HomeMy WebLinkAboutR-97-0596J-97-433
6/29/97
RESOLUTION NO. 9 7- 596
RESOLUTION APPROVING THE PROVISION OF UTILITY
AUDITING SERVICES, UNDER THE TERMS AND CONDITIONS
AS HEREIN SPECIFIED, FROM TELECOM SERVICES LIMITED,
(TSL) AWARDED UNDER EXISTING STATE OF FLORIDA
CONTRACT NO. 991-010-96-151, ON AN AS NEEDED
CONTRACT BASIS FOR A PERIOD OF ONE (1) YEAR WITH
THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE (1)
YEAR PERIODS; AUTHORIZING THE CITY MANAGER TO
EXECUTE A CONTRACT FOR THIS SERVICE, IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY, AND IN
ACCORDANCE WITH THE SPECIFICATIONS OF STATE OF
FLORIDA CONTRACT NO. 991-010-96-1.
WHEREAS, it is necessary for the City of Miami to ensure the City has not been
overcharged for its electric and water services, and if so, to recoup any and all
overpayments for those services in an expeditious manner; and
WHEREAS, the City Manager's Office has determined it is in the City's best
interests to enter into a contract for the provision of utility auditing services under existing
State of Florida Contract No. 991-010-9671, on as needed contract basis for a period of
one (1) year with the option to extend for two (2) additional one (1) year periods; and
WHEREAS, the City Manager's Office has determined that the use of the existing
State of Florida contract for these services would result in income returned to the City for
overcharges of utilities which include electric and water services; and
WHEREAS, the auditing services provided under this, contract would include the
provision of the necessary documentation to recoup funds from errors and over payments
due the City; and
NETOF C>X
SEP 0 9 1997
&Wluttoa No.
97- 596
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WHEREAS, Telecom Services, Ltd. will be paid a fee for said services in the
following manner: 1) an amount representing forty percent (40%) of the refunds/credits
accruing to the City, for past electric and water service overcharges, as a direct result of
TSL's auditing efforts, 2) an, amount representing 40% of the first 36 month's savings
derived from the elimination of past billing errors by the City's implementation of savings
opportunities recommended by TSL; and
WHEREAS, this service is being provided by TSL at no cost to the City and TSL's
compensation is predicated solely upon a fee basis as hereinabove stated; and
WHEREAS, the City Manager recommends the provision of utility auditing
services from Telecom Services Limited, be approved under the terms and conditions as
herein specified;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution
are hereby adopted by reference thereto and incorporated herein as if fully set forth in this
section
Section 2. The provision of utility auditing services, under the terms and conditions
as herein specified, from Telecom Services, Limited (TSL), awarded under existing State
of Florida Contract No. 991-010-96-1, on an as needed contract basis for a period of one
(1) year with the option to extend for two (2) additional one (1) year periods, on a fee
basis, is hereby approved.
Section 3. TSL will receive compensation for said utility auditing services in the
form of a fee and in the following manner: 1) an amount representing forty percent (40%)
of the refunds/credits accruing to the City, for past electric and water service overcharges,
as a direct result of TSL's auditing efforts, 2) an amount representing forty percent (40%)
of the first 36 month's savings derived from the elimination of past billing errors by the
City's implementation of savings opportunities recommended by TSL.
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97- 596
Section 3. The City Manager is hereby authorized' to execute a contract for this
service with TSL, in a form acceptable to the City Attorney and in accordance with the
specifications of State of Florida Contract No. 991-010-96-1.
Section 4. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this 9th day of September , 1997.
ATTEST•
WALT R J MAN, CITY CLERK
PREPARED AND APPROVED BY:
�-
RAFAEL 0. DIAZ
DEPUTY CITYTTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
A QU11 N ON , I
CITY ATTORN Y i
W1687:CSK
' The herein authorization is further subject to compliance with all requirements that may be imposed by the
City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions.
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97- 596
r
® CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM 1 9
TO : Honorable Mayor and Members
of the City Commission
FROM _741ZZ
P--Ed4ar9_Ma_rqu_ez
City Manager
RECOMMENDATION:
DATE JUL 1 FILE
SUBJECT : Approving the Provision of Utility
Auditing Services under State of Florida
Contract No. 991-010-96-151 for Electric
REFERENCES& Water Services__
ENCLOSURES:
It is respectfully recommended that the City Commission approve the attached Resolution authorizing the
acquisition of utility auditing services from Telecom Services Limited (aka TSL), a non -local, non-
minority vendor, awarded under existing State of Florida Contract No. 991-010-96-151 for the provision of
electric and water auditing services to the City, on an as needed contract basis for one (1) year, with the
option to extend for two (2) additional one (1) year periods. These services include the provision of auditing
services for the recovery of overcharges/incorrect billings of payments for water and electric services at no.
charge to the City; provides for the payment of a fee which is a percentage (40%) of the savings which
accrue to the City as a result of the refunds or credits received from past overcharges for these services; and
provides for a percentage of a fee at 40% for services provided over the first 36 months based upon savings
derived from the elimination of past billing errors or the City's implementation of recommended savings.
BACKGROUND:
The Office of the City Manager has sought to ensure that the City has not been overcharged for its electric
and water services, and if so, to recoup any and all overpayments for those services expeditiously. It has
been determined that the State of Florida has an existing State contract entitled "Utilities Expense Recovery
& Reduction Services" that can be utilized by various municipalities should they so desire. In accordance
with this contract, Telecom Services Limited will review the monthly charges regarding the City's utilities,
which includes all electric and water invoices, to determine if incorrect billings and/or overcharges exist. If
incorrect billing/overcharges exist, TSL will negotiate with the appropriate vendor(s) to have the
overcharges eliminated from the monthly invoices and obtain refunds or credits for the City for past -
overcharges. If there is no refund, credit or savings due to the elimination of incorrect billings and/or
overcharges, there is no fee at all paid for TSL's review for overcharges.
