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Home My WebLink AboutR-97-0793J-97-781 1 1 /10/97 RESOLUTION NO. 9 7- 793 A RESOLUTION ACCEPTING THE BID OF BENNETT ELECTRIC SERVICE COMPANY, INC., IN THE PROPOSED AMOUNT OF $13,121.00 TOTAL BID OF THE PROPOSAL, FOR THE PROJECT ENTITLED' "LEGION PARK BUILDING FIRE ALARM SYSTEM MODIFICATIONS (SECOND BIDDING) B-6277"; ALLOCATING FUNDS THEREFOR FROM PROJECT NO. 331312, AS APPROPRIATED BY FISCAL YEAR 1995-1996 CAPITAL IMPROVEMENT ORDINANCE 11337, AS AMENDED, IN THE AMOUNT OF $13,121.00 TO COVER THE CONTRACT COST AND $3,705.37 TO COVER THE ESTIMATED EXPENSES, FOR AN ESTIMATED TOTAL COST $16,826.37; AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH SAID FIRM. WHEREAS, sealed bids were received September 25,1997, for the project entitled "LEGION PARK BUILDING FIRE ALARM SYSTEM MODIFICATIONS (SECOND BIDDING), B-6277" and WHEREAS, the City Manager and the Director of the Department of Public Works recommend that the bid from Bennett Electric Service Company, Inc. be accepted as the lowest responsible and responsive bid; and WHEREAS, the Fiscal Year 1995-1996 Capital Improvement Ordinance 11337, as amended, appropriated monies for the proposed amount of the contract, project expense, and incidentals under Project No 331312; and NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA; Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. CITY Comessm MEETING Or NOV 2 6 1997 Resolution IQoa 97- 793 Section 2. The September 25, 1997, bid of Bennett Electric Service Company, Inc., in the proposed amount of $13,121.00, for the project entitled "LEGION PARK BUILDING FIRE ALARM SYSTEM MODIFICATIONS (SECOND BIDDING), B-6277", for the total bid of the proposal, based on lump sum and unit prices, is hereby accepted. Section 3. The total estimated project cost of $16,826.37 is hereby allocated from Project No. 331312, as appropriated by the Fiscal Year 1995-1996 Capital Improvement Ordinance No. 11337, as amended. Said total project cost consists of the $13,121.00 contract cost and $3,705.37 estimated expenses incurred by the City. Section 4 The City Manager is hereby authorized' to enter into a contract, in a form acceptable to the City Attorney, on behalf of the City of Miami, with Bennett Electric Service Company, Inc. for the project entitled "LEGION PARK BUILDING FIRE ALARM SYSTEM MODIFICATIONS (SECOND BIDDING), B-6277" Section 5 This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 26th day ofNovembei; 1997. XAVIER L. SUAREZ,_MAYOR ATTEST: In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of this legislation by signing it in the designated place provided, said legislation now �:�e mes effective with the elapse of ten (10) days from th to of mis ion a ton WALTER R FOEMAN regarding same, without the Mayor exercisi t CITY CLERK 8 SUBMITTED BY: WALTER J . N , CITY CLERK AMES J. Y, IN IM DIRECTOR DIPAK PA EKH, DIRECTOR ' s PUBLIC WORKS t OFFICE OF BUDGET AND MANAGEMENT ANALYSIS CAPITAL PROJECT REVIEW: GRA SHEEHAN, COORDINATOR,bP ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. 97- 793 N PREPARED AND APPRJOVED BY: YAMILE M. f3EH ASSISTANT/CITYWr4/RNEY APPROVED AS TO FORM AND CORRECTNESS: W 1986:CSK 3 97- 793 ® CITY OF MIAMI, FLORIDA CA=5 INTER -OFFICE MEMORANDUM NOV ] 4 ! 