergency Management
Preparedness and Assistance Trust Fund established pursuant to
Section 252.373, Florida Statutes, in the event that the disaster
or emergency event is not declared pursuant to the Robert T.
Stafford Disaster Relief and Emergency Assistance Act, Public Law
93-288, as amended by Public Law 100-707. Such applications
April 27, 1994
shall be evaluated pursuant to rules established by the Division,
and may be funded only to the extent of available funds. SECTION
SECTION 4. INSURANCE
Each participating government shall bear the risk of its own
actions, as it does with its day-to-day operations, and determine
for itself what kinds of insurance, and in -what amounts, it
should carry. If a participating government is insured, its file
shall contain a letter from its insurance carrier authorizing it
to provide and receive assistance under this -Agreement, h1Yd
indicating that there will be no lapse in its insurance coverage
either on employees, vehicles, or liability. If a participating
government is self -insured, its file shall contain a copy of a
resolution authorizing its self-insurance program. A copy of the
insurance carrier's letter or the resolution of self-insurance
shall be attached to the executed copy of this Agreement which is
filed with the Division. Each Assisting Party shall be solely
responsible for determining that its insurance is current and
adequate prior to providing assistance under this agreement. The
amount of reimbursement from the Division or the Requesting Party
shall be reduced by the amount of any insurance proceeds to which
the Assisting Party is entitled as a result of losses experienced
in rendering assistance pursuant to this Agreement.
SECTION 5. LIABILITY
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To the extent permitted by law, and without waiving
sovereign immunity, each Party to this Agreement shall be
responsible for any and all claims, demands, suits, actions,
damages, and causes of action related to or arising out of.or in
any way connected with its own actions, and the actions of its
personnel, in providing mutual aid assistance rendered or
performed pursuant to the terms and conditions of this Agreement.
SECTION 6. LENGTH OF TIME FOR EMERGENCY
The duration of such state.of emergency -declared by -the
Requesting Party is limited to seven (7) days. It may be
extended, if necessary, in 7 day increments.
SECTION 7. TERP
This Agreement shall be in effect for one (1) year from the
date hereof and shall automatically be renewed in successive one
(1) year terms unless terminated in writing by the participating
government. Notice of such termination shall be made in writing
and shall be served personally or by registered mail upon the
Director, Division of Emergency Management, Florida Department of
Community Affairs, Tallahassee, Florida, which shall provide
copies to all other Participating Parties.
SECTION 8. EFFECTIVE DATE OF THIS AGREEMENT
This Agreement shall be in full force and effect upon
approval by the participating government and upon proper
execution hereof.
Ami l 27, 1994
SECTION 9. ROLE OF DIVISION OF EMERGENCY MANAGEMENT
The responsibilities the Division of Emergency'Management,
Florida Department of Community Affairs under this Agreement are
to: (1) request mutual aid on behalf of a participating
government, under the circumstances identified in this Agreement;
(2) coordinate the provision of mutual aid to a requesting party,
pursuant to the provisions of this Agreement; (3) serve as the
eligible entity for requesting reimbursement of eligible costs
from FEMA, upon a Presidential disaster declaration; (4)• serve as
central depository for executed Agreements; and (5) maintain a
current listing of Participating Governments -with their
Authorized Representative and contact information, and to provide
a copy of the listing to each of the Participating Governments on
an annual basis during the second quarter of the calendar year.
SECTION 10. SEVERABILITY; EFFECT ON OTHER AGREEMENTS_
Should any portion, section, or subsection of this Agreement
be held to be invalid by a court of competent jurisdiction, that
fact shall not affect or invalidate any other portion, section or
subsection; and the remaining portions of this Agreement shall
I
remain in full force and affect without regard to the section,
portion, or subsection or power invalidated.
In the event that any parties to this agreement have entered
into other mutual aid agreements, pursuant to Section 252.40,
Florida statutes, or interlocal agreements, pursuant to Section
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163.01, Florida Statutes, those parties agree that said
agreements are superseded by this agreement only for emergency
management assistance and activities performed in catastrophic
emergencies pursuant to this agreement. In the event that two or
more parties to this agreement have not entered into another
mutual aid agreement, and the parties wish to engage in mutual
aid, then the terms and conditions of this agreement shall apply
unless otherwise agreed between those parties.
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IN WITNESS WHEREOF, the parties set forth below have duly
I executed this Agreement on the date set forth below:
