HomeMy WebLinkAboutItem #21 - ResolutionCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
I
TO: Honorable Mayor and Members DATE FILE
of the City Commission
j SUBJECT: Ratification of Emergency
Purchase of 200 Litter
Containers
FROM Cesar 10 REFERENCES:
City ger
ENCLOSURES:
I
i
RECOMMENDATION:
It is respectfully recommended that the City Commission, ratify,
approve, and confirm the actions of the City Manager in
authorizing the emergency procurement of 200 litter containers to
be placed throughout the city at he &vi.ly used sites, accessible
for city servicing, and not preventing pedestrian passage, from
Anduran, Inc., Granhrt Division, a non -minority.. owned firm,
located at 2391 Jonesville Highway, Union, South Carolina, ata
cost of $73,000.
BACKGROUND:
The Department of General Services Administration and Solid
Waste, Solid Waste Division, in conjunction with various NET
Offices, reviewed the appearance of the City of Miami's
1 commercial corridors and concluded that an emergency existed on
our streets. This determination was based on the review as well
as the amount of calls received through the NET Offices from
residents requesting containers to decrease the inordinate amount
of litter thrown on city streets.
Specifically, several main commercial streets, i.e., S.W. 8th
Street, N.W. 7th Avenue, and Main Highway in the Grove appeared
unsightly because of the amount of litter in front of businesses
and related corridors. During the spring and summer seasons, we
normally see this litter increase because of the additional
number of individuals using our streets.
The department's efforts initially concentrated the placement of
the 450 containers purchased in 1990 mainly next to or near bus
benches and at other locations where litter was generated and
normally thrown on streets throughout the city. However, the
department's reserve was depleted when the NET program was
initiated and NET Offices began requesting additional containers
for spots which they identified as being heavily littered.
Honorable Mayor and Members
of the City Commission -2-
The recommendation to make this award to the vendor who provided
the 'previous order was predicated upon their ability to provide
the lowest cost and most efficient delivery. They have both the
art work and special dye required to produce the same container,
thereby preserving uniformity. Although Anduran, Inc., purchased
GranArt, Inc., in 1992 (two years after the City purchased its
450 containers from GranArt, Inc.), in acquiring the firm, they
also received the specialized Reflex blue pre --colored plastic and
art work required for the City logo which is on the appliques on
the containers.
In addition, the quote per unit from Anduran, Inc., was lower
than those received in 1990 by two (2) competing vendor*.. The
cost which Anduran, Inc. provided, based upon these factors, is
lower_ than that provided five years ago by both competitive
firms.
Funds were available from the Department of General Services and
Solid Waste, Solid Waste Division, Account Code 429901-840.
TO:
I
FROM
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Judy S. Carter
DATE:
Chief Procurement Officer
AFanse Department
SUBJECT:
enne M. Macbeth
Deputy Director REFERENCES:
Solid Waste Division
ENCLOSURES:
Mar 199,6. '%E'
Approval of funds for
the Emergency Purchase/
200 Litter Containers
With regard to the above subject matter, please be advised that
funding is available in the Capital Improvement Project No.
353012,-'Code No. for the emergency purchase of 200
Litter Containers from Anduran, Inc., Granart Division at a cost
of $73,000.00 and has been approved by the following division:
Department of Management and Budget:
nohar Surana, Assistant City Manager
CI IQAAI, FLORIDA
• ADr��t�lSTRA'CIYEIIT
G[:HERALMYi!$ MEMORANDUM
AND SOLID
• To: 96 MAR -6 AM 9� 19 06 [4AMW A. 15%)
Ce r H . Od i o DATE: FILE:
C't Manager
SUBJECT: Request for Emergency
Approval Purchase/200
Litter Containers
Ron E. Williams
FROM: REFERENCES:
Assistant City Manager
ENCLOSURES:
I
i
It is respectfully requested that you designate a purchase of
200 Litter Containers as an emergency purchase and approve the
waiver of the formal competitive bidding process anti the
procurement of this equipment via informal quotes in order to
expedite same. The nature of this emergency need lies in the
requests which have been received through the NET offices
throughout the city for these containers to decrease the
inordinate amount of litters thrown on city streets by
individuals unwilling or unable to utilize the existing 450
containers which. we currently have placed near bus benches.
