HomeMy WebLinkAboutR-97-0869J-97-832
12/2/97
RESOLUTION NO. 9 7 8 6 9
A RESOLUTION, BY A FOUR -FIFTHS (4/5THS)
AFFIRMATIVE VOTE OF THE MEMBERS OF THE
CITY COMMISSION, AFTER A DULY
ADVERTISED PUBLIC HEARING, RATIFYING,
APPROVING AND CONFIRMING THE CITY
MANAGER'S DETERMINATION THAT THE MOST
ADVANTAGEOUS METHOD TO MAINTAIN THE
A-17 MAINFRAME IS TO ACQUIRE SAID
SERVICE FROM UNISYS CORPORATION,
WAIVING THE REQUIREMENT FOR
COMPETITIVE SEALED BIDDING, AND
APPROVING THE ACQUISITION OF COMPUTER
HARDWARE AND SOFTWARE MAINTENANCE
AND SUPPORT SERVICES FROM UNISYS
CORPORATION, FOR A PERIOD OF TWO YEARS
COMMENCING WITH FISCAL YEAR 1996, AT A
TOTAL COST NOT TO EXCEED $780,000;
ALLOCATING FUNDS THEREFOR FROM THE FY
97-98 OPERATING BUDGET * OF THE
DEPARTMENT OF INFORMATION
TECHNOLOGY, IN THE AMOUNT OF $350,000
FROM ACCOUNT CODE NO. 001000.460101.6.670
AND $430,000 FROM CIP PROJECT NO. 311015,
AS APPROPRIATED BY THE FISCAL YEAR 1995-
96 CAPITAL IMPROVEMENT ORDINANCE NO.
11337, AS AMENDED; AUTHORIZING THE CITY
MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE PURCHASE
ORDERS FOR THIS PURPOSE.
WHEREAS, proper maintenance of computer hardware and software is required to keep
the A-17 mainframe computer operating with the latest level of releases; and
KING Gg,
DEC-0 9 S97
Regoiu*x Pic.
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WHEREAS, maintenance is critical to maintaining adequate uptime and response time for
all the public safety systems that are on the A-17, which includes the Fire and Police Dispatch,
and
WHEREAS, although the purchase of maintenance for the year 1996 was not officially
authorized, the services were, nevertheless, received from Unisys Corporation; and
WHEREAS, the purchase of software maintenance includes the support for the operation
system (MCP), network transaction processing system (COMS), compilers (COBOL< ALGOL),
and
WHEREAS, the purchase of hardware maintenance includes the support for the A-17
hardware and related peripherals on a twenty-four hour -a -day, seven -days a week basis, with a
guaranteed four-hour maximum response time; and
WHEREAS, Unisys is the only vendor that can provide design level engineering support
to analyze system failures or provide performance tuning; and
WHEREAS, Unisys has provided captive, on -site personnel during natural disasters to
provide immediate support should the need arise; and
WHEREAS, Unisys is the only vendor that is currently contracted to support large
A -Series sites in the southeastern United States, therefor, in order to maintain the A-17 mainframe
with up-to-date releases, it is most advantageous to receive product support from Unisys
Corporation; and
WHEREAS, the City Manager and the Chief Procurement Officer recommend that the
requirement for competitive formal sealed bidding procedures be waived and the purchase of
required maintenance from Unisys Corporation be approved,
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NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby
adopted by reference thereto and incorporated herein as if fully set forth in this Section.
Section Z. By a four -fifths (4/5ths) affirmative vote of the members of the City
Commission, after a duly advertised public hearing, ratifying, approving, and confirming the
City Manager's determination that the most advantageous method by which to maintain the
A-17 mainframe is to acquire said service from Unisys Corporation, waiving the requirement
for competitive sealed bidding, and approving the acquisition of computer hardware and
software maintenance and support services from Unisys Corporation, for a period of two
years commencing with fiscal year 1996, at a total cost not to exceed $780,000, with funds
therefor hereby allocated from the FY '97-98 operating budget of the Department of
Information Technology, in the amount 'of $350,000 from account code no.
001000.460101.6.670 and $430,000 from CIP Project No. 311015, as appropriated by the
fiscal year 1995-96 Capital Improvement Ordinance No. 11337, as amended.
Section 3. The City Manager is hereby authorized to instruct the Chief Procurement
Officer to issue purchase orders for this purpose..