ATTEST: BOARD OF
CLERK OF THE CIRCUIT COURT OF FLORIDA
(County)
By;
By:
Deputy Clerk
Chairman
APPROVED AS TO FORM:
Office of the County
Attorney
By:
EXECUTED BY THE FOLLOWING PARTICIPATING LOCAL GOVERNMENTS IN
COUNTY (attach authorizing resolution or ordinance
,
and insurance letter or
resolution for each)
by
' Political
Subdivision
Authorized Official
Date
c by
•
f Political
Subdivision
Authorized Official
Date
by
Political
Subdivision
AuthorizedOfficial
Date
. by
Political
Subdivision
Authorized Official
Date
by
Political
Subdivision
Authorized Official
Date
j
. by
Political
Subdivision
Authorized Official
Date
. by
Political•Subdivision
Authorized Official
Date
t
ACKNOWLEDGED AND AGREED
BY THE DIVISION OF EMERGENCY MANAGEMENT
By:
Director
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STATEWIDE MUTUAL AID AGREEMENT FOR CATASTROPHIC DISASTER RESPONSE AND RFcnVFRV
COUNTY
EXECUTED APPROVED AGREEMENT
PENDING RECEIPT OF REQD. INFO
ALACHUA
NO
Ins info needed for Alachua County
BAKER
YES
N/A
BAY
NO
AWAITING SUBMISSION OF AGR
BRADFORD
NO
Ins info for Bradford County
BREVARD
NO
AWAITING SUBMISSION OF AGR
BROWARD
YES
Need Ins Info do Appendix A for the
City of Lighthouse Pt
CALHOUN
YES (Includes all municipalities)
N/A
CHARLOTTE
YES (Includes all municipalities)
N/A
CITRUS
YES (Includes all nutnicipalities)
NIA
CLAY
NO
AWAITING SUBMISSION OF AGR
COLLIER
NO
AWAITING SUBMISSION OF AGR
COLUMBIA
YES _
N!A
DADE
NO
AWAITING SUBMISSION OF AGR
DzYOTO
NO
AWAITING SUBMISSION OF AGR
DIXIE
YES (Includes all municipalities)
N/A
DUVAL
NO
AWAITING SUBMISSION OF AGR
ESCAMBIA
NO
AWAITING SUBMISSION OF AGR
FLAGLER
YES(COUNTYONLI2
N/A
FRANKLIN
NO
AWAITING SUBMISSION OF AGR
GADSDEN
NO
NEED LTR FROM INS CARRIER
GILCHRIST
NO
Need Resol., Orig Sign Pg & Ins info
GLADES
NO
Need MoorehavenIs Resol, Ins do
Appendix A
GULF
NO
AWAITING SUBMISSION OF AGR
HAMILTON
NO
AWAITING SUBMISSION OF AGR
HARDEE
YES (COUNTY ONL 19
N/A
MEND RY
NO
AWAITING SUBMISSION OF AGR
HERNANDO
YES
N/A
HIGHLANDS
NO
AWAITING SUBMISSION' OF AGR
HILLSBOROUGH
YES (PLANT CITYINCLUDED)
NIA
HOLMES
NO
AWAITING SUBMISSION OF AGR
INDIANRIVER
YES
Need Ins Info from Vero Beach
JACKSON
YES
N/A
JEFFERSON
YES
N/A
I REVISED 1/27/95
9J-
OTITCQnnw "rlrrlAy I)1. .RFF_MF_NT FOR GTASTROPHIC DISASTER R. JNSE AND RECOVERY
COUNTY
EXECUTED APPROVED AGREEMENT
PENDING RECEIPT OF REQD. INFO
LAFAYETIE
NO (COUNTY ONL)9
NEED INSURANCE INFORMATION
LAKE
YES
NIA
LEE
YES (COUNTY ONL k)
NIA
LEON
NO
AWAITING SUBMISSION OF AGR
LEVY
NO
AWAITING SUBMISSION OF AGR
LIBERTY
NO
AWAITING SUBMISSION OF AGR
m"ISON
NO
AWAITING SUBMISSION OF AGR
MANATEE
NO
AWAITING SUBMISSION OF AGR
MARION
YES(INCLUDESALL MUNICIPALITIES)
NIA
MARTIN
YES (COUNTYONLI)
NIA
MONROE
YES (COUNTY ONL 19
NIA
NASSAU
YES (INCLUDESALL MUNICIPALI77ES)
NIA
OKALOOSA
NO
AWAITING SUBMISSION OF AGR
OKEECHOBEE
NO -
AWAITING SUBMISSION OF AGR
ORANGE
YES
NIA
OSCEOLA
YES (INCLUDES ALL MUNICIPALMES)
NIA '
PALM BEACH
YES
NIA
PASCO
NO
AWAITING SUBMISSION OF AGR
PINELLAS
YES
NIA
POLK
YES (COUNTY ONLY)
NIA
PUTNUM
NO
AWAITING SUBMISSION OF AGR
ST. JOHNS
NO (INCLUDES CO &MUNICIPALITIES)
NEED READ INFO FOR ALL
ST: LUCIE
NO
AWAITING SUBMISSION OF AGR
SANTA ROSA
NO (INCLUDES CO & MUNICIPAL177ES)
NEED INS INFO FOR GULF BREEZE
SARASOTA
NO
AWAITING SUBMISSION OF AGR
SEMINOLE
YES
NIA
SUMTER
NO
AWAITING SUBMISSION OF AGR
SUWANNEE
NO
AWAITING SUBMISSION OF AGR
TAYLOR
YES (COUNTY ONL))
NIA
UNION
NO
NEED INS CARRIER LTR
VOLUSIA
YES {INCLUDES DAYTONA BCH ONLY)
NIA
WAKULLA
YES (INCLUDESALL MUNICIPALITIES)
NIA
WALTON
NO
AWAITING SUBMISSION OF AGR
WASHINGTON
NO
A FVAI77NG SUBMISSION OF AGR
96- 12
a
STATE KIDE MUTUAL AID AGREEMENTS FOR CATASTROPHIC
DISASTER RESPONSE AND RECOVERY
Friday, January 27, 1995
COUNTY
AGREEMENT .NUMBER
COMMENTS
E✓Alachua County
95NF-99-99-99-99-001
Insurance Information needed
Alachua
Archer
Gainesville
Hawthorne
High Springs
'
La Crosse
t
Micanopy
Newberry
❑✓Baker County
95NF-99-99-99-99-033
Approved
✓ Glen St. Mary
95NF-99-99-99-99-033
Approved
Macclenny
95NF-99-99-99-99-033
Approved
❑ Bay County
Callaway
Cedar Grove
Lynn Haven
Parker
Panama City
Panama City Beach
Mexico Beach
Springfield
STATEWIDE MUTUAL AID AGREEMENTS FOR CATASTROPHIC DISASTER
RESPONSE AND RECOVERY
COUNTY
AGREEMENT NUMBER
COMMENTS
0 ✓ Bradford County
95NF-99-99-99-99-038
Need Ins Info & an.,Orig. Sign. Pg.
Brooker
Hampton
Lawtey
Starke
❑ Brevard County
Cape Canaveral
Cocoa
Cocoa Beach
Indialantic
Indian Harbor Beach
Malabar
Melbourne
Melbourne Beach
Melbourne Village
Palm Bay
Palm Shores
Rockledge
Satellite Beach
Titusville
West Melbourne
Q
STATEWIDE MUTUAL AID AGREEMENTS FOR CATASTROPHIC DISASTER
RESPONSE AND RECOVERY
COUNTY
AGREEMENT NUMBER
COMMENTS
❑ ✓ Broward County
95NF-99-99-99-99-063
Approved
Coconut Creek
i
Cooper City
Coral Springs
Dania
Davie
Deerfield Beach
Ft. Lauderdale
Hallendale
Hillsboro Beach
Hollywood
Lauderdale -by -the Sea
.Lauderdale Lakes
Lauderhill
Lazy Lake
✓Lighthouse Point
95NF-99-99-99-99-026
Need Ins info & Appendix A
Margate
Miramar
North Lauderdale
Oakland Park
Parkland
Pembroke Park
Pembroke Pines
'
Plantation
Pompano Beach
C\2
I
STATEWIDE MUTUAL AID AGREEMENTS FOR CATASTROPHIC DISASTER
RESPONSE AND RECOVERY
COUNTY
AGREEMENT NUMBER
COMMENTS
❑ ✓Broward County Cont'd.