97 TO Honorable Mayor and Members of DATE : FILE the City Commission Resolution Awarding Contract sua�ECT : for Legion Park Building Fire \ Alarm System Modifications FROM REFERENCES: (Second Bidding), B-6277 Edward Mar t ENCLOSURES: Resolution City Mana er RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached resolution accepting the low bid of Bennett Electric Service Company Inc., whose principal is John P. Higgins, a company located in the City of Miami, for the project entitled LEGION PARK BUILDING FIRE ALARM SYSTEM MODIFICATIONS (SECOND BIDDING) B-6277, received on September 25, 1997, in the amount of $13,121.00 Total Bid, authorizing the City Manager to enter into a contract on behalf of the City. BACKGROUND 1- Hadley Park Rehabilitation - Sport Lighting - Phase II, B-6247-A Amount of Bid: Cost Estimate: Source of Funds: $13,121.00 $15,000.00 % of Cost Estimate: 87% Fiscal Year 1995-1996, CIP Ordinance 11337 as amended Project 331312 Minority Representation: 210 invitations mailed 4 contractors picked up plans and specs ( 1 Hispanic, 1 Black, - Female) 2 contractors submitted bids ( - Hispanic, 1 Black, - Female) Public Hearings/Notices: No public hearing/Bid Notice published. Assessable Project: No Discussion: The Department of Public Works has evaluated the bids received on September 25, 1997, and determined that the lowest responsible and responsive bid, in the amount of $13,121.00, is from Bennett Electric Service Company, Inc., a non -minority controlled corporation. Funds are available to cover the contract cost, and for such incidental items as postage, blueprinting, advertising and reproduction costs. ' 1 97- 793 Ah r -I FACT SHEET DEPARTMENT OF PUBLIC WORKS DATE: 9 / 26 / 1997 LEGION PARK BUILDING FIRE ALARM SYSTEM JOB No- B-4M-;- PROJECT NAME MODIFICATIONS (SECOND BIDDING) CDBG No.: 331312 LOCATION: 6447 Northeast 7th Avenue, Miami, Florida TYPE PROJECT MANAGER: Andr6 Bryan FEDERAL PARTICIPATION: Q ASSOCIATED DEPARTMENT: Parks Department _ ASSESSABLE a EMERGENCY: RESOLUTION N BID REQUEST- FORMAL EM INFORMAL a DESCRIPTION: The project consists of the fumishing of all labor, materials and equipment for the repair of the building existing fire alarm system which includes, but is not limited to, the following. 1. 4,11eplace the existing fire alarm panel. 2. Replace the existing smoke detectors, pull stations, hom and strobe devices. SCOPE OF SERVICES: CITY OUTSIDE AMOUNT ( % OF CONST. COST) SURVEY / PLAT a SITE INVESTIGATION O O ; PLANNING AND STUDY ; 262.42 2 % OF BID DESIGN 0 ; 918.47 7 % OF BID SPECS AND BID PROCESS _ ; 262.42 2 % OF BID BLUEPRINTING AND ADVERTISING O ; 1,500.00 (E) CONSTRUCTION ; 13,121.00 (BID) CONTT. INSP. & MANAGEMENT ; 524.84 4 % OF BID OTHER ; (E) SUBTOTAL ; 16,589.15 15 % INDIRECT COSTS - (1.43%) ; 23712 (E) (ENG. FEE) CONTINGENCIES (5%) ; (Eo ESTIMATE CONST. COST: $ 15,000.00 TOTAL i 16,82637 (E) ESTIMATE CONTRACTOR'S INFORMATION: CLASS: F NON - MINORTIY TYPE OF WORE: Electrical Construction MINORM YEARS OF ESTABLISHMENT.• 8 years LICENSE EC 000062S NAME: Bennett Electric Service Company, Incorporated . TELEPHONE: (305) 759-1665 ADDRESS: 6900 Northeast 4th Court Miami, FL 33138 CONTACT PERSON: Steve McConaughy, General Manager CLASS: J. JO24 T P. PRIME S. SUB MINORITY: B. BLACK H. HISPAMC F. FEMALE SUB -CONTRACTOR NAMES: AN Fire & Security Systems License No. EFOOOOO63 (Fire Alaim Work) C:\M Documents\E COPIES: ASSISTANT DIRECTORS, COST ANALYSIS, FILE, CIP MANAGER, ASSOCIATED DEFT., CIP MANAGER _ 97- 7903 3 FORMAL BID LEGION PARK BUILDING FIRE ALARM SYSTEM MODIFICATIONS (SECOND BIDDING) Project Number: B-6277 Project Manager: ANDRE' BRYAN Person who received