HomeMy WebLinkAboutR-97-0790J-97-773
1 1 /7/97
RESOLUTION NO. 9 790
A RESOLUTION APPROVING THE ANNUAL PURCHASE OF
ASPHALTIC CONCRETE FROM THOSE SUPPLIERS APPROVED
UNDER EXISTING DADE COUNTY CONTRACT NO. 0888-3/02
FOR THE DEPARTMENT OF PUBLIC WORKS, ON AN AS -
NEEDED, WHEN -NEEDED CONTRACT BASIS FOR TWO (2)
YEARS WITH THE OPTION TO RENEW FOR THREE (3)
ADDITIONAL ONE (1) YEAR PERIODS, AT A TOTAL COST
NOT TO EXCEED $22,000.00 ANNUALLY; ALLOCATING
FUNDS THEREFOR FROM ACCOUNT CODE NO. 310501-750;
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE
ORDERS FOR SAID PURCHASES.
WHEREAS, the Department of Public Works is responsible for emergency and
routine repairs of City streets as needed, and asphaltic concrete is the required medium for
pavement repairs; and
WHEREAS, Metropolitan Dade County competitively bids and formally awards a
contract each year for the furnishing of asphaltic concrete to itself, municipalities and
governmental agencies County -wide; and
WHEREAS, due to industry price fluctuations and variations in plant site destination
charges, contracts are awarded by Dade County to several suppliers with purchase orders
going to the contractor having the lowest price per ton at the time of need; and
WHEREAS, it is most advantageous to the City to achieve and realize the pricing
economies afforded by use of the, widely scoped Dade County contracts; and
CITY COMUSSION
KEETINC OF
MOV 2 6 1997
Resolution No.
97- 790, i1
•
WHEREAS, these contracts constitute responsible and responsive bids that meet
the City's requirements for asphaltic concrete; and
WHEREAS, said material will be used by the Department of Public Works for the
purpose of repairing City streets as required annually; and
WHEREAS, funds for this annual purchase are available from Account Code No.
310501-750; and
WHEREAS, the City Manager and the Director of Public Works recommend the
purchasing of asphaltic concrete from those suppliers approved under existing Dade
County contract No. 0888-3/02, at a total cost not to exceed $22,000.00 annually, be
approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution
are hereby adopted by reference thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The annual purchase of asphaltic concrete from those suppliers
approved under existing Dade County Contract No. 0888-3/02, for the Department of
Public Works on an as -needed, when -needed contract basis for two (2) years with the
option to renew for three (3) additional one (1) year periods, at a total cost not to exceed
$22,000.00 annually, is hereby approved with funds therefor hereby allocated from
Account Code No. 310501-750.
Section 3. The City Manager is hereby authorized to instruct the Chief Procurement
Officer to issue purchase orders for said purchases.
Section 4. This Resolution shall become effective immediately upon its adoption.
2 97- 790
PASSED AND ADOPTED this 26th day of November
ATTEST:
WALTER J. FOEMAN
CITY CLERK
PREPARED AND APPROVED BY:
Cuff r�
RAFAEL 0. DIAZ
DEPUTY CITY ATTORNEY
XAVIER L. S.UAREZ, MAYOR
1997.
APPROVED AS TO FORM AND
CORRECTNESS:
A./O.UJfl N J 0�,
CITY ATTOR
W 1975:CSK
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the designated place provided, said legislation now
becomes effective with the elapse of ten (10) days from the date Commission action
regarding same, without the May er i v
WALTER J. FOEMAN, CITY CLERK
3 9`7- 790
CITY OF MIAMI, FLORIDA
o -
2
INTER -OFFICE MEMORANDUM
TO
Honorable Mayor and Member
of the City Commission
FROM
E and Ma
City Manag
RECOMMENDATION:
DATE : NOV 1 4 V FILE :
SUBJECT:
Authorizing the Annual
Purchase of Asphaltic Concrete
REFERENCES:
Dade County Bid No. 0888-3/02
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached resolution
authorizing the annual purchase of Asphaltic Concrete from those suppliers under existing
Dade County Contract No. 0888-3/02 for the Department of Public Works on an as -
needed, when -needed contract basis, for two (2) years with the option to renew for three
(3) additional one (1) year periods, at a total cost not to exceed $22,000.00 annually.