Sea Ranch Lakes
Sunrise
Tamarac
Wilton Manors
❑ ✓Calhoun County
95NF99-99-99-99-034
Need Ins info & Resol
✓Altha
9JNF-99-99-99-99-034
Need Ins info
✓Blountstown
95NF-99-99-99-99-034
Need Ins info
❑ ✓ Charlotte County
95NF-99-99-99-99-019
Approved
✓ Punta Gorda
95NF 99-99-99-99-023
Approved
❑ ✓ Citrus County
95NF99-99-99-99-010
Approved
Crystal River
95NF-99-99-99-99-010
Approved
✓ Inverness
95NF-99-99-99-99-010
Approved
Clay County
Green Cove Springs
Keystone Heights
Orange Park
Penney Farms
❑ Collier County
Everglades City
Naples
0
STATEWIDE MUTUAL AID AGREEMENTS FOR CATASTROPHIC DISASTER
RESPONSE AND RECOVERY
COUNTY
AGREEMENT NUMBER
COMMENT,
❑ f Columbia County
95NF-99-99-99-99-027
Approved
Ft. White
'
a/ Lake City
95NF-99-99-99-99-027
Approved
❑ Dade County
Bat Harbour
Bay Harbor Islands
Biscayne Park
Coral Gables
4
El Portal
Florida City
Golden Beach
Hialeah
Hialeah Gardens
Homestead
Indian Creek
Islandia
Key Biscayne
Medley
.Miami
Miami Beach
Miami Shores
Miami Springs
STATEWIDE MUTUAL AID AGREEMENTS FOR CATASTROPHIC DISASTER
RESPONSE AND RECOVERY
COUNTY
AGREEMENT NUMBER
COMMENTS
❑ Dade County Cont'd.
North Bay Village
North Miami
North Miami Beach
Opa-Locka
South Miami
Surfside
Sweetwater
i
Virginia Gardens
West Miami
U DeSoto County
Arcadia
❑ ✓ Dixie County
95NF-99-99-99-99-032
Approved
✓ Cross City
95NF-99-99-99-99-032
Approved
✓ Horseshoe Beach
95NF-99-99-99-99-032
Approved
❑ Duval County (Jacksonville)
Atlantic Beach
Baldwin
Jacksonville Beach
Neptune Beach
STATEWIDE MUTUAL AID AGREEMENTS FOR CATASTROPHIC DISASTER
RESPONSE AND RECOVERY
COUNTY
AGREEMENT NUMBER
COMMENTS
U Escambia County
Century
Pensacola
❑ ✓ Flagler County
95NF-99-99-99-99-009
Approved
Bunnell
Flagler Beach
Beverly Beach
Marineland
i
• Franklin County
Apalachicola
Carrabelle
• ✓ Gadsden County
95NF-99-99-99-99-003
Need Letter from Insurance carrier
Chattahoochee
Gretna
Greensboro
Havana
Midway
Quincy
❑ ✓ Gilchrist County
95NF--99-99-99-99-
Need ResoL, Orig. Sign. Pg. & Ins info
✓ Bell
95NF--99-99-99-99-
Need Ins information
✓Fanning Springs
95NF--99-99-99-99-
Need Ins information
(Trenton
95NF-99-99-99-99-
Need Ins information
STATEWIDE MUTUAL AID AGREEMENTS FOR CATASTROPHIC DISASTER
RESPONSE AND RECOVERY
COUNTY
AGREEMENT NUMBER
COMMENTS
❑ ✓ Glades County
95NF99-99-99-99-064
Pending Moorehaven's submission
✓Moorehaven
9�NF49-99-99-99-064
Need Resol, Ins & Appendix A
❑ Gulf County
Port St. Joe
Wewahitchka
❑ Hamilton County
Jasper City
Jennings City
White Springs City
❑ ✓ Hardee County
95NF-99-99-99-99-015
Approved
Fowling Green
Wauchula
Zolfo Springs
❑ Hendry County
Clewiston
LaBelle
❑ ✓Hernando County
95NF-99-99-99-99-035
Approved
,'Brooksville
95NF-99-99-99-99-035
Approved
Weeki-Wachee
a
STATEWIDE MUTUAL AID AGREEMENTS FOR CATASTROPHIC DISASTER
RESPONSE AND RECOVERY
COUNTY
AGREEMENT NUMBER
COMMENTS
U Highlands County
Avon Park
'
Lake Placid
Sebring
a ✓Hillsborough County
95NF-99-99-99-99-002
Approved
✓Plant City
95NF-99-99-99-99-043
Approved
✓Tampa
95NF-99-99-99-99-002
Need Self -Insurance Letter
✓Temple Terrace
9. NF 99-99-99-99-002
Need Ins info
❑ Holmes County
Bonifay
Esto
Noma
Ponce DeLeon
Westville
• ✓Indian River County
95NF-99-99-99-99-030
Approved
✓Fellsmere
95NF-99-99-99-99-030
Approved
✓Indian River Shores
95NF-99-99-99-99-030
Approved
✓Orchid
95NF 99-99-99-99-030
Approved
✓Sebastian
95NF-99-99-99-99-030
Approved
✓Vero Beach
95NF-99-99-99-99-030
Need Ins information
I
f
STATEWIDE MUTUAL AID AGREEMENTS FOR CATASTROPHIC DISASTER
RESPONSE AND RECOVER'
