HomeMy WebLinkAboutR-97-0861J-97-872
12/2/97
RESOLUTION NO. 9 7 - 861
A RESOLUTION ACCEPTING THE BID OF GREATER
MIAMI CATERERS, INC., FOR THE PROVISION OF
FOOD FOR PARTICIPANTS IN THE DAYCARE AND PRE-
SCHOOL PROGRAMS OF THE DEPARTMENT OF PARKS
AND RECREATION, ON A CONTRACT BASIS FOR A
PERIOD OF ONE (1) YEAR, WITH THE OPTION TO
EXTEND FOR TWO ADDITIONAL ONE (1) ----,YEAR
PERIODS, AT A TOTAL PROPOSED ANNUAL AMOUN'T.OF
$115,253.80; ALLOCATING FUNDS THEREFOR FROM
THE DEPARTMENT OF PARKS AND RECREATION
GENERAL FUND, ACCOUNT CODE NO. 580201-710;
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE
ORDERS FOR SAID ACQUISITION, SUBJECT TO THE
AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received December 1, 1997, for the provision of food for
participants in the daycare and pre -school,. -programs of the
Department of Parks and Recreation, on a contract basis, for a
period of one (1) year with the option to extend for two (2)
addition one (1) year periods; and
WHEREAS, Invitations for Bid No. 97-98-022 were mailed to
fourteen (14) potential bidders and one (1) bid was received; and
WHEREAS, said provisions will be used by the Department of
Parks and Recreation to provide daily hot meals at six daycare
and pre-school centers; and
WHEREAS, the City Manager and Director of the Department of
Parks and Recreation recommend that the bids received from
Greater Miami Caterers, Inc., at a proposed annual cost of
$115,253.80, be accepted as the only responsive and responsible
bid; and
WHEREAS, funds for said acquisition are available from the
Department of Parks and Recreation General Fund, Account Code
No. 580201-710, which receives it resources from the United
States Department of Agriculture Grant through the Florida
Department of Education;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. 1 The December 1, 1997 bid of the Greater Miami
Caterers, Inc., for the provision of food for participants in the
daycare and pre-school programs of the Department of Parks and
Recreation, on a contract basis for a period of one (1) year,
with the option to extend for two (2) additional one (1) year
periods, at a total proposed annual amount of $115,253.80, is
hereby accepted, with funds therefor hereby allocated from the
Department of Parks and Recreation General Fund, Account Code
No. 580201-710.
- 2 - 97- 861
Ll
•
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue purchase orders
for said acquisition, subject to the availability of funds.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 9th day of December 1997.
XAVIER L. SUAREZ, MAYOR
ATTEST: In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the designated place provided, said legislation rt:ard
becomes effective with the elapse of ten (10) days from the date of Commission
WALTER J . FOEMAN FeWdiflO Sam, without the Mayor exercisin a v to.
CITY CLERK
_ Wafter . o ► City Clerk
BUDGETARY ANV M&NAGEMENT ANALYSIS REVIEW:
DIPAK PAREM, DIREC
APPROVED AS TO FORM AND CORRECTNESS:
W2056:BSS
- 3 -
9-7-. 861
CITY OF MIAMI, FLORIDA -
INTER -OFFICE MEMORANDUM CA,i
TO : Honorable Mayor and Members DATE : December 2, 1997 FILE
of the City Commission
SUBJECT : Authorizing the furnishing
of Food for Daycare Program
Bid No. 97-98-022
FROM Alberto Ruder REFERENCES
City Manager ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the attached Resolution
accepting the bid of Greater Miami Caterers, Inc., (Jacqueline Butler and John Olmo,
owners), a Female/Dade County vendor, located at 4001 NW 31 S` Avenue, Miami, Florida
33142 for the furnishing of Food to participants in the daycare and pre-school programs
of the Department of Parks and Recreation, on a contract basis for one (1) year with the
option to extend for two (2) additional one (1) year periods, at a total proposed annual
amount of $115,253.80. Funding is available from the Parks and Recreation Department
General Fund, Account Code No. 580201-710.
