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Home My WebLink AboutCC 1996-12-07 Discussion ItemCity of Miami Strategic Financial Recovery Plan - Funding Solutions Matrix A) Citywide Expenditure & Union -Related Reduction Recommendations Postttons t7tte ithe T _ FT .�i TP ,,7Q!` 2Q � 3Q_ ;4Q Acljustfrent FY97 FY98 ACTIONS TAKEN/COST CONTAINMENT MEASURES "aduce take home vehict / rtal t es po - o-portal user fee ry light fleet reductions 1111S." 11/15 Eliminate all funded vacancies (including appropriate fringes) 251 10104. Eliminate 41/. cost of living adjustment for non -union employees 111 Eliminate stipend & health insurance for all City Board members (needs code change) Eliminate non -union executive benefits: Car insurance 1g1, Cellular phones and cellular phone cash allowances 10/04,'. Health insurance deductible 10/04: Car allowance 10/04r Anniversaryllongevity Sub -Total 10/0,? UNION CONCESSIONS S, $30,000 $200,000 $260,000 $3,579,600 $3,579,600 $670,457 $894,000 $141,600 $188,800 $41,500 $41,500 $64,800 $64,800 $11,000 $11,000 $6,000 $6,000 $341,120 $341,120 $30,000 $5,056,077 $5,386,820 LIUNA Mete $500 bonus viorkers compensationlsupplemental limited to 80°!0 of pay LIUNA Total AFSCME 11M5 11/7 $118,200 $115,300 $233,500 $p Defer4% cost of living adjustment until September 1,1998 Federal forfeiture funds Defer receipt of uniforms for FY 1996-97 Drop grievance #4-96 on 24 hour cars 11/95.- 9 U15 11M5 $1,508,918 $1,844,233 $500,000 600,000 $500,000 AFSCMETota1 FOP $2,068,918 $2,344,233 Defer 40% cost of living adjustment until September 1,1998 Health premium waiver 11/96=. 19Y15 $1,661,100 $2,030,300 Page 1 I•Ii M /•1 M k] City of Miami Strategic Financial Recovery Plan - Funding Solutions Matrix A) Citywide Expenditure & Union -Related Reduction Recommendations 41 pte ,x { t Tune Recurring Positions One- F FT -T _TF? , 1Qrs 2Q 3Q 4Q A iju"strrient FY97 FY98 Take home car fee (40$ per pay period) 111,15_ $1,040,000 $1,040,000 Take home car maintenance $600,000 $600,000 :decal forfeiture funds/fines 11/15 G $1,000,000 Worker's compensationisupplemental limited to 80% of pay -11M51,3 $11500 $115,300 Defer receipt of uniforms for FY 1996-97 1 U15'` 3 0 0 $115,08 Seven year car rotation schedule 11/15 $2,900,000 FOP Total $6,716,400 $8,585,600 IAFF Defer 4% cost of living adjustment until September 1,1998 11115s $1,142,200 $1,356,363 Reduce 42 hour training shift (FY 96-97 = 8 positions and FY 97-98 = 6 positions) 11115- $496,000 $496,000 Reduce 40 hour positions (FY 96-97 and FY 97-98 = 6 positions including 1 captain) 11/15 $391,200 $391,200 Eliminate 1 vacant position 11/15- $62,000 $62,000 Worker's compensationisupplemental limited to 100% of salary 11115 $43,680 $43,680 Waive receipt of salary reserves 11/15 $564,920 $350,757 Reduce revenue incentive pay from 2.5% to 1.5% 11115 $300,000 $300,000 lAFF Total $3,000,000 $3,000,000 Sub -Total $12,018,818 $13,929,833 PENSION CONTRIBUTION ADJUSTMENTS General employee's and sanitation employee's retirement trust Firefighters' and police officers' retirement trust CITYWIDE TOTALS 1211,1 1 1 1 $1,500,000 $1,500,000 ' 12/1 _$5,400,0001 $5,400,000 Sub -Total $6,900,000 $6,900,000 Page 2 1_ _ $30,0001 $23,974,8951 $26,216,6531 City of Miami Strategic Financial Recovery Plan - Funding Solutions Matrix B) Departmental Expenditure Reduction Recommendations ,a,. ,, . � '�rr��lir''[�enFf�►ti�?