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Home My WebLink AboutR-97-05900 J-97-664 9/9/97 RESOLUTION NO.' 9 7 - 590 A RESOLUTION WAIVING .THE 120 DAY ADVANCE NOTICE REQUIREMENT FOR SPECIAL EVENTS IN THE COCONUT GROVE, SPECIAL EVENTS DISTRICT, AS REQUIRIED IN ACCORDANCE WITH THE PROVISIONS OF SECTION 54-341 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS -AMENDED, FOR THE GRAND OPENING OF SLOPPY JOE'S RESTAURANT ON SEPTEMBER 20, 1997, SAID WAIVER SUBJECT TO APPROVAL BY THE COCONUT GROVE STANDING FESTIVAL COMMITTEE. WHEREAS, the City Commission has determined that the establishment of new businesses in the City is in the best interest of the economic welfare of the City; and WHEREAS, the City Commission further determines that the City should cooperate with and facilitate the permitting of street closure in connection with the grand opening of Sloppy Joe's Restaurant in the Coconut Grove commercial district; NOW THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. In accordance with the provisions of the Section 54-341 of the Code of the City of Miami, Florida, as amended, the 120 day advance notice requirement for special events in the Coconut Grove Special Events District is hereby CITY COMMISSI MEETING OF SEP 0 9 W Resolution No. 97- 590 waived for the opening of Sloppy Joe Is Restaurant on September 20, 1997, said waiver subject to approval by the Coconut Grove Standing Festival Committee. Section 2. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 9th day of September 1997. ��I & W746 JOE CARD , MAYOR AT S . X;'A 1 WALTER J . CITY CLERK APPROVED AS TO FORM AND CORRECTNESS: A Q NN 0 S, II CITY ATFEY EY W1881/JOB/BSS/kd 97- 590 u� Coconut Grove CHAMBER OF COMMERCE August 14, 1997 Mr. Edward Marquez, City Manager City of Miami 3500 Pan American Drive Miami, FL 33133 Dear Mr. Marquez, The Coconut Grove Chamber of Commerce respectfully requests that we be placed on the agenda for the City Commission meeting of September 9, 1997. The purpose of this request is to seek (under Ordinance no. 10764 & 1.7-12-90) the Commission's authority to waive the normal requirement for the submission of a Special Event Application to the Department of Community Development at least 120 days prior to the date of an event. The event for which we seek the waiver of this requirement is a street closing on Commodore Plaza in Coconut Grove for a community celebration to welcome the Grand Opening of Sloppy Joe's restaurant on Commodore Plaza on September 20, 1997. As noted in our application (a copy of which is attached), we have, requested that the street be closed from 12 pm to 12 am on September 20, 1997. Along with the special festivities in the new Sloppy Joe's restaurant, other merchants and restaurants on Commodore Plaza will participate by offering special price discounts and/or free food items or beverages. This event is sponsored under the auspices of the Coconut Grove Chamber of Commerce but is being carried out with the participation and support of the recently formed Commodore Merchants Association, a cooperative and collaborative initiative of the property owners and merchants on Commodore to revitalize this once prosperous and prominent street. We believe that this event will promote Commodore Plaza and the several new business that have recently opened on that street. In addition, this event will assist in the effort to continue the street's revitalization and consequently, increase the property tax values for the city. 97 - 590 2820 McFARLANE ROAD • COCONUT GROVE, FLORIDA 33133 • 305-444-7270 • Fax: 305-444-2498 LJ Y City Manager Edward Marquez August 14, 1997 Page 2 Although a formal meeting of the Coconut Grove standing festival committee has not been possible, a phone survey of the members indicated that a majority strongly endorsed this event. Thank you for your assistance in this matter if you need further information, please let us know. Sincerely, qtq"%� .