HomeMy WebLinkAboutM-96-0355TO:
FROM
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
The Honorable Mayor and Members
of ft-City Commission
Ces i
City ger
Recommendation:
DATE : APR 15 1995
SUBJECT: Proposed Resolution
FILE :
REFERENCES: Towing Service/Fleet Service
ENCLOSURES: Center
It is respectfully recommended that a Resolution authorizing the procurement of towing services,
from various towing companies, utilizing an existing Metropolitan Dade County Bid No. 4418-
2/97-1, at a total cost of $50,000.00, be approved. Funding is to be from the Fleet Service Center
Operating Budget, Project No. 503001, Index Code 421701.
Background
The Fleet Service Center currently employs six (6) Auto Mechanic Helpers who are assigned to
provide road service 24 hours a day, 7 days a week. The average annual cost is approximately
$225,738.00. As a result of two previous retirement opportunities, a large number of "Motor Pool'
employees have retired; however, the fleet of vehicles has increased by over 50%. Even with six
employees assigned to road service, often Auto Mechanics are utilized to supplement the Auto
Mechanic Helpers when they are sick or on vacation. Aside from the obvious cost to provide on -
call road service, when additional personnel are pulled from their duties, there is a chain effect in
overall productivity. On average, the police fleet has averaged over 150 "downed" vehicles daily.
The average time for a basic oil change is over three hours.
The most cost effective process to provide timely road service while simultaneously allowing for
greater maintenance and repair productivity is to out -source the road and towing service. The
Metro -Dade towing contract is the perfect solution. The price is a reasonable $17.50 per tow for
the first ten miles, $1.05 per mile thereafter. This option is much more cost effective than using
our rotational wreckers which would cost us an average $40.00 per tow. The immediate benefits,
by utilizing this service, is six additional employees to provide preventive maintenance to the fleet
and timely towing.
The requested $50,000.00 will allow the Fleet Service Center to operate this service until the end
of the current fiscal year.
96- 355 1
The Honorable Mayor and Members
Dade County
of the City Commission
Bid #4418-2/97-1
Amount of Bid:
% of Cost Estimate:
$50,000.00
100%
Cost Estimate/Budgeted Amount:
$50,000.00
Source of Funds:
Fleet Service Center General Operating Budget
Project No. 503001
Index Code 421701
Minority Representation:
N/A
Public Hearings/Notices:
N/A
Assessable Project:
N/A
'
96- 355
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
.o : Judy S. Carter DATE: ►ry �J{R WAR 2 1n96 FILE : HN 7
Chief Procurement Officer I J
SUBJECT: Service Contracts
:ROM: Major Jorge L.. MaanreSa REFERENCES: City of Miami Fleet Service
Commander ENCLOSURES: Center
Business Management Section
This department has verified that funds are available with the Department of Finance to procure the
following services:
i
i
1. Towing Services Amount: $ 50,000.00
2. Specialized Flat Tire Repair Services Amount: $ 10,000.00
3. Body Work Repair Services Amount: $416,000.00
Funding is to be from the City of Miami Fleet Service Center Operating Budget, Project No.
503001, Index Code 421701.— 670
BUDGETARY REVIEW & APPROVED BY: ADDITIONAL APPROVALS
(IF REQUIRED)
M har urana Grant Sheehan, CIP Manager
Assistant City Manager Public Works Department
Department of Finance
(This form properly signed is part of the bid evaluation and recommendation package to be
placed on the agenda and must be attached to the resolution cover memorandum.)
96- 355. 3
:. AWARD SHEET
DADE COUNTY
BID NO. 4418-2/97-1
ITEM: TOWING SERVICES
i
DEPARTMENT: Police
TYPE OF PURCHASE: Contract basis
+ REASON: The road and towing services are required for City
vehicles 24 hours per day, 7 days per week, in an
effort to be more cost effective at the Fleet Service
Center by utilizing its personnel in a more effective
and productive manner.
RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE
TO DOLLAR ENTERPRISES / DBA DADE
TOWING st RECOVERY; STAN'S TOWING
SERVICE INC., A LOCAL VENDOR; KAUFF'S OF
MIAMI INC.; AND FREDDY'S 76 TOWING, AT A
TOTAL PROPOSED AMOUNT OF $50,00 .
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5 96 355