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Home My WebLink AboutR-97-0614J-97-601 8/27/97 RESOLUTION NO. 9 614 A RESOLUTION ACCEPTING THE BID OF ROYCE PARKING CONTROL SYSTEMS, INC., FOR THE FURNISHING AND INSTALLATION OF TWO (2) BARRIER GATES AT MIAMI RIVERSIDE CENTER (MRC) PARKING GARAGE FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION, AT A TOTAL COST OF $6,200.00; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO. 001000.311401.6.670; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR SAID ACQUISITION. WHEREAS, pursuant to public notice, sealed bids were received August 25, 1997 for the furnishing and installation of two (2) barrier gates at Miami Riverside Center Parking Garage for the Department of General Services Administration; and WHEREAS, invitations for Bid No. 96-97-126 were mailed to thirteen (13) potential bidders and two (2) bids were received; and WHEREAS, funds for said service are available from Account Code No. 001000.311401.6.670; and WHEREAS, this gate will be used in conjunction with the existing roll -up gates to provide additional security by precluding more than one vehicle to enter per evolution; and WHEREAS, said acquisition will increase safety by eliminating vehicle back-up and reduce operational costs; and WHEREAS, the City Manager and the Director of General Services Administration recommend that the bid received from Royce Parking Control Systems, Inc., be accepted as the lowest most responsible and responsive bidder; CITY COMMISSION MEETING OF SEP Q 9 1997 Resolution Na 97- 614 NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The August 25, 1997 bid submitted by Royce Parking Control Systems, Inc., for the furnishing and installation of two (2) barrier gates at Miami Riverside Center Parking Garage for the Department of General Services Administration, at a total cost of $6,200.00, is hereby accepted, with funds therefor hereby allocated from Account Code No. 001000.31 1401.6.670. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for said acquisition. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 9th day of September , 1997. ATTEST: �c.e-u�,eey✓ WA TER J. , CITY CLERK PREPARED AND APPROVED BY: RffFAEL 0. bfAz DEPUTY CITY A ORNEY W 1825:CSK APPROVED AS TO FORM AND CORRECTNESS 9' - 614 ® CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members DATE: 26 August 1997 of the City Commission FROM: tea' City MAWq cW RECOMMENDATION: KV SUBJECT: Agenda Item; MRC Barrier Gates REFERENCES: ENCLOSURES: FILE : It is respectfully requested that the City Commission adopt the attached Resolution authorizing the City Manager to issue a Purchase Order in the amount of $6,200.00 to Royce Parking Control, Inc., a non -local, female owned company, located at 2411 S.W. 58' Terrace, Hollywood, Florida 33023, for the purchase and installation of two (2) barrier -type gates for the City of Miami Riverside Center Parking Garage located at 444 S.W. 2"d Avenue. Funds are available from Account Code 001000.311401.6.670. BACKGROUND: The City of Miami Riverside Center Parking Garage utilizes, as originally built, roll -up gates at all entrances and exits. These gates, by design, are extremely slow in terms of opening and closing. In addition, the wear and tear factor and the associated repair and maintenance costs have been, are, and will continue to be enormous. The roll -up gates are not intended to handle the significant volume of traffic which adds to the normal wear and tear and age factors not overlooking the substantial accidental damage (vehicles striking the gates). It is noted that FPL never had close to the number of personnel in the MRC as does the City and that during rush hour times, they held the gates in the open position which all but eliminated excessive wear and damage. The time it takes for an entire evolution (from fully closed to fully raised to fully closed) or even a partial evolution (from fully closed to fully raised to partially closed to a point where an access card activation reverses the closing gate) is considerable. This time equates to a back-up of vehicles which in many cases results in vehicles extending beyond the MRC property into adjacent public streets and permitting more than one vehicle at a time per evolution to enter the garage of which many are not authorized resulting in a security breech. Barrier or arm -type gates at both of the garage's entrances, to be used in conjunction with the existing roll - up gates, will provide, when required: additional security by precluding more than one vehicle to enter per evolution; increased safety by eliminating vehicle back-up; and reduce operational costs. The General Services Administration Department analyzed the bids received pursuant to Bid Number 96- 97-126. Of the thirteen (13) Invitations To Bid mailed, two (2) were returned. Royce Parking Control, Inc. submitted the lowest, most reasonable, and most responsive bid and is therefore recommended for this award. Therefore, at this time it is recommended that the City Commission adopt the attached Resolution ratifying the City Manager's authority to authorize the issuance of a Purchase Order for the services and products specified in the amount denoted. �� 97- 614 0 1 0 BID AWARD RECOMMENDATION FORM BID NUMBER: 96-97-126 COMMODITY/SERVICE: Barrier Gates DEPARTMENT / DIVISION: General Services Administration TERM OF CONTRACT: Short term Contract NUMBER OF BIDS DISTRIBUTED: METHOD OF AWARD: RECOMMENDED VENDOR(S): 13 NUMBER OF BIDS RECEIVED: 2 Lowest most responsible