HomeMy WebLinkAboutR-97-0876J-97-848
1.1 /20/97
RESOLUTION NO.9 ') - 87 6
A RESOLUTION BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE OF
THE MEMBERS OF THE CITY COMMISSION RATIFYING, APPROVING,
AND CONFIRMING THE CITY MANAGER'S FINDING OF AN
EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE
SEALED BIDS AND APPROVING THE EMERGENCY PURCHASE OF
FORTY-FIVE (45) TWO -YARD (2-YD) AND FIFTEEN (15) FOUR -YARD
(4-YD) DUMPSTER CONTAINERS,: UNDER EXISTING DADE COUNTY
CONTRACT NO. 5054-1 /99-OTR-CW, FROM EBCO ENVIRONMENTAL
BINS, IN AN AMOUNT NOT TO EXCEED $20,000.00, FOR THE
DEPARTMENT OF SOLID WASTE; ALLOCATING FUNDS THEREFOR
FROM ACCOUNT CODE NO. 422001.320302.6.850; FURTHER
RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S
ISSUANCE OF A PURCHASE ORDER FOR THIS.PURPOSE.
WHEREAS, the Department of Solid Waste identified an emergency need to
purchase forty-five (45) two -yard (2-yard) and fifteen (15) four -yard (4-yard) dumpster
containers; and
WHEREAS, the department is expected to provide quality service to the City's many
parks, offices, police and fire stations, marinas facilities; and
WHEREAS, summer programs in our parks and increased activities at many of our
marinas and waterfront locations increased the usage of these containers and created the
emergency need for their replacement; and
WHEREAS, the department conducted an inventory of all facilities and determined
that this number of containers, if quickly purchased, would alleviate the crisis which
existed at many facilities; and
CM CO ON
KEETING OF
DEC 0 9 1997
Re9dU*&.N0-
97- 876
WHEREAS, funding for this emergency purchase is available from Account Code
No. 422001.320302.6.850; and
WHEREAS, Resolution No. 97-546 which authorized the acquisition of fifty (50)
dumpsters from Hesco Sales, under State of Florida Contract No. 97-05232B, was done in
error as the contract had already expired; and
WHEREAS, said purchase was subsequently made from Ebco Environmental Bins,
under a new existing Dade County Contract No. 5054-1 /99-OTR-CW, effective December
1, 1997 through November 30, 1998, and
WHEREAS, the City Manager made an emergency finding and approved the
purchase of forty-five (45) two -yard (2-yd) and fifteen (15) four -yard (4-yd) dumpster
containers from a new existing Dade County Contract No. 5054-1 /99-OTR from Ebco
Environmental Bins;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA;
Section 1 . The recitals and findings contained in the preamble to this Resolution
are hereby adopted by reference thereto and incorporated herein as if fully set forth in this
Section.
Section 2. By an affirmative vote of four -fifths (4/5ths) of the members of the
City Commission, ratifying, approving and confirming the City Manager's finding of an
emergency, waiving the requirements for competitive sealed bids, and approving the
purchase of forty-five (45) two -yard (2-yd) and fifteen (15) four -yard (4-yd) dumpster
containers under existing Dade County Florida Contract No. 5054-1 /99-OTR-CW from Ebco
Environmental Bins, in an amount not to exceed $20,000.00, for the Department of Solid
Waste, with funds therefor hereby allocated from Account Code No.
422001.320302.6.850.
2 97 876
Section 3. The City Manager's issuance of an emergency purchase order for this
purpose is further ratified, approved and confirmed.
Section 4. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this 9th day.of December .1997
XAVIER L. SUAREZ, MAYOR
ATTEST:
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the designated place provided, said legislation rows
becomes effective with the elapse often (10) days from thc- date of Commiss:cn •+ :.�
WALTER J. FOEMAN regarding same, without the Mayor exercisi a eto.