COUNTY
AGREEMENT NUMBER
COMMENTS
❑ ✓ Jackson County
95NF-99-99-99-99-057
Approved
Alford
Bascom
Campbellton
Cottondale
Graceville
Grand Ridge
Greenwood
Jacob
Malone
Marianna
Sneads
❑ ✓ Jefferson County
95NF-99-99-99-99-004
Approved
Monticello
❑ ✓ Lafayette County
95NF-99-99-99-99-008
Need Ins information
Mayo
�0�
STATEWIDE MUTUAL AID AGREEMENTS FOR CATASTROPHIC DISASTER
RESPONSE AND RECOVERY
COUNTY
AGREEMENT NUMBER
COMMENTS
❑ ✓ Lake County,
95NF-99-99-99-99-007
Approved
Astatula
Clearmont
Eustis
✓ Fruitland Park
95NF-99-99-99-99-048
Approved
✓ Groveland
95NF-99-99-99-99-050
Approved
✓ Howey-in-the-Hills
95NF 99-99-99-99-053
Approved
Lady Lake
I
✓ Leesburg
95NF-99-99-99-99-049
Approved
Mascotte
✓ Minneola
95NF-99-99-99-99-058
Approved
✓ Montverde
95NF-99-99-99-99-052
Approved
✓Mount Dora
95NF-99-99-99-99-074
Approved
Travares
✓ Umatilla
95NF-99-99-99-99-058
Approved
❑ ✓ Lee County
95NF-99-99-99-99-036
Approved
Cape Coral
Fort Myers
Sanibel
U Leon County
Tallahassee
t
STATEWIDE MUTUAL AID AGREEMENTS FOR CATASTROPHIC DISASTER
RESPONSE AND RECOVERY
COUNTY
AGREEMENT NUMBER
COMMENTS
• Levy County
Bronson
Chiefland
Williston
Fanning Springs
Cedar Key
Otter Creek
Inglis
i
Yankeetown
• Liberty County
Bristol
• Madison County
Greenville
Lee
Madison
U Manatee County
Anna Maria
Bradenton
Bradenton Beach
Holmes Beach
Longboat Key
'
Palmetto
G�
STATEWIDE MUTUAL AID AGREEMENTS FOR CATASTROPHIC DISASTER
RESPONSE AND RECOVERY
COUNTY
AGREEMENT NUMBER
COMMENTS
U ✓Marion County
95NF-99-99-99-99-016
Approved
✓Belleview
95, NF-99-99-99-99-016
Approved
✓Dunnellon
95NF-99-99-99-99-016
Approved
✓McIntosh
95NF-99-99-99-99-016
Approved
✓Ocala
95NF-99-99-99-99-016
Approved
✓Reddick
95NF-99-99-99-99-016
Approved
❑ ✓Martin County
95NF-99-99-99-99-022
Approved
Jupiter Island
Ocean Breeze Park
Sewall's Point
Stuart
U ✓Monroe County
95NF-99-99-99-99-042
Approved
Layton
Key Colony
Key West
U ✓Nassau County
95NF-99-99-99-99-025
Approved
✓Callahan
95NF 99-99-99-99-025
Approved
✓Fernandina Beach
95NF-99-99-99-99-025
Approved
✓Halliard
95NF-99-99-99-99-025
Approved '
►STATEWIDE MUTUAL AID AGREEMENTS FOR CATASTROPHIC DISASTER
RESPONSE AND RECOVERY
COUNTY
AGREEMENT NUMBER
COMMENTS
❑ Okaloosa County
Cinco Bayou
Crestview
Destin
Ft. Walton Beach
Laurel Hill
Mary Esther
Niceville
Shalimar
Valparaiso
❑ Okeechobee County
Okeechobee
.
�J
STATEWIDE MUTUAL AID AGRE,ElMENTS FOR CATASTROPHIC DISASTER
RESPONSE AND RECOVERY
COUNTY
AGREEMENT NUMBER
COMMENTS
Q ✓Orange County
95NF-99-99-99-99-046
Approved
Apopka
'
Bay Lake
✓Belle Isle
95NF-99-99-99-99-044
Approved
✓Edgewood
95NF-99-99-99-99-051
Approved
Eatonville
Lake Buena Vista
Maitland
{
Oakland
✓Ocoee
95NF-99-99-99-99-047
Approved
✓Orlando
95NF-99-99-99-99-062
Approved
Windermere
✓Wintergarden
95NF-99-99-99-99-056
Approved
✓Winter Park
95NF-99-99-99-99-045
Approved
r
❑ ✓ Osceola County
95NF-99-99-99-99-006
Approved
✓Kissimmee
✓St. Cloud
95NF-99-�99-99-99-006
95NF-99-99-99-99-006
Approved
Approved pp oved
i
c
'1.
r
I
a
STATEWIDE MUTUAL AID AGREEl ENTS FOR CATASTROPHIC DISASTER
RESPONSE AND RECOVERY
V:A.... T..n..ory Yl 1 00r%
COUNTY
AGREEMENT NUMBER
MISSING INFORMATION
0 ✓Palm Beach County
95NF49-99-99-99-021
Approved
✓Atlantis
g5NF-99-99-99-99-037
Approved
Belle Glade
Boca Raton
Boynton Beach
Briny Breezes
;
Cloud Lake
Delray Beach
i
Glen Ridge
Golf
Go Oiew
Greenacres
Gu fstream
Haverhill
Highland Beach
Hypoluxo
Juno Beach
✓Jup i ter
95NF-99-99-99-99-
Need Orig Sign Pg for Mod # 1 do Orig Exec. Agr,
Jupiter Inlet Col.
Lake Clarke Shrs.