and responsive bidder STATUS: CONTRACT VALUE: TOTAL: &I D00 � THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: Existing MRC entrance roll -up gates are and have been adversely impacted by excessive wear and tear and accidental damage resulting in substantial monetary expenditures In addition, the inherently slow. operation of these crates result in vehicle back-up and enables unauthorized vehicles and personnel to enter the garage. The reduction of: maintenance -related expenses; down -time of roll -up gates; and vehicle back-up and an improvement in security and parking space management will be realized through the proposed installation of arm -type (barrier) _ gates at the entrances of the MRC parking garage_ ACCOUNT CODE(Sh 001000.311401.6.670 _ DEPARTMENT APPROVAL: BU GET REVIEW APPROVALZ-, l Department Director/ ipak M. Parekh //Lourdes Re,Vies Designee Director Comptroller OTHER FUNDING APPROVALS, IF APPLICABLE: PURCHASING APPROVAL: TITLE: Judy S. Carter Director PAGE 2 OF 2 97- 614 0 F 6.5 VENDOR BACKGROUND INFORMATION INSTRUCTIONS: 0 0 This questionnaire is to be included with your bid. Do not leave any questions unanswered. does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print. COMPANY NAME COMPANY OFFICERS: When the question President 470 I/ cc (� �1 ill ► Ca �� 1� �iJ Vice President /-,n/ C Secretary Y>' ' ? C� ,c"l'C > Treasurer ACL i COMPANY OWNERSHIP C (�?To I -a C C') % of ownership of ownership % of ownership % of ownership LICENSES: I. County or Municipal Occupational License No.� k U '" J (attach copy with bid) 2. Occupational License Classification /V S 3. Occupational License Expiration Date: /`1 q % 4. Metro -Dade County Certificate of Competency No. (attached copy if requested in Bid or RFP) 5. Social Security or Federal I.D. No. 15_ — 3 1:) O FYPPOWNI 'F. 6. 7. 8. Number of Years your organization has been in business: Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation of the type required by the specifications of the Bid or RFP: ,Z 2-- Number of Years experience BIDDERIPROPOSER (firm, corporation, proprietorship) has had in operation of the type required by the specifications of the Bid or RFP: Z 1i 4� - C_ S -� 4'tl��%c 0 r( / 5 I TABULATION OF BID BID NO. 96-97-126 W BARRIER GATES AT MIAMI RIVERSIDE CENTER PARKING �a ITEM: DESCRIPTION: r 1 Acquisition and installation of two (2) entrance barrier gates with associated r�x= hardware at the City of Miami Riverside; Center Parking Garage, in accordance with Bid Specifications. $ OPTION 2 Full service (parts and labor) warranty beyond the first year $ APPROVED BY: L' el —!Judy S. Carter Chief Procurement Officer DATE: Prepared by: Maritza Fresno Royce Parking Control 2411 S.W. 58th Terrace Hollywood, Fla. 33023 Non-Local/Female COST 6,200.00 fjob 600.00 /annually TEM Systems, Inc. `630 N.W. 113th Street Miami, Flo. 33168 Dade County/Female $ 1,000.00 /annually APPROVED BY: Director / Designee DATE: 97- 614 7 • • I CITY OF MIAMI SUMMARY OF CONTRACTS AWARDED FOR: INSTALLATION OF TWO (2) BARRIER GATES FOR MIAMI RIVERSIDE CENTER (MRC) BID NO. 96-97-126 AWARDED TO: Royce Parking Control Systems, Inc. TIME PERIOD NUMBER OF BIDS DOLLAR AMOUNTS From: 1994 to Present NONE PRIOR CONTRACT AWARD: NONE SUMMARY OF CONTRACTS. DOC 97- 614 9 CITY OF MIAMI OFFICE OF THE CIT)J&, ERK BID SECURITY LIST Y BID ITEM: BID NO.: DATE BID(S) OPENED: GATE AT THE RIVERSIDE CENTER 96-97-126 AUGUST 25, 1997 v TIME 11:00 a.m. BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK TEM SYSTEMS, INC. See attached bid �oyce Parking Control ' NO BID AUTOMATED HOME SERVICES Y S •• a „ ;r(a. 11sted hereln are the only offe recev-z7 �—r.f�-] Cf E.,'t.."'S'. �c... if a. Cite hera', 'y as is � < 9 received Person cei le ng bid(s) (City Department) SIGNED: (- ) envelopes on behalf of on 4 PA- —< (Date) City Clerk T CITY OF MIAMI ADVERTISEMENT FOR BIDS Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, Fl 33133 for the following: BID NO. 96-97-126 To establish a short term contract for the furnishing of all labor, materials, and equipment necessary to install two (2) entrance barrier (arm -type) gates at the Riverside Center Parking Garage OPENING DATE: 11:00 A.M. AUGUST 25, 1997 Detailed specifications for this bid are available upon request at the City of Miami, Purchasing Department, 444 S.W. 2nd Avenue, 6th Floor Miami, FL 33130. Telephone No. 416-1904. AD NO. 4264 Edward Marquez CITY OF MIAMI City Manager LOGO -� v7 `�" - r-- M O C r1 M ry b Ti �/ 4 City of Miami number must •,..,.•.,, REQUISITION FOR ADVERTISEMENT in appear the appear advertisement. INSTRUCTIONS: Please type sand attach a copy of the advertisement with! thireauisition. 1. Department: i 2. Division: Asset, 14gmt. 3. Account Code number: 1' 4. Is this a confirmation: " ' 5. Prepared by: 921135--28 7 ❑ ' Yes' No Mar.itza Fresno 6. Size of advertisement: 7. Starting date: 8. Telephone number: legal 8/ /97 416-1907 9. Number of times this advertisement is'fo be 10. Type of advertisement: published: (7) n-n i FK1 Legal ❑ Classified ❑ Dis la' 11. Remarks: Barrier �'ates at'MRC Pi,d 96-�.-126 12. .8 Publication Date(s) of e Advertisement Invoice No. Amount MIAMI .TIMESYA 3?! IV! IAMI REVIEW t r _ 1 EIARIO , LA.S AMERICAS . . E > .M 5 ,; ? Z. 3 ! 1.3. ❑ Approved ❑ Disapproved /y�L G C��/ " ' r �' I � I f� % sue' / ..� t-•� ! b41lartment Director/De§i.'gnee �r Date Approved for Payment. Date a e. C GS/PC 503 Rev. 12/89 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. aLogo 1mw lyn.-OIII�C - V.J.M., a.anary - �CNai unlCm t