Funds are available from Account Code No. 310501-750.
BACKGROUND:
The Departments of Purchasing and Public Works have realized substantial savings utilizing
the Dade County contract for the annual purchasing of asphaltic concrete. Said material
will be used by the Department of Public Works for the purpose of repairing City streets as
required annually. It is therefore, recommended that award be made to those suppliers
awarded under existing Dade County Contract No. 0888-3/02, as the lowest most
responsible and responsive vendors.
MemoAsphaltDCB 9 l ,- 790
1
CITY OF MIAMI, FLORIDA 0
INTER -OFFICE MEMORANDUM
TO : Edward Marquez DATE : September 25, 1997 FILE
City Manager
SUBJECT: REQUEST FOR APPROVAL TO
UTILIZE DADE COUNTY
CONTRACT
FROM : ames J. Kay, terim rector REFERENCES:
Public works Department
ENCLOSURES:
The Department of Public Works is requesting your approval for utilizing Dade
County Contract No. 0888-3/02 for the purchase of Asphaltic Concrete from the
Brewer Company of Florida. The Departments of. Purchasing and Public Works
have realized substantial savings utilizing Dade County contracts for asphaltic
concrete over the past five (5) years. Funds are available from FY 19971998
Operating Budget, Account Code No. 310501-750 in the amount of $22,000.00 (see
attached budgetary approval).
Metropolitan Dade County competitively bids and formally awards a contract each
year for the furnishing of asphaltic concrete to itself, municipalities and
government agencies County -wide. Due to industry price fluctuations in plant site
destination charges, contracts are awarded by Dade County to several suppliers,
with purchase orders going to the contractor having the lowest price per ton at
the time of need. These contracts constitute responsive and responsible bids that
meet the City's technical requirements for asphaltic concrete. This material will be
used by the Department of Public Works, Operations Division, for the purpose of
repairing City streets as required annually.
Your approval is needed for the use of Dade County Contract No. 0888-3/02 for two
(2) years with the option to renew for three (3) additional one (1) year periods
under the same terms, conditions and prices of $23.00 per ton, on an as needed
basis, for an estimated yearly total cost of $22,000.00. Actual purchases will be
subject to the availability of funds Zforng five (5) fiscal years.
APPROVED -"'Date Z 7
Edward arquez, City Manager
DISAPPROVED Date
Edward Marquez, City Manager
3
97- 790
To: Edward Marquez
City Manager
James Kay,
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE: September 19, 1997FILE:
SUBJECT: Budgetary Approval for
Asphaltic Concrete
FROM : Interim Director REFERENCES:
Department of Public Works
ENCLOSURES:
The Department has verified that funding is available to cover
the annual cost of purchasing asphaltic concrete in the amount of
$22,000.00 from FY '97-98 Operating Budget, Account Code No.
310501-750._
BUDGETARY REVIEW AND APPROVED BY:
K, Lil�
Dipak Parekh, Director
Office of Budget and Management Analysis
i>
97790 5
i
i
C O N T R A C T A W A R D S H E E T
BID NO.: 0888-3/02
ASPHALTIC CONCRETE, VARIOUS
CONTRACT PERIOD: 8/6/97 thru 7/31/99
COMMODITY CODE: 745-14,21
PART #1: VENDORS AWARDED
F.E.I.N.:
59-0558678
VENDOR:
Brewer Co. of FL
STREET:
10400 N.W. 121 Way
CITY/STATE/ZIP:
Miami, FL 33178
F.O.B. TERMS:
Dest
PAYMENT TERMS:
2%-100, Net 30 Days
DELIVERY:
As Required
PHONE:
(305) 364-3595
FAX:
(305) 364-3599
CONTACT PERSON:
Walter Brewer
F.E.I.N:
65-0024320
VENDOR:
H & J Asphalt, Inc.