Lake Park
Lake Worth
G�2
CTJ
ki
STATEWIDE MUTUAL AID AGREEMENTS FOR CATASTROPHIC DISASTER
RESPONSE AND RECOVERY
COUNTY
AGREEMENT NUMBER
MISSING INFORMATION
❑ ✓ Palm Beach County Cont'd
✓Lantana
95NF-99-99-99-99-029
Approved
Manalapan
Mangonia Park
North Palm Beach
✓Ocean Ridge
95NF-99-99-99-99-041
Approved
Pahokee
i
✓Palm Beach
95NF-99-99-99-99-
Need Insurance Info
Palm Beach Gardens
Palm Beach Shores
✓Palm Springs
95NF-99-99-99-99-
Approved
Riviera Beach
Royal Palm BebEach
South Bay
✓South Palm Beach
95NF-99-99-99-99-039
Approved
Tequesta
West Palm Beach
STATEWIDE MUTUAL AID AGREEMENTS FOR CATASTROPHIC DISASTER
RESPONSE AND RECOVERY
COUNTY
AGREEMENT NUMBER
MISSING INFORMATION
U Pasco County
'
Dade City
New Port Richey
Port Richey
San Antonio
St. Leo
Zephyrhills
U ✓ Pinellas County
95NF-99-99-99-99-014
Approved
Belleair Beach
✓Belleair
95NF-99-99-99-99-
Approved
✓Belleair Bluffs
95NF-99-99-99-99-
Recd. Resolution & Ins info only
Belleair Shores
✓Clearwater
95NF-99-99-99-99-067
Approved
✓Dunedin
95NF-99-99-99-99-
Approved
Gulfport
✓Indian Rocks Beach
95NF 99-99-99-99-
Recd. Ins info only, need Agr & Req. info
✓Indian Shores
95NF 99-99-99-99-066
Approved
Kenneth City
Largo
✓Madeira Beach
95NF-99-99-99-99-
Need original Signature Page, NO COPIES PLEASE
North Redington Beach
STATEWIDE MUTUAL AID AGREEMENTS FOR CATASTROPHIC DISASTER
RESPONSE AND RECOVERY
COUNTY
AGREEMENT NUMBER
MISSING INFORMATION
0 ✓ Pinellas County Cont'd
✓Oldsmar
95jVF-99-99-99-99-
Need Original Signature Page, NO COPIES PLEASE
Pinellas Park
✓Redington Beach
95NF-99-99-99-99-068
Approved
Redington Shores
✓South Pasadena
95NF-99-99-99-99-
Need Original Signature Page
✓St. Pete Beach
951VF-99-99-99-99-
Need Original Signature Page
✓Seminole
95NF-99-99-99-99-
Recd. Resolution & Ins info only
✓Safety Harbor
95NF-99-99-99-99-
Recd. Resolution only
✓St. Petersburg
95NF-99-99-99-99-
Need Original Signature Page
✓Treasure Island
95NF-99-99-99-99-
Need Original Executed Agr & Signature Page,
Tarpon Springs
no copies Please, of the Signature Page
❑ ✓ Polk County
95NF-99-99-99-99-028
Approved
Auburndale
Bartow
Davenport
Dundee
Eagle Lake
Fort Meade
Frostproof
.Haines City
Lakeland
'
Lake Alfred
N
STATEWIDE MUTUAL AID AGREEMENTS FOR CATASTROPHIC DISASTER
RESPONSE AND RECOVERY
COUNTY
AGREEMENT NUMBED
MISSING INFORMATION
❑ ✓ Polk County Cont'd
Lake Hamilton
Lake Wales
Mulberry
Polk City
Winter Haven
❑ Putnum County
Crescent City
Interlachen
Palatka
Pomona Park
Welaka
❑ ✓St. Johns County
95NF-99-99-99-99-020
Need Ins information
✓Hastings
95NF-99-99-99-99-020
Approved
✓St. Augustine
95NF-99-99-99-99-020
Need Ins information
*lSt. Augustine Peach
95NF-99-99-99-99-020
Need Ins information
0 St. Luce County
Fort Pierce
St. Lucie City
STATEWIDE MUTUAL AID AGREEMENTS FOR CATASTROPHIC DISASTER
RESPONSE AND RECOVERY
STATEWIDE MUTUAL AID AGREEMENTS FOR CATASTROPHIC DISASTER
RESPONSE AND RECOVERY
COUNTY
AGREEMENT NUMBER
MISSING INFORMATION
0 Suivannee County
Branford
Live Oak
❑ ✓ Taylor County
95NF-99-99-99-99-005
Approved
Ferry
Q ✓ Union County
95NF-99-99-99-99-069
Approved
✓Lake Butler
95NF-99-99-99-99-069
Approved
Raiford
Worthington Springs
U Volusia County
✓Daytona Beach
95NF-99-99-99-99-011
Approved
Daytona Beach Shores
Deland
Edgewater
Holly Hill
c�.
STATEWIDE MUTUAL AID AGREEMENTS FOR CATASTROPHIC DISASTER
RESPONSE AND RECOVERY
COUNTY
AGREEMENT NUMBER
MISSING INFORMATION
❑ Volusia County Cont'd
Lake Helen
New Smyrna Beach
Oak Hill
Orange City
Ormond Beach
Pierson
Ponce Inlet
Port Orange
South Daytona
❑ V Wakulla County
95NF-99-99-99-013
Approved
✓St. Marks
95NF-99-99-99-013
Approved
✓Sopchoppy
95NF-99-99-99-013
Approved
• Walton County
DeFuniak Springs
Freeport
Paxton
,! Washington County
95NF-99-99-99-99—
Need OrigAgr, Can't exec mod Wout Executed OrlgAgr
Caryville
Chipley
Ebro
Vernon
Wausau
er,
cat
9
7c r cta : sa 11; 5SHM m D F-MErmEricY r zmri- - - - -- _ -
MEMORANDUM
TQ: Kate Hai,® rkr:"Aiigtds� 4, L�B� -- --
ftad Murphy RZ4 statewide �dtttUal�
FROX: Augusto L. Maxw611 AAA Agr'eezent
Aaaistant county Attorney
you have asked zee to camUnt on an Agreement provided to you
by the Department of Conngnity Affairs that establiahas a
statewide emergency mutual aid network.
The Agreement needs further alari.f.icati,on as (1) the rcl�j of
the Division of 94argency Managemaht is too vague►, and (2) the
terma when mutual assistance is apprapriata area contusing,
XY chief Qchaorn is tUt the rolls of the Division of
Zzorgency Management Is toa vaquas it is difficult ieult to detteami.ne
vhethw its function is to coerdinata as contrasted to direct
assistance from the respective counties. While the Agreement
accurately n*tas the DAPision WV "make available any eqg pmant,
oervices or facilities owned.. ,hy tdtatel ,political
suWivislans. •." .it+e Ufteloar how that authority is triggered.
