HomeMy WebLinkAboutR-97-0711•
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J-97-668
9/22/97
RESOLUTION NO. 9 7- 711
A RESOLUTION, BY A FOUR FIFTHS (4/5THS) AFFIRMATIVE VOTE
OF THE MEMBERS OF ,THE CITY COMMISSION RATIFYING,
APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING
OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR
COMPETITIVE SEALED BIDS AND APPROVING THE EMERGENCY
PURCHASE OF A COMPUTER GRAPHICS SYSTEM FROM AVATAR
SYSTEMS FOR THE DEPARTMENT OF PLANNING AND
DEVELOPMENT IN AN AMOUNT NOT TO EXCEED $16,989.00;
ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO.
660101-840.
WHEREAS, the City of Miami is in the process of marketing city -owned properties for sale,
lease and development ; and
WHEREAS, the Department of Planning and Development is in need of a reliable and
efficient computer graphics system to prepare marketing documents; and
WHEREAS, an effective and affordable system has been identified; and
WHEREAS, funding to cover this expenditure is available from Account Code No. 660101-
840; and
WHEREAS, the City Manager approved the emergency purchase of a computer graphics
system from Avatar Systems;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
hereby adopted by reference thereto and incorporated herein as if set forth in this Section.
Crly CowaSSYON
MEETING OF
OCT 14 1997
Resolution No.
97- 711
A
Section 2. By an affirmative vote of four -fifths (4/5ths) of the members of the city
commission, ratifying, approving and confirming the City Manager's finding of an emergency,
waiving the requirements for competitive sealed bids and approving the emergency purchase of a
computer graphics system from Avatar Systems for the Department of Planning and Development,
in an amount not to exceed $16,989.00, with funds therefor hereby allocated from Account Code
No. 660101-840.
Section 3. The City Manager's issuance of an emergency purchase order for this
purpose is further ratified, approved, and confirmed.
Section 4. This Resolution shall become effective immediately upon its adoption.
A A Klr% A nnD-rCM +k 14 th,4,,, „f October 1 aa7
APPROVED AS TO FORM/AND CORRECTNESS:
. v A VW&- -
A. IN ONES III
CITY ATTORNEY
W1889:CSK
0 CITY OF MIAMI, FLORIDA 25
INTER -OFFICE MEMORANDUM
To : Honorable Mayor and DATE : OCT 2 FILE
Members of the City Commission
SUBJECT: Resolution Ratifying
City Manager's Action
FROM : ( ,dLWC41 '" CY! REFERENCES:
Edward Marq e Computer Graphics System
City Manager ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the attached resolution ratifying the City
Manager's emergency action authorizing the purchase of a computer graphics system for the Department
of Planning and Development from Avatar Systems, in an amount not to exceed $16,989.00. Funding is
available from the 1996-97 Operating Budget, Account 660101-840 (Equipment New).
BACKGROUND:
In order to effectively market the City's properties and development sites it was necessary to authorize
an emergency purchase of a computer graphics system to provide the necessary publications and
displays of city property and development offerings. The City's Planning and Development Department
had been struggling with an antiquated system that was slow and incapable of producing the desired
products. The purchased system provides the quality, reliability and speed needed to assist the
administration's objectives for increasing revenues from underutilized city properties. Specifically
included in this proposal are: a "high -end" graphics workstation, a color monitor, a high speed color
printer, a hard copy apd slide scanner, and related computer software, supplies, product warrantie§, and
installation services.
The City's departments of Planning and Development, Information Technology, and Procurement have
collaborated to insure that this system was purchased by lowest bid from an established company and
operates successfully on the Riverside Building's information system network.
4
97 711
Olga97resomemo 091297 adw
To Edward Marquez
City Manager
Jack L. Luft, Dire
FROM: Department Plam
and Develovm�,
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
DATE : August 28, 1997
SUBJECT: Computer Graphics System -
Emergency Purchase Request
REFERENCES.
ENCLOV iRES:
FILE
I am making an emergenc request for the purchas&6f a computer graphics system for
my department to provide the necessary publication and displays to effectively market
the City's properties .and development sites. Speciftally included in this proposal are : a
"high -end" graphics --workstation, a color rnenitor, --a high speed color printer, a slide
scanner, and related computer software and supplief. -
My department's present capability is woefully inadequate. It has been a constant
frustration to try and produce the desired graphic products in the tight turnaround
necessary to meet 'the City's development marketing demands. The proposed system
would provide the quality, reliability and speed that I need to assist the administration's
objectives for increased revenues. My department has existing staff trained in the use of
this type of equipment. Their productivity on this new system would increase ..
substantially. I am willing to commit that the increased productivity alone would pay for
the system within six months.
My staff has collaborated with the Department of Information Technology, as well as
other computer g kpphic professionals, to insure that: tche.-�r6posed system will operate
successfully on the Riverside Building's informatrlilr= Sfdff hdtwork. I have asked Mr.
✓ Stancato, InfoTec h's acting director to initfi lFC,.i fiF�etb2 dS nis -Ap roval.
Please provide approv I on the line M�iow - -
Approved: 15 I <3 ,
Edward Marq ity ager Date
a
Should you have any questions, please do not hesitate to contact me or Emma Sardina at
416-1435.
cc: Aldo Stancato, Department of Information Technology
Emma Sardina, Department of Planning and Development
1LL-EMcomPg P Y ra hs s97.doc 082897 adw 9 7 F 711 3