Specifically, however, several main commercial streets, i.e.
S.W. 8th Street, N.W. 7th Avenue and Main Highway in the Grove
have become unsightly because of the amount of litter which ends
up in front. of businesses along these corridors.
BACKGROUND
In 1990 the Solid Waste Department purchased and placed 450
cement litter containers throughout the city, mainly next to or
near bus benches and at other locations where litter was
generated and normally thrown on the streets. These containers
are serviced, emptied, daily by our night crews. ;
The department had reserves which have been depleted because of
the need either for replacement containers or because additional
locations were identified which were heavily littered and needed
the containers. When the NET program was initiated Solid Waste
I worked with these offices to identify the need for replacement
covers and containers. In the process NET offices began
requesting additional containers for spots which they
identified, but Solid Waste was unable to respond because funds
were not available for the purchase of this equipment.
5
I
i
Cesar H. Odio Page 2
As you know, these containers are pre -cast concrete and the
city's emblem is applied on a blue plastic applique. We are
recommending that we purchase the same container so that
j uniformity will be preserved.
It is for this reason also that we are recommending that the
Anduran, Inc., GranArt Division, from whom we purchased these
containers in 1990, be awarded this bid. The firm has provided
a price of $310 per container (including top attached with heavy
duty double chain anchored to two (2) sides of the container and
liner). The estimated cost for 200 containers will be $62,000;
j shipping costs per fifty (50) containers will be approximately
$1,250 for a total of $5,000; and should we decide upon
j contracting out the placement of these containers the estimate
we have been given is $25 per container. The total award for
the purchase of the containers and shipment will not exceed
$68,000; with placement (which we strongly recommend,)' the cost
will be $73,000.
Procuring this equipment from Anduran, Inc., formerly GranArt,
Inc. will allow for us to be able to receive a first shipment of
approximately fifty (50) containers within.three (3) to four (4)
i weeks after confirmation is received, with a promise of an
additional fifty (50) every two weeks thereafter. Because they
provided the last shipment, they have the artwork for the city
emblem and the dye for the emblem and the top they are able to
offer the unit. cost which is only slightly over the $273 per
unit which we paid in 1990.
Anduran, Inc. is a non -minority firm which purchased GranArt.,
Inc. and is located in Union, South Carolina.
Your signature below will designate this award as an emergency
and will authorize the execution of a purchase order to secure•
this equipment. City Commission ratification of your action
will be sought at the earliest available City Commission
meeting.
Approved: Date: 31 19
Cesar H. Odio, City Manager
' GSA�SOLID WASTE——
Fax:305-575-5107
j .
Feb 29 196 11:03 P.04/05
ANIi[J ANC INC.
December 14, 1994
i
l
Ms. A. Macbeth, Dep. Director of Solid Waste
City of Miami
.1290 N W 20th St i
Miami, Florida 33142 FAX# 305-326-1 J 14 `
Dear Adrienne;
Via k you for your inquiry for tops for trash receptacles. Anduran acquired all
of GranArt, Inc. in the Summer of 1992 (including e elw:ive use of the mme) and
continues to make all of the product line of GranArt with Some notable additions.
The new aftess for Andurart is as fallo":
Andurart, Inc., CrraitAit Division
P.O. Box 40 1
Union SC 29379
The quo(ation for rrphiLumeni waste receptacles is attached The Anduran model
designation for the original order of GranArt model 'A' is TR26-T-H. 11c unit is !
identical in all respects. We have sufficient quruity of pre colored plastic in
'Reflex Blue" to begin shipping within four weeks of receipt of an order.
Anduran has stripped 50 replacemem tops to GSA/SW division in April. of 1995 !
or arder No. 502667.