STREET:
4310 N.W. 35 Ave.
CITY/STATE/ZIP:
Miami, FL 33142
F.O.B. TERMS:
Dest
PAYMENT TERMS:
Net 30 Days
DELIVERY:
As Required
PHONE:
(305) 635-8110
FAX:
(305) 634-3313
CONTACT PERSON:
Humberto Lorezo, Jr.
(Previous Bid No. 0888-2/98-1)
OTR YEARS: Three (3)
F.E.I.N:
59-3383628
VENDOR:
Pan American Construction, L.P.
STREET:
7600 NW 69 Avenue
CITY/STATE/ZIP:
Medley, FL 33166
F.O.B. TERMS:
Dest.
PAYMENT TERMS:
Net 30 Days
DELIVERY:
As Required
PHONE:
(305) 863-9007
FAX:
(305) 863-0443
CONTACT PERSON:
Andres Obrador
59-1115297
General Asphalt Co.
P. 0. Box 52-2306
Miami, FL 33155
Dest
Net 30 Days
As Required
(305) 592-3480
(305) 477-4675
Royal S. Webster, Jr.
59-1690152
H & R Paving Inc.
1955 N.W. 110 Ave.
Miami, FL 33172
Dest
Net 30 Days
As Required
(305) 261-3005
(305) 592-6079
Raul Gonzalez
7
97- 790
CONTRACT AWARD SHEET
Bid No.: 0888-3/02
Page 2
PART #2: ITEMS AWARDED
SEE ATTACHED:
PART #3: AWARD INFORMATION
(X) BCC ( ) PMD AWARD DATE: 7/08/97
BIDS & CONTRACT RELEASE DATE:08/06/97
ADDITIONAL ITEMS ALLOWED: N/A
SPECIAL CONDITIONS: SEE ATTACHED:
E. TOTAL VALUE: $1,470,000.00
USER
DEPARTMENT
AVIATION
MDWASAD
PARKS & RECREATION
PUBLIC WORKS
SEAPORT
AGENDA #:7F2B
OTR YEAR: N/A
DOLLAR AMOUNT
ALLOCATED
$20,000.00
$840,000.00
$100,000.00
$500,000.00
$10,000.00
PROCUREMENT SPECIFICATION SPECIALIST: FOWARD MASON, CPPB
EM/bemt
08-26-97
MODIFIED VALUE: $N/A
0
97- '790
s �
CONTRACT AWARD SHEET
Bid No.: 0888-3/02
Page 3
ASPHALTIC CONCRETE (TYPE S-1), All Prir_ps Per Ton
PRIMARY
SECONDARY
1.
F.O.B.
Plant
Pan Amer
$21.23
Brewer
$22.00
2.
F.O.B.
Delivered,
18100 N.W. 37 Ave.
Brewer
$25.00
Pan Amer
$25.68
3.
F.O.B.
Delivered,
1001 N.W. 11 St.
Brewer
$25.00
Pan Amer
$25.68
4.
F.O.B.
Delivered,
4801 S.W. 117 Ave.
Brewer
$25.00
Pan Amer
$25.68
5.
F.O.B.
Delivered,
20820 S.W. 117 Ave.
Brewer
$25.00
Pan Amer
$25.68
6.
F.O.B.
Devivered,
9301 N.W. 58 St.
Pan Amer.
$24.73
Brewer
$25.00
7.
F.O.B.
Delivered,
Other Locations, North Zone
Brewer
$25.00
Pan Amer
$25.68
8.
F.O.B.
Delivered,
Other Locations, Central Zone
Brewer
$25.00
Pan Amer
$25.68
9.
F.O.B.