�s :, -, '" 4 -c,+:_ r -i y s Positlores< F9 One Tlme Recurrl , - Ad�ustiient _ FT. PT TP 1Q, 24 ;34 FY97 FY98 . . ;4Q A Ar■�rA1T Reduce advertising for RFPs, bids, and sale of properties 10,000 $14,932 10,000 000 $24,932educe Reduce professional engineering services $24,932 $24,932Reduce use of outside attorneys for litigation of city properties survey services am $5,000 $5,000 Reduce office and miscellaneous supplies $3,000 $3,000 Eliminate internal service charges for Public Works reproductions 11/1b $1,500 $1,500 Sub -Total $47,432 $47,432 lrl l r %i L_"MM 11/15 $400 $400 Reduce tuition reimbursements $1,000 $1,000 Reduce delivery services and limit postage expenses 11/16 $,000 $5,000 Eliminate hiring from temporary employment agency 11/15: $11 $1,000 Reduce office supplies 11/16 ,000 Sub -Total $7,400 $7,400 '4% and anniversary/longevity increase for support staff included in Citywide numbers CITY MANAGER 11116 $250 $250 'iminate reimbursements for parking expenses $1,000 $1,000 Reduce office equipment rental F11I15 11115 $23,000 $23,000 Reduce professional services provided to CBOs ($4,500 checks) 11/15 Reduce office machine repairs $792 $792 Sub -Total $25,042 $25,042 la TA■ !-/AT!/1\I LVIVIIYIUIYii i rLM11,11Unry «nGm!1P% A_r%a.V!■ 1 121t, $46,825 $56,546 Eliminate Administrative Ass't. I and savings from salary downgrade $17,000 $17,000 Reduce Unified Development Project consulting services 1.1M6: $10,000 $10,000 Do not purchase ESRI software multi-user license and printer 11/15` Eliminate contracting outside architectural services "11I1li ,000 $25,000 ,000 $25,000 Reduce various professional services concerning development projects 11Als: Page 3 t VI City of Miami Strategic Financial Recovery Plan - Funding solutions Matrix B) Departmental Expenditure Reduction Recommendations ientfft i -�,� Positions 9 One Time ecu`r`rir r D e s ctr %p t l ofn„ - �4djus�ment FT PT TP.2Q 3Q FY97 PY98 ,aQ - - Reduce outside contractual services for project implementation Reduce allocation for beverages provided to committees Reduce office and miscellaneous supplies 'urinate internal service charges for Public Works reproductions Sub -Total MVII SFRVIrF $1,500 $10,0001 $10,0 $3,6001 $3,6 $124,925 $134,6 Reduce contractual legal services provided to the Civil Service Board 1111.5 $11,0001 $11,000 Forego purchase of Meridian Key Expansion Module for office telephones —++ 1 11115 1 $535 1$535 Forego purchase of new filing units I limas $1,7921 $1,792 Sub -Total $13,327 $13,327 F01 w nPPnRTl1N1TY Downgrade position and achieve salary savings 10h' $8,116 $9,801 Eliminate tuition reimbursements 11/1s $800 $800 Eliminate ICMA retirement contribution which is not required !ills $200 $200 Do not advertise for workshops and community events 11116 $1,000 $1,000 Forego reimbursement for parking expenses 11115 $380 $0 9duce postage usage and delivery services 11116 $900 $900 -o not provide plaques/awards to board members 11116. $180 $180 Do not cover miscellaneous expenses associated with sponsoring events 11116 $500 $0 Reduce office and miscellaneous supplies 11/16 $1,800 $1,800 Sub -Total $13,876 $14,681 FIKIAIJr'_F Eliminate 2 filled unclassified positions 2 12/1''s $20,237 $24,439 Eliminate 5 vacant Resource Specialists and 6 filled Task Force temp positions 11 1211 ' $105,294 $105,294 Reduce tuition reimbursements Awls, $9,300 $9,300 Eliminate employee awards 11/16. $300 $300 Eliminate electricity and water utility costs 11115' $20,074 $20,074 Page 4 W, *1 City of Miami Strategic Financial Recovery Plan - Funding Solutions Matrix Bj Departmental Expenditure Reduction Recommendations Y fi zositIons" ime ecurr>n g W 'f�l�djtastment:. " FY97 FY98 Reduce office equipment rental 11115 $2,000 $2,000 Reduce payments for licenses