HomeMy WebLinkAboutR-97-0619J-97-594
8/28/97
RESOLUTION NO. 9 7 - 6 19
A RESOLUTION BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE
OF THE MEMBERS OF THE CITY COMMISSION, RATIFYING,
APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING
OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR
COMPETITIVE SEALED BIDS AND APPROVING THE EMERGENCY
PURCHASE OF UNIFORMS AND LEATHER GOODS FROM MARTIN'S
LAMAR UNIFORMS IN THE AMOUNT OF $75,000.00, FOR THE
DEPARTMENT OF POLICE; ALLOCATING FUNDS THEREFOR FROM
ACCOUNT CODE NO. 001000.290201.6.075.
WHEREAS, the Department of Police was in need of uniforms and leather goods; and
WHEREAS, the previous contract had expired and all allowable extensions exhausted; and
WHEREAS, the funding to cover this expenditure is available from Account Code No.
001000.290201.6.075; and
WHEREAS, it was necessary to authorize an emergency purchase, utilizing the
recommended vendor, as they had the required stock on hand to meet the Department's
specifications; and
WHEREAS, the City Manager approved the emergency purchase of uniforms and leather
goods from Martin's Lamar Uniforms;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1 . The recitals and findings contained in the Preamble to this Resolution are hereby
adopted by reference thereto and incorporated herein as if fully set forth in this Section.
SEP 09 1997
Resolution No.
•
Section 2. By a four -fifths (4/5ths) affirmative vote of the members of the City
Commission, ratifying, approving, and confirming the City Manager's finding of an emergency,
waiving the requirements for competitive sealed bids, and approving the emergency purchase of
uniforms and leather goods from Martin's Lamar Uniforms in the amount of $75,000.00, for the
Department of Police, with funds therefor hereby allocated from Account Code No.
001000.290201.6.075.
Section 3. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this 9th day of September , 1997.
PREPARED AND APPROVED BY:
RAFAEL O. DIAZ,
DEPUTY CITY ATTOR Y
W1845:CSK
APPROVED AS TO
CORRECTNESS:
ATTOR
AND
2
97- 619
0 CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the City Commission
I
FROM : EdjP
Citynag
RECOMMENDATION:
• 38
DATE:- AUG Z 7 _ • FILE
SUBJECT: Resolution Ratifying
jI City Manager's Action
REFERENCES: Uniforms and Leather Goods
ENCLOSURES:
It is respectfully recommended that a Resolution ratifying the City Manager's emergency action
authorizing the purchase of uniforms and leather goods from Martin's Lamar Uniforms, in an
amount not to exceed $50,000.00, be approved. Funding will be from the Police Department
General Operating Budget, Account 001000.290201.6.075.
BACKGROUND:
In order to provide uniforms and leather goods to its personnel, the Police Department initiated the
bid process. Formal bids were received and an evaluation was conducted by my staff and the
Department of Procurement Management. During the evaluation period police personnel still
needed uniforms and leather goods so that they could carry out their duties. The previous contract
had expired and all allowable extensions exhausted. It was, therefore, necessary to authorize an
emergency purchase, utilizing the recommended vendor, as they had the required stock on hand to
meet the Department's specifications.
97- 619
•
CITY OF MIAMI, FLORIDA - •
TO
FROM
Edward Marquez
City Manager
4-
4o ald H. TTshaw
Chief of Police
INTER -OFFICE MEMORANDUM
Description of commodity/service needed
DATE: MAY Q 11997 FILE: FIN 16-2
SUBJECT: Emergency Purchase
REFERENCES: Uniforms and Leather Goods
ENCLOSURES:
The purchase of uniforms and leather goods from Martin's
Emergency Justification
f'.Nami, Fla.
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I V ED
The City of Miami rejected the bids received for the procurement of these goods and issued a new
bid proposal. The bid specifications were modified to promote more competition; however, only
one bid was received. Another vendor has expressed concerns with the specifications. Members
of your staff and the Department of Procurement are evaluating the one bid received as well as the
specifications. While this evaluation, is being completed the Police Department must still continue
toprovide uniforms and leather goods to its personnel. All allowable extensions have been
exhausted; therefore, I am requesting your permission for an Emergency Purchase of these goods
for a three (3) month period which will begin on May 1', 1997 and end on July 31"`, 1997.
Solicitations
Martins' Lamar Uniforms has agreed to hold their rates to 1995 - 1996 levels which reflects the
price for the last year of their contract with the Police Department (Bid No. 92-93-010). We
believe this is a fair and competitive price since the cost of these goods generally increases at a rate
equivalent to the Consumer Price Index ("CPI") which has been averaging approximately 3% a
year.
Reason for selecting vendor
Martin's Lamar Uniforms has provided the Police Department with these goods for the last four (4)
years under Bid No. 92-93-010. It is both advantageous and convenient for the City to utilize them
in this situation as they have the necessary stocks on hand to meet our specifM,,, _nMr
129,997
Cl
Edward Marquez
City Manager
Page 2
Total cost of purchase
$50,000.00
DHW:rph
APPROVED/DISAPPROVED:
Ed arquez
City Manager
W,vol", �
W1.100"o
Office of Budget and Management Analysis Approval:
Account Code: 001000.290201.6.075
Amount: $50,000.00
Dipak Parekh
Director
a*
Date
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