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Home My WebLink AboutR-97-0853• 10 J-97-829 1 1 /20/97 RESOLUTION NO. g 0 5 A RESOLUTION APPROVING THE PURCHASE OF TRUCK, AUTOMATIC TRANSMISSION EXCHANGES OR OVERHAULS FROM FLORIDA DETROIT DIESEL-ALLISON, INC., RELIABLE REPAIRS, AND PITTS ENGINE TRANSMISSION, UNDER EXISTING DADE COUNTY CONTRACT NO. 2616-3/02-OTR FOR THE DEPARTMENTS OF GENERAL SERVICES ADMINISTRATION AND FIRE -RESCUE, ON A CONTRACT BASIS FOR ONE (1) YEAR, WITH THE OPTION TO EXTEND FOR THREE (3) ADDITIONAL ONE (1) YEAR PERIODS, AT AN ESTIMATED ANNUAL AMOUNT OF $55,000.00; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NOS. 509000.420901.6.670 ($35,000.00) AND 001000.280701.6.670 ($20,000.00); AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR SAID ACQUISITIONS. WHEREAS, it is necessary for the Departments of General Services Administration and Fire -Rescue to secure a contract for truck, automatic transmission exchanges or overhauls, under an existing Dade County Contract No. 2616-3/02-OTR, on a contract basis for one (1) year with the option to extend for three (3) additional one (1) year periods, subject to the availability of funds; and WHEREAS, the Department of Purchasing, various municipalities and agencies have realized substantial savings utilizing the Dade County contract for the purchase of this service; and WHEREAS, funds for said acquisition are available from the Account Code Numbers of the Departments of General Services Administration 509000.420901.6.670 ($35,000.00) and Fire -Rescue 001000.280701.6.670 ($20,000.00); and DEC 0 9 1997 Resolution No. 97- 853 • • WHEREAS, the City Manager and the Directors of the Departments of General Services Administration and Fire -Rescue recommend the purchase of truck automatic transmission exchanges or overhauls from Florida Detroit Diesel-Allision, Inc., Reliable Repairs, and Pitts Engine Transmission, at an estimated annual amount of $55,000.00, be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The purchase of truck, automatic transmission exchanges or overhauls from Florida Detroit Diesel -Allison, Inc., . Reliable Repairs, and Pitts Engine Transmission, under existing Dade County Contract No. 2616-3/02-OTR for the Departments of General Services Administration and Fire -Rescue, on a contract basis for one (1) year with the option to extend for three (3) additional one (1) year periods, at an estimated annual amount of $55,000.00, is hereby approved, with funds therefor hereby allocated from Account Code Nos. 509000.420901.6.670 ($35,000.00) and 001000.280701.6.670 ($20,000.00). Section 3. The City Manager is hereby authorized to instruct the Chief Purchasing Officer to issue a purchase order for said acquisition. Section 4. This Resolution shall become effective immediately upon its adoption. Page 2 97- 853 • • PASSED AND ADOPTED this 9th day of December 1997 XAVIER L. SUAREZ, MAYOR ATTEST: an accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of Us legislation by signing it in the designated place provided, said legislation now becomes effective with the elapse of ten (10) days from the date of Commiss:cn a.4 ion regarding