HomeMy WebLinkAboutR-97-0714t
J-97-686
10/ 1 J97
RESOLUTION NO. 9 7 - 714
and
A RESOLUTION BY A FOUR -FIFTHS AFFIRMATIVE VOTE OF THE
MEMBERS OF THE CITY COMMISSION, RATIFYING, APPROVING, AND
CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY,
WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS,
AND APPROVING THE EMERGENCY PURCHASE OF E911
MAINTENANCE FROM LUCENT TECHNOLOGIES, IN AN AMOUNT
NOT TO EXCEED $50,000.00, FOR THE DEPARTMENT OF POLICE,
ALLOCATING FUNDS THEREFOR FROM THE E911 OPERATING
BUDGET, ACCOUNT CODE NO. 196002.290461.6.670; FURTHER,
RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S
ISSUANCE OF AN EMERGENCY PURCHASE ORDER FOR THIS
MAINTENANCE. ,
WHEREAS, the Department of Police cannot do without maintenance on the E911 System;
WHEREAS, the Department of Police's E911 System should not be down for any period of
time; and
WHEREAS, the funding to cover this expenditure is available from the E911 Operating
Budget, Account Code No. 196002.290461.6.670; and
WHEREAS, the City Manager approved the emergency purchase of maintenance from Lucent
Technologies;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISION OF THE CITY OF
MIAMI, FLORIDA;
CITY cobwssrox
PIEETING OF
OCT 14 1997
Resolution Na
97- 7t4
Section 1. The recitals and findings contained in the Preamble to this Resolution are
hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section.
Section 2. By an affirmative vote of four -fifths (4/5ths) of the members of the City
Commission, ratifying, approving and confirming the City Manager's finding of an emergency,
waiving the requirements for competitive sealed bids and approving the emergency purchase of
maintenance from Lucent Technologies, in an amount not to exceed $50,000.00, for the
Department of Police, with funds therefor hereby allocated from the E911 Operating Budget,
Account Code No. 196002.290461.6.670.
Section 3. The City Manager's issuance of an emergency purchase order for this
purpose is further ratified, approved and confirmed.
Section 4. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this 14th day of October
V11 1 iiLLl�ll
APPROVED AS TO FORM AND CORRECTNESS:
M VA y
7 � 02 KA
1.iWVA440§J
E I aff"X171,
• • :"
V.
CITY
W1916:CSK
1997
97- 714
4
TO
FROM
0 CITY OF MIAMI, FLORIDA 0
INTER -OFFICE MEMORANDUM
The Honorable Mayor and Members DATE: OCT 2
of the City Commission
Edward M z
City Manager
RECOMMENDATION:
29
SUBJECT : ' Resolution Ratifying City
Manager's Action
REFERENCES: Emergency Purchase of
ENCLOSURES: E911 Maintenance
FILE :
It is respectfully recommended that a Resolution ratifying the City Manager's emergency action
authorizing the purchase of E911 maintenance from Lucent Technologies, in an amount not to
exceed $50,000.00, be approved. Funding will be from the E911 Operating Budget, Account Code
196002.290461.6.670.
BACKGROUND:
The Police Department's E911 post warranty maintenance from Lucent Technologies expired on
July Pt, 1997. This maintenance is furnished by Lucent Technologies who provided the system.
When the Police Department purchased the 911 System, Lucent was a division of AT&T but has
since been separated into its own entity. To further complicate the situation, the system is a
combination of products from the two divisions of Lucent. The Police Department is currently
working with Lucent in an effort to determine the cost of post warranty maintenance and the type
of arrangement it will be obtained under. The department has prepared specifications for a formal
bid but the process will not be completed prior to the expiration of the warranty period. The Police
Department cannot do without maintenance on the E911 System. This system should not be down
for any period of time. It was, therefore, necessary to authorize an emergency purchase, utilizing
the recommended vendor, as they appear to be the sole source provider of this maintenance
service.
5
1
97- 714
rrvLurcrALNT MG.%IT. -3C I TY OF M I Ali I PuL I CE ; Im 3 / 4
CITY OF MIAMI, FLORIDA
am
I-HC W
I
INTER -OFFICE MEMORANDUM
Edward Marquez
City Manwger
Chief of Police
Description of tommodhy/serv_ice needed
L1.ATc . tJ U w Q 3 1997
.:ur.IAG) : Emergency Purchase
N_1 LHLNCLS : E91 I Maintenance
I-N(,[ USURCd:
Post warrant maintenance for the Police Department E911 system from Lucent Technologies,
Emergency Sustifl"tion
FILE FIN iG-2
The warranty maintenance for the Department's E911 system will expire on July l', 1997. This
maintenance is furnished by Lucent who provided the system. When we purchasdd the 911 system
Lucent was a division of AT&T but has since been separated into its own entity. To further
complicate the situation, the system is a combination of products from the two divisions of Lucent.
We have been working with T.ucent for two months in an effort to determine the cost of the post -
warranty maintenance and the type of arrangement it will be obtained under. Despite our efforts,
Lucent has been very slow to respond apparently due to internal problems in communication
between its two divisions. Only recently did we receive a fairly definitive answer as to cost and
procedures. We were under the impression that Lucent was the sole source provider of this
ser-6ce; however, we have become aware that other vendors may be able to provide us this service.
We are preparing specifications for the formal bid process but there is no way the process will be
concluded prior to the expiration of the warranty period. The Department cannot be -Adthout
maintenance on the E911 system. We cannot afford for the system to be down for any period of
time.
I am, therefore, requesting an Emergency Purchase for the provision of maintenance, on the
Department's E911 system, from Lucent Technologies. The period will be from July 1 ", 1997 to
Dm;ember 31', 1997, We believe will have a recommendation prior to December 31", 1997, but
we prefer to err on the conservative side in ti3c event of an unforeseen occurrence.. Funding will be
provide from the E911 Operating Budget.
Solicitations
Lucent Technologies provides the current warranty maintenance on the F911 system.
it 3
,., a awa.uaLL.:r1.d t r inu:tl l . -'V l l l 111 !Yl ! :l;Yl I ! VIL l l,L
•
-.- - -.Edward Marquez
City Manager
Page 2
Reason for selecting vendor
As stated above, Lucent currently provides warranty maintenance on the E911 system.
Total cost of purchase
$50,000.00
DHW:rph
&iw qu 6ate
City Maha
Office of Budget and Management Analysis Approval:
Account Code: 196002.290461.6.670
Amount:
Director
E911 FundingApproval:
Fire, Rescue
Fire Chief
pection Department
7//��
Date
97, "714
4