Section 4. This Resolution shall become effective immediately upon its adoption.
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PASSED AND ADOPTED this 9th
ATTEST:
day of December , 1997.
XAVIER L. SUAREZ, MAYOR
..;In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
/this legislation by signing it in the designated place provided, said legislation now
becomes effective with the elapse of ten (10) days from the date of Commi3sicr► ., n
regarding same, without the Mayor ex:Mil=2
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WALTER J. FOEMAN, CITY CLERK Wa er F eman, City Clerk
CIP REVIEW:
T SHEEHAN, COORDINATOR
AL IMPROVEMENTS
PREPARED AND APPROVED BY:
f
OLG RAMIREZ-SEIJ S
ASS ANT CITY ATTO Y
APPROVED AS TO FORM AND CORRECTNESS:
J
W2051:CSK:ORS
4
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
3
TO : The Honorable Mayor and Members DATE : DEU — 2 FILE
of the City Commission
FROM : Alberto Ruder
City Manager
RECOMMENDATION:
SUBJECT : Acquisition from Unisys
Maintenance and Support
Services
REFERENCES:
ENCLOSURES:'
It is respectfully recommended that the City Commission adopt the attached resolution by
a four -fifths (4/5ths) affirmative vote of the members of the City Commission, after a
duly advertised public hearing, ratifying, approving and confirming the City Manager's
request for waiving the requirements for competitive sealed bids and authorizing the
acquisition of computer hardware and software maintenance and support services for two
years (previous and current) from Unisys Corporation, a non -minority / non -local vendor,
at a proposed cost of $780,000. Funds are hereby allocated from account number
001000.460101.6.670 and CIP Project No. 311015.
BACKGROUND:
The Information Technology Department has determined that computer hardware and
software maintenance are required to keep the A-17 mainframe operational with the
current release level required for support. The maintenance is critical to maintaining
adequate uptime and response time for all the Public Safety systems that run on the A-17
which include the Fire and Police Dispatch. Software maintenance includes the operating
system (MCP) and related software (COMS) as well as the compilers that allows the
programs to run on the machine (COBOL, ALGOL, etc). The purchase of hardware
maintenance includes the support for the A-17 hardware and related peripherals on a
twenty-four hour a day, seven-day (24x7) a week basis with a guaranteed four-hour (4)
maximum response time.
Unisys is the only vendor that can provide design level engineering support to analyze
system failures or provide performance tuning. In the past, Unisys has provided captive,
on -site personnel during natural disasters and should the need arise again be able to
provide immediate support as demonstrated. In addition, the maintenance for the prior
year was not purchased yet the services were received from Unisys Corporation. They
are also the only vendor currently contracted to support large A -Series sites in the
Southeastern United States. Thus, in order to keep the A-17 mainframe with the current
level of software maintenance and support services, it is most advantageous to receive
product support from Unisys Corporation, a non -minority / non -local vendor.
o � 97- 869
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Judy Carter DATE : October 21, 1997 FILE
Director
Department of Purchasing SUBJECT : Request for Waiver of
Competitive Bids to
Purchase A-17
FROM Aldo Stancato REFERENCES: Maintenance from Unisys
Director #�
Information Technology Department ENCLOSURES
The Information Technology Department has determined that computer hardware and
software maintenance is required to keep the A-17 mainframe operational with the
current release level required for support. The software maintenance includes the
operating. system (MCP) and related software (COMS) as well as the compilers that allow
the programs to run on the machine (COBOL, ALGOL, etc). The hardware maintenance
includes the A-17 Surety hardware and associated peripherals. In order to keep the A-17
mainframe with the current level of software maintenance and support services, it is most
advantageous to receive product support from Unisys Corporation, as they are the only
vendor currently contracted to support large A -Series sites in the Southeastern United
States. Maintenance for last fiscal year was not purchased, yet the services were
provided from Unisys Corporation.
This Department has verified funding with the Department of Budget that funds are
available to cover the cost of the computer hardware and software maintenance and
support services from Unisys Corporation for fiscal years 96-97 and 97-98 in an amount
not to exceed $780,000. Funds are hereby allocated from Account Code No.
001000.460101.6.670 for $350,000 from Fiscal Year 1997-1998 and $430,000 from CIP
Project No. 311015.