Delivered,
Other Locations, South Zone
Brewer
$25.00
Pan Amer
$25.68
ASPHALTIC
CONCRETE (TYPE PM-1)-(S-1 ) COLD MIX,_, All
Prices Per
Ton
10.
F.O.B.
Plant
Brewer
$23.00
H & J
$26.50
11.
F.O.B.
Delivered,
18100 N.W. 37 Ave.
Brewer
$26.00
H & J
$26.50
12.
F.O.B.
Delivered,
1001 N.W. 11 St.
Brewer,H&J
$26.00
N/A
N/A
13.
F.O.B.
Delivered,
4801 S.W. 117 Ave.
Brewer
$26.00
H & J
$26.50
14.
F.O.B.
Delivered,
20820 S.W. 117 Ave.
Brewer
$26.00
H&J,H&R
$30.00
15.
F.O.B.
Devivered,
9301 N.W. 58 St.
Brewer
$26.00
H & J
$26.50
16.
F.O.B.
Delivered,
Other Locations, North Zone
Brewer
$26.00
H & J
$26.50
17.
F.O.B.
Delivered,
Other Locations, Central Zone
Brewer
$25.00
H & J
$26.50
18.
F.O.B.
Delivered,
Other Locations, South Zone
Brewer
$25.00
H & J
$26.50
ASPHALTIC
CONCRETE (TYPE II) -(SURFACE COARSE) COLD MIX, All Prices Per
Ton
19.
F.O.B.
Plant
Brewer
$23.00
H & J
$26.50
20.
F.O.B.
Delivered,
18100 N.W. 37 AvP.
Brewer
$26.00
H.& J
$26.50
21.
F.O.B.
Delivered,
1001 N.W. 11 St.
Brewer,H&J
$26.00
N/A
N/A
22.
F.O.B.
Delivered,
4801 S.W. 117 Ave.
Brewer
$26.00
H & J
$26.50
23.
F.O.B.
Delivered,
20820 S.W. 117 Ave.
Brewer
$26.00
H&J,H&R
$30.00
24.
F.O.B.
Devivered,
9301 N.W. 58 St.
Brewer
$26.00
H & J
$26.50
25.
F.O.B.
Delivered,
Other Locations, North Zone
Brewer
$26.00
H & J
$26.50
26.
F.O.B.
Delivered,
Other Locations, Central Zone
Brewer
$26.00
H & J
$26.50
27.
F.O.B.
Delivered,
Other Locations. South Zone
Brewer
$26.00
H & J
$26.50
ASPHALTIC CONCRETE (TYPE III) -(SURFACE COARSE HOT MIX All Prices Per
Ton
28.
F.O.B.
Plant
Brewer
$23.00
H & J
$26.50
29.
F.O.B.
Delivered,
18100 N.W. 37 Ave.
Brewer
$26.00
H & J
$26.50
30.
F.O.B.
Delivered,
1001 N.W. 11 St.
Brewer,H&J
$26.00
N/A
N/A
31.
F.O.'B.
Delivered,
4801 S.W. 117 Ave.
Brewer
$26.00
H & J
$26.50
32.
F.O.B.
Delivered,
20820 S.W. 117 AvP.
Brewer
$26.00
H&J,H&R
$30.00
33.
F.O.B.
Devivered,
9301 N.W. 58 St.
Brewer
$26.00
H & J
$26.50
34.
F.O.B.
Delivered,
Other Locations, North Zone
Brewer
$26.00
H & J
$26.50
35.
F.O.B.
Delivered,
Other Locations, Central Zone
Brewer
$26.00
H & J
$26.50
36.
F.O.B.
Delivered,
Other Locations, South Zone
Brewer
$26.00
H & J
$26.50
97,- 700
9
CONTRACT AWARD SHEET
Bid No.:. 0888-3/02
Page 4
ASPHALTIC CONCRETE (TYPE PM- 7 -(S-III) HOT__MIX, All Prices Per Ton
37.
F.O.B.
Plant
Brewer
$23.00
H
&
J
$26.50
38.