same, without the Mayor exercising a eto. WALTER J. FOEMAN, CITY CLERK Waite . Foeman, City Clerk PREPARED AND APPROVED BY: APPROVED AS TO FORM AND CORRECTNESS G N RAFAE 0. DIAZ, A.UIWJO' III oe DEPUTY CITY AT, RNEY CITY ATTOR W2016:CSK Page 3 9 I— 853 i� CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM A=1 Honorable Mayor and Member DEC — 2 1997 TO : of the City Commission DATE : FILE Alberto Ruder FROM : City Manager RECOADIENDATION: Authorizing the purchase of SUBJECT :. Truck, Automatic Transmission Exchange or Overhaul Dade County Contract No. 2616-3/02-OTR REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached resolution authorizing the purchase of truck, automatic transmission exchange or overhaul on a contract basis for one (1) year with the option to extend for three (3) additional one (1) year periods from Florida Detroit Diesel -Allison, Inc., located at 2277 NW 14th Street, Miami, Florida 33125; Reliable Repairs, located at 12276 SW 117th Street, Miami, Florida 33125; and Pitts Engine 8t Transmission, located at 7390 NW 43rd Street, Miami, Florida 33166, awarded under an existing Dade County Contract No. 2616-3/02-OTR, at an estimated annual amount of $55,000.00, for the Departments of General Services Administration and Fire -Rescue. Funding are available from Account Code Nos. 509000.420901.6.670 ($35,000.00) and 001000.280701.6.670 ($20,000.00). BACKGROUND: The Department of Purchasing, various municipalities and agencies have realized substantial savings utilizing the Dade County contract for the purchase of truck, automatic transmission exchange or overhaul. This acquisition will provide a more cost effective manner of refurbishing City vehicles and expedite servicing of same. It is therefore recommended that award be made to Florida Detroit Diesel -Allison, Inc., Reliable Repairs, and Pitts Engine 8Z Transmission, under an existing Dade County Contract No. 2616-3/02-OTR for the Departments of General Services Administration and Fire -Rescue. MemoAutoTransExchDCB -,.� CITY,OF •MtRM1; F;r_Oi3IDA 1/ INTER OF 4C .MEMORANDUM Ct-jr }= TO: Ron E. Williams, Asst. City Mgr. DATE: February 18, 1997 FILE GSA/SW Department FROM I '� dy S. Carter U hief Procurement Officer SUBJECT : Dade County Contract #2616-2/97 Truck, Automatic Transmission Exchange or Overhaul REFERENCES: ENCLOSURES: Please be advised that the current Dade County contract for Truck, Automatic Transmission Exchange or Overhaul will expire on March 31, 1997. If your Department intends to use the new contract from Dade County on the above subject, please advise this office of the estimated dollar amount allocated and the appropriate account code number no later than February 28, 1997. ANTICIPATED ANNUAL EXPENDITURE: $ 35 0,-w v it ACCOUNT CODE: 60 SIGNATURE: Department Direct esignee l Date: Z ;� v - cc: Bid File Aristides Fernandez memshoes BUD ETA APPROVAL: e M. Parekh, Director 0�_ 853 3 • CITY OF MIAMI, FLORIDA TO: C.A Gimenez, Director. Fire -Rescue Department FROM: dy S. Carter hief Procurement Officer INTER -OFFICE MEMORANDUM DATE: February 18, 1997 FILE : SUBJECT: Dade County Contract #2616-2/97 Truck, Automatic Transmission