B ET REVIEWED AND APPROVED BY:
Dipak M. Parekh, Director
Department of Budget
CIP FUNDS REVIEWED AND APPROVED BY:
Grant Sheehan
CIP Coordinator
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Robert Nachlinger DATE : October 29, 1997 FILE
Assistant City Manager
SUBJECT : Request for Purchase
A-17 Maintenance
from Unisys
FROM Aldo Stancato REFERENCES:
Interim Director
Information Tec kology Department ENCLOSURES:
The Information Technology Department has determined that computer hardware and
software maintenance is required to keep the A-17 mainframe operational with the
current release level required for support. The software maintenance includes the
operating system (MCP) and related software (COMS) as well as the compilers that
allows the programs to run on the machine (COBOL, ALGOL, etc). The hardware
maintenance includes the A-17 Surety hardware and associated peripherals. In order to
keep the A-17 mainframe with the current level of software maintenance and support
services, it is most advantageous to receive product support from Unisys Corporation, as
they are the only vendor currently contracted to support large A -Series sites in the
Southeastern United States. Maintenance for last fiscal year was not purchased, yet the
services were provided from Unisys Corporation. We are requesting to pay for services
received in fiscal year 96-97 and to purchase services for fiscal year 97-98.
It is respectfully recommended that the proposal to adopt a resolution by a four -fifths
(4/5ths) affirmative vote be presented to the members of the City Commission, after a
duly advertised public hearing, ratifying, approving and confirming the City Manager's
waiving the requirements for competitive sealed bids and authorizing the acquisition of
computer hardware and software maintenance and support services from Unisys, a non -
minority / non -local vendor, at a proposed cost not to exceed $780,000. Funds are hereby
allocated in the amount of $350,000 from account number 001000.460101.6.670 and
$430;000 from CIP Project No. 311015.
AS:ds
APPROVED:
Robert Nachlinger
Assistant City Manager
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AWARD SHEET
ITEM: A17 Maintenance
DEPARTMENT: Information Technology Department
TYPE OF PURCHASE: Contract Basis for 1 year with the option to extend
for an additional year
REASON: The Information Technology Department has
determined that computer hardware and software
maintenance is required to keep the A-17
mainframe operational with the current release
level required for support. It is most
advantageous to receive product support from
Unisys Corporation, as they are the only vendor
currently contracted to support large A -Series
sites in the Southeastern United States.
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD
BE MADE TO UNISYS, A NON -LOCAL
VENDOR AT A PROPOSED COST NOT TO
EXCEED $780,000. FUNDS ARE HEREBY
ALLOCATED IN THE AMOUNT OF $350,000
FROM ACCOUNT CODE NO.
001000.460101.6.670 AND $430,000 FROM CIP
PROJECT NO.31 IM5.
irector of Purchasing
z -
Date
97- 869
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Walter J. Foeman DATE : October 21, 1997 FILE
City Clerk
SUBJECT : Public Hearing Notice
Competitive Bid
Waiver Maintenance and
FROM Aldo Stancato REFERENCES: Support Services
Director t V
Information Technology ENCLOSURES:
Attached please find the public hearing notice for a waiver of the requirement for
competitive bids for computer hardware and software maintenance and support services
from Unisys Corporation scheduled for the commission meeting of December 9, 1997.
Feel free to contact me at 416-1505 if you have any questio
Attachment
Blvi Gallastegui Alonso
Agenda Office
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CITY OF MIAMI FLORIDA
NOTICE TO THE PUBLIC
A public hearing will be held by the Commission of the
City of Miami, Florida, on Tuesday, December 9, 1997, at
9:00 AM, in the City Commission Chambers at City Hall,
3500 Pan American Drive, Miami, Florida, for the purpose
of considering a waiver of the requirement of obtaining
sealed competitive bids for the computer hardware and
software maintenance and support services for the A-17
Mainframe for the City of Miami offered by Unisys
Corporation at a proposed initial cost not to exceed
$400,000.
Inquiries from other potential sources of supply who feel
that they might be able to satisfy the City's requirements in
this acquisition may contact Aldo Stancato, Information
Technology Department at the following number (305)
416-1505.
All interested persons are invited to appear and may be
heard concerning such proposed waiver and purchase. The
hearing will be held at the time and place specified above.
Should any person desire to appeal any decision of the City
Commission with respect to any matter considered at this
hearing, that person shall ensure that a verbatim record of
the proceeding is made, including all testimony and
evidence upon which any appeal may be based.
Walter Foeman
City Clerk
Miami, Florida
al
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