to upgrade computer software 11l15 $50,000 $50,000 Reduce contractual services for microfiche machine maintenance and temp staff 11/15;: $28,046 $28,046 duce telephone usage 11f96' $3,000 $3,000 Reduce office equipment repairs and supplies 11/15 $3,600 $3,600 Adjust for salary expenses Incorrectly charged to GOB debt service accounts 11/15 -$108,040 -$130,471 Sub -Total $133,811 $115,582 HEARING BOARD Provide compensatory time for evening work, rather than overtime -11115 $800 $1,000 Reduce tuition benefit budget 11/15 $1,000 Reduce legal service support 11/15, $10,000 $12,000 Use less expensive, innovative advertising methods 11/15; $12,750 $17,000 Reduce postage by distributing materials from NET offices _11115 sra,000l $8,000 Reduce office supply use 11i15 1 1 1 $375 $500 Eliminate motor pool expense I 11/16' I 1 $6001 $6,000 Sub -Total $31,525 $44,500 ' ABOR RELATIONS educe temporary salaries and operating expenses I 1 1.111151$3,4941 $3, Sub -Total $3,494 $3, HUMAN RESOURCES Reduce operating expenses 1 $30,1401 $30, Sub -Total $30,140 $30, INTERNAL AUDITS Achieve savings from replacement Director -10114 $16,148 $19,500 Eliminate one filled unclassified position 1 11/15 $27,819 $33,595 Defer professional services for one year I J11115 $20,000 $0 $0 Page 5 O City of Miami Strategic Financial Recovery Plan - Funding Solutions Matrix 13) Departmental Expenditure Reduction Recommendations ' -Imp t�tici E �� r P.. FT PT TP:,.Adtustment t Fli'97 FY98 Reduce temporary salaries allocation Sub -Total AW* $16,1481 $16,148 $60,115 $69,243 Eliminate two vacant Assistant City Attorneys and no 5% increases for attorneys 2 .11/12 $131,264 $158,517 Eliminate reimbursements for court costs and fees 11/15` $300 $300 Reduce amount available to repair office equipment 11/95'. $2,007 $2,007 Reduce office supplies 11f15 $4,635 $4,635 Do not purchase new chairs or upgrade typewriter 11N6` $4,2001 $4,200 Sub -Total $142,406 $169,659 '4% and anniversary/longevity increase for support staff included in Citywide numbers PUBLIC FACILITIES Close Dinner Key Boatyard effective January 1, 1997 (property to be developed) 1 2 1H' $250,324 $333,733 Close Bobby Madura, Stadium with insurance paid through 5197 11/15- $129,541 $178,900 Eliminate 3 part-time positions & reduce operating expenses at Dinner Key Marina 3 11H5` $78,000 $78,000 Reduce part-time salaries and operating expenses at Coconut Grove Convention Ctr. 11/15 $18,400 $18,400 Reduce part-time staff and operating expenses at Miami Springs Golf Course 6 11/15 $49,011 $49,011 seduce operating expenses at Miami Convention Center & Orange Bowl 1U75` $16,5001 $16,500 Sub -Total $541,776 $674,544 POLICE Reduce general operating expenses 11/15 $188,000 $188,000 Eliminate Aviation detail operating expenses 11/1' $180,000 $189,000 Close North and South sub -stations; redeploy officers to field (report pending) >` 1N $191,167 $207,000 COPS funding if full waiver granted ; :1/1 $3,930,000 $3,828,000 Reduce LETF funding to outside organizations to help cover overtime for investigations 11/16 $83,333 $100,000 Reduce overtime in operations through internal controls 11/15' $1,000,000 $1,000,000 Reduce DUI/court overtime through pilot program to control costs 11/15' $333,333 $400,000 Sub -Total $5,905,833 $5,903,000 Page 6 a City of Miami Strategic Financial Recovery Plan - Funding solutions Matrix 13) Departmental Expenditure Reduction Recommendations n Pasitlans Y One t►ne Ret�ri...