I [p. 23 dpeaif i 0al,ly the Apa=ant provi.dea that after a
I uR ,uestinq party'? has contacted teas Division, Ott3he Divicion
may trAh contact other Participating reavernments al of the
Regueating Partly and coordSnate the proVision of mutual a d."
IP 73 stio unclear whether tba •Division io si tply� ,placing
calls at the direction of the Requesting Party or independentLy
astsaetLng which countica to call on its behalf. The titlo of that
paxagrapise "Requesto routed through, or fwkaxazing gr2af the
Division#" suggests the Division May raquest the assistance of
counties not regUtsfted by the injured ccAmty.
I Second, the oontractes employment ®f several tex=z to
describe the satuatione that would tzigger asai.stance under the
Agrsezent is confusing. For example the ftreement is entitled
"8tateWide XUtUal Aid AooeWent for ',tarlablg Dina �tr T
VLeisponsa and Recoveryir yet it naver def i,nae that to a only
"Erkergenay+t and "SDasaster" es provided in the governin�r statute,
Chapterma
252. (P. 4-ga she Agreant also does not =,ago the
definitions ,provided tinder the chapter for QXinor, " OXa J or l" and
"Catastr0l*hi g" disasters. Given that such different occurrences
are cantemplated, it19 difficult to understand the Alrecaent's
provision that "Requeats fOr assistance under this Agreement
shall, be li= tad to 9AZ , retch a disasters, .... f [P. 0) .
I in summary, l cannot with Cantidence advias you of %bo raja.
thin Agreement givos to the Division nor the circuZatance under
which asaistancze should be wade avai.labld under this Agreezent•
AENIac
96- �2
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1 : 5(5RM M D EENCr MGMNT P. 3
a
POTENTIAL PROBLEMS FAR PROPOSED STATEWIDE MUTUAL AiD
AGREEMENT
1. Title ... loft out the original categories of "Major or Catastrophic". Major ohouid be
included bocause both "major" and "catastrophic" era addressed in the State of
Florida Comprehensive Emergency Management Plan (CEMP) and the Federal
Response Man as speciflo levels of disaster with associated levels of response.
2. Terms (Agreement vs Compact)...The original document was a compact,
Although the terms may mean the some thing, i was under the Impression that
an "agreement" is legally bihding, but a "compact" is not.
3. Participating Partaes.„The Agreement Is between the State of Florids and each
Political Subdivision of the State. What is the definition of "Political Subdivisions
of the State"? What about Indian Reservations or Agencies such as Regional
Plenning Councils, Water Management Districts, American Red Cross,
Aesoclation of Counties, ate.
4, Fourth "Whereas" Par ,..Do counties have to provide Mutual Aid to the State of
Florida under this Agreement? •
5, Last "Whereas" par,..Detete "compilation of asset Inventories". Inventories are
difficult to keep current and cannot be used by people who are not
knowledgeable in specific equipment and functions,
—Additionally, requests by affected areas should be the baser tine, not
assumptions by middle mom trying to screen 50-100 resource lists.
..,Delete "thls agreement" in lost santenoe, Original intent was "exchange of
Information and development of plans and procedures to implement during
emergencies". Plans and procedures to implement "this agreement" are
contained in the document Itself.
S. Section 1 - Definitions, A. "Agreement"
a, does not agree with title of document, eg, "Statewide Mutual Aid
Agreement for Emergency Response/Recovery" vs "Statewide
Mutual Aid Agreemant for Catastrophic Disaster Responso and
Recovery",
b. Second sentence restricts participation to "Political Subdivisions",
y. Agencies should be considered and Political Subdivision definition
should be provided,
a, Why are original signature copies required for a compact? Why
are any documents required at DEM unless this agraanfint is with
DEM? Why are originals not kept on file by signators?
9 6
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OCT 26 ' 94 11 ! 7 HM 11 D EMERGErii..Y MGMiYT 1 •4
7. Requesting Party (Section 1 - Definitions, B.)
a. How can a government entity request aid if activation of the
agreement can only be executed by an "Authorized
Representative"?
b. What does "municipality must coordinate" mean? Should read
"municipality must request state or federal assistance from Its
county"
S. Section 1 - Definitions, C. "Assisting Party"
Reference is made to "services and/or manpower". Services are not addressed
anywhere else in the agreement. Are staging, finance, and services such as that
meant? Should "services" be included in the first part of the document?
9. Section 1 - lDefinidans, D. "Authorized Representatvva ll
Should this area Include County BCC, Manager or other officials normally
authorized to commit resources? (Assuming "Authorized Representative" is an
additi2pgj category exclusive to this agreement)
10, Section 1 - Definitions ...
No definition for "Catastrophic Disaster".
11. Sacgon 1 - Definitions, 0. "Disester"
12. Section 2 - Procedures... Last sentence
a, i?ar states that "requasts for assistance under this agreement shall
ire limited to oatastrophio disasters". This does not agrao with
State of Florida nor Federal Plans definitions for use of Federal
Assistance. There is no definition for "limited catastrophic
disaster" nor "catastrophic disaster" in Section 1 - Definitiona,
b. An agreement under 252.40 or 163.01 should not restrict a mutual
aid,
13. Section 2 - procedures, A. "Request directly to'Assisting Party"...Last
sentence T
"Reimbursement is to be authorized by Ryle," is too vague and Infers a "by
case" application. At the very least, the Division should be required to reimburse
mutual aid authorized expenses not covered by Federal Assistance through
a, An established percentage of the Emergency Management
Preparedness and Assistance Trust Fund to be set asids
accumulated for "Declared Emergency Expenses not authorized
through Federal Assistance but authorized under Federal
Guidelines." Examples would be the 25% not normally paid under
Federal reimbursement and mutual aid expenses incurred during
non -Federally declared emergencies.
