HomeMy WebLinkAboutR-97-0683J-97-666
9/26/97
RESOLUTION NO. 9 7 _ 683
A RESOLUTION ACCEPTING THE BID OF AFTER
HOURS CLEANING SERVICE, FOR THE FURNISHING
OF CUSTODIAL SERVICES FOR THE DEPARTMENT OF
SOLID WASTE, ON A CONTRACT BASIS FOR ONE (1)
YEAR WITH THE OPTION TO EXTEND FOR TWO (2)
ADDITIONAL ONE (1) YEAR PERIODS, AT A TOTAL
PROPOSED ANNUAL AMOUNT OF $9,480.00;
ALLOCATING FUNDS THEREFOR FROM THE
DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION, ACCOUNT CODE NO.
513000.421001.6.340; AUTHORIZING THE CITY
MANAGER TO INSTRUCT THE CHIEF PROCUREMENT
OFFICER TO ISSUE A PURCHASE ORDER FOR THIS
SERVICE.
WHEREAS, pursuant to public notice, sealed bids were received on August
20, 1997 for the furnishing of custodial services for the Department of Solid
Waste, on a contract basis for one (1) year with the option to extend for two (2)
additional one (1) year periods; and
WHEREAS, invitations for Bid No. 96-97-111 M/WBE were mailed to fifty-
four (54) potential bidders and seven (7) bids were received; and
WHEREAS, this service will provide custodial services for the Department of
Solid Waste which includes the furnishing of labor, materials, equipment and
supervision; and
WHEREAS, funds for this service are available from the Department of
General Services Administration, Account Code No. 513000.421001.6.340; and
CITY COIMS9I03ff
I MTING OF
0 CT 1 4 1997
Resolution No.
WHEREAS, the City Manager and the Director of the Department of General
Services Administration recommend that the bid received from After Hours
Cleaning Service, be accepted as the lowest most responsible and responsive bid;
NOW, THEREFOR, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this
Resolution are hereby adopted by reference thereto and incorporated herein as if
fully set forth in this Section.
Section 2. The August 20, 1997, bid submitted by After Hours Cleaning
Service for the furnishing of custodial services for the Department of Solid Waste,
on a contract basis for one (1) year with the option to extend for two (2)
additional one (1) year periods, at a total proposed annual amount of $9,480.00 is
hereby accepted, with funds therefor hereby allocated from the Department of
General Services Administration, Account Code No. 513000.421001 .6.340.
Section 3. The City Manager is hereby authorized to instruct the Chief
Procurement Officer to issue a purchase order for this service.
Section 4. This Resolution shall become effective immediately upon its
adoption.
2
97 ��3
0
•
PASSED AND ADOPTED this 14th
ATTEST.
WALTE J. F
CITY CL
day otictobelx997.
APPROVED AS TO FORM AND CORRECTNESS:
A. gUIN�g JON
CITY ATTORN
W 1888:CSK
3
97- 683
i
CITY OF MIAMI, FLORIDA -
INTER -OFFICE MEMORANDUM CA2
TO: The Honorable Mayor and Members
of the City Commission
FROM Edward
City Mana4dr
Recommendation:
DATE OCT 2 S9 7
SUBJECT Recommendation for
Resolution to Accept
Bid No 96-97-111 M/WBE
REFERENCES:
ENCLOSURES:
FILE :
It is respectfully recommended that the City Commission adopt the attached Resolution
awarding the bid for the acquisition of custodial services for the Department of Solid
Waste from After Hours Cleaning Services, a Dade County minority -owned vendor located
at 1515 N.W. 167 Street, Suite 232, Miami, Florida 33169, at an annual cost of $9,480.00.
This acquisition is on a contract basis for one (1) year, with the option to extend for two (2)
additional one (1) year periods at the same price, terms and conditions. Funds are
available from the Department of General Services Administration, FY `97, Account Code
No. 513000.421001.6.340.