Should there be refunds or credits, the fee for the use of this service is 40% of the refunds/credits, as well as
40% of the first thirty six (36) months' savings. Additionally, should TSL submit to the City any
recommendations that may decrease the City's ongoing electric and water utility billings such as program
adjustments and/or billed services that may no longer be necessary but for which no refund is necessarily
due, and should the City agree with RSL and implement such a recommendation(s), TSL shall receive a fee
of 40% of the, first thirty six (36) months' savings.
As there is no direct cost by the City for these services, and the existing State Contract enables
municipalities to recoup the aforementioned overpayments/incorrect billings, the retention of these services
will generate additional revenue to the City of Miami.
4 ()I( 0596
97-
1
L •'U lU-Yb• 1 -_ NULLlmgl JGL
Audi ing Services, Utilifles
9 91-010-9 6-1
Effective: 11/16/95
Certification
Special Conditions
Price Sheet
Ordering Instructions
State Contracts Main Index
Contractors:
Ordering Information Vendor URL
Telecom Network, Inc. http://www.bn*te.com
Telecom Services Limited
This page was last updated on Mon Aug 2610:10:00 US/Eastern 1996
MAIN 'I One Purchasing (Password I Account Status (HELP
Please send comments or questions to Division ofPurchasing
rl
5/5/97 10:47 AM
Suite 315 46
CERTIFICATION OF SERVICE CONTRACT
TITLE: Auditing Services, Utilities CONTRACT NO.: 991-010-96-1
BID NO.: 65-991-010-W EFFECTIVE: November 16, 1995
through November 15, 2000
CONTRACTOR(S): SUPERSEDES: 991-010-S3-1
Telcom Network, Inc. (A)
Telecom Services Limited (A)
ANY QUESTIONS, SUGGESTIONS, OR CONTRACT SUPPLIER PROBLEMS WHICH MAY
ARISE SHALL BE BROUGHT TO THE ATTENTION OF MARVIN WILLIAMS AT (904)
488-8366 SUNCOM 278-8366.
A. AUTHORITY - Upon affirmative action taken by the State of
Florida Department of Management Services on October 25, 1995, a
contract has been executed between the State of Florida and the
designated contractors.
B. EFFECT - This contract was entered into to provide economies in
the purchase of Utility Auditing Services by all State of
Florida agencies and institutions. Therefore, in compliance
with Section 287.057,. Florida Statutes, all purchases of these
services should be made under the terms, prices, and conditions
of this contract.and with the suppliers specified.
C. ORDERING INSTRUCTIONS - All purchases shall be made in
accordance with the attached ordering instructions. Purchaser
shall order at the prices indicated, exclusive of all Federal,
State and local taxes.
All contract purchase orders shall show the Division of .
Purchasing contract number, description of service with.unit
prices extended and purchase order totaled. (This requirement
may be waived when purchase is made by a blanket purchase
order.) Upon issuance, one copy of each purchase order shall be
forwarded to this office, as provided in the Division of
Purchasing Rule 60A-1.008, Florida Administrative Code.
D. CONTRACTOR PERFORMANCE - Agencies shall report any vendor
failure to perform according to the requirements of this
contract on Complaint -to Vendor, form PUR 7017. Should the
vendor fail to correct the problem within a prescribed period of
time, then form PUR 7029, Request for Assistance, is to be filed
with this office.
E. SPECIAL AND GENERAL CONDITIONS - Special and general conditions
are enclosed for your information. Any restrictions accepted
from the supplier are noted on the ordering instructions.
F. CONTRACT APPRAISAL FORM - State Contract Appraisal, form PUR
1 of 2 4 5/5/97 10:48 AM
97- 596
7073 should be used
toovide your
input and recommend ns
for improvements in
the contract to
the Division of Purchasing
for receipt no later
than 90 days prior to the expiration date
of this contract.
Authorized Signature
MW/Imb
Attachments
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97- 596
Au in Services, Utilities
..
9 91-010-9 6-1
State Contracts Main Index
Price Sheet Back to Top
.PRICE SHEET
UTILITY AUDITING SERVICES
Percentage of the credit(s) the contractor requires to provide the service:
VENDOR: TELECOM SERVICES LIMITED (TSL)
Commodity:Gas 40%
Electric
.40%
Water
40%
Sewer
40%
Telephone
35%
VENDOR: TELCOM NETWORK INC
Commodity:TRASH/GARBAGE 39%
FREIGHT 39%
NOTE: Please note that the two (2) awarded vendors listed above havesimilar nam
direct purchase orders to the appropriatevendor for the requested utility audit.
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ITEM:
DEPARTMENT:
TYPE OF CONTRACT:
REASON:
RECOMMENDATION:
AWARDAuditinsServices
AWARD UNDER STATE OF FLORIDA CONTRACT
CONTRACT NO. 991-010-96-1
UTILITY AUDITING SERVICES
Office of the City Manager
Contract to be utilized for one (1) year with the option to
renew for two (2) additional one (1) year periods.
To provide utility auditing services for Electric and
Water Services.
It is recommended that award be made to Telecom.
Services Limited on an as needed contract basis for the
provision of auditing services for the recovery of
overcharges/incorrect billings of payments for water and
electric services at no direct cost to the City; provides
for the payment of a fee which is a percentage (40%) of
the savings which accrue to the City as a result of the
refunds or credits received from past overcharges from
these services; and provides for a percentage of a fee at
40% for services provided over the first 36 months
based upon savings derived from the elimination of past
billing errors or the City's implementation of
recommended savings.
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Date
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