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Home My WebLink AboutR-97-0856J-97-863 1 1 /25/97 RESOLUTION NO. 9 856 A RESOLUTION ACCEPTING THE BID OF PHOENIX WORLDWIDE INDUSTRIES FOR THE PROVISION OF MAINTENANCE AND STORAGE FOR THE SIS PLATFORM VEHICLE, ON A CONTRACT BASIS FOR ONE (1) YEAR WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, AT A TOTAL PROPOSED ANNUAL AMOUNT OF $8,100.00 FOR THE DEPARTMENT OF POLICE; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO. 001000.290201.6.670; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THIS SERVICE. WHEREAS, pursuant to public notice, sealed bids were received on September 15, 1997, for the provision of maintenance and storage for SIS Platform Vehicle, for the Police Department, on a contract basis for one (1) year with the option to extend for two (2) additional one (1) year periods; and WHEREAS, invitations for Bid No. 96-97-106 were mailed to twenty-two (22) potential bidders and one (1) bid was received; and WHEREAS, the Police Department's Special Investigation Section platform vehicle must be stored at an off -site facility that can assure covert storage, maintenance, physical security and twenty-four (24) hour access to the equipment; and c TT commm MEETING OF DEC 0 9 resolution Bid. 97- 856 WHEREAS, this equipment is often used in investigations which require they be maintained confidentially for the safety of the involved officer as well as the nature of the cases; and WHEREAS, funds for this service are . available from Account Code No. 00100.290201.6.670; and WHEREAS, the City Manager and the Chief of Police recommend that the bid received from Phoenix Worldwide Industries, be accepted as the lowest and only responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the. Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this section. Section 2. The bid submitted on September 15, 1997, by Phoenix Worldwide Industries, for the provision of maintenance and storage for SIS Platform Vehicle, on a contract basis for one (1) year with the option to extend for two (2) additional one (1) year periods, at a total proposed annual amount of $8,100.00, for the Department of Police, is hereby accepted, with funds therefor hereby allocated from Account Code No. 00100.290201.6.670. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue purchase orders for this service. Section 4. This Resolution shall become effective immediately upon its adoption. 2 56 • PASSED AND ADOPTED this 9th day of December ATTEST: WALTER J. FOEMAN, CITY CLERK . 1997. XAVIER L. SUAREZ, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approw.1 of this legislation by signing it in the designated place provided, said legislation becomes effective with the elapse of ten (10) days frcm the date of Commis regarding same, without the Mayor exercising a veto. Wafte J. eman, City Clerk PREPARED AND APPROVED BY: APPROVED AS TO FORM AND CORRECTNESS R FAEL 0. DIAZ DEPUTY CITY ATT NEY W2044:CSK 3 97- 856 • CITY OF MIAMI, FLORIDA • INTER -OFFICE MEMORANDUM CA=4 TO: The Honorable Mayor and Members DATE: DEC - Z FILE of the City Commission SUBJECT: Proposed Resolution FROM: Alberto Ruder REFERENCES: SIS Platform Vehicle City Manager ENCLOSURES: Maintenance & Storage; Bid No. 96-97-106 Recommendation: It is respectfully recommended that the award of Bid No. 96-97-106 and a Resolution accepting said bid for the provision of storage and maintenance for the SIS Platform Vehicle, be granted to the following vendor. 1. Phoenix Worldwide Industries: a Hispanic, Dade County vendor, located at 3785 Northwest 82°d Avenue, M.S. 211, Miami, Florida 33166. Funding, in an amount not to exceed $8,100.00, will be from the Police General Operating Budget, Account Code 001000.290201.6.670. Background The Police Department's Special Investigation Section platform vehicle must be stored at an off - site. facility that can assure covert storage, maintenance, physical security and 24 hour access to the equipment. This is required to successfully undertake sensitive and often dangerous covert operations on a frequent basis. The security afforded to this equipment as a result of this service is paramount to the section. This equipment is often used in investigations which require they be maintained confidential due to the risk involving officer safety as well as the nature of the cases. . The Department of Police has analyzed the bids received pursuant to Bid No. 96-97-106 for the furnishing of maintenance and storage of the SIS Platform Vehicle. Twenty two (22) invitations for bids were mailed, and one (1) response was received. Phoenix Worldwide Industries, submitted the lowest most responsive and responsible bid, and is therefore recommended for award.