F.O.B.
Delivered,
18100
N.W. 37 Ave.
Brewer
$26.00
H
&
J
$26.50
39.
F.O.B.
Delivered,
1001
N.W. 11 St.
Brewer,H&J
$26.00
N/A
N/A
40.
F.O.B.
Delivered,
4801
S.W. 117 Ave.
Brewer
$26.00
H
&
J
$26.50
41.
F.O.B.
Delivered,
20820
S.W. 117 Ave.
Brewer
$26.00
Pan
Amer
$26.68
42.
F.O.B.
Devivered,
9301
N.W. 58 St.
Brewer
$26.00
H
&
J
$26.50
43.
F.O.B.
Delivered,
Other.Locations,
North Zone
Brewer
$26.00
H
&
J
$26.50
44.
F.O.B.
Delivered,
Other
Locations, Central Zone
Brewer
$26.00
H
&
J
$26.50
45.
F.O.B.
Delivered,
Other
Locations, South Zone
Brewer
$26.00
H
&
J
$26.50
RC- or ASPHALTIC EMULSION PRIME MATERIAL. All Prices Per Gallon
46.
F.O.B.
Plant
Pan
Amer
$
1.48
General
$
1.50
47.
F.O.B.
Delivered,
18100
N.W. 37 Ave.
Pan
Amer
$
1.73
H
&
R
$
2.50
48.
F.O.B.
Delivered,
1001
N.W. 11 St.
Pan
Amer
$
1.73
H
&
R
$
2.50
49.
F.O.B.
Delivered,
4801
S.W. 117 Ave.
Pan
Amer
$
1.73
H
&
R
$
2.50
50.
F.O.B.
Delivered,
20820
S.W. 117 Ave.
Pan
Amer
$
1.73
H
&
R
$
2.50
51.
F.O.B.
Devivered,
9301
N.W. 58 St.
Pan
Amer
$
1.73
H
&
R
$
2.50
52.
F.O.B..Delivered,
Other
Locations, North Zone
Pan
Amer
$
1.73
H
&
R
$
2.50
53.
F.O.B.
Delivered,
Other
Locations, Central Zone
Pan
Amer
$
1.73
H
&
R
$
2.50
54.
F.O.B.
Delivered,
Other
Locations, South Zone
Pan
Amer
$
1.73
H
&
R
$
2.50
OPTIONS: -
A. Charge to open plant other that normal hours:
Brewer $500.00 H & J: $500.00
B. Additional charge per ton to deliver other than normal hours:
Brewer $ 5.00 H & J: $ 2.00
NOTE:
1. Normal Working Days & Hours:
Brewer: H & J:
Monday Thru Friday
7:00 AM - 5:00 PM
Plant Location, Person, Phone #
Brewer:
10400 N.W. 121 Way
Walter Brewer
(305) 364-3595
Emergency: (305) 213-0252
Monday Thru Friday
7:00 AM - 5:00 PM
North Zone: N.W..80 Street, North
Central Zone: N.W. 79 Street to Kendall Drive
South Zone: South of Kendall Drive
Saturday
7:00 AM - 12:00 PM
H&J:
4310 N.W. 35 Avenue
Jose Pimentel
(305) 635-8110
Emergency: (305) 634-3342
10 , .. 97- 790
R'
AWARD UNDER METRO DADE COUNTY
CONTRACT NO.0888-3/02
ITEM: Asphaltic Concrete
DEPARTMENT: Public Works
TYPE OF PURCHASE:
Contract basis for two (2) years with the option to renew
for three (3) additional one (1) year periods.
REASON: To provide asphaltic concrete on an as -needed, when -needed
contract basis for the purpose of repairing City streets as
required annually.
RECOMMENDATION:
It is recommended that the award be made to those
suppliers under existing Dade County Contract No. 0888-
3/02, at a total cost not to exceed $22,000.00 annually.
Dire o of Purchasing
ate
AwazdunderMDC
97- 790 11