CITY CLERK
Waite . F eman, City Clerk
PREPARED AND APPROVED BY: APPROVED AS TO FORM AND
CORRECTNESS:
RAF EL'O. DIAZ A IN ONE I
DEPUTY CITY ATTORNEY CITY ATTORI�/
W2017:CSK
3 9'7- 876
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
14
Honorable Mayor and Members CEC ^
TO : DATE : - � " " FILE
of the City Commission
L\ ® SUBJECT: Ratifying City Manager's Action
Alberto Ruder Emergency Purchase of
FROM REFERENCES:
City Manager Sixty (60) Dumpster Containers
ENCLOSURES: Dade County Contract No. 5054-1/99-OTR-CW
RECOMMENDATION:
It is respectfully recommended that a Resolution ratifying the City Manager's emergency action
authorizing the purchase of forty-five (45) two -yard (2-yd) and fifteen (15) four -yard (4-yd)
dumpster containers from Ebco Environmental Bins, under an existing Dade County Contract
No. 5054-1 /99-OTR-CW, in an amount not to exceed $20,000.00, be approved. The unit
cost for said dumpsters are $289.00/ea and $444.00/ea respectively. Funding is available from
Account Code No. 422001.320302.6.850.
BACKGROUND:
The Department of Solid Waste has identified an emergency need to purchase sixty (60) dumpster
containers. The department is expected to provide quality service to the City's many parks,
offices, police and fire stations, marinas facilities. Summer programs in our parks and increased
activities at many of our marinas and waterfront locations increased the usage of these containers
and created the emergency need for replacement of said containers in disrepair. The Department
of Solid Waste conducted an inventory of all facilities and determined that this number of
containers, if purchased as quickly as possible, would alleviate the crisis which exists at many
facilities due to the need for containers.
Award was made by Resolution No. 97-546 on July 24, 1997, to Hesco Sales, under State of
Florida Contract No. 97-05232B for the purchase of fifty (50) dumpster containers, in an
amount not to exceed $20,000.00, this was done in error as this contract had expired.
The purchasing of the sixty (60) dumppter containers will be acquired from an existing Dade
County Contract No. 5054-1/99-OTR-CW, effective December 1, 1997 through November
30, 1998, with Ebco Environmental Bins.
MemoEmrDumpstersDCB 9 9— 876
® CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO Judy S. Carter, Director
Purchasing Department
FROM OL&.v
Clarence Patterson, Coordinator
Department of Solid Waste
DATE : FILE :
SUBJECT : Emergency Purchase
SW Container/City
Facilities
REFERENCES:
ENCLOSURES:
The Department of Solid Waste has verified available funding with the Department of
Budget and Management to cover the cost for the emergency purchase of sixty (60) waste
containers for City facilities under an existing Dade County Contract No 5054-1/99-
OTR-CW with EBCO Environmental Bins. The total cost will not exceed $20,000.00
and is budgeted in the Department's amended budget for FY98; Account No.
422001.320302.6.850.
BUDGET REVIEW AND APPROVE BY:
Dipak M. Parekh, Director .
Office of Budget and
Management Analysis
9 = 876 3
® CITY OF MIAMI, FLORIDA-
INTER-OFFICE MEMORANDUM
TO: Edward Marquez
City Manager
FROM
Clarence Patterson, oordinator
Department of Solid Waste
DATE: November 7, 1997 FILE :
SU&JECT : Request for Approval of
Emergency Purchase/SW
Containers/City Facilities
REFERENCES :
ENCLOSURES:
It is respectfully requested that you designate the purchase of forty-five (45) two -yard (2-
yd) and fifteen (15) four -yard (4-yd) dumpster containers as an emergency and authorize
the purchase of these containers from an existing Dade County Contract 5054-1/99-OTR-
CW with EBCO Environmental Bins. The unit costs for said dumpsters are $289.00 and
$444.00 respectively. The total cost will not exceed $20,000.00 and was budgeted in the
Department's amended budget for FY98, Account No. 422001.320302.6.850.
For several years, the Department of Solid Waste has repaired the existing inventory of
these containers which are used to provide trash collection and removal from City parks,
fire and police stations, marinas and offices. Many dumpsters have reached a stage where
the metal is no longer repairable via welding_ and are in need of total replacement.
Numerous complaints have been received from departments, residents and other concerned
and interested entities who observe the end result of the use of these containers, trash
overflow and the unsightly conditions which it produces. From the operational side, it has
made the department's job less productive because of the amount of manual labor involved
in emptying the containers and in cleaning up after they have been dumped into the truck.
