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Home My WebLink AboutR-97-0791J-97-774 1 1 /7/97 RESOLUTION NO. 9 7- 791 A RESOLUTION ACCEPTING THE BID FROM GE CAPITAL ITS, FOR THE FURNISHING OF LAPTOP COMPUTERS AND RELATED EQUIPMENT FOR THE DEPARTMENT OF POLICE, AT A TOTAL COST OF $54,885.80; ALLOCATING FUNDS THEREFOR FROM THE DEPARTMENT OF POLICE ANTI -GANG INITIATIVE GRANT, ACCOUNT CODE NO. 148002.290606.6.840; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR SAID ACQUISITION. WHEREAS, pursuant to public notice, sealed bids were received on August 27, 1997 for the furnishing of laptop computers and related equipment for the Department of Police; and WHEREAS, invitations for Bid No. 96-97-104 were mailed to forty-seven (47) potential bidders and five (5) bids were received; and WHEREAS, the Department of Police, Special Investigations Section, will be utilizing this equipment in connection with long term gang related investigations; and WHEREAS, funds are available from the Department of Police Anti -Gang Initiative Grant, Account Code No. 148002.290606.6.840; and WHEREAS, the City Manager and the Chief of Police recommend that the bid received from GE Capital ITS, for the provision of laptop computers and related equipment, be accepted as the lowest most responsible and responsive bid; C= cobwsww MEETING OF NOV 2 6 1%7 Resolution No. �1 r NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The August 27, 1997 bid of GE Capital ITS for the furnishing of laptop computers and related equipment for the Department of Police, at a total cost of $54.885.80, is hereby accepted, with funds therefor hereby allocated from the Department of Police Anti -Gang Initiative Grant, Account Code No. 148002.290606.6.840. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for said acquisition. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 26th day of November , 1997 ATTEST: WALTER J. FOEMAN, CITY CLERK PREPARED AND APPROVED BY: XAVIER L.- SUAREZ, MAYOR APPROVED AS TO FORM AND CORRECTNESS: / RAtAEL 0. DIAZ Al QyfNN J , III DEPUTY CITY RNEY CITY ATTO EY accordance with Miami Code Sec. 2.3g s e Mayor did not indicate approve, of W1978:CSK fts legislation by signing it in the designated place provided, said l4slatiol now becomes effective with the elapse of to (10) days fr the date regarding same, without the ay ve o. missio ctiort 2 W LTER J. FOtMANJF CITY CLE . — 7 9 1 _ ® CITY OF MIAMI, FLORIDA CA=3 INTER-OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission „alG�iy � Li•� FROM : Edward e City Manage Recommendation: DATE: NOV 1 4 1Z9G FILE SUBJECT: Authorizing the furnishing of Laptop Computers and Related Equipment REFERENCES: Bid No. 96-97-104 ENCLOSURES: It is respectfully recommended that the award of Bid No. 96-97-104 and a Resolution accepting said bid for the provision of laptop computers and related equipment, be granted to the following vendors. 1. GE Capital ITS: a non-local/non-minority vendor, located at One Oakwood Boulevard, Suite 120, Hollywood, Florida 33020. Funding, in an amount not to exceed $54,885.80, will be from the Police Department's Anti -Gang Initiative Grant, Account Code 148002.290606.6.840.. Background The Department of Police's Special Investigations Section, will be utilizing this equipment as a tool for long term gang investigations. The Department of Police has analyzed the bids received pursuant to Bid No. 96-97-104 for the furnishing of laptop computers and related equipment. Forty-seven (47) invitations for bids were mailed and five (5) responses were received. GE Capital ITS, submitted the lowest most responsible and responsive bid, and is therefore recommended for the award. 1310 NO. `t)-97-1114 6AMNDOR BACKGROUND INFO ION ,RUCTIONS: ,,s questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question ,oes not apply, write the words) "None", or "Not Applicable", as appropriate. Please print. COMPANY NAME: COMPANY OFFICERS: President Secretary COMPANY OWNERSHIP: GE Capital ITS LICENSES: GE Capital ITS Vice President Chris Etter Regional V.P. Treasurer David Duncan 100 % of ownership 1. County or Municipal Occupational License No. APPLIED FOR LICENSE (attach copy with bid) 2. Occupational License Classification 3. Occupational License Expiration Date: 4. Metro -Dade County Certificate of Competency No. APPLIED FOR LICENSE (attached copy if requested in Bid or RFP) 5.Federal I.D. No. 41-0997685 % of ownership of ownership of ownership -20-97 8-2D-97 EXPERIENCE: 6. Number of Years your organization has been in business: 96 Years 7. Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation of the type required by the specifications of the Bid or RFP: 9 Years 8. Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in operation of the type required by the specifications of the Bid or RFP: 9 Years 3 07- 7�i E 0 96-97-104 COMMODITY / SERVICE: Laptop Computers & Related Equipments DEPARTMENT/CONTACT PERSON: Police/SIS Section- Scott NUczent 6472 DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE: The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the Department of Purchasing. The user department (s) is required to complete all remaining sections of this form, including the funding source(s), contract value (if applicable), and all other required approvals prior to forwarding to Purchasing. Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form and the resolution memo to Purchasing, ATTN: Bid/Contract Section; at 416-1925. These forms will be utilized by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for Commission approval. Should the department not concur with the recommendation for award, FAX separate justification memo to Purchasing immediately. Emergency procurements are exempt. IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT REVIEW AND ANALYSIS FORM" ALONG WITH THE SCI SCREEN "ACCOUNT SUMMARY" FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD. Contact Maritza Fresno any questions. APPROVAL TO FORW TO DEPARTMENT/OFF DATE: of the Bid/Contract Section at 4T*43969 or 416-1907 should you have Judy—S. Carter Director of Purchasing 97- 701 BIDRECOM.DOC 8/8/97 PAGE 1 OF 2 5 9 \ BID AWARD RECOMMENDATION FORM BID NUMBER: 96-97-104 COMMODITY/SERVICE: Laptop Computers & Related Equip. DEPARTMENT / DIVISION: Police TERM OF CONTRACT: Short Term NUMBER OF BIDS DISTRIBUTED: Forty -Seven (47) NUMBER OF BIDS RECEIVED: Five (5) METHOD OF AWARD: Most Lowest Responsible and Responsive Bid RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE: GE Capital ITS Non-Minority/Non-Local cSa"RRS An TOTAL: $54,885.80 THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: The laptop computers are a necessary tool for long term gang related investigations. ACCOUNT CODE(S): 148002.290606.6. 840 DEPARTMENT APPROVAL: BUDII Department Di ctor/ Dipak M. Pa Designee Director REVIEW APPROVAL: Lourdes Reyes Comptroller OTHER FUNDING APPROVALS, IF APPLICABLE: PAGE 2 OF 2 PURCHASING APPROVAL: JudyI.-Ater Director TITLE: 6 9 7 - 791 1W TABULATION OF BIDS LAPTOP COMPUTERS AND RELATED EQUIPMENT BID NO. 96-97-104 Description Panasonic CF-25EGC4CAM Rugguedized Laptop Computer with 24MB RAM andPCMCiA Ethernet and Modem 33.6 CardNo Substitution No Substitution Est. Unit Extended VENDORS: Q_yt Price Amount 10X CD-ROM Drive Multimedia Pocket CF-25 Est. Unit Extended Q�rt r Price Amount Microsoft Office 97 for Windows 95 Est. Unit City Price Extended Amount I TOTAL 'Dataflex, Corp. 14 $ 3,959.00 /ea $ 55,426.00 2 $ 294.00 lea $ 588.00 14 $ 427.00 /ea $ 5,978.00 500 SE Capital Circle, #1 Tallahassee, Florida 32301 Non-Local/Non-Minority Executive Source, Inc. 14 $ 3,812.63 /ea $ 53,376.82 2 $ 301.05 /ea $ 602.10 14 $ 147.37 /ea $ 2,063.18 200 N. Denning Drive, #9 Winter Park, Florida 32789 Non-Local/Non-Minority XeroComp, Inc. 14 $ 4,275.00 /ea $ 59,850.00 2 $ 329.00 /ea $ 658.00 14 $ 395.00 /ea $ 5,530.00 5392 NW 72 Avenue Miami, Florida 33166 Dade/Hispanic GE Capital ITS 14 $ 3,664.31 /ea $ 51,300.34 2 $ 290.81 /ea $ 581.62 14 $ 214.56 /ea $ 3,003.84 One Oakwood Blvd, Ste 120 Hollywood, Florida 33020 Non-Local/Non-Minority Data Transit International 14 $ 4,233.00 lea $ 59,262.00 1 2 $ 338.00 /ea $ 676.00 1 14 $ 464.00 /ea $ 6,496.00 3260 Pointe Parkway, Ste 300 Norcross, GA 30092 Non-Local/Non-Minority Southern Office 14 $ 3,800.79 /ea $ 53,211.06 1 2 $ 310.80 /ea $ 621.60 1 14 $ 438.87 /ea $ 6.144.18 4424 N. Lois Avenue Tampa, Florida 33614 $ 61,992.00 $ 56,042.10 $ 66,038.00 $ 54,885.80 $ 66,434.00 Non=Local/Female I 1 1 $ 59,976.84 Prepared by Maritza Fresno, 9/03/97 Page 1 of 1 0 Approval: ff4lv �' Departm t Directo Designee I] U CITY OF MIAMI SUMMARY OF CONTRACTS AWARDED FOR: LAPTOP COMPUTERS AND RELATED EQUIPMENT AWARDED TO: GE Capital ITS Bid No. 96-97-104 TIME PERIOD NUMBER OF BIDS DOLLAR AMOUNTS From: 1994 to Present NONE PRIOR CONTRACT AWARD: NONE SUMMARY OF CONTRACTS. DOC 9 9!- 79