HomeMy WebLinkAboutR-97-0685J-97-670
9/26/97
RESOLUTION NO. 9 7 - 685
A RESOLUTION ACCEPTING THE BID OF
GROVE NURSERY, INC., (BIDDER) IN THE AMOUNT
OF $ 20,977.05 TOTAL BID FOR THE PROJECT
ENTITLED: "VIRGINIA STREET LANDSCAPING
PROJECT, B-4598"; ALLOCATING FUNDS THEREFOR
FROM PROJECT NO. 341170, AS APPROPRIATED BY
THE FISCAL YEAR 1995-1996 CAPITAL
IMPROVEMENT ORDINANCE NO. 11.337, AS AMENDED,
IN THE AMOUNT OF $ 20,977.05 TO COVER THE
CONTRACT COST AND $4,022.95 TO COVER THE
ESTIMATED EXPENSES, FOR AN ESTIMATED TOTAL
COST $25,000.00; AND AUTHORIZING THE CITY
MANAGER TO EXECUTE A CONTRACT, WITH THE
SUCCESSFUL BIDDER, IN . A FORM ACCEPTABLE TO
THE CITY ATTORNEY.
WHEREAS, sealed bids were received September 2, 1997, for
"VIRGINIA STREET LANDSCAPING PROJECT, B-4598";
WHEREAS, the City Manager and the Interim Director of the
Department of Public Works recommend that the bid from GROVE NURSERY,
INC., be accepted as the lowest responsible and responsive bid; and
WHEREAS, funds are available from Fiscal Year 1995-1996
Capital Improvement Ordinance No. 11337, as amended, Project No.
341170 for the proposed amount of the contract, project expense, and
incidentals;
NOW THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Y COMMON .
XE ING OF
0 C T 1 4 1997
Resolution No.
97- fiQ5
Preamble to this Resolution are hereby adopted by reference thereto
and incorporated herein as if fully set forth in this Section.
Section 2. The September 2, 1997, bid of GROVE NURSERY,
INC., in the amount of $ 20,977.05, for the project entitled
"VIRGINIA STREET LANDSCAPING PROJECT, B-4598" for the Total Bid,
based on lump sum and unit prices, is hereby accepted.
Section 3. The total estimated project cost of $25,000.00
is available from Project No. 341170, as appropriated by the Fiscal
Year 1995-1996 Capital Improvement Ordinance No. 11337, as amended.
Said total project costs consist of the $20,977.05 contract cost and
$ 4,022.95 estimated expenses incurred by the City.
Section 4. The City Manager is hereby authorized) to enter
into a contract, in a form acceptable to the City Attorney, on behalf
of the City of Miami with GROVE NURSERY, INC., for "VIRGINIA STREET
LANDSCAPING PROJECT, B-4598".
Section 5. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 14th day of October 1997.
OE CARD LO
YOR
r
i
AT S
WALTER J. "EMAN
CITY CLERK
' The herein authorization is further subject to compliance with all requirements that may be imposed by the City
Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions.
- 2 - 97- 685
•
11
MITTED
Is
AMES J. Y, P
INTERIM DIRECT
PUBLIC WORKS DEPARTMENT
PREPAR
Y LE
AS ISTa
�AN
APPROVED BY:
RO TREHY
TY ATTORNEY
AS TO
W1892:YM'I�ah
AND CORRECTNESS:
— 3 —
BUDG VIEW:
1/,�5
DIPA P REKH, DIRECTOR
OFFICE OF BUDGET AND
MANAGEMENT ANALYSIS
FINANCIAL REVIEW:
LOURDES YES
COMPTROLLER
97-
AM
TO :Honorable Mayor and Members
of the City Commission
FROM : '
Edward Marqu
City Manager
RECOMMENDATION:
CITY OF MIAMI, FLORIDA 0
INTER -OFFICE MEMORANDUM
CA-4
DATE : OCT 2 FILE : B-4598
SU&JECT : Resolution Awarding Contract
for Virginia Street Landscaping.
Project, B-4598
REFERENCES:
ENCLOSURES: Resolution
It is respectfully recommended that the City Commission adopt the attached
resolution accepting the low bid of Grove Nursery, Inc., a company located within
Dade County and not within the City of Miami, whose principals are Walter T.
McGowan, Jr., President and Susan G. Snyder, Secretary- Treasurer, for "Virginia
Street .Landscaping Project, B-4598" received September 2, 1997 in the amount of
$ 20,977.05, Total Bid; authorizing the City Manager to enter into a contract on
behalf of the City.