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OCT c6 ' T4 1 j :. rfgl'1 PI 0 c, lc.r:111-1 , 1 11, ,, ,,
b. Who pays when the Division incurs expenses without the affected
county requesting assistance? The cost of unsolicited eid should
riot be borne by the County experiencing the emergency, If the
Division, a County, or a Municipality makes a unilateral decision to
expend funds without being requested, then the jurisdiction making
that decision should be liable for expenses incurred, not the
jurisdiction experiencing the emergency. Additionally, unsolicited
aid should be specifically excluded from consideration for
reimbursement by the E,M.P.&A. Trust Fund,
14. Section 2 - Procadum, S. "Request routed through or originating from the
Division"
Entire paragraph, summed up by the last sentenee...in all rases, the party
receiving the mutual aid shall be primarily responsible for costs Incurred, etc.
This paragraph gives the Division carte blanche at the expense of Counties. Aid
not solicited or approved by the County(ies) experienc;Ing the emergency must
be excluded from affected County and E.M.P,&A. Trust Fund obligations.
IS, Section 2 - Procedures, C. "Required information
Delete item M. This sentenceInfers that assistance will only be provided for e
narrow range of Public Assistance, when, in fact more assistance will rMore likely
be needed In Public and Private Assistance functional areas other than the
Public Infrastructure Systems, eg. food, sheltering, debris removal, damage
assessment, public health, etc,
Item C.,,The form addressed as "Exhibit E" Is not titled.
Ia. Section 2 - Procedures, 0.4antence 2
All participating governments render assistance to the extent that
personnel, egUipment, and resources are avaiiable,..This statement is too broad
and dictatorial:., Change to read:
When contracted by a Requesting Party, the Authorized Representative
of a participating government shall assess Its governments situation to
determine whether it is caspable of providing assistance. No participating
government shall be under any obligation to provide assistance to a
Requesting Party. If the Authorized Representative of the potential
Assisting Party determines that the potential Assisting Party is capable of
and willing to provide assistance, the Authorized Representative of the
potential Assisting Party shall so notify the Requesting party and provide
the Requesting Party with the following information: (include name,
phone#, radio freq, eto,)
.. R
17. Section 2 - proceduresi, E. "Supervision and Control"
Delete "the Division" from tasking or mission assignment to the Assisting Parties.
All Operational tasking is assigned by the Requesting Party, if the "[Division"
wants to assign~ tasking and missions, it should be under 262FS, not this
agreement, or "the Division" makes the formal request for mutual aid for "tho
Divlalon" rather than the affected jurisdiction,
16. Section 2 - Procedures" 1. "'Written Acknowledgement"
a. The Information addressed in this paragraph would apply to two
separate documents.
1) Confirmation letter from Requesting Party to Assisting party
(Attach 2 of orig Agreement by D.C.)
2) Reply letter from Assisting Party to Requesting Party
b. Nothing is identified as Atteahmeht C
c. Last sentence should read 'The 6"Isting Party shall rdspond etc,,
NOT "the Requesting Party""
19. Section 3 - Reimbursable Expenses, A. "Personnel"... Line 3.
Add "Including any emergency provisions that waiuld be applicable when the
Assisting Party or Receiving Party had declared a State of Emergency,"
20, Section 3. Reimbursablo Expenses, E. "Payment"
a. thongs "with an Itemized Notice" to "with an Itemized notice or
request for payment"
b, 'Change 60 day limitation...improotleal
Section 3 - Reimbursable Expenses, D. "Record Kaeping"
Change "format used or required by FEMA Publications, including 440FR part
13 and applicable MOB Circulars" to read "forms that are not in conflict with
State and Federal Accepted Procedures."
Section 3 - Reimburseble Expensest F. "Payment by or through the
011vislon" `
Some concerti as Section 2 A, This fund is not a fund to supplant State
expenses, `fhe Divlsloh should not have control of these monies, Allocation
should be by Rule or Statute, not this Agreement.
Section g - Role of CEM
No mention hire of DEM being a participant nor having authority to direct aid,
Y ,
Why rnuttiplWsignatorles... unwieldy
I:,. z I,, ! z , m PM nor,
96- 12
p
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUN
TO : Honora le Mayor and Members DATE : JAN _ 9 1996 FILE
oft ty Comission
SUBJECT : Resolution approving
Ako_� Statewide Mutual Aid
Agreement
FROM : Cesar H. Odlo REFERENCES:
City Manager ENCLOSURES:
It is recommended that the attached resolution be passed permitting the City of Miami's
participation in the State of Florida's Statewide Mutual Aid Agreement for Catastrophic
Disaster Response and Recovery.
BACKGROUND
The State has requested that the City of Miami, along with all other municipalities and
counties in the state participate in this agreement. 'Participation in this agreement is
required to be eligible for funds in Chapter 19 of the State of Florida's Emergency
Management Preparedness and Assistance Trust Fund. This trust fund has two chapters;
Chapter 19, which is restricted to municipalities and is limited to $50,000 and Chapter 18
which is competitively opened to counties, cities and private -non -profits (PNP) and has
no limit other than the limit of funds available.
The agreement was submitted to City Attorney A. Quinn Jones, III and his only
comments surrounded the issue of liability and worker's compensation. The agreement
stipulates that each jurisdiction is responsible for their own employees' liability and
workers compensation. Previously the policy was that a jurisdiction that requested
assistance was responsible for the liability and worker's compensation of all the workers
that came to their aid.
Participation in this agreement will allow the City of Miami to compete for grant funds
that will be used to modify the Fire Training Center to accommodate an Emergency
Operations Center (EOC).
Overall I feel that the agreement is not detrimental to the City of Miami and does not
expose the City to liability. The City does not relinquish control over its resources at any
time and can always refuse to send them or even recall them if there is any situation that
is not agreeable to the City. I feel that the City should participate in the agreement and
therefore make themselves eligible for funds under Chapter 19 of the Emergency
Management Preparedness and Assistance Trust Fund.
mutuala.doc
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96- 12
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
To : Cesar H. Odio DATE : December 27,1995 FILE
City Manager
SUBJECT : Statewide Mutual Aid
Agreement
FROM : Os . Gimenez, Fire Chief REFERENCES
i ector, Department of Fire -Rescue ENCLOSURES:
Attached please find a copy of the State of Florida's Statewide Mutual Aid Agreement for
Catastrophic Disaster Response and Recovery. The State has requested that the City of
Miami, along with all other municipalities and counties in the state participate in this
agreement. Participation in this agreement is required to be eligible for funds in Chapter
19 of the State of Florida's Emergency Management Preparedness and Assistance Trust
Fund. This trust fund has two chapters; Chapter 19, which is restricted to municipalities
and is limited to $50,000 and Chapter 18 which is competitively opened to counties,
cities and private -non -profits (PNP) and has no limit other than the limit of funds
available.