1
Andtrtar: has used the so -vices of Suddath Van Lines of Fort Lauderdale, FL in the
past to assist in the unloading and placing of the waste receptacles on the City
z4resets. The zsvrvice includes impectiou arid se -up of the n=ptacles and removal
of all dunnage. The City of Miami would be responsible for indicating the
required location of the receptacles in advance of the shipment to expedite the
servia:e. i
A bard copy of this FAX will be sent to you by regular mail. if you need
anything eLse, pletose do not hesitate to call me at 8W-410-2g44.
Yours tl yk
Richard Durrant, President
P.O. BOX 40 2391 IONBSVILLE HWY. UNION S.C. 29379 PH: 4Zi 4 -
(S03) -468 FAX: (803) 427 9982 `
_"�� 2 I � 7
GSA/SOLID WASTE
i
7 Feb 29 '96 11:03 P..05i05
Fax : 305 575 510 - - ----�
f
i
t
I
,• i
INC-
QUOTATION
A. TR26-TH 2t5.5" djam X. 40" high waste receptacle
810 lbs shipping weight
4500 PSI Portland cement concrete
deformed steel reirisorcing bar
brown sandstone finish
cast -in -place "City of Miami" Ugo painted blue and white
'reflex" blue rotationally molded hooded top - two openings
top secured to unit with two #1 double loop chains, stainless
rivets in top and 114" bolts in the unit I
rotationally molded heavy duty Fray liner f
price per unit .............................................. $310.00
B. Shipping per unit (in order quantities of 200) ...._..__ S 30.00
i
C. Set in place and remove dunnage ....................................... $ 25-00
(by Suddath Van Lines, Ft. Lauderdale, FL, - without mark-up)
Total for 200 units .................................................... $73,000.00
(plug any applicable taxes)
Delivery of first trsckload to be within 40 days of receipt of order. Subsequent
loads to follow at two week intervals.
Payment 30 days after receipt of order - to be billed in parts as units are received.
Warranty - 5 years on concrete parts- 2 years on piaslic components.
P.O. BOX 4o 2391 JONESVILLE HWY. UNION S.C. 29379 PH: (803) 427.4684 PAX: (803) 427-9982
ITEM: PURCHASE OF 200 ]LITTER
CONTAINERS
DEPARTMENT: GENERAL SERVICES AND SOLID
WASTE
TYPE OF PURCHASE: SHORT TERM CONTRACT
RECOMMENDATION: IT IS RECOMMENDED THAT AWARD
BE MADE TO ANDURAN, INC., GRANARY
DIVISION IN THE AMOUNT OF $73,000.00
f,55�-
96.� -:� 9
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Walter J. FoemaKP
n�
DATE : FILE
City Clerk
SUBJECT : Request to Publish
Notice for Public
Hearing
A
FROM Ron E . Williams REFERENCES:
Assistant City Manager
ENCLOSURES:
Please make arrangements to publish a Notice of Public `Hearing
for objections to the waiving of the requirements for formal
sealed bids and ratifying the City Manager's action in
authorizing an emergency purchase order to Anduran, Inc.,
GranArts Division for the purchase of 200 litter containers. The
advertisement is attached.
CITY OF MIAMI, FLORIDA
NOTICE TO THE PUBLIC
A public hearing will be held by the City Commission of the City
of Miami, Florida, on at , in the City
Commission Chambers at City Hall, 3500 Pan American Drive, Miami,
Florida, for the purpose of considering a waiver of the
requirements of obtaining sealed bids and ratifying the City
Manager's action in authorizing an emergency purchase order be
issued to for the purchase of 200 litter containers. The service
was provided by Anduran, Inc., GranArt Division, 2391 Jonesville
Highway, Union, South Carolina, at a cost of $73,000.00.
All interested persons are invited to appear and may bn heard
concerning this item, Should any person desire to appeal any
decision of the City Commission with respect to any matter
considered at this hearing, that person shall ensure that a
verbatim record of the proceedings is made, including all
testimony and evidence upon which any appeal may be based.
(CITY SEAL) WALTER FOEMAN
CITY CLERK