Particularly in the parks during the summer, these containers are used to the maximum
and are in a state of disrepair, their maximum capacity is reduced and the problem
becomes exacerbated because of the type of waste material which produced by the summer
programs. It is for this reason that an emergency need exists to purchase new containers
for City facilities. It is noted that this portion of solid waste services is not included as part
of the privatization proposal.
It is further noted that this emergency request for dumpsters was previously approved by
you but was found to be in error. No purchase order was subsequently issued.
Your signature below will authorize the emergency purchase of sixty (60) containers
pursuant to the prices, ter, a conditions provided in Dade County Contract 5054-1/99-
OTR-CW.
Approved:
Edward arquez, ity Manager
07= 876 5
EMERGENCY AWARD
Under Dade County Contract
No. 5054-1 /99-OTR-CW
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
RECOMMENDATION:
Dumpster Containers
Solid Waste
Single Purchase
To provide quality service to the City's many
parks, offices, police and fire stations, marinas
facilities
It is recommended that award be made to
Ebco Environmental Bins, under an. existing
Dade County Contract No. 5054-1 /99-OTR-
CW, in an amount not to exceed $20,000.00
Director of Purchasing r
11/2/17�2
Date
AwardEmrContracts
97- 876
7
0 � 0
CITY OF MIAMI
SUMMARY OF CONTRACTS AWARDED
FOR: Dumpster Containers
AWARDED TO: Ebco Environmental Bins
Under Dade County Contract No. 5054-1/99-OTR-CW
TIME PERIOD
1992 to Present
PRIOR CONTRACT: NONE
NUMBER OF BIDS
None
DOLLAR AMOUNTS
SUMMARY OF CONTRACTS. DOC 9 R 7 5
9
METROPOLITAN DAD ^OUNTY, FLORIDA ® 00110.4 +
METRO DADE f�,,
' STEPHEN P. CLARK CENTER
GENERAL SERVICES ADMINISTRATION
PROCUREMENT MANAGEMENT DIVISION
SUITE 2350
111 N.W. 1st STREET
MIAMI, FLORIDA 33128.1989
(305) 375-5289
ADDENDUM NO. 1
May 12, 1997
TO: ALL PROSPECTIVE BIDDERS
SUBJECT: Bid NO. 5054-1/99-OTR-CW
OPENING DATE: July 2, 1997 at 2:00 PM.
This Addendum is and does become a part of Bid Number 5054-1/99-OTR-CW
entitled: Trash and Garbage Containers, Both Roll Off and Stationary
Type.
Please note the following change(s):
Replace Section 3.0 (pages 6 thru 8) with the attached. Specifications have
been changed to include the requirements for four(4) cubic yard containers.
ALL OTHER INFORMATION REMAINS THE SAME
METROPOLITAN DADE COUNTY
A. Rodriguez, CPPB,
GSA/Procurement Management Division
97- 876 11
CON'SACT
A M A R D S A T
BID NO.: 5054-1/99-OTR-CW
Trash and Garbage Containers
(Previous Bid -No. 5054-1/97-1-CW)
CONTRACT PERIOD: December 1, 1997 thru November 30, 1998
COMMODITY CODE: 450-65
PART #1: VENDOR AWARDED
OTR YEARS: One
F.E.I.N.: 65-0468928 22-3191624
VENDOR: Ebco Environmental Bins Industrial Refuse Sales
STREET: 2101 S.W. 56 Terr. 2606 Mine and Mill Lane
CITY/STATE/ZIP: Hollywood, FL. 33023 Lakeland, FL. 33801
F.O.B. TERMS: Dest Dest
PAYMENT TERMS: 1% 10 net 30 Net 30
DELIVERY: 30 Days ARO 30 Days ARO
PHONE: (954) 967-9999 (941) 665-6507
FAX: (954) 967-9900 (941) 667-0432
CONTACT PERSON: Eduardo Brandao/ j,�,L,x- 4W �Tom.Kltenbaugh
..
PART #2: ITEMS AWARDED
1.
One yard container, #GPRSOI............
Ebco......
................$206.00/ea
2.
Two yard container,#GPRS02SL..........
Ebco
.......................$289.00/ea
3.
Four yard container,#GPRSO4...........
Ebco
.......................$444.00/ea
4.
Six yard container, #GPRS06............
Ebco
....................... $559.00/ea
5.
Twenty yard container, #IRS-20 O.T......
Industrial
...............$2,149.00/ea
6.
