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Home My WebLink AboutR-97-0858J-97-836 1 1 /25/97 _ RESOLUTION NO. 9 7 858 A RESOLUTION AUTHORIZING THE ACQUISITION OF MICROCOMPUTERS, RELATED NETWORK PRODUCTS, SOFTWARE AND SERVICES - FROM VARIOUS VENDORS, FOR THE DEPARTMENT OF FIRE -RESCUE'S FIRE STATIONS, ADMINISTRATIVE OFFICES AND FIRE TRAINING CENTER, UTILIZING EXISTING STATE OF . FLORIDA CONTRACT NOS. 250-040-96-1, 973-502-97-1 AND 252-001-97-1, AND METROPOLITAN DADE COUNTY CONTRACT NOS. 1059-2/98- OTR-CW AND 1941-2/96-OTR-.CW, AT A TOTAL PROPOSED AMOUNT OF $200,000.00; ALLOCATING FUNDS THEREFOR FROM PROJECT NO. 313232, . AS PREVIOUSLY APPROPRIATED BY CAPITAL IMPROVEMENTS ORDINANCE NO. 11337, AS AMENDED; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR SAID ACQUISITION. WHEREAS, the Department of Information Technology has conducted an analysis of the requirements of microcomputer and associated equipment for the Department of Fire - Rescue; and WHEREAS, it has been determined that microcomputers and associated equipment are required to improve efficiency of the Department of Fire -Rescue in the performance and monitoring of emergency services; and WHEREAS, the State of Florida has awarded the Fire Department a grant for the purpose of replacing this equipment and developing a Fire Station based quality management program; and WHEREAS, the grant expires September 30, 1998, at which time the project must be completed or the funds returned; and CITY C . MEETING OF DEC 0 9 M7 aewlufim rim 97- WHEREAS, the majority of these computer products are listed under the State of Florida Contract Nos. 250-040-96-1, 973-502-97-1 and 252-001-97-1, and Metropolitan Dade County Contract Nos. 1059-2/98-OTR-CW and 1941-2/96-OTR-CW; and WHEREAS, funds for said acquisition are available from Project No. 313232, as previously appropriated by Capital Improvements Ordinance No. 11337, as amended; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The acquisition of microcomputers, related network products, software and services from various vendors, for the Department of Fire -Rescue's fire stations, administrative offices and fire training center, utilizing existing State of Florida Contract Nos. 250-040-96-1, 973-502-97-1 and 252-001-97-1, and Metropolitan Dade County Contract Nos. 1059-2/98-OTR-CW and 1941-2/96-OTR-CW, at a total proposed amount of $200,000.00, is hereby authorized, with funds therefor hereby allocated from Project No. 313232, as previously appropriated by Capital Improvements Ordinance No. 11337, as amended. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue purchase orders for said acquisition. Section 4. This Resolution shall become effective immediately upon its adoption. 97- 858 - 2 - PASSED AND ADOPTED this 9th day of December , 1997. XAVIER L. SUAREZ, MAYOR ATTEST: In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate apprnq!r:! this legislation by signing it in the designated place pr(wided, say d leg slat , o-t becomes effective with the elapse of ten (10) days from thu date of Cc r,ri.�sicn regarding same, without the Mayor exercising a veto. WALTER J. FOEMAN, CITY CLERK-, BUDGETARY RE IEW: - Walt . F man, City Clerk DIPAK PAREO, EYIRECTOR BUDGET & MANAGEMENT ANALYSIS CAPITAL IMPROVEMENTS PROJECT REVIEW: GRANT SHEEHAN, COORDINATO APPROVED AS TO FORM AND CORRECTNESS: A./O.UYMNV JO E , III CITY ATTOR E W2047:CSK - 3 - 97- 858 CITY OF MIAMI, FLORIDA CA-6 INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members DATE: November 17, 1997 FILE of the City Commission SUBJECT: Request for Acquisition FROM: REFERENCES: Alberto Ruder City Manager ENCLOSURES: Recommendation: It is respectfully recommended that the City Commission approve the attached resolution authorizing the acquisition of microcomputers, network products, software and services from various vendors, under existing State of Florida Contracts Nos. 250- 040-96-1, 973-502-97-1, and 252-001-97-1 and Metropolitan Dade County Contract No. 1059-2/.98-OTR-CW, for Fire -Rescue Department locations including but not limited to the Fire -Stations, Training Center and Administrative Offices, in the proposed amount of $200,000; with funds therefor hereby allocated from CIP Account No. 313232. Background: The Information Technology Department has conducted an analysis of the requirements of microcomputer and associated equipment for the Department of Fire - Rescue. This Department has outdated equipment that is inefficient, prone to disrepair, expensive to repair and maintain, and experiences interfacing problems with the mainframe and microcomputers at the MRC building. This equipment is used in the administration and delivery of emergency services, as well as the monitoring of said services. This upgrade is being financed through EMS Grant #M5099. This is a Quality Management Grant specifically awarded to the Fire Department by the State of Florida to upgrade Fire Station computers, network them with the MRC building, initiate a station based QM program, and develop a CD-rom educational library. The grant has an expiration date of September 30`h, 1998, by which time the project must be completed or the funds returned to the State. The majority of the funds ($253,125 plus accrued interest) are coming from State EMS Grant #M5099, with a City cash match of only $32,208. The Funds were appropriated by the City Commission on 7/10/97 by Ordinance #11526, and allocated to the CIP account on 7/10/97 by Ordinance # 11522. 07- 858 INTER -OFFICE IVIEiNIORANDUiNI Judy S. Carter November 13, 1997 Chief Procurement Officer Payment for TMicrocomputers, related 2 �i _ Network Products Carlos A. Gimenez, Fire Chief Department of Fire -Rescue The Department of Fire -Rescue has verified available funding with the Department of Budget that funds are available to cover the cost of the subject purchase in the amount of $200,000.00 in the listed Account Codes: CIP Project No. 313232 BudaehArwroval: ,/KJY yf ip k Pare c , Budget Director ate �-- 85S AWARDED UNDER STATE OF FLORIDA CONTRACT NOS. 250-040-96-1, 973-502-97-1, 252-001-97-1 DADE COUNTY CONTRACT NO. 1059-2/98-OTR-CW ITEM: Microcomputers, Network Products, Software and Services DEPARTMENT: Fire -Rescue TYPE OF PURCHASE: Single Purchase REASON: The Information Technology Department has conducted an analysis of the requirements of microcomputer and associated equipment for the Department of Fire -Rescue. This department has outdated equipment that is inefficient, prone to disrepair, expensive to repair and maintain, and experiences interfacing problems with the mainframe and microcomputers at the MRC building. This equipment is used in the administration and delivery of emergency services, as well as the monitoring of said services. This upgrade is being financed through EMS Grant #M5099. RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO UNISYS, A NON -LOCAL VENDOR, UNDER STATE OF FLORIDA CONTRACT NOS. 250-040-96-1, 973-502-97-1, 252-001-97-1 AND DADE COUNTY CONTRACT NO. 1059-2/98-OTR-CW. FUNDS ARE HEREBY ALLOCATED IN THE AMOUNT OF $200,000 FROM CIP PROJECT NO. 313232. AwardUnderStateContracts 9 7_ 858 5