� r FY97 FY98 PUBLIC WORKS Reduce overtime and operating expenses 11(15 $193,900 $193,900 Iminato one budgeted permanent part-time position 1 11l15 $26,667 $32,000 Eliminate one temporary filled position 1 `17151 $19,933 $23,920 Close Virginia Key Beach - no access 12 Allis;" $112,167 $112,167 Cancel grounds maintenance of Fire Stations and College: Fire absorb cost 11l16, $18,230 $21,876 Cancel grounds maintenance of Police Building and Stations: Police absorb cost 11?t6 $9,0901 $10,908 Reduce waste disposal budget based on projected costs 11t16:'" $15,000 $15,000 Sub -Total $394,987 $409,771 Page 7 im City of Miami Strategic Financial Recovery Plan - Funding Solutions Matrix 13) Departmental Expenditure Reduction Recommendations Y en i ��One 7, - Positrons Ttme ' t Reciir`rrn v t s Ad)ustinent 1=T PT TP 1Q 3c3„ act, FY97 FY98 „D a sic ro 1 p a„n _:.. , , ,2t! ...�.-�� r%�nnn A KAV% o w /►nAl Kilre Eliminate funding for Commission on Status of Women (City provides staff support) 1111$< $40,000 $40,000 Eliminate funding for Nuisance Abatement Board (Hearing Brd. provides staff support) aJ1 $89,870 $119,826 iminate funding for international Trade Board 111115'. $125,000 $150,000 -Eliminate funding for International Trade Board - Promotion 111 $200,000 $200,000 Eliminate funding for Gibson Memorial Oratorical t1.1116 $50,000 $50,000 Eliminate funding for BPW Club - Gibson Oratorical 11115 $22,000 $22,000 Eliminate funding for Bay of Pigs '1111b $25,000 $25,000 Eliminate funding for Best Buddies $10,000 $10,000 Eliminate funding for Boys Club `11�1 $50,000 $50,000 Eliminate funding for Ounce of Prevention 11/15 $15,000 $15,000 Eliminate funding for Kids in Dade Society wit: $20,000 $20,000 Reduce funding to Sister Cities by 15% 11116_ $22,500 $22,500 Reduce funding for System Consultant Inc. accounting software $100,000 $100,000 Reduce Protocol account by 15°!■ 11/1b' $3,750 $3,750 Eliminate funding for Computer Training 11/16` $90,000 $90,000 Reduce funding for legislative liaison services 11/16 $150,000 $150,000 Reduce funding for Miami River Center from projected level 5: $400,000 $400,000 Reduce funding for Bayfront Park Management Trust by 13% �11115' $144,200 $144,200 SUb-Total $1,557,320 $1,612,276 FIRE Reduce general operating expenses Modify Fire 9f1 call -taking protocol Sub -Total GENERAL SERVICES ADMINISTRATION Reduce equip., tire, and fuel due to service adjustments from projected level Sub -Total NEIGHBORHOOD ENHANCEMENT TEAM Page 8 $37,5001 $50,000 $50,0001 $100,000 $87,500 $150,000 1N' $97,5001 $130,000 $97,500 $130,000 City of Miami Strategic (Financial Recovery Plan - Funding Solutions Matrix D) Departmental Expenditure Reduction Recommendations DLID WASTE PARKS Eliminate 1 ful!-time unclassified position Eliminate 1 temporary position Reduce 2 year-round pools to 8-week programs (Hadley & Jose Marti Cut Tacolcy grant-in-aid by 15°l° Cut Little Havana grant-in-aid by 15% Stab -Total EXPENDITURE REDUCTION TOTALS t Page 9 w2U8,915 $273, $2o,000 $1o,5ti9,o37 $11,39o.. 11 City of Miami Strategic Financial Recovery Plan - Funding Solutions Matrix C) Revenue Enhancement Recommendations � $, a $ I.a. t7 Otte Tlme rk 1 D e s ctritp t ! orn F .. FT' PT TI? 1Q '- 2Q.. ;dal; Adjustmeeyt CITY CLERK Establish annual lobbyist registration fee Sub -Total `-COMMUNITY PLANNING & REVITALIZATION increase class 2 special use permit by 501% d/1- Reimbursement of RFP expenses from Parrot Jungle project 19/15 I I I I ¢lln nnn Total PUBLIC FACILITIFS $26,250 FY99 Marine rate increase -eliminate 20%, discount for City residents (ordinance change) 1J1 . $109,152 $145,536 Marina rate increase - sightseeing increase from $.401f to $.80lf (ordinance change) 111 