- IOV �, rivriva tsia No. Y6-97-106 6.5 OR BACKGROUND INFO NLA N jrSTRUCTIONS: ` This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print. COMPANYNAME: PHOENIX WORLDWIDE INDUSTRIES, INC. COMPANY OFFICERS: President DR. J. AL ESQU= SHULER Vice President MAMM F CARRIO Secretary DR. J. AL ESQU= SHULER Treasurer COMPANY OWNERS: DR. J. AL ESQUIVEL SHUI,ER DR. J. AL ESQUIVEL SHULER 100 % of ownership % of ownership % of ownership % of ownership LICENSES: 1. County or Municipal Occupational License No. 100634-5 (attach copy with bid) 2. Occupational License Classification 206 MANUFACTURING 3. Occupational License Expiration Date: SEPTEMBER 30, 1997 4. Metro -Dade County Certificate of Competency No. lC (attached copy if requested in Bid or RFP) 5. Social Security or Federal I.D. No. 59-2375232 F*•. !1 ni -11 -rs--o 6. Number of Years your organization has been in business: 14 YEARS 7. Number of Years experience BIDDERIPROPOSER (person, principal of firm, owner) has had in operation of the type required by the specifications of the Bid or RFP: 14 YEARS 8. Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in operation of the type required by the specifications of the Bid or RFP: - 14 YEARS 97- 856 3 ® CITY OF MIAMI, FLORIDA TO: Judy S. Carter, Director Department of Purchasing ram& Pamela Burns FROM: Sr. Procurement Contracts Officer INTER -OFFICE MEMORANDUM DATE: November 13, 1997 SUBJECT: Bid No 96-97-106 SIS Platform Vehicle Maintenance and Storage REFERENCES: ENCLOSURES: FILE: Please be advised that two (2) bids were received pursuant to Bid No. 96-97-106 for the Maintenance and Storage on an annual basis of the SIS Platform Vehicle for the Miami Police Department. The bid received from Phoenix Worldwide Industries was deemed responsive, and an annual price of $8,100.00 to provide this service was quoted. The other bid, from Molina Garage, quoted a price of $ 0.00 (listed as $--). As a result of this quote, Mr. Robert Molina was contacted and it was learned that his daughter completed the form and she quoted a price of $0.00 for "storage." However, maintenance was not considered, and Mr. Molina reported he could not provide all of the required services at no charge to the City. Therefore, his bid cannot be considered for award. A total of 22 bids were mailed, while five (5) firms returned "No Bids" and provided the following reasons. Maroone Dodge, Inc. Company's schedule would not permit performance Criminalistics, Inc. Company does not offer service I.P.S. Company does not offer service Intellikey Corp. (local) Company does not offer service (can provide security but not maintenance) SRT Supply Inc. Company does not offer service The following firms were also telephonically contacted: Kemp Security Unable to contact individual who could possibly bid Art Hall Protection (local) Does not provide services Florida State and Fire Security Only provides fire alarms and security systems Wellington & Knight Security (local) Does not provide services According to the specifications, the bid requires approximately 40 types of service from Bidder on an annual basis, each under a very specific schedule. This includes such work as cleaning, checking, lubricating, adjusting, disposing, repairing, and other similar duties on a very highly specialized and unique police vehicle and based upon usage. This work has to be done under strict security and confidentiality. There would be a cost associated with the composite of all services by any bidder. While this solicitation covers maintenance and storage of the vehicle, please also be advised that this service has been performed by Phoenix Worldwide Industries in the past as this firm provided the vehicle to the Police Department as a result of a previous bid. As a result of the aforementioned, I recommend this one responsive bid be accepted and that Phoenix Worldwide Industries, Inc. be recommended to the City Commission for award. APPROVED Y: DATE: S. ItMitf Procurement Off MEMOSISplatformvehicle%-97-106 97- i856 5 • f AIAITi: • . . COMMODITY / SERVICE: S IS Platform Vehicle Mai ntPnance DEPARTMENT/CONTACT PERSON: I.nurr3c-c Rodrigues DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE: The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the Department of Purchasing. The user department (s) is required to complete all remaining sections of this form, including the funding source(s), contract value (if applicable), and all other required approvals prior to forwarding to Purchasing. Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form and the resolution memo to Purchasing, ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for Commission approval. Should the department not concur with the recommendation for award, FAX separate justification memo to Purchasing immediately. Emergency procurements are exempt. IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT REVIEW AND ANALYSIS FORM" ALONG WITH THE SCI SCREEN "ACCOUNT SUMMARY" FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD. Contact Pamela Burn- of the Bid/Contract Section at 416-1905 oraV6c should you have any questions. - APPROVAL TO FORWARD 01 TO DEPARTMENT/OFFICE Judy S. Carter fo'*'Mr—ector of Purchasing DATE: BIDRECOM.DOC 8/8/97 PAGE 1 OF 2 9!- 856 BID AWARD RECOMMENDATION FORM BID NUMBER: COMMODITY/SERVICE: SIS Platform Vehicle ain enance an orage DEPARTMENT / DIVISION: NUMBER OF BIDS DISTRIBUTED: 29 NUMBER OF BIDS RECEIVED:_ RECOMMENDED VENDOR(Sh STATUS: CONTRACT VALUE: Hispanic/Dade Co. 1 $ 8,100.00 THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: The SIS Platform Vehicle must be stored at an off -site facility that can assure covert storage, maintenance, physical security and 24 Hour access to the equipment This is required to successfully undertake sensitive and often dangerous covert operations on a frequent basis. The security afforded to this equipment as a result of this service is paramount to the section, this equipment is often used in investigations which require they be maintained confidential due to the risk involving officer safety as well as the nature of the cases. ACCOUNT CODE(Sh 001000. 290201.6. 670 DEPARTMENT APPROVAL: BUDGET REVIEW APPROVAL: Department Director/ ak M. Parekh Lourdes Reyes Designee Director Comptroller OTHER FUNDING APPROVALS, IF APPLICABLE: PURCHASING APPROVAL: 1 Jud S. rter Director TITLE: E•7 PAGE 2 OF 2 i CITY OF MIAMI SUMMARY OF CONTRACTS AWARDED FOR: MAINTENANCE & STORAGE FOR SIS PLATFORM VEHICLE BID NO.96-97-106 AWARDED TO: PHOENIX WORLDWIDE INDUSTRIES TIME PERIOD 1992 to Present PRIOR CONTRACT: NONE NUMBER OF BIDS None DOLLAR AMOUNTS SUMMARY OF CONTRACTS. DOC 97= 856 9 ITEM: TABULATION OF BIDS BID NO. 96-97-106: SIS PLATFORM VEHICLE MAINTENANCE FOR POLICE DEPARTMENT DESCRIPTION: 1 Storage and Maintenance of SIS Platform Vehicle PHOENIX WORLDWIDE INDUSTRIES' 3785 N.W. 82ND AVENUE, M.S. 211 MIAMI, FLORIDA 33166 HISPANIC/DADE MONTHLY PRICE $ 675.00 $ ANNUAL COSTI 8,100.00 Department Designee/Director Approval: /' Date: ll- 19 - ai -"x- 97 856 11 �" 'ITY OF MIAMI OFFICE OF THE CIT'A&ERE. BID SECURITY LIST BID ITEM: STORAGE AND MAINTENANCE OF A CITY OF MIAMI POLICE VEHICLE Aer BID NO.: DATE BID(S) OPENED: 96-97-106 SEPTEMBER 15, 1997 TIME 11:00 a.m. BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK PHOENIX WORLWIDE I'ND. See attached lid MOLINA GARAGE 11 H NO BID MAROONE.D+DDGE, INC. C RMINALISTICS, INC. I.P.S. INTEELIKERS CORP. SRT SUPPLY INC. Safi: 2 ,. .-.la o ...:y ... A4r..:..; t., e.. --i. `i� .5 S Q ,.'a �;.t;. +'�,,,, h3.i ��'t3., 4 ii `.;'i.' s S w a' �n rp•.m ♦ 7— .7c M are horeby rel`i c c-w'd c,.^s n, . t, r..q e: •.L.i u�A %JA..J 3w Qr i ZL,; 7 received (7) envelopes on behalf of ,Ferson receiving bids) PURCHASING DEPARTMENT on 9--/s--97 (City Department) (Date) SIGNED• Di puty City Clerk C� CITY OF MIAMI Al ADVERTISEMENT FOR BIDS Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, FI. 33133 for the following: BID NO.96-97-133R Provide telephone translation services 24 hours per day, 7 days a week, for the handling of emergency 911 calls in various languages for the Department of Police. OPENING DATE: 10:00 A.M. SEPTEMBER 15, 1997 BID NO.96-97-106 Provide storage and maintenance of a City of Miami police surveillance vehicle. OPENING DATE: 11:00 A.M. SEPTEMBER 15, 1997 Detailed specifications for these bids are available upon request at the City of Miami, Purchasing Department, 444 SW 2 Avenue, Sixth Floor, Miami, FI. 33130. Telephone No. 416-1904. Edward Marquez City Manager AD NO. 4267 & 4268 CITY OF MIAMI LOGO nJ -c ) r- n j iM 110 1 oa Y -Miami ` City of � o" j# E This number must R QUISITION FOR ADVERTISEMENT • appear in the - + advertisement. INSTRUCTIONS: Please type -and attach a copy df the advertis m nt with thi5 reguisition. 1. Department: J 2. Division: m Poliq.P; 3. Account Code number: 4. Is this a confirmation:. f 5. Prepared by: 290201-287 r ❑ Yes No Gladys Bermudez 6. Size of advertisement: i 7. Starting date: ) 8. Telephone number: legal 8/29/97 416-1.'904 9. Number. -of times' this advertisement is, to be 10. Type of advertisement: published: ; li ornr ¢ '❑_ Legal ❑ Classified ❑ Display 11. Remarks: p Mc'71I1'C i Birl 96'97�10640 12. i ... c' Publication Date(s) of ¢ Advertisement Invoice No. Amount i. MIAMI TIMES � MIAMI REVIEW � DIAR10 LAS AME;RI ASc ' v3 ski. ry y f � 2 s 13. . ❑ -Approved ; ❑.. Disapproved ( Department Director/Designee Date Approved for Payment Date C. IdSYPC 503 Rev..jV89 ¢ ,r Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. 1 I. vvavnvovvvvn. vnue -, �..�.n., aianav) - veNa�unenv - i, 1r