HomeMy WebLinkAboutR-97-0597J-97-434
7/29/97
RESOLUTION NO.
A RESOLUTION APPROVING THE FURNISHING OF
TELECOMMUNICATIONS AUDITING SERVICES, UNDER THE
TERMS AND CONDITIONS AS HEREIN SPECIFIED, FROM
TELECOM SERVICES LIMITED, (TSL), AWARDED UNDER
EXISTING STATE OF FLORIDA CONTRACT NO. 991-010-96-
151, ON AN AS NEEDED CONTRACT BASIS FOR A PERIOD
OF ONE (1) YEAR WITH THE OPTION TO EXTEND FOR TWO
(2) ADDITIONAL ONE (1) YEAR PERIODS; AUTHORIZING THE
CITY MANAGER TO EXECUTE A CONTRACT FOR THIS
SERVICE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY,
AND IN ACCORDANCE WITH THE SPECIFICATIONS OF
STATE OF FLORIDA CONTRACT NO. 991-010-96-1.
WHEREAS, it is necessary for the City of Miami to ensure the City has not been
overcharged for its telecommunications services, and .if so, to recoup any and all
overpayments for those services in an expeditious manner; and
WHEREAS, the City Manager's Office has determined it is in the City's best
interests to enter into a contract for the provision of utility auditing services, under existing
State of Florida Contract No. 991-010-96-1, on as needed contract basis, for a period of
one (1) year with the option to'extend for two (2) additional one (1) year periods; and
WHEREAS, the City Manager's Office has determined that the use of the existing
State of Florida contract for these services would result in income returned to the City for
overcharges for telecommunications services; and
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WHEREAS, the auditing services provided under this contract would include the
provision of the necessary documentation to recoup funds from errors and over payments
due the City; and
WHEREAS, Telecom Services, Limited, will be paid a fee for said services in the
following manner: 1) an amount representing thirty-five percent (35%) of the
refunds/credit accruing to the City, for past telecommunications service overcharges, as a
direct result of TSL's auditing efforts, 2) an amount representing thirty-five percent (35%)
of the first 24 month's savings derived from the elimination of past billing errors by the
City's implementation of savings opportunities recommended by TSL; and
WHEREAS, this service is being provided by TSL at no cost to the City and TSL's
compensation is solely predicated upon a fee basis as hereinabove stated; and
WHEREAS, the City Manager recommends the provision of telecommunications
auditing services from TSL be approved under the terms and conditions as herein specified;
.NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution
are hereby adopted by reference thereto and incorporated herein as if fully set forth in this
section.
Section 2. The provision of telecommunications auditing services, under the terms
and conditions as herein specified, from Telecom Service, Limited (TSL), awarded under
existing State of Florida Contract No. 991-010-96-1, on an as needed contract basis for a
period of one (1) year with the option to extend for two (2) additional one (1) year periods,
on a fee basis, is hereby approved.
Section 3. TSL will receive compensation for said telecommunications auditing
services in the form of a fee and in the following manner: 1) an amount representing
thirty-five percent (35%) of the refunds/credits accruing to the City, for past
telecommunications service overcharges, as a direct result of TSL's auditing efforts, 2) an
amount representing thirty-five percent (35%) of the first 24 month's savings derived from
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the elimination of past billing efforts by the City's implementation of savings opportunities
recommended by TSL.
Section 4. The City Manager is hereby authorized' to execute a contract for this
service with TSL, in a form acceptable to the City Attorney and in accordance with the
specifications of State of Florida Contract No. 991-010-96-1.
Section 5. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this 9th day of September , 1997.
ATTEST,
��j
WALTER J. FPEMAN,
CITY CLEW
PREPARED AND APPROVED BY:
RAFAEL O. DIAz,
DEPUTY CITY AfTORNEY
W 1688:CSK
APPROVED AS TO FORM AND
CORRECTNESS:
A: QUVNN J NE III
CITY ATTOARNEY
1 The herein authorization is further subject to compliance with all requirements that may be imposed by the
City Attorney, including but not limited to those prescribed by applicable City.Charter and Code provisions.