BACKGROUND: No previous work with the City.
Amount of Total Bid: $ 20,977.05
Cost Estimate: $ 21,000.00
of Cost Estimate: 99.9%
Source of Funds: Coconut Grove Trust Fund Account No. 01220047046.
Minority Presentation: 260 invitations mailed
4 contractors picked up specs
( 2 Hispanic, 1 Black, 1 Female)
1 contractor submitted bid
( 0 Hispanic, 0 Black, 1 Female)
Public Hearings/Notices: No
Discussion: The Department of Public Works has evaluated the bids received on
September 2, 1997 and determined that the lowest responsible and responsive bid,
in the amount of $ 20,977.05 is from Grove Nursery, Inc., a Female- minority
controlled corporation. Funds are available to cover the contract cost, and for
such incidental items as postage, blueprinting, advertising, and reproduction
costs.
Attachment: Proposed Resolution
`' 97- 685 1
FACT SHEET
PUBLIC WORKS DEPARTMENT
DATE 9/11/1997
JOB No.: B-4598
ACCOUNT No.: 1220047046
PROJECT NAME: VIRGINIA STREET LANDSCAPING PROJECT
TYPE:
LOCATION: Virginia Street between Day and Ruth Avenues
FEDERAL PARTICIPATION:
PROJECT MANAGER: Leonard Helmers
ASSESSABLE:
ASSOCIATED DEPARTMENT: PUBLIC WORKS
EMERGENCY:
RESOLUTION No.:
BID REQUEST: FORMAL: INFORMAL:
DESCRIPTION: Installation of trees and ground cover and restoration of Swale area along
Virginia Street
between Day and Ruth Avenues.
(IF NECESSARY.CONTINUE ON THE BACK)
SCOPE OF SERVICES:
CITY OUTSIDE AMOUNT
(%OF CONSTRUC. COST)
SURVEY/PLAT
(E)
SITE INVESTIGATION
(E)
PLANING AND STUDY Q
%
DESIGN ® $1.,270.00
6 %
SPECS AND BID PROCESS ® $322.95
%
BLUEPRINTING AND ADVERTISING ® $600.00
(Actual)
CONSTRUCTION ® $20,977.05
(Actual)
CONTT. INSP. & MANAGEMENT ® $1,480.00
(E) 7 %
OTHER
(E)
SUBTOTAL $24,650.00
%
INDIRECT COSTS 0.43%) $350.00
(E) (ENG.FEE)
CONTINGENCIES
(E)
(E) ESTIMATE = $ 21,000.00
TOTAL $25,000.00
CONTRACTOR'S INFORMATION:
CLASS: =J TYPE OF WORK: LANDSCAPING
YEARS OF ESTABLISHMENT: 3
NON- MINORITY: a
NAME: GROVE NURSERY, INC.
MINORITY: B
ADDRESS: 25790 S.W. 214 AVE HOMESTEAD FL, 33031
LICENSE: 197763-7
CONTACT PERSON:
SUSAN G. SNYDER
TELEPHON (305) 248-1948
SUB -CONTRACTORS INFORMATION:
NAMES: SELF
CLASS: J4OINT P=PR(ME
S=SUB
(� ry ('� r+
`�- 'f'.1�,
MINORITY: B=BLACK H=HISPANIC
F=FEMALE
Y/ l8�
COPItS: ASSIS PANT UIKtG 1 UKS. GUS I ANALTSI.I.. YILt, AZ)SUGIAI tU Ut!' I.
fs4598.K1s Sheetl
RCV.//Uv
TABULATION OF BIDS FOR
VIRGINIA STREET LANDSCAPING PROJECT, B-4598 B-4598
Received by the City Clerk. City of Miami. Florida of 10300 A.M. an September 2. 1997
Bidder
GROVE NURSERY. INC.
Address
25790 S.W. 214 AVE
HOMESTEAD, FL 33031
Located In the City of Mimi
YES
tloemd i loeyed a Per CI ty Cad S Idtrc Ord.