Forty yard container,#GPOS40..........
Ebco
.....................$2,729.00/ea
PART #3: AWARD INFORMATION
()BCC (X)PMD AWARD DATE: 7/30/97
BIDS & CONTRACTS RELEASE DATE:8/19/97
ADDITIONAL ITEMS ALLOWED: By quote
SPECIAL CONDITIONS: N/A
TOTAL CONTRACT VALUE: $125,000.00
AGENDA ITEMS #:N/A
OTR YEAR: N/A
MODIFIED CONTRACT VALUE: $
DOLLAR AMOUNT
USER DEPARTMENT ALLOCATED
Solid Waste
$12511000.00
12
PROCUREMENT SPECIFICATION SPECIALIST: Abelin Rodriguez CPPB
876-
METROPOLITAN DADE COY
BIP0. 5054-1/99-OTR-CW
3.1 SCOPE
SECTION 3.0 TECHNICAL SPECIFICATIONS
It is the intent of this Bid to establish minimum standards of
materials construction and workmanship for one (1), two (2), four (4)
and six (6) cubic yard refuse containers. Containers shall be
manufactured with new materials, free of defects and constructed and
assembled in a first class, workmanlike manner and compatible for
servicing by front or rear loading equipment.
3.2 MATERIAL AND CONSTRUCTION
One (1), Two (2), Four (4) and Six (6) cubic yard container: Bottom
shall be constructed of 10 gauge steel. All sides shall be
constructed of 12 gauge steel. Bottoms shall be additionally
reinforced with two 3 inch 4.1 pound structuralsteel channel skids.
Side walls are reinforced at the top with 3 inch structural channel.
Rear wall is reinforced at the top with 5 inch structural channel
running vertically. Dump bar shall be 1-1/2 inch solid bar with 2-1/2
inch flat washers welded to the ends. Dump bar is additionally
reinforced with two, 9 inch triangular gussets, 1/4, inch thick.
Dumping hooks shall be 5/8 inch steel plated welded securely to the
rear structural channel.
3.3 ASSEMBLY
Containers should adapt to 25 cubic yard rear loader leach garbage
packer with hydraulic rollaway lift bar. Bidders can examine the
garbage packer by making arrangements with Don Daughty, Chief, Garbage
Division, telephone (305) 594-1519.
KXSWi
Containers shall be equipped.with Polyethylene Lids and equipped with.
"U" shaped handles. All lists to be hinged in the center with 3/4"
bar width is to be attached to an angle iron frame which pivots on
1/2" bar towards the rear containers to allow both front lids as well
as the bridges 'to swing freely from rear of container while in the
dumping position.
NOTE: One (1) cubic yard container shall be equipped with two
(2) equal size lids. Two (2) cubic yard containers shall
be equipped with three (3) lids with front lids being
equal size and having one continuous lids in the rear.
Four (4) cubic yard containers shall be equipped with 'four
(4) equal size lids two (2) in front and two (2) in rear.
Six (6) cubic yard containers shall be equipped with four
(4) equal size lids two (2) in fron and two (2) in the
rear.
Page 6
97- 876
13
METROPOLITAN DADE COU0
BID ID 5054-1/99-OTR-CW 11
3.5 WELDING
All welding shall conform to commercial standards of ASTM and American
Welding Society. Welds shall be grinded or chipped free of weld slag
before painting. Final welding must be wire mig and continuous so as
to provide a water -tight and fly proof container. Welding should be
made by MIG Welding Equipment.
3.6 CASTERS
One (1) and two (2) and four (4) cubic yard. containers casters shall
be equipped with .four (4) swivel casters or- approved equal; 8" in
diameter with a load height within 3/16" or 10-1/811. Caster pads to be
welded to base of container on reinforcement plates. 3/8" thick. Wheels
must be -demountable phenolic caster 6" in diameter with 2" thread
width. Casters should be rated at least 800 lbs. capacity per wheel.
All 4 casters to be swivel type. Six (6) cubic yard capacity
containers shall not have casters.
3.7 MARKINGS
Containers shall be marked on both sides on the 3" formed top channel
on slant side of dumping handles with the initials "D.C." and a serial
number. Serial numbers are available from James Cardinale of the Dade
County Department of Solid Waste Management (Telephone: (305)
594-1519). Serial numbers and initials to be welded in raised
characters 2" high.