Exchange or Overhaul REFERENCES: ENCLOSURES: Please be advised that the current Dade County contract for Truck, Automatic Transmission Exchange or Overhaul will expire on March 31, 1997. If your Department intends to use the new contract from Dade County on the above subject, please advise this office of the estimated dollar amount allocated and the appropriate account code number no later than February 28, 1997. ANTICIPATED ANNUAL EXPENDITURE: $ 20,000 ACCOUNT CODE: 001000.280701.6.670 SIGNATURE: Department Director/Desi ee Date: -7`7—A— cc: Bid File Chief M. Kemp iU0LS memshoes BUDGETAR APPROVAL: I DDipak M. Par , Director -o � c -7D 97- 853 5 CITY OF MIAMI, FLORIDA 0 INTER -OFFICE MEMORANDUM Edward Marquez October 16, 1997 TO : DATE : FILE City Manager SUBJECT : Request to Utilize Dade County Contract, r__�#2616-3/02 for Automatic Transmission /`V Exchange or Overhaul Judy S. Carter, Director FROM REFERENCES Department O urch ing ENCLOSURES: It is requested that you approve the acquisition of services from Dade County Contract #2616-3/02 for Automatic Transmission Exchange or Overhaul on behalf of the Departments of Fire -Rescue and General Services Administration (GSA). These services had been previously utilized under the Dade County Contract, #2616-2/97, which has since expired. As the need still exists for these services to repair vehicle transmissions from said departments on an as needed basis, the utilization of this contract will allow for those services to be expeditiously performed. The following represents the anticipated annual expenditures and their respective account codes from the departments. Account Code 001000.280701.6.670 Account Code 509000.420901.6.670 TOTAL: $20,000 Department of Fire -Rescue $35,000 Department of GSA $55,000 It is therefore requested that you approve the acquisition of these services by the Department of Purchasing on behalf of the aforementioned departments, and authorize the placement of said acquisition on the next available City Commission meeting upon approval by Budget of any available funds and their respective account codes. AF ROVED: E ward rquez City Man ger e/S DATE: / `7 97- 853 AWARD UNDER METRO DADE COUNTY CONTRACT NO.2616-3/02-OTR ITEM: DEPARTMENT(S): TYPE OF PURCHASE: Truck, Automatic Transmission Exchange or Overhaul General Services Administration and Fire -Rescue Contract for one ( 1 ) year with the option to renew for three (3) additional one (1) year periods. REASON: To provide a more cost effective manner of refurbishing City vehicles and expedite servicing of same. RECOMMENDATION: It is recommended that the award be made to Florida Detroit Diesel -Allison, Inc., Reliable Repairs and Pitts Engine Transmission, under an existing Dade County Contract No.2616-3/02- OTR, at a an estimated annual amount of $55,000.00. i z- �,Y 1 Director of Purchasing -A-) � �? Date AwazdunderMDC 97- 853 9 CONTRACT A W A R .SHEET BID NO.: 2616-3/02-OTR Truck, Automatic Transmission Exchange or Overhaul CONTRACT PERIOD: 06/1/97 thru 05/31/99 COMMODITY CODE: PART #1: VENDORS AWARDED F.E.I.N: VENDOR: STREET: CITY/STATE/ZIP: F.O.B. TERMS: PAYMENT TERMS: DELIVERY: PHONE: FAX: CONTACT: (Previous Bid No. 2616-2/97-2) OTR YEARS: Three (3) 59-2043490 Florida Detroit Diesel -Allison, Inc. 2277 N.W. 14th Street Miami, Florida 33125 Destination Net 30 Days 3 Days ARO 305/638-5300 305/637-1582 Thomas Ritchie PART #2: ITEMS AWARDED Vendor's Proposals (attached). PART #3: AWARD INFORMATION (X)BCC ( )PMD AWARD DATE: 05/06/97 AGENDA ITEM #: 7F26 BIDS & CONTRACTS RELEASE DATE: 5/27/97 OTR YEAR: Original ADDITIONAL ITEMS ALLOWED: Yes (See Section 2.0 Para. 2.24) SPECIAL CONDITIONS: Insurance Type 3 TOTAL VALUE: $665,000.00 USER DEPARTMENT Aviation GSA/Fleet Mgnt WASAD MODIFIED VALUE: $N/A DOLLAR AMOUNT ALLOCATED $ 110,000.00 $500,000.00 $ 55,000.00 SENIOR PROCURMENT AGENT: J. CARLOS PLASENCIA, CPPB JCP/ms 05-30-97 9'7- 853 11 AWARD SHEET ® ADDENDUM NO. 1 s TO:. ALL DEPARTMENTS DATE: July 8, 1997 FROM: METROPOLITAN DADE COUNTY SUBJECT: BID NO. 2616-3/02 GSA/PROCUREMENT MGMT. DIV. TITLE: TRUCK, AUTOMOTIVE TRANSMISSION EXCHANGE OR OVERHAUL Please note the following change(s): Add Parks & Recreation as follows: FORMER CHANGE REVISED DEPARTMENT ALLOCATIONS + ORDERS = ALLOCATION Aviation $110,000.00 0 $110,000.00 GSA $500,000.00 0 $500,000.00 Parks & Rec. $ 0 $15,000.00 $ 15,000.00 WASD $ 55,000.00 0 $ 55,000.00 Unallocated $ 65,500.00 <$15,000.00> $50,500.00 All else remains the same J. CARLOS PLASENCIA, CPPB/slr 13 97- 853 n ADDENDUM NO.20 TO: ALL DEPARTMENTS DATE: August 18, 1997 FROM: METROPOLITAN DADE COUNTY SUBJECT: BID 2616-3/02 GSA/PROCUREMENT MANAGEMENT DIVISION TITLE: Automatic Transmission Exchange & Overhaul Please note the following changes: Please add the following vendors effective 08/18/1997: PART #1: VENDORS AWARDED F.E.I.N: 65-0354045 VENDOR: Reliable Repairs STREET: 12270 S.W. 117th Street CITY/STATE/ZIP: Miami, Florida 33125 F.O.B. TERMS: Destination PAYMENT TERMS: Net 30 Days DELIVERY: As Required PHONE: (305) 233-7172 FAX: NONE CONTACT: Seth Connor PART #2: ITEMS AWARDED Group I(Light, Cars) - Reliable Repair (Primary) 59-1395934 �- Pitts Engine & Transmission 7390 N.W. 43rd Street Miami, Florida 33166 Destination Net 30 Days As Required (305) 592-6540 (305) 477-6639 Mike Pitts Group II(Medium Duty 1-2 Tons) - Florida Detroit Diesel (Primary) Pitts Engine & Transmission (Secondary) Group III(Heavy Duty over 2 Torts) - Florida Detroit Diesel (Primary) Pitts Engine & Transmission (Secondary) *See Attachments for Pricing* ALL ELSE REMAINS THE SAME J. CARLOS PLASENCIA, CPPB JCP/ms cc: Parks & Recreation Aviation Finance GSA/Fleet WASAD 9%- 853 15 AWARD SHEET ADDENDUM NO.3 TO: ALL DEPARTMENTS DATE: September 9, 1997 FROM: METROPOLITAN DADE COUNTY SUBJECT: BID 2616-3/02 GSA/PROCUREMENT MANAGEMENT DIVISION TITLE: Automatic Transmission Exchange Overhaul Please note the following changes: PART #2: ITEMS AWARDED DELETE PRIMARY AND SECONDARY DESIGNATIONS AS FOLLOWS: GROUP I(LIGHT CARS) - RELIABLE REPAIRS GROUP II(MEDIUM DUTY ONE TO TWO TONS) - FLORIDA DETROIT DIESEL &ITTS ENGINE AND TRANSMISSION GROUP III(HEAVY DUTY OVER TWO TONS) - FLORIDA DETROIT DIESEL &PITTS ENGINE & TRANSMISSION. FOR GROUPS II AND III LOWEST BIDDER PER ATTACHED PRICE SCHEDULE MUST BE CONTACTED FIRST. ALL ELSE REMAINS THE SAME