� 13 CAI Ivan F. Fernandez President cc: Mayor Joseph Carollo Vice Mayor Tomas Regalado Commissioner Wilfredo Gort Commissioner Thelma Gibson Commissioner J.L. Plummer 2 CITY OF MIAMI SPECIAL EVENTS APPLICATION All information must be completed. Please print or type. APPLICANT INFORMATION 1. 2. 3. OFFICE USE ONLY DATE RECEIVED F [] NF [] NAME OF ORGANIZATION/SPONSOR (Legal name): Coconut Grove Chamber of Commerce MAILING ADDRESS: 2820 McFarlane Road ZIP CODE: 33133 PHONE(S): 444-7270 FAX: 444-2498 CONTACT PERSON: Olga M. Fraga TITLE: Exe. Director ADDRESS: (same as above) PHONE(S): FAX: SPONSOR STATUS: �] NOT FOR PROFIT ORGANIZATION TAX EXEMPT NO: 59-0877858 [] FOR PROFIT ORGANIZATION [] INDIVIDUAL [] CHARITABLE [] OTHER DESCRIBE ORGANIZATION'S CAPABILITY TO ACCOMPLISH THIS EVENT AND PAST EXPERIENCE INCLUDING NAME, DATE AND LOCATION OF LAST EVENT: The Coconut Grove Chamber of Commerce has a long history of organizing and carrying out special events such as The Banyan Arts Festival (21 years) and The Taste of the Grove (14 years). (Attach additional information if necessary) 590 3 EVENT INFORMATION 4. NAME OF EVENT: Sloppy Joe's Grand Opening 5. DATE('S) AND HOUR(S) OF EVENT: SET UP DATE: Sept. 20, 1997 TIME: 10o00am START DATE: Sept. 20, 1997 TIME: 12.00 pm END DATE: Sept. 20, 1997 TIME: 12.00 am BREAKDOWN DATE: Sept. 21, 1997 TIME: 10.00 am 6. SPECIFY TYPE OF EVENT: Check more than one box if applicable) [] FESTIVAL [] FUND RAISER [] PARADE [] FILMING [] FAIR/CARNIVAL [] POLITICAL [] CONCERT/PERFORMANCE [] RELIGIOUS [] SPORTS OR RECREATIONAL EVENT [ COMMUNITY EVENT [] PRIVATE PARTY [] MUSICAL CONCERT (Specify) [X] LIVE RECORDED TYPE OF MUSIC: N POPULAR [] CLASSICAL [] OTHER NA14E OF PERFORMER/BAND(S): To be announced PREVIOUS CONCERT HELD: [] YES [X,] NO IF YES: WHEN: WHERE: [] OTHER (Specify): IF FUND RAISER, NAME OF CHARITY OR RECIPIENT OF FUNDS: Coconut Grove Chamber of Commerce 7. BRIEFLY DESCRIBE THE EVENT: . Commodore Plaza to be closed for the Grand Opening of Sloppy Joes. Merchants and restaurants on that street will participate by offering special price discounts/free food items or beverages. Attach additional information if necessary 4 9'7- 590 8. LOCATION(S) OF EVENT: (Specify) [] PUBLIC FACILITY/NAME [] PARK/NAME Commodore Plaza [� EXACT LOCATION: 3108/3131 Commodore Plaza IF MORE THAN ONE LOCATION, (For example Park/Street) SPECIFY DATES) HOURS) FOR EACH LOCATION: LOCATION DATE HOURS 9. IF STREETS ARE TO BE CLOSED,SPECIFY: (Attach map and sketch of vendor/booth layout) See attached map for closing of Commodore Plaza in Coconut Grove lei. EXPECTED ATTENDANCE: 1,000 SPECIFY BASIS FOR PROJECTION: Type of event and planned publicity and promotion 11. IS THIS EVENT FREE TO THE PUBLIC? [Xj YES [] NO IF NOT: PLEASE STATE ADMISSION/ENTRY CHARGE $ 12. DESCRIBE PROMOTIONAL AND ADVERTISING PLANS FOR THIS EVENT: (Include dates and media to be used) Radio Station 106 advertising and local Coconut Grove newspapers (Attach additional information if necessary) 13. 'WILL FOOD AND/OR BEVERAGES BE SERVED? []. YES rl NO NOTE: BEVERAGES MUST BE DISPENSED IN SOFT CONTAINERS NO CHARGE CHARGE # OF VENDORS [] FOOD [] [] [] BEER [] [] [] WINE [] [] [] NONALCOHOLIC BEVERAGE [] [] [] ARTS/CRAFTS [] - [] [] OTHER (Specify) 97- 590 5 • 14. WILL VENDORS BE COOKING OR HEATING FOOD? [] YES X] NO IF YES: [] GAS [] CHARCOAL [] ELECTRIC [] OTHER (Specify) SEE ATTACHED INSTRUCTIONS FOR VENDORS 15. WHICH OF THE FOLLOWING WILL BE UTILIZED: [] BOOTH(S) # MEASUREMENTS [] TENT [] CANOPY [] OTHER (Specify) (MUST BE CERTIFIED NON-FLAMMABLE AND FURNISH COPY OF CERTIFICATE TO FIRE DEPARTMENT) 16. WILL YOU BE USING ANY OF THE FOLLOWING: [] YES NO (IF YES, FIRE DEPARTMENT PERMIT IS REQUIRED) [] FIREWORKS [] MECHANICAL RIDES DATE: DATE: TIME: TIME: LOC: LOC: COMPANY NAME:Pending INSURANCE CARRIER: AGENT NAME: TELEPHONE: NOTE: ALL CARNIVAL, AMUSEMENT, OR CARNIVAL -TYPE EVENTS SHALL . PROVIDE THE REQUIRED INSURANCE POLICY OR POLICIES AS STIPULATED BY THE CITY. 17. WILL YOU NEED ANY OF THE FOLLOWING FROM PARKS DEPARTMENT: [] SHOWMOBILE (10'x32') [] ELECTRICITY [] PODIUM [] PORTABLE BLEACHER (seats 250) [] PUBLIC ADDRESS SYSTEM [] SPEAKERS [] MICROPHONE [] OTHER (Specify) 6 97- 590 t • I 18. HOW DOES THIS EVENT BENEFIT THE CITY OF MIAMI? (QUANTIFY IF POSSIBLE) Promotes Commodore Plaza and the several new businesses that have opened on the street there by assisting in the revitalization of the street and the consequent increase property tax values INSURANCE INFORMATION THE CITY OF MIAMI REQUIRES THAT ORGANIZERS OF SPECIAL EVENTS PROVIDE A CURRENT CERTIFICATE OF INSURANCE NAMING THE CITY OF MIAMI AS ADDITIONAL INSURED AND COMPLYING WITH SPECIFIED INSURANCE COVERAGES AND LIMITS OF LIABILITY AS PRESCRIBED BY THE CITY PRIOR TO THE CONDUCT .OF ANY EVENT. PLEASE COMPLETE THE FOLLOWING INSURANCE INFORMATION: I. Coverage II. Insurance .Company III. Limits of Liability IV. Agent V. Agent's Phone Number VI. Is the City an additional insured in this policy NOTE: PLEASE ATTACH TO THIS APPLICATION A BUDGET SUMMARY TO INCLUDE ANTICIPATED EXPENSES AND REVENUES ASSOCIATED WITH EVENT. IT IS UNDERSTOOD THAT THE APPLICANT IS FINANCIALLY, ADMINISTRATIVELY AND PROGRAMMATICALLY RESPONSIBLE FOR ALL ASPECTS OF THE EVENT. TITLE �� 6i DATE 97- 590 7 A IF p1X1E 141GNW o Bird Road (SW 40th St;) Shipping Ave. Day Ave. N N N_ a c a � Z STREETS OF MAYF .AIR cOCOWALK Co Grand Ave CCONU � O GROVE �zo " PEACOCK HOUSE 3� =`.THE; PARK . c BARNACLE r COCONUT GROVE N W'j E > S Ln 13 '1 . t }} " Quirky ele- ments combine to make up Coconut Grove: the colorful his- tory of this pio- neer town and the modern influence of contemporary developers; 60s-era hippies and new 90s artists; one -of -a -kind boutiques and sophisticated malls. The Grove is a colli- sion of old and new that has maintained its feisty individuality against a beautiful sub- tropical backdrop of banyan trees, vivid boug4irivillea and. palm trees. It's a village filled with things to see and do, from Falk,- s k� moonlight events are a special treat; call for a 'schedule. The Coconut Grove Playhouse (442-4000, 3500 Main Highway) is a Rococo - style former movie theater now home to top- flight theater productions. Plymouth Congregational Church, (444-6521, 3429 Devon Road) is a picturesque coral rock building that is also the site of the First Coconut Grove Schoolhouse, built in 1-889 of lumber salvaged from wrecked ships. Take in the natural beauty of the Bay at Peacock Park (2820 McFarlane Road). Shopping is part of the fun in Coconut Grove. Visit the many boutiques along Main Highway and the side streets; then spend time at CocoWalk, the lively opeq_I,7r-shc&-q 0 ping and entertainment center on Grand i 2 Q CITY OF MIAMI, FLORIDA TO FROM INTER -OFFICE MEMORANDUM The Honorable Mayor and Members of the City Commission Edward ar ue City Manager BACKGROUND: DATE : AUG 2 6 _ FILE SU6JECT : Personal Appearance Coconut Grove Chamber of Commerce REFERENCES: Commission Agenda Item of ENCLOSURES: September 9, 1997 Mr. Ivan Fernandez, President of the Coconut Grove Chamber of Commerce, wishes to appear before the City Commission to request a waiver of the requirement that the Special Events Application be submitted to the City at least one hundred twenty (120) days prior to the date of the event (City Code Section 54.171(b)(5).) The City Commission has the authority to waive or modify said requirement. The Chamber proposes to close Commodore Plaza on Saturday, September 20, 1997, from 12:00 noon to 12:00 midnight to celebrate the grand opening of the Sloppy Joe's restaurant on Commodore. RECOMMENDATION: It is respectfully recommended that the City Commission authorize the requested waiver. Since the date of the grand opening was not determined until last.month, it was not possible for the organizers to submit the applications at the required time. This event will contribute to the much needed revitalization and promotion of the Commodore Plaza Area Staff recommends that the requested waiver be granted, conditioned upon the organizers paying for all costs of City Services and fees, including the Coconut Grove Festival District Surcharge Fee, and providing insurance as required by the City. SHARE D: MEMOSORR>EM006 97- 590 9