Background:
The Department of General Services Administration has analyzed the bid received
pursuant to Bid No. 96-97-111 M/WBE for the furnishing of custodial services, labor,
materials, equipment and supervision to The Department of Solid Waste. Fifty -Four (54)
invitations for bids were mailed and seven (7) bids were received. After Hours Cleaning
Service meets the department's requirements and specifications and offers the lowest
most responsible and responsive bid based on the lowest annual cost of service. After
Hours Cleaning Service has done work in the past for the Department of General Services
Administration, and their performance has been rated as satisfactory. It is therefore,
recommended that After Hours Cleaning Service, a Dade County minority vendor at an
annual proposed amount of $9,480.00, receive the award of bid as the lowest most
responsible and responsive bidder.
Amount of Bid: $9,480.00
Source of Funds: Department of General Services Administration
FY '97 Budget Account No. 513000.421001.6.340
Minority Representation: The vendor is Dade County Minority -owned.
(Joe, Eddy and Marie Allen, Owners)
97- 683
' Florida t,.., Bid No. 96-97-11 i
6.OfNDOR BACKGROUND INFOR1* iON
;INSTRUCTIONS:
This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question
does not apply, write the words `None", or "Not Applicable", as appropriate. Please rint.
() ` PPP
COMPANY NAME:
pFfER HOURS CLFAMNG SEMCF.Wr`�
COMPANY OFFICERS:
President �-� t 1 le n
Secretary. := DOV APt ii
COMPANY OWNERSHIP:
Vice President
Treasurer 'i5,A101 0 j L C h
h_% of ownership
% of ownership
M LAY 1 f, of ownership
% of ownership
LICENSES:
1. County or Municipal Occupational License No.
(attach copy with bid)
2. Occupational License Classification SLi Y1
3. Occupational License Expiration Date: q . 3 0— CJ 7
4. Metro -Dade County Certificate of Competency No.
(attached copy if requested in Bid or RFP)
5. Social Security or Federal I.D. No. IPS 6 4 &5L 7 �
EXPERIENCE:
6. Number of Years your organization has been in business: y✓S
7. Number of Years experience BIDDER/PROPOSER (person, principal of fain, owner) has had in operation
of the type required by the specifications of the Bid or RFP: 2 - -15
Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in
operation of the type required by the specifications of the Bid or RFP: 9/rs
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Judy S. Carter, Director
Department of Purchasing
FROM \
rank v . ollason, Director
Department of General Services Administration
e'
DATE : FILE :
SUBJECT
Resolution and Award of
Bid for Custodial Services
REFERENCESi:d No. 96-97-111 M/WBE
ENCLOSURES:
The Department of General Services Administration has verified with the
Department of Budget that funds are available to cover the cost of the subject bid in the
amount of $9,480.00 from Account Code No. 513000.421001.6.340.
BUD ETARY REVIEW AND APPROVED BY:
to ACCORDANCE WITH
1. &1�14 ET 97.98 BUDGET
Dipak Pare , Director
Department of Budget and Management Analysis
5
97- 683
•
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BID NUMBER: 96 97 ! 1! TdIA66
COMMODITY / SERVICE: Gk8 GD1AL SERVICES FesR &QL4-D- ASTE
DEPARTMENT/CONTACT PERSON: FRED H-GBSAN
DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the
Department of Purchasing. The user department (s) is r uired to complete all remaining sections of
this form, including the funding source(s), contract value (if applicable), and all other required approvals
prior to forwarding to Purchasing.
Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form and the
resolution memo to Purchasing, ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized
by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for
Commission approval.
Should the department not concur with the recommendation for award, FAX separate justification memo to
Purchasing immediately. Emergency procurements are exempt.
IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT
REVIEW AND ANALYSIS FORM" ALONG WITH THE SCI SCREEN "ACCOUNT SUMMARY"
FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL
OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD.
Contact ]?aGn.]a -13ux s of the Bid/Contract Section at 416-1905 cl k flW should you have
any questions.