BACKGROUND:
The City receives funds from the State of Florida Department of Education, on a 100%
reimbursement basis, to provide the meals program under a contract with the United
States Department of Agriculture. This company will provide an estimated six hundred
(600) hot meals per day to Eaton, Lemon City, Moore, Shenandoah, West End, and
Grapeland Child Care Centers.
The Department of Parks and Recreation has analyzed the bid received pursuant to Bid
No. 97-98-022 for the furnishing of Food to participants in the City's Child Day Care and
Pre -School Programs during the current fiscal year for all required breakfasts, lunches,
and afternoon snacks. Fourteen (14) invitations for bids were mailed and one (1)
response was received. The bid submitted by Greater Miami Caterers, Inc., was
deemed as the only responsible and responsive bid, and is therefore recommended for
award.
MemoDaycareFood97-98-22
,_igg 9 7 - 861
�ry of Miami, Florida Bid No. 97-98-22
6.5 V,MOR BACKGROUND INFORMA
INSTRUCTIONS:
This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question
F does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print.
COMPANY NAME:
I AM
0
COMPANY�ACQOE
OFFICERS:JO�"
President (L N�BCTU�K Vice President Owo
secretary,) AGQOEI.tNS ,bliTL5.t,. Treasurer JACQO�CI. INS �l�T�.EfZ
COMPANY OWNERSHIP:
ACOOIA_% of ownership
J 0t1N Oomo _% of ownership
% of ownership
" % of ownership
LICENSES: Q
1. County or Municipal Occupational License No. ±0704q I
(attach copy with bid)
2. Occupational License Classification
3. Occupational License Expiration Date:
4. Metro -Dade County Certificate of Competency No.
(attached copy if requested in Bid or RFP)
5. Social Security or Federal I.D. No. 5 (o —
EXPERIENCE:
6. Number of Years your organization has been in business: ��A R S
7. Number of Years experience BIDDER/PROPOSER (person, princi al of firm, owner) has had in operation
of the type required by the specifications of the Bid or RFP: 7O YEARS .
8.
Number of Years experience BIDDER/PROPOSER (firm, corps
operation of the type required by the specifications of the Bid or RFP:
had in
9%-- 861 3
0
E
Item Description
For Eaton, Lemon City, Moore Park and
Shenandoah Day Care Centers
1 Breakfast
2 Lunch
3 PM Supplement
For Grapeland and West End Preschools
4 Lunch
5 PM Supplement
Prepared by Maritza Fresno
12/1197
TABULATION OF BIDS
FOOD FOR DAY CARE
BID NO. 97-98-022
Greater Miami Caterers, Inc.
4001 NW 31 Avenue
Miami, FL 33142
Est. Est. Unit Extended
QQt rr No. of Days Price Price
110
262
$
0.53
\ea
$
15,274.60
172
262
$
1.47
\ea
$
66,244.08
172
262
$
0.33
\ea
$
14,871.12
40
262
$
1.47
\ea
$
15,405.60
40
262
$
0.33
\ea
$
3,458.40
$ 115,253.80
Approval:
Department Di tpr/Designee
Page 1 f
97- 861 5
® � 1
BID AWARD RECOMMENDATION FORM
BID NUMBER: 97-98-022 COMMODITY/SERVICE: Food Program for Day Cares
DEPARTMENT / DIVISION: Parks and Recreation
TERM OF CONTRACT: One (1) year with option to extend for two (2) a�ditiGnal ene—(1)— r periods
NUMBER OF BIDS DISTRIBUTED: Fourteen (14) NUMBER OF BIDS RECEIVED: one (1)
METHOD OF AWARD: Lowest most responsible and rpgi nnai ug- bid
RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE:
Greater Miami Caterers, Inc. Female/Dad,- County $115,253.80
TOTAL: $115,253.80
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION:
ACCOUNT CODE(S):
DEPARTMENT APPROVAL:
(' I
REVIEW APPROVAL:'
Departmen �" ector/ Dipak M. Parekh
Designee Director
y
OTHER FUNDING APPROVALS, IF APPLICABLE:_
TITLE:
JudActor
Carter
AL:
-, PAGE 2 OF 2
97_ 861
•
BID NUMBER: 97-98-022
COMMODITY / SERVICE: Food Program for Ddy Cares
DEPARTMENT/CONTACT PERSON: Parks and Recreation - Carmen' Evans
DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the
Department of Purchasing. The user department (s) is required to complete all remaining sections of
this form, including the funding source(s), contract value (if applicable), and all other required approvals
prior to forwarding to Purchasing.
Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form and the
resolution memo to Purchasing, ATTN:.Bid/Contract Section, at 416-1925. These forms will be utilized
by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for
Commission approval.
Should the department not concur with the recommendation for award, FAX separate justification memo to
Purchasing immediately. Emergency procurements are exempt.
IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT
REVIEW AND ANALYSIS FORM" ALONG WITH THE SCI SCREEN "ACCOUNT SUMMARY"
FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL
OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD.
Contact Maritza Fres
any questions.
APPROVAL TO FORWARD
TO DEPARTMENT/OFFICE:
DATE:
Bid/Contract Section at 93(mor 416-1907 should you have
Carter
BIDRECOM.DOC .8/8/97
PAGE 1 OF 2
'7_ 861 7
•CITY OF MIAMI OFFICE OF THE CITERK
BID SECURITY LIST
BID ITEM: CITY' S DAY CARE PROGRAMS
BID NO.: 97-98-02 �—
DATE BiD(S) OPENED: DECEMBER 1, 19.9 7
TIME 10:00 AM
BIDDER TOTAL BID BID BOND (ER)
AMOUNT CASHIER'S CHECK
GREATER MIAMI GATERERS $ 115,253.80 ----
NO BID:
G.A. FOOD SERVICE, INC.
M.M.I.
— Fmily lu/KEw
Person recei bid(s)
PURCHAS gik-3 DEPARTMENT
(City Department)
SIGNE
Deputy City rk
9 7 —
received (,L- ) envelopes on behalf of
on
. (Date)
:,NJ,
GPM PROCURENE
SENT RY:CITY OF MIAMI 3:r'
CYYY OF M!AMI
ALNER I iSEfvTNT I C-N WU
r)iun Vill ne by the City of Miami CrIly Cicrk ut tils office loc�tecj ai COY ! ioll.
Urtve, Micu-ni, K 33! 33 tor the lollo-wino
3")Gr? r loric.
BID N0. 97-9a-022 I ;--nvshwig of [,;reokfctsl-�, stoat ks, und linches, 40 participants in the City',-
Da� Care Programs, in accord00%;p w0h f.juide Iintj, cinji
imposed by the Slutc-, of hotdcz and tho 140ect stof"'--s 40
on (I rojjt0c..1 bCj$ij
If,: 1 1.11" (f I 10:00 A M. Dace!iiber 1, 1997
!sj'*)'.*-'!t-.--jli(-)afor ihis oid ciie ovailoble topon (equpst oil the ("dy of NtO it i-,viio
I Kii H, 444 SIN .2 AvenUe-, Sixth Floor Micimi, Horida 5,3130, feleril if,,: �- Nk, ?4 -9-4
Edword Marritjoz
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CITY OF MlAhi)
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W 1. .. * 0 0
CITY OF MIAMI �/ y
ADVERTISEMENT FOR BID
Sealed. bids will be received by the City of Miami City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, FI. 33133 for the following:
BID NO.97-98-022 Furnishing of breakfasts, snacks, and lunches, to participants in the City's
Day Care Programs, in accordance with guidelines and requirements
imposed by the State of Florida and the United States Department of
Agriculture on a contract basis.
OPENING DATE: 10:00 A M. November 24, 1997
Detailed specifications for this bid are available upon request at the City of Miami, Purchasing
Department, 444 SW 2 Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-1904.
Edward Marquez
City Manager
CITY OF MIAMI
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