Metropolitan Dade County has decided NOT to participate in this Statewide Mutual Aid
Agreement. I have attached a copy of their objections and comments by the Office of the
County Attorney. Dade County, not being a municipality and not eligible for funds under
Chapter 19 does not suffer any financial retribution for not participating. If the City of
Miami chooses not to participate we will not be eligible for funding under Chapter 19.
We may still compete under Chapter 18. If we do decide to sign onto the Agreement then
we can compete under both Chapters.
The agreement was submitted to City Attorney A. Quinn Jones, III and his only
comments surrounded the issue of liability and worker's compensation. The agreement
stipulates that each jurisdiction is responsible for their own employees' liability and
workers compensation. Previously the policy was that a jurisdiction that requested
assistance was responsible for the liability and worker's compensation of all the workers
that came to their aid.
This new policy is beneficial to the City of Miami in several ways. First, the City of
Miami has control over the training of their employees and we can control their actions
through policies and procedures. We really have no idea of the policies and procedures
of incoming assistance agencies. Secondly, history has shown that the South Florida area
has a much greater probability, than other areas of the state, to receive a hurricane strike. i
t
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mutualb.doc 1 3
96-
As per the National Weather Service Office, there is a direct correlation between the
amount of rainfall in the month of May and the probability of hurricane force winds
affecting South Florida. This year's rainfall was approximately 2 inches, compared to the
normal May rainfall of 5 inches. The National Weather Service indicates that this
translates to a probability of a 2 in 5 chance of South Florida receiving a hurricane. The
normal probability is a 1 in 5 chance.
With this in mind it is obvious that there would be many more occasions for the City of
Miami to need assistance than to provide aid to other parts of the state. I have also
included some other comments about different aspects of the agreement and the methods
that the City of Miami can avoid sending assistance if it is not able to do so.
The agreement requires ratification by the City Commission for approval. It has been
placed on the agenda for the July meeting, subject to your approval. Participation in this
agreement will allow the City of Miami to compete for grant funds that will be used to
modify. the Fire Training Center to accommodate an Emergency Operations Center
(EOC).
Comments:
1. "When contacted by a Requesting Party or the Division the authorized
representatives of any participating government agree to assess their government's
situation to determine available personnel, equipment and other resources. All
participating governments shall render assistance to the extent personnel, equipment
and resources are available. " (page 9, D) If the City of Miami is asked for assistance,
we only need to respond if the items being requested are available.
2. "The personnel, equipment and resources of any Assisting Party shall remain under
operational control of the Requesting Party for the area in which they are serving. "
(page 10, E) Each responding agency will NOT establish their own Incident
Command. They will work under the Incident Commander established by the local
authority.
3. `Direct supervision and control of said personnel, equipment and resources shall
remain with the designated supervisory personnel of the Assisting Party.
Representatives of the Requesting Party shall provide work tasks to the supervisory
personnel of the Assisting Party. " (page 10, E) Each Assisting Party will maintain
control over their personnel and equipment. They will be tasks by the IC and it will be
their responsibility to carry them out in their own way.
4 2
s
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4. "The Assisting Party's personnel and other resources shall remain subject to recall
by the Assisting Party at any time, subject to reasonable notice to the Requesting
Party and the Division. (24 hour notice) (page 11, E) The Assisting Party can pull
their resources at any time.
5. "...the requesting Party shall have the responsibility of providing food and housing
for the personnel of the Assisting Party.... Requesting Party may specify only self-
sufficient personnel and resources in its request for assistance. " (page 11-12, F)
The Requesting Party should provide food and housing for Assisting Party unless they
specify otherwise. No restrictions on making this specification.
6. "....Requesting Party shall reimburse the Assisting Party for all direct and indirect
payroll costs and expenses incurred .... including ... pensions and benefits... terms of
the Florida Worker's Compensation Act. " (page 13, A) The Requesting Party pays
for all payroll costs including benefits.
7. "...Assisting Party shall bill the Requesting Party ....not later than sixty (60) days
following the period of assistance. The Requesting Party shall pay the bill ... not
later than sixty (60) days following the billing date. These timeframes may be
modified by mutual agreement. (page 16, E) Timeframes are NOT etched in stone,
can be modified.
8. "...each Party to this agreement shall be responsible for any and all claims" (page
19, Section 5, LIABELITY) Requesting Party is not liable for actions of Assisting
Party. (subject to opinion of City Attorney).
Overall I feel that the agreement is not detrimental to the City of Miami and does not
expose the City to liability. The City does not relinquish control over it's resources at any
time and can always refuse to send them or even recall them if there is any situation that is
not agreeable to the City. I feel that the City should participate in the agreement and
therefore make themselves eligible for funds under Chapter 19 of the Emergency
Management Preparedness and Assistance Trust Fund
0
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO Carlos Gimenez DATE : June 12, 1995 FILE
Director -
Fire, Rescue Department SUBJECT : Statewide Mutual Aid
Agreement
FROM : `�( REFERENCES:
A. Q Jo ,III
G`i}�� Atto ENCLOSURES
We have reviewed the above -referenced document and conclude that it is legally
sufficient.
You should note, however, that the agreement provides that each participating
party will bear its own liability and workers' compensation exposure in those instances
where aid is requested and provided. I remember the City Commission expressing
similar concerns when the issue relating to the "special recovery" team being requested
to participate in other jurisdictions.
Please contact me should you have any questions.
cc: Lt. Edward Pidermann
Public Information Officer
Emergency Management coordinator
Fire -Rescue Department
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