APPROVAL TO FORWARD
TO DEPARTMENT/OFFICE: -
�, Judy S. Carter
'Director of Purchasing
DATE:
BIDRECOM.DOC 8/8/97 PAGE 1 OF 2
ri
• •
BID AWARD RECOMMENDATION FORM
BID NUMBER: 96-97-111 M/WBE COMMODITY/SERVICE: Custodial Services for Solid waste
DEPARTMENT / DIVISION: Solid waste
TERM OF CONTRACT: One (1) year with the option to extend for 2 additional 1 yr. periods
NUMBER OF BIDS DISTRIBUTED:
NUMBER OF BIDS RECEIVED: 7
METHOD OF AWARD: To the lowest most responsible and resQonqivp bi dd r
RECOMMENDED VENDOR(Sh
After Hours Cleaning Service
STATUS:
Dade / Black
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
CONTRACT VALUE:
TOTAL: 9,480.00
JUSTIFICATION: THE ABOVE CITY OF MIAMI DEPARTMENT PROVIDE MUNICIPAL SERVICES
TO THE GENERAL PUBLIC. MANY RESIDENTS AND VENDORS VISIT ITS
OFFICES ON A DAILY BASIS, MAKING IT IMPERATIVE FOR THAT DEPARTMENT
TO PRESENT A CLEAN AND PROFESSIONAL ENVIRONMENT.
ACCOUNT CODE(S): 513000.4201001.6. 340
DEPARTMENT APPROVAL: BUDGET REVIEW APPROVAL:
See attached
Department Director/ Dipak M. Parekh
Designee Director
OTHER FUNDING APPROVALS, IF APPLICABLE:
IN
PURCHASING APPROVAL:
See attached
Lourdes Reyes 4 dy S. Carter
Comptroller Director
TITLE:
PAGE 2 OF 2
hJ 97- 683
BID TABULATION
BID NO. 96-97-111 M/WBE
CUSTODIAL SERVICES FOR SOLID WASTE
FIRMS:
ANNUAL COST
1. Bendel Corp.
3922 N.W. 167 Street
Miami, Fla. 33054
Dade County/Black
$
11,469.60
2. Mr. Clean Reliable Service, Inc.
212 N.E. 154 Street
Miami, Fla. 33162
Dade County % Black
$
14,784.00
3. Etcetera Services, Inc.
46 N. W. 105 Street
Miami, Florida 33130
Dade County/Female
$
12,360.00
4. Best's Maintenance & Janitorial
3290 NW 29 Street
Miami, Florida 33142
Dade County/Female
$
14,016.00
5. S. Florida Maintenance Services
8221 NW 54th Street
Miami, Fla. 33166
Dade County/Hispanic
$
241,500.00
6. Vista Building Maintenance Svcs.
8200 Coral Way
Miami, Florida 33155
Dade County/Hispanic
$
16,674,00
7. After Hours Cleaning Service
1515 N.W. 167 Street, #232
Miami, Fla. 33169
Dade County / Black
$
9,480.00
APPROVED
D,
Prepared By: Pai
Approved By:
uate: I i
9
97= 683
1 0 0
CITY OF MIAMI
SUMMARY OF CONTRACTS AWARDED
FOR: CUSTODIAL SERVICES FOR THE DEPT. OF SOLID WASTE
BID NO.96-97-111 M/WBE
AWARDED TO: After Hours Cleaning Service
TIME PERIOD NUMBER OF BIDS DOLLAR AMOUNTS
From: 1994 to Present #96-97-024 (Fire -Rescue) $17,796.00
#95-96-066 (Parks & Rec) $11,556.00
#94-95-017NM (GSA) $8,640.00
#94-95-015NM ( GSA) $19,691.00
PRIOR CONTRACT AWARD: $11,184.00/ 93-94-097 (Best's Maintenance & Janitorial Service, Inc.)
BID NO.96-97-111 AMOUNT $9,480.00
A Difference of 18% Less
SUMMARY OF CONTRACTS. DOC
97- 633 11
'Y OF f HE CIT ��E� x
�^ 1D SECIJ��ITY LIST
BID ITEM:
BID NO.:
DATE BID(S) OPENED:
CUSTODIAL SERVICES FOR SOLID WASTE DEPARTMENT
96-97-111
AUGUST 20, 1.997
X
10:00
TIME
BIDDER
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
BENDEL CORPORATION
MR. CLEAN RELIABLE SERVICE, INC.