c'' $74,340 $99,120 Marina rate increase - commercial increase from $.201f to .381f (ordinance change} 1J9 ;_ $98,519 $131,358 Dinner Key anchorage 100 moorings 3811' at $.10lf - cost $50 per mooring 411;`- $38,4001 $76,800 Sub -Total $320,411 $452,814 BUILDING & ZONING* i Collect glazing inspection fee statute a mandatory inspect! (glass buildings) already part of code 111 ^ $10,000 $10,000 on fee on homes for sale (requires ordinance) / ?.: $76,000 $100,000 sJose out active back -lag of code compliance cases 1t1: - $100,000 $100,000 Institute certification fee of $100 for buildings older than 40 years (requires ordinance) $10,000 $4,000 Fully enforce permitting of buildings with full-time maintenance crews $25,000 $25,000 Fully enforce signage ordinance 'I/1;'. $97,500 $130,000 increase electrical and burglar alarm foes to County level (requires ordinance) 1i9,'`' $26,625 $35,500 Increase structural fees to County level (requires ordinance) F1/1, $16,688 $22,250 Increase mechanical (elevator) fees to County level 1/,V $235,000 $235,000 Add ii inspectors and staff to ensure revenue collection 111' -$292,000 -$352,000 Sub -Total $303,813 $309,750 as su awn ' Page 10 x City of Miami Strategic Financial Recovery Plan - Funding Solutions Matrix C) Revenue Enhancement Recommendations rIKt: - Establish non ad valorem based Fire assessment fee Aggressively pursue EMS collections (use collection agency for delinquent accounts) Sub -Total NEIGHBORHOOD ENHANCEMENT TEAMS Reprogram available CDBG funds to support general fund -related programstprojects Sub -Total PARKS Increase park user fees Reinvest park user fees Into park programs Sub Total POLICE Sell two OH-6 helicopters from Aviation detail Enforce parking code particularly in downtown area Increase towing Administrative Fee to $20.00 from $15.00 crease private property towing Administrative Fee to $15.00 from $5.00 _men City Ordinrm ance to include $500.00 fee for cars used in crimes Amend City's AlaOrdinance Hire collection agency to collect delinquent fines Amend City Code sec. 42-8 to increase service fees (records) Replace off -duty surcharge of $8 per officer per shift with hourly surcharge of $3 Sub -Total SOLID WASTE Increase solid waste fee to $320 to fully cover costs Sub -Total Page 11 $175,000� $ $175,000 $22, $1,600,000 $ $1,600,000 $, $100,000 $; -$100,000 -$; $0 $300,000 $200,000 $250,000 $172,000 $206,000 $24,750 $33,000 $750,000 $1,000,000 $400,000 $480,000 $193,000 - $69,750 $93,000 $250,000 $300,000 $493,000 $1,866,500 $2,362,000 $10,000,000 $1 City of Miami Strategic Financial Recovery Plan - Funding Solutions Matrix G) Revenue Enhancement Recommandatinna NON -DEPARTMENT SPECIFIC Charge for special event. costs; create guidelines for fee waivers 9ceive deposit on sale of motor pool .receive payment for wASD easement on Virginia Key Sell assets, as appropriate, to county and/or other interested parties Establish fire inspection fee; coordinate enforcement of CU, OL thru fire 1 Utilize accumulated and available MSEA funds for eligible projects Receive initial developer fee from county for use of City property for Port "Dependent upon addition of 10 inspectors; revenues are net of additional positions REVENUE ENHANCEMENT TOTALS GRAND TOTALS ,..-kDD-BACKS Restoration of management and key support positions Estabhshment of operational and management analysis cap Sub -Total NET OF ADD -BACK TOTALS Page 12 $19,716,193 $7 $2,250,000 L� $20,239,1931 $21 876,973 $38 fi39 564i $20,289,193 $86,420,905 $76,247,184 $0-$1,250,000 $1,250,000 W),289,11931 $55,170,905 $74,997,184