the bids: ANDRE' BRYAN Construction Estimate = $ 15,000.00 BIDDER CIP Number: 331312 Date: 9 / 25 / 1997 Received at: CITY CLERK'S OFFICE, MIAMI CITY HALL Time: 11:00 a.m. MAGESCO, INC BENNETT ELECTRIC SERVICE SOUTHERN STATES ELECTRIC ADDRESS 6464 N. MIAMI AVENUE, MIAMI 6900 NE 4 COURT, MIAMI 33139 10755 SW 189 STREET, MIAMI BID BOND AMOUNT 9500.oD M.O. (940339702) 5% BID BOND $5.000,00 BID BOND IRREGULARITIES D, B, F, G 1, 3 MINORITY OWNED YES NO NO ITEM No. DESCRIPTION UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL 1 FOR FURNISHING ALL LABOR, MATERIALS AND EQUIPMENT FOR REPAIRING THE EXISTING FIRE ALARM SYSTEM $9,890.00 $12,121.00 $12,468.00 2 PROVISIONS FOR SPECIAL ITEMS $1,000.00 $1,000.00 $1,000.00 TOTAL BID: ITEMS 1 - 2 $9,890.00 $13,121.00 $13,468.00 • IRREGULARITIES LEGEND IT HAS BEEN DETERMINED BY THE DEPARTMENT OF P11 JBI IC WORKS THAT THE A •• No Power -of -Attorney LOWEST RESPONSIBLE AND RESPONSIVE BID IS FROM BENNETT ELECTRIC SERVICE 13 -• No Affidavit as to Capital & Surplus of Bonding Company COMPANY, INC. FOR THE TOTAL AMOUNT OF $13,121.00 C -- Corrected Extensions D -- Proposal Unsigned or Improperly Signed or no Corporate Seal E -- Incomplete Extensions If the above contractor is not the lowest bidder explain: F -- Non - responsive bid G -- Improper Bid Bond SEE IRREGULARIETIES ABOVE. H -- No Certificate of Competency Number I -- No First Source Hiring Compliance Statement J -- No Minority Compliance Statement K •- No Duplicate Bid Proposal L -• No Occupational License SHEE"r I OF I • • WITY OF MIAMI OFFICE OF THE CITERK BID SECURITY LIST r , BID ITEM: BID NO.: DATE BID(S) OPENED: LEGION PARK BUILDING FIRE ALARM SYSTEM MODIFICATIONS Second Bidding, B-6277 r 96-97-138 SEPTEMBER 25, 1997 TIME 11:00 a.m. BIDDER TOTAL BID BID BOND (ER) AMOUNT CASHIER'S CHECK MAGESCO, INC. $ 9,890.00 M.O. 940339702 600.00 BENETT ELECTRIC SERVICE CO. INC. 13,121.00 B.B. 5% SOUTHERN STATES ELECTRIC, INC. 13,468.00 B.B. $ 5,000.00 received timely as of the -x f*r •, R.t2 Mer otters sulM71-ted in rosponno o � are hereby re ected as late." .z scIIci-a .on, i spy, erson receiv'iig ' (s PUBLIC WORKS DEPARTMENT (City Department) SIGNED: Deputy City Clerk - F received ( 3 ) envelopes on behalf of on q`25 j 7 (Date) CASH CHECKS / TOTAL�,5—C1Z� 1-2:) DATE_ �� 9 % CITY OF MIAMI DEPARTMENT OF FINANCE CASH RECEIPTS FORM RECEIVED FROM: r OeparfinenMvWon Prepared by• Page / of l `II co co tt+ 0 0 W■ ACCOUNTCODE 1111A3 �; ■ 111�1111111111111 � Illlil�llllllllll - ■��=mm��m jefortn.xls q 1. .. ■ ■ il - 1 . THE VARIABLE TONE BACKGROUND AREA OF THIS DOCUMENT CHANGES COLMR I E CITY OF MIAMI, FLORIDA TO : Walter J. Foeman City Clerk INTER -OFFICE MEMORANDUM °ATE : September 15, 1997 FILE : SUBJECT � ' Legion Park Building Fire Alarm System Modifications �(§econd Bidding), B-6277 Ice REFEREN S : !e Tony Prat ENCLOSURES: Department of Public Works Please note that contractors will submit bids for the following projects: "LEGION PARK BUILDING FIRE ALARM SYSTEM MODIFICATIONS, (SECOND BIDDING), B-6277" on Thursday, 25`h September, 1997, at 11:00 a.m. Any bid submitted after the time listed above, will not be accepted. Please make necessary provisions for this bid opening. The Project Manager, Andre Bryan a representative overseeing the project, is going to be present at the time of opening. Should there be cancellation or postponement, we will notify you in writing, prior to the opening date of the bids. If you have any questions, please