J. CARLOS PLASENCIA, CPPB Senior Procurement Agent cc: Bid File Parks & Recreation Aviation GSA/Fleet WASAD 17 97- 853 46 46 AUTOMATIC TRANSMISSION EXCHANGE OR OVERHAUL (FIRM NAME: GROUP I (Light, Cars) 1) Transmission Overhaul Discount from M.S.R.P. Schedule 2.S % (Attach Schedule) 2) Transmission Exchange Discount from M.S.R.P. Schhdule % (Attach Schedule) OPTIONS: #) Discount from Posted Shop Labor Rates B) Correct Labor Rate offered to the County C) Discount from M.S.R.P. Parts Pricing �- % $ �- Per Hour ZO % 853 19 AUTOMATIC TRANSMISSION EXCHANGE.OR OVERHAUL RM NAME: t-7�eu 1 (Medium Duty Vehicles over one ton capacity to up to and including 2 tons) Transmission Overhaul Discount from M.S.R.P. Schedule 36 (Attach Schedule) Transmission Exchange Discount from M.S.R.P. Schedule 36 (Attach Schedule) Discount from Posted Shop Labor Rates Current Labor Rate offered to the County Discount from M.S.R.P. Parts Pricing 36 % $ 48.00 Per Hour 35 % 9 '7 -- 853 21 AUTOMATIC TRANSMISSION EXCHANGE OR OVERHAUL :M NAME: / oP' Dlt D.9% .; 1 A'QS-eL (Heavy Duty Vehicles over 2 Ton Capacity to 80,000 GVWR) Transmission Overhaul Discount from M.S.R.P. Schedule 36 (Attach Schedule) Transmission Exchange Discount from M.S.R.P. Schedule 36 % w (Attach Schedule) Discount from Posted Shop Labor Rates Current.Labor Rate offered to the County Discount from M.S.R.P. Parts Pricing 36 % $ 48_00 Per. Hour 35 % 23 9 853 4 • Transmission Repair & Overhaul Group 11-III Date 3/5/97 Transmission Model MSRP % Discount Torque Convertor Deduction AT500 SERIES $2,200 36 $ 60.00 MT640 $3,700 36 N/A MT643 $3,750 36 N/A MT644 $3,895 36 N/A MT650 $3,950 36 N/A MT653 $3,950 36 N/A MT654 $4,100 36 N/A MT648 $4,200 36 NIA HT70ORS $6,500 36 N/A HT740 $6,800 36 N/A HT741 $7,000 36 NIA . " . HT750 $7,250 36 N/A HT754 $7,250 36 N/A HT755 $7,250 36 N/A HTB741 $7,500 36 N/A MD3060 - $6,300 36 NIA MD3060P $6,300 36 N/A MD3060PR $6,500 36 NIA MD3560P $7,250 36 N/A MD3560PR $7,500 36 N/A HD4060P $7,700 36 N/A HD4060PR $7,995 36 N/A HD4560 $7,800 36 NIA HD4560P $7,800 36 N/A HD4560PR $8,000 36 N/A B300 $6,500 36 N/A B400 $6,800 36 N/A B40OR $6, 950 36 N/A 8500 $8,200 36 NIA B500R $8,400 36 N/A TT2221-1 $9,100 36 N/A TT2200 $9,100 36 N/A CT3340 $7,700 36 NIA V730 $7,100 36 N/A V731 $7,800 36 N/A VR731 $8,850 36 N/A VR731 RH $9,000 1 36 N/A Note: Major casting damage of units will be subject to core charges. 25 97- 853 r] Transmission Exchange s 9 Bid # 2616-3/02OTR Group II - III Date 3/5/97 Transmission Model MSRP % Discount Exchange AT500 SERIES $2,200 36 $ 1,408.00 MT640 $3,700 36 $ 2,368.00- MT643 $3,750 36 $ 2.400.00 MT644 $3,895 36 $ 2,493.00 MT650 $3,950 36 $ 2,528.00 MT653 $3,950 36 $ 2.528.00 MT654 $4,100 36 $ . 2,624.00 MT648 $4,200 36 $ 2,688.00 HT700RS $6,500 36 $ 4,160.00 HT740 $6,800 36 $ 4,352.00 HT741 $7,000 36 $ 4,480.00 HT750 $7.250 36 $ 4,640.00 HT754 $7.250 36 $ 4,640.00 HT755 $7,250 36 $ 4,640.00 HTB741 $7,500 36 $ . 