ETCETERA SERVICES, INC.
BEST"S MAINTENANCE & JANITORIAL SERVICES, INC.
SOUTH FLORIDA MAINTENANCE SERVICES
VISTA BUILDING MAINTENANCE SERVICES, INC.
AFTER HOURS CLEANING
NO BIDS:
McCLOSKEY WINDOW CLEANING, INC.
OMEGA MAINTENANCE CO.
PSA
received timely as of the above a
-n—g Fate and U
All '
are hereby rejected as late."
e7- received (�) envelopes on behalf of
Person receiving WAX") q rw 41 a S
PURCHASING DEPARTMENT on IF_w
(City Department) (Date)
SIGNE .
Deputy Ci lerk
//1
CITY OF MIAMI
ADVERTISEMENT FOR BIDS
Sealed bids will be i eceived by the City of Miami City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, Fl. 33133 for the following:
BID NO. 96-97-1 11 Furnishing labor, supervision, cleaning supplies, paper products, and
other materials for custodial services for the Dept. of Solid Waste.
OPENING DATE: 10:00 A.M. August 20, 1997
All Bidders are highly encouraged to attend to voluntary Pre -Bid Conference and walk-
through of the location. This Pre -Bid Conference will occur on Wednesday, August 13, 1997 at
9:00 a.m. at the Department of Solid Waste, 1290 NW 20th Street, Miami. An inspection of the
site and a discussion of the requirements will occur at that time. Each bidder is required, prior
to submitting a bid, to acquaint himself/herself thoroughly, regarding any and all conditions
and/or requirements that may in any manner affect the work to be performed. No
allowances will be made because of lack of knowledge of these conditions. Please contact
Mr. Fred -Hobson for further details.
This bid has been designated as a set aside for Black, Hispanic and Female vendors certified
with the City of Miami's Minority/Women Business Enterprise (M/WBE) Program. Vendors
currently certified with Dade County Public Schools or Metro -Dade County must be certified
with the City of Miami, prior to bid opening. Firms/sole proprietors interested in becoming
M/WBE certified with the City are required to contact the City of Miami Minority/Women
Business Affairs Office at 444 SW 2nd Avenue, 6th Floor, Miami, Florida 33130, Telephone
number, 416-1913, to obtain and complete the City's certification requirements.
Detailed specifications for this bid are available upon request at the City of Miami, Purchasing
Department, 444 SW 2 Avenue, Sixth Floor, Miami, Florida 33130. Telephone No. 416-1904.
Edward Marquez
City Manager
AD NO. 4258 4
CITY OF MIAMI
LOGO
1-1
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'City of Miami.
This number must
REQUISITION FOR ADVERTISEMENT appear in the
advertisement.
INSTRUCTIONS: Please type and. attach a co gy of the advertis ment withjhireguisition.
1. Department:
2. Division.;
Solid Waste -
3. Account Code number:
4. Is this a. confirmation:
5. Prepared by:
513000.'421001.6.287
El Yes N'No
Gladys Bermudez.
6. Size of advertisement:-'
7. Starting date:
8. Telephone number:
iecral
-416 —1904-
9. Number of times this adverti*semen:ti' is to be
10. Type of advertise'me6t:
published:(l) ohe.
R Le al o E] Classified Display
-'11. Remarks:'
Custodial .*rcs for Solid- Waste, Dept.'
Bid No. -96-�97-111-
12.
Date(s) of
Publication
Advertisement
Invoice No.
Amount
Mil-1,14I TIMES
MIAMI REVIEW
DIAR.10 LAS AMERICAS
>
<
cm
r
13.
El Approved
El Disapproved
Department Director./Designee Date
Approved for Payment. Date
C IGS/PC 503 Rev. 12*'/89 Routing: Forward White and Canary to G.S.A. (Procurement Management) and' retain Pink copy.
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