YES
Bid Bond Amount
B.B. VOUCHER
I rroplarItIs*
Minority Owned
YES. F
TOTAL BID. -THE TOTAL OF ITEMS
1 THROUGH 8 BASED ON A
THIRTY (30) WORKING DAY
COMPLETION TIME. THE SUM OF
20,977.05
IRREGULARITIES LEGEND
A - No Power -of -Attorney THE DEPARTMENT OF PUBLIC WORKS HAS DETERMINED
r - No Affidavit E e. to Capital t Surplus of Bondlnp Company
C that the lowest t responsible and responsive bidder Is
- Corrected Extensions GROVE NURSERY.. INC. I n the revised Amount o f
D -proposal lln*Ipned oor Improperly Signed or No Corporate seal 20,977.05 for the Total Bid.
E - Incomplete Extension* IMI*slnp Primary Office Location Fare)
F - Nan-reeponelve bid L2 (1"j, l7l✓
G - improper Bid Bond U
H - Corrected Bid
-No First Source Hiring Compliance statement B l D 96-97-120
J - No Minority Compliance Statement
K - No Duplicate Bid Proposal PAGE : 1 OF 1 B-4598
Prep. By:Eetevez Check By: Bodia
Ln
7 - 6
CITY OF MIAMI OFFICE OF THE Cl ERK
Qrii CCJ-1T13 TV f TL—r
BIDITEM: VIRGINIA STREET LANDSCAPING PROJECT B 4598
BID NO.:
90-97-120.
DATE BID(S) OPENED: S E P T EM B E R 2, 1997 TIME 10 : O 0 a. m.
BIDDER
I i . l`
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
GROVE NURSERY. INC.
$ 20,977.05
B.B. VOUCHER
"Offers from the vendors hated here!
received tare, t
are the only o
fe,*,s
other offers submiltod In r ?4.'i.. ?-"n 'J� 3:
w
are herghX rg'?nr-;^A•,
-"}�•..? �YY�� .;
braiW.1YiG:C, if
.�.y.
�t7
J
fl.05ck- es --wez
Person re eiving bid(s)
PUBLIC WORKS DEPARTMENT
(City Department)
SIGNED
eputy City Cle
received , J ) envelopes on behalf of
on O / OG
(Date)
TO : Walter J. Foeman
City Clerk
® CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE
SUBJECT :
July 28, 1997 FILEB-4598
Request to Coordinate
FROM REFERENCES: Bids and Specifications y
Bid No. 96-97-120
Elyros ffEstevez ENCLOSURES:
Civil Engineer I PW # 121R
Please note that contractors will submit bids for the following project:
"Virginia Street Landscaping Project, B-4598" on Tuesday, September 2"d,
1997, at 10:00 a.m.
Any bid submitted after the time listed above, will not be accepted. Please make
necessary provisions for this bid opening.
The Project Manager, Mr. Len Helmers and/or representative overseeing the project, shall
be present at the time of the opening. Should there be cancellation or postponement, we
will notify you in writing, prior to the opening date of the bids.
If you have any questions, please contact me at 416-1217.
/ee
Encl.
® •
The City of Miami, Florida Department of Public Works
REQUEST TO COORDINATE SPECIFICATIONS
NOTE: Rough copy of advertisement for Bids must
be in the Construction Division THREE WEEKS
before the date that the advertisement is to appear in
papers.
Date: July 22, 1997 Plans File No.: 4598 Job No.: B-4598
From: Civil Engineering Money From: Off Stre t Parking Coco roe Yust Fund
Project Manager: L. Helmers Approved: 0
V)
Jam rll, Dir c r
VIRGINIA STREET LANDSCAPING PROJECT
B - 4598
Recommended Bidding Time (days)
Set of Specifications
Estimated Construction Cost: $ 21,200.00
Number of Sheets in Plans: 2
Construction Time: 30
Unit Price Items ?: YES
Two Construction Times ? NO
5 10 15
30 40 50
Project Cost:
15
30
Federal Funds? NO
Working /Calendar Days(Circle One)
Lump Sump Prices ?: YES
Add / Deduct Items ?: NO
CONTROL DATES
This form must be in the Construction Division at least three weeks before the date set for
advertising, to allow time for obtaining WAGE RATES and comply with Purchasing
Department's schedules. Tracings and Finished Specifications will be sent to the
Construction Division at the same time. Advertisement sent without plans and specs will
be delayed until these are received.