4,800.00 MD3060 $6,300 36 $ 3.932.00 MD3060P $6,300 36 $ 3,932.00 MD3060PR $6,500 36 $ 4,160.00 MD3560P $7,250 36 $ 4,640.00 MD3560PR $7,500 36 $ 4,800.00 HD4060P $7,700 36 $ 4.928.00 HD4060PR $7,995 36 $ 5,117.00 HD4560 $7,800 36 $ 4,992.00 HD4560P $7,800 36 $ 4,992.00 HD4560PR $8,000 36 $ 5,120.00 B300 $6,500 36 $ 4,160.00 B400 $6,800 36 $ 4,352.00 B400R $6,950 36 $ 4,448.00 B500 $8,200 36 $ 5,248.00 B500R $8,400 36 $ 5,376.00 TT2221-1 $9,100 36 $ 6,208.00 TT2200 $9,100 36 $ 6,208.00 CT3340 $7,700 36 $ 4,928.00 V730 $7,100 36 $ 4,544.00 V731 $7,800 36 $ 4,992.00 VR731 $8,850 36 $ 5,664.00 VR731 RH $9,000 36 $ 6,012.00 Note: Exchanged transmissions with major casting damage will be subject to core charges. 26 97- 853 AUTOMATIC TRANSMISSION EXCHANGE OR OVERHAUL 1 RM NAME: PITTS ENGINE & TRANSMTESTON, INC. GROUP II (Medium Duty Vehicles over one ton 'rapacity to up to and including 2 tons) 0 Transmission Overhaul Discount from V.S.R.P. Schedule 26 (Attach Schedule) Transmission Exchange Discount frw r1.S.R.*P. Schedule 23 ro (Attach Schedule) I�PTIONS: 4) Discount from Posted Shop Labor sates �) Current Labor Rate offered to the County e) Discount from M.S.R.P. Parts Pricing 6 h $ 45.00 Per hour 20 J1- 553 27 AUTOMATIC TRANSMISSION EXCHANGE OR OVERHAUL (FIRM NAME: PITTS ENGINE & TRANSMISSION, INC. GROUP III (Heavy Duty Vehicles over 2 Ton Capacity to 80,000 GVWR) ?Q Transmission Overhaul Discount from M.S.R.P. Schedule 26 (Attach Schedule) Z) . Transmission Exchange Discount from M.S.R.P. Schedule .23 (Attach Schedule) POTIONS: AQ Discount from Posted Shop Labor Rates 6 9) Current Labor Rate offered to the County $ 45.00 Per Hour C) Discount from M.S.R.P. Parts Pricing 20 N 28 97-- 853 T1 AT540 AT545 ry-IT40 TVIT41 NIT42 Y':10 NIT640 MT643 INIT644 I. T650 f•.T653 V730 '-' " 740 ': 740RS HT750 12000 SERIES Pitts Engine & Transmission, Inc. BID NO. 2616-3/02-OTR (Schedule for Group II and Group III item 2) REMANUFACTUPED ALLISON TRANSMISSION PRICE LIST EXCHANGE YIUCE less 23% $1105.00 $850.00 $1105.00 $850.00 $2177.00 $1675.00 $2177.00 $1675.00 _ $2177.00 $1675.00 $6552.00 $5040.00 $1885.00 $1450.00 $1885.00 $1450.00 $2860.00 $2200.00 $2015.00 $1550.00 $2015.00 $1550.00 $4355.00 $3350.00 $4355.00 $3350.00 $4485.00 $3450.00 $435.5 00 $3350.00 $6760.00 $5200.00 CORE $700.00 $700.00 $2000.00 $2000.00 $2000.00 $5500.00 $1100.00 $1100.00 �'•" $3000.00 $1500.00 $1500.00 $3000.00 $4000.00 $4000.00 $4000.00 - ; _ . $4000.00 '!ie above M.S.R.P. does not include an-* failed major castings i.e., housing- --naiu case, etc. 57 853 29 Pitts Engine & Transmission, Inc. BID NO. 2616-3/02-OTR (Schedule for Group II and Group III item 1) ALLISON TRANSMISSION R&R AND OVERHAUL LABOR RATE TRANSMISSION REMOVE'&REPLACE O/H LABOR AT540 8HRS/$384 101 RS/$480 AT545 8IM/$384 10HRS/$480 r-i!T40 I0HRS/$480 18HRS/$864 AIT41 10HRS/S480 18HRS/$864 jV1a 42 I OHRS/$480 - 18HRS/$864 Hi70 s 3HRS/$624 241IRS/$1152 NIT640 a 3HRS/$G24 13HRS/$624 ?�1T643 13HRS/$624 13HRS/$624 INI I'644 13HRS/$624 13HRS/$624 NIT650 13HRS/$624 14HRS/$672 MT653 13HRS/$624 151IRS/$720 11730 25HRS/$1200 22HRS/$1056 =40 181IRS/$864 201IRS/$960 r_ T740RS 181IRS/$864 221IRS/$1056 HT750 181IRS/$864 20HRS/$960 AT 2000 SERIES 30HRS/$1440 21HRS/$1008 Parts required for overjiaul will be billed as outlined in OPT CN C The county will receive a de; count of 6% ($3.00 per hoed for the ahove'ck.S.R.P. labor rates 97- 853