3
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TO . Honorable Mayor and Members
of the City Commission
FROM:
dward Marquez
City Manager
RECOMMENDATION:
CITY OF MIAMI, FLORIDA 20
INTER -OFFICE MEMORANDUM
DATE JUL - I 10Y FILE
SUBJECT : Approving the Provision of Utility
Auditing Services under State of Florida
Contract No. 991-010-96-151 for
REFERENCESTelecommunicatiQns Services
ENCLOSURES
It is respectfully recommended that the City Commission approve the attached Resolution authorizing the
acquisition of utility auditing services from Telecom Services Limited (aka TSL), a non -local, non -
minority vendor, awarded under existing State of Florida Contract No. 991-010-96-151 for the provision of
telecommunications auditing services to the City, on an as needed contract basis for one (1) year, with the
option to extend for two (2) additional one (1) year periods. These services include the provision of auditing
services for the recovery of overcharges/incorrect billings of payments for telecommunicationsat no charge
to the City; provides for the payment of a fee which is a percentage (35%) of the savings which will accrue
to the City as a result of the refunds or credits received from past overcharges/incorrect billings for these
services; provides for the retention by the City of 100% of the ongoing cost reductions produced by the
refund or crediting of past overcharges; and provides for percentage of a fee at 35% for services provided
over the first twenty four (24) months based upon the savings derived from the elimination of past billing
errors or the City's implementation of recommended savings.
BACKGROUND:
The Office of the City Manager has sought to ensure that the City has not been overcharged for its
telecommunications services, and if so, to recoup any and all overpayments for those services expeditiously.
It has been determined that the State of Florida has an existing State contract entitled "Utilities Expense
Recovery & Reduction Services" that can be utilized by various municipalities should they so desire. In
accordance with this contract, Telecom -Services Limited will review the monthly charges regarding the
City's utilities, which includes all telecommunications invoices, to determine if incorrect billings and/or
overcharges exist. If incorrect bill ing/overcharges exist, TSL will negotiate with the appropriate vendor(s) to -
have the overcharges eliminated from the monthly City invoices and obtain refunds or credits to the City for
past overcharges. If there is no refund, credit or savings due to the elimination of incorrect billings and/or
overcharges, there is no fee at all paid for TSL's review for overcharges.
Should there be refunds or credits, the fee for the use of this service is 35% of the refunds/credits. The City
shall retain 100% of the ongoing cost reductions produced by the refund or crediting of past overcharges.
Additionally, should TSL submit to the City any recommendations that may decrease City's ongoing
telecommunications billings which pertain to matters such as tariff adjustments, network adjustments, and/or
billed services that no longer may be necessary but for which no refund is necessarily due, and should the
City agree with RSL and implement such a recommendation(s), TSL shall receive a fee of 35% of the first
twenty four (24) months' savings.
As there is no direct cost by the City for these services, and the existing State Contract enables
municipalities to recoup the aforementioned overpayments/incorrect billings, the retention of these services
will generate additional revenue to the City of Miami. -
97- 5597
1
AudRServices, Utilif s
ingSe e
991-010-96-1
Effective: 11/16/95
Certification
Special Conditions
Price Sheet
Ordering Instructions
State Contracts Main Index
Contractors:
Ordering Information Vendor URI.
Telecom Network, Inc. http://www.brite.com
Telecom Services Limited
This page was last updated on Mon Aug 2610.10.00 US/Eastern 1996
MAIN IHDEl( { One -Stop Purchasing I Password I Account Status I HEAP
Please send comments or questions to Division of Purchasing
97= 59'7
5/5/97 I0:47 am
Suite 315
CERTIFICATION OF SERVICE CONTRACT
TITLE: Auditing Services, Utilities CONTRACT NO.: 991-010-96-1
BID NO.: 65-991-010-W EFFECTIVE: November 16, 1995
through November 15, 2000
CONTRACTOR(S): SUPERSEDES: 991-010-93-1
Telcom Network, Inc. (A)
Telecom Services Limited (A)
ANY QUESTIONS, SUGGESTIONS, OR CONTRACT SUPPLIER PROBLEMS WHICH MAY
ARISE SHALL BE BROUGHT TO THE ATTENTION OF MARVIN WILLIAMS AT (904)
488-8366 SUNCOM 278-8366.