Advertising Date: AUGUST 18, 1997
Awarding Date: OCTOBER 9, 1997
COPY TO: COST ANALYSIS
Receiving Date: SEPTEMBER 2, 1997
(10:00 AM)
Form PW#121R Revised 02197
1-1
0
BID NO.96-97-120
ADVERTISEMENT FOR BIDS
Pfi fA
Sealed bids for "VIRGINIA STREET LANDSCAPING PROJECT, B-4598" .. lbeyreceived-I&
by the City Clerk of the City of Miami, Florida at 10:00 AM on the 2nd day ofSepfe(iiber.997,
at the City Clerk's Office, first floor of the Miami City Hall, 3500 Pan' American Dr ve,:Dinner
Key, Miami, Florida, 3313,3, at which time and place they will be publicly opened a " bead.
Any bid submitted after the above appointed time will not be accepted by the City Clerk.
The project consists of the installation of shade trees, ground cover, and residential roadway
markers within city right of way along Virginia Street between Day and Ruth Avenues, Coconut
Grove. Bidders will furnish performance and bid bonds in accordance with Resolutions
No. 86-983 and No. 87-915. For technical questions regarding plans and specifications, please
contact Leonard Helmers, P.E. at (305) 416-1221. Prospective bidders will be required to
submit, with their bid, a copy of the appropriate Certificate of Competency, as issued by
Dade County, which authorizes the bidder to perform the proposed work..
All bids shall be submitted in accordance with the Instructions to Bidders and Specifications.
New City regulations will require each bidder to submit proposals in duplicate originals.
Plans and specifications may be obtained form the office of the Director of Public Works,
444 S.W. 2nd Avenue, 8th Floor, Miami, Florida 33130, on or after August 18, 1997. If bidders
wish, a set of plans and specifications will be mailed to them by writing to the Department of
Public Works and including a separate check for $8. There will be a $20 deposit required for the
first set of plans and specifications. Additional sets may be purchased for a fee of $20 per set
and this is not refundable. Deposits will be refunded only upon return of one set of plans and
specifications to the Department of Public Works, unmarked and in good condition within two
(2) weeks after the opening of the bids.
Bidders are alerted to the provisions of Ordinance No. 10062 and 10538 regarding allocations of
contracts to minority vendors, contractors and sub -contractors. This project has been
designated as a Set -Aside for Black, Hispanic or Female Businesses/Sole proprietors.
Details are contained in Bid Specifications. All Bidders must submit an Affirmative Action
Plan with the bid. (Ordinance is contained in bid specifications).
The City of Miami has adopted Ordinance No. 10032, which implements the "First Source Hiring
Agreement". The object of this Ordinance is to provide employment opportunities to City of
Miami residents on contracts resulting in the creation of new permanent jobs. Contractors may
be eligible for wage reimbursement under this program. For further information contact the
Department of Public Works, City of Miami, at (305) 416-1200.
Proposal includes the time of performance, and specifications contain provisions for liquidated
damages for failure to complete the work on time. The City Commission reserves the right to
waive any informality in any bid, and the City Manager may reject any of all bids, and
readvertise. (B-4598'Req. 0649).
Edward Marquez
City Manager
�F •�.�.•r. _t�.,...�.�,3 ,1-� ,,a tom- z y,� �.. =,f.r�- ... ;,,, �. •�,. ..
.i
w City of Miami O H 9
\�
This number must
REQUISITION FOR. ADVERTISEMENT appear in the
advertisement.
INSTRUCTIONS: Please type and attach' a co of the advert' m nt with thi r i •tion. "
b . Department:
Public Works.
2. Division:
Highway
3. Account Code .number:
4. Is this a confirmation:
5. Prepared by:
01220047046
I Yes. ElNo
E. Estevez
6. Size of advertisement:
7. Starting date:
8. Telephone number: .
9G� e"f120111rl ..
August.18;" 97
416-.1217
9. "Number of'times this advertisement is to beJ�Tyl�
pe of advertisement: "
published: oncel� Pr-
Legal ❑ Classified ❑ Dis la
11. Remarks:
VIRGINIA STREET LANDSCAPING PROJECT, B-4598
BID NO.'96-97-120
12.
r m nthn'
Date(s) of
Advertisement
Invoice No.
Amount
Publication
MIAMI RIVER
MIAMI TIMES
i
DIARIO LAS AMERICAS
3 i
,
i
I
i
M
Fr
Fri
13.
®
Approved
❑ Disapproved
7 123 1
`Department bi`rect6r/D e0-gnee Date
Approved for Payment Date
C GS/PC 503 Rev: 12/89 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy..
%,unary - uCNenmant