contact me at 416-2131. si /TP o =, rTI i-0 a"5 Encl. -•, �' , ) c: John Jackson '— > Merilynn Renshaw Project Manager BID NO. 96-97-138 ADVERTISEMENT FOR BIDS Sealed bids for `LEGION PARK BUILDING FIRE ALARM SYSTEM MODIFICATIONS (SECOND BIDDING), B-6277" will be received by the City Clerk of the City of Miami, Florida at 11:00 A.M. on the 25th of September, 1997, at the City Clerk's Office, first floor of the Miami City Hall, 3500 Pan American Drive, Dinner Key, Miami, Florida, 33133, at which time and place they will be publicly opened and read. Any bid submitted after the above appointed time will not be accepted by the City Clerk. The project consists of the furnishing of all labor, materials and equipment for repairing the fire alarm system at the Legion Park building, which includes, but is not limited to, replacing the fire alarm panel, smoke detectors and pull stations. Legion Park is located at 6447 NW 7th Avenue, Miami, Florida. Bidders will furnish a bid bond in accordance with Resolutions No. 86-893 and No. 87-915. For further clarification of technical issues as presented in the documents and specifications, please contact Mr. Andre Bryan, at (305) 416-1211. Prospective bidders will be required to submit, with their bid, a copy of the appropriate Certificate of Competency, as issued by Dade County, which authorizes the bidder to perform the proposed work. Bidders are alerted that a pre -bid meeting will be held on Thursday, September 18, 1997 at 10:00 am at the Legion Park Building. All bids shall be submitted in accordance with the Instructions to Bidders and Specifications. New City regulations will require each bidder to submit proposals in duplicate originals. Specifications and plans may be obtained from the Office of the Director of Public Works, 444 S.W. 2nd Avenue, 8th Floor, Miami, Florida 33130, on or after September 11, 1997. If bidders wish, a set of specifications and plans will be mailed to them by writing to the Department of Public Works and including a separate check for$8.00. There will be a $20.00 deposit required for the first set of specifications and plans. Additional sets may be purchased for a fee of $20.00 per set and this is not refundable. Deposits will be refunded only upon their return of one set of specifications and plans to the Department of Public Works, unmarked and in good condition within two (2) weeks after the opening of the bids. Bidders are alerted to the provisions of Ordinance 10062, as amended, regarding allocation of contracts to minority vendors. The City requires prospective bidders to submit an Affirmative Action Plan; as defined in said Ordinance, and as required in the Instruction to Bidders. The City of Miami has adopted Ordinance No. 10032, which implements the "First Source Hiring Agreements." The object of this ordinance is to provide employment opportunities to City of Miami residents on contracts resulting in the creation of new permanent jobs. Contractors may be eligible for wage reimbursement under this program. For further information contact the Department of Public Works, City of Miami, at (305) 416- 1200. Proposal includes the time of performance, and specifications contain provisions for liquidated damages for failure to complete the work on time. The City Commission reserves the right to waive any informality in any bid, and the City Manager may reject any of all bids, and re -advertise. (B-6277, Req. 04911) Edward Marquez City Manager