A. AUTHORITY - Upon affirmative action taken by the State of
Florida Department of Management Services on October 25, 1995, a
contract has been executed between the State of Florida and the
designated contractors.
B. EFFECT - This contract was entered into to provide economies in
the purchase of Utility Auditing Services by all State of
Florida agencies and institutions. Therefore, in compliance
with Section 287.057, Florida Statutes, all purchases of these
services should be made under the terms, prices, and conditions
of this contract and with the suppliers specified.
C. ORDERING INSTRUCTIONS - All purchases shall be made in
accordance with the attached ordering instructions. Purchaser
shall order at the prices indicated, exclusive of all Federal,
State and local taxes.
All contract purchase orders shall show the Division of .
Purchasing contract number, description of service with unit
prices extended and purchase order totaled. (This requirement
may be waived when purchase is made by a blanket purchase
order.) Upon issuance, one copy of each purchase order shall be
forwarded to this office, as provided in the Division of
Purchasing Rule 60A-1.008, Florida Administrative Code.
D. CONTRACTOR PERFORMANCE - Agencies shall report any vendor
failure to perform according to the requirements of this
contract on Complaint -to Vendor, form PUR 7017. Should the
vendor fail to correct the problem within a prescribed period of
time, then form PUR 7029, Request for Assistance, is to be filed
with this office.
E. SPECIAL AND.GENERAL CONDITIONS - Special and general conditions
are enclosed for your information. Any restrictions accepted
from the supplier are noted on the ordering instructions.
F. CONTRACT APPRAISAL FORM - State Contract Appraisal, form PUR
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7073 should be used
_1 for improvements in
for receipt no later
of this contract.
Authorized Signature
MW/lmb
Attachments
too,ovide your input and recommend*ons
the contract to the Division -of Purchasing
than 90 days prior to the expiration date
97- 597
2 of 2 5/5/97 10:48 9LM
Auing Services, Utilities
9 91-010-9 6-1
State Contracts Main Index
Price Sheet
Price Sheet Back to Top
PRICE SHEET
UTILITY AUDITING SERVICES
Percentage of the. credits) the contractor requires to provide the service:
VENDOR: TELECOM SERVICES LIMITED (TSL)
Commodity:Gas - 40%
Electric
40%
Water
40%
Sewer
40%
Telephone
35%
VENDOR: TELCOM NETWORK INC
Commodity:TRASH/GARBAGE -39%
FREIGHT. 39%
NOTE: Please note that the two (2) awarded vendors listed above havesimilar nam
direct purchase orders to the appropriatevendor for the requested utility audit.
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ITEM:
DEPARTMENT:
TYPE OF CONTRACT:
REASON:
RECOMMENDATION:
+� !
AWARD UNDER STATE OF FLORIDA CONTRACT
CONTRACT NO.991-010-96-1
UTILITY AUDITING SERVICES
Office of the City Manager
Contract to be utilized for one (1) year with the option to
renew for two (2) additional one (1) year periods.
To provide utility auditing services for
Telecommunications.
It is recommended that award be made to Telecom
Services Limited on an as needed contract basis for the
provision of auditing services for the recovery of
overcharges/incorrect billings of payments for
telecommunications at no direct cost to the City;
provides for the payment of a fee which is a percentage
(35%) of the savings which accrue to the City as a result
of the refunds or credits received from past overcharges
from these services; provides for the retention by the
City of 100% of the ongoing cost reductions produced
by the refund or crediting of past overcharges; and
provides for a percentage of a fee at 35% for services
provided over the first 24 months based upon savings
derived from the elimination of past billing errors or the
fyy's implementation of recommended savings.
97- 597