3.8 DRAINS
All containers shall have a 1-1/2" O.D. coupling installed through
bottom of container with a 1" threaded non -corrosive drain plug.
3.9 PAINTING
All containers shall be undercoated with TECTYL 300 during assembly
inside and outside and up 10 inches on the sides. All containers
shall be cleaned to remove rust, slag and foreign matter and then
primed with a good quality zinc-chrometed primer inside and out.
Final painting shall be two (2) coats of automotive enamel in the
color of Yellow Rustoleum.
3.10 SAFETY
All containers must meet ANSI safety standards for stability. The
hanging weight requirements states that refuse bins shall not tip when
subjected to 191 hanging vertically from the leading edge of the
unit. The pull force requirement specified that refuse bins shall not
tip when subjected to 70 pounds exerted horizontally from any leading
edge of the bin.
Page 7
��6
14 9��
METROPOLITAN DADE COL® BID 10 5054-1/99-OTR-CW
3.11 20 AND 40.YARD CAPACITY WASTE RECEPTACLES
It is the intent of this Bid to establish minimum standards of
materials construction of workmanship for open top twenty (20) and
forty (40) cubic yard refuse containers. Containers shall be
manufactured with new materials, free of defects, constructed and
assembled in a first class, workmanlike manner.
3.12 MATERIALS AND CONSTRUCTION
Both types of containers shall be 90" wide, the length shall be a
minimum of 21' and/or .a maximum of 22'. Length of the forty yard
containers shall have sides and doors of 10 gauge steel., floors
(bottoms) shall be of 3/16" plate steel. Containers understructure
shall be reinforced with 3" 4.1# structural channels on 12" centers.
Skids length shall be approximately 18" shorter than the length of the
container. Inside/outside rails shall be 6" x 2" x 3/16" structural
tube with solid steel fronts with 4" x 8" fully welded rail supporting
gussets. Rear barn type door shall have a 4" x 3" x 3/16" tube welded
across the top and bottom with three 3/16" formed steel vertical
support post. All hinges shall be triple jointed with grease -
fittings. .At a minimum the twenty (20) yard container will have two
(2) hinges and the forty (40) will have four (4) hinges. Door locks
shall be cam type and include a sure lock system. Front hook shall be
of 1" steel plate welded through the floor to a 3/8" 10" x 10" hook
plate. Top rails on all containers shall be a minimum of 4" x 3"
structural steel.
3.13 ASSEMBLY
Containers should adapt to Galbreath Model # U5-OR-174 roll -off hoist
or equal. The trucks shall be equipped with roll -off tilt frame to
haul 20 and 40 cubic yard roll -off Containers. Bidder can examine the
roll -off trucks by making arrangements with Charles Paschard, Chief,
Trash Collection Division, telephone (305) 594-1509.
3.14 WELDING
All welding shall conform to commercial standards of ASTM and American
Welding Society. Welds shall be grinded or chipped free of weld slag
before painting. Final welding must be wire mig and continuous so as
to provide a water -tight and fly proof container. Welding should be
made by MIG Welding Equipment.
3.15 ROLLERS
Nose rollers should be 3-1/2 inch in diameter. 8" heavy wall pipe x
8" long for rear and front rollers. All rollers should have recessed
greased fittings.
3.16 MARKINGS
Containers shall be marked on both sides on the 3" formed top channel
on slant side of dumping handles with the initials "D.C." and a serial
Page 8
15
97"= 876
METROPOLITAN DADE COU� BID ® 5054-1/99-OTR-CW i
number. Serial numbers are available from Diane Camacho (305)
597-1729. "
3.17 DRAINS
No drains.
3.18 PAINTING
All containers shall be undercoated with TECTYL 300 during assembly
inside and outside and up 10 inches on the sides. All containers
shall be cleaned to remove rust, slag and foreign matter and then
primed with a -good quality zinc-chrometed primer inside and out.
Final painting shall be two (2.) coats of automotive enamel in the
color of Green Rustoleum.
3.19 SAFETY.
All containers must meet ANSI safety standards for stability.
3.20 CAPACITY
Twenty (20). and forty (40) cubic yard container shall have an actual
capacity of plus or minus.2% of their description.
Page 9
16 97_ 876