The URL can be used to link to this page

Home My WebLink AboutR-97-0588J-97-439 9/1 /97 RESOLUTION NO. -5 8 A RESOLUTION BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE OF THE CITY COMMISSION, AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S EMERGENCY FINDING, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS AND APPROVING AN INCREASE IN THE CONTRACT BETWEEN THE CITY OF MIAMI, FLORIDA AND BILL GIVENS AND ASSOCIATES, INC., IN THE AMOUNT OF $4,500, FOR A TOTAL OF $15,500, FOR THE CAPITAL IMPROVEMENT PROJECT ENTITLED: "MIAMI POLICE DEPARTMENT PARKING GARAGE STRUCTURAL REPAIRS, B-6225"; ALLOCATING FUNDS THEREFOR FROM PROJECT NO. 312015, AS APPROPRIATED BY THE CAPITAL IMPROVEMENTS ORDINANCE NO. 11337, ADOPTED JANUARY 25, 1995, AS AMENDED. WHEREAS, a contract dated August 19, 1994, exists between the City of Miami, Florida, and Bill Givens & Associates, Inc., for the Miami Police Department parking garage structural repairs, B-6225 ; and WHEREAS, additional services were required to properly repair the structural cracking in the existing police parking garage concrete structure; and WHEREAS, the Director of Public Works and the City Manager recommend the increase in the contract to cover the cost of the additional work; and WHEREAS, funding, in the amount of $4,500, is available from Project No. 312015, as appropriated by the CIP Ordinance No. 11337, adopted January 25, 1995, as amended; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. ('ITT COMWSSION MEETING OF SEP99'1997 Resolution No. J7" 688 Section 2. By a four -fifths (4/5ths) affirmative vote of the members of the City Commission, after a duly advertised public hearing, ratifying, approving and confirming the City Manager's emergency finding, waiving the requirements for competitive sealed bids, and approving an increase in the contract between the City of Miami and Bill Givens & Associates, Inc., in the amount of $4,500, for a total of $15,500, for the Capital Improvement Project entitled "Miami Police Department Parking Garage Structural Repairs, B-6225", with funds therefor hereby allocated from Project No. 312015, as appropriated by the Capital Improvements Ordinance No. 11337, adopted January 25, 1995, as amended. Section 3. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this day of 1997. APPROVED AS TO FORM AND CORRECTNESS: r4�11NUIWV1 A. QUI JONPS CITY AT ORN W1852:CSK 2- 9 7-- 588 ® CITY OF MIAMI, FLORIDA 0 INTER -OFFICE MEMORANDUM TO : Honorable Mayor and Members of the City Commission FROM : 4aMarquez ity Manager RECOMMENDATION DATE AL 6t SUBJECT : INCREASE IN CONTRACT MPD Parking Garage Structural Repairs REFERENCES: B-6125 ENCLOSURES: FILE It is respectfully recommended that the City Commission adopt the attached Resolution authorizing an increase in the contract between Bill Givens & Associates, Inc. (BGA) and the City of Miami for the project MIAMI POLICE DEPARTMENT (M.P.D.) PARKING GARAGE STRUCTURAL REPAIRS, B-6225, in the amount of $4,500.00 BACKGROUND In June 1994, the Police Headquarters Garage experienced structural failures in the parking decks which necessitated the closing of the garage until an investigation and interim repairs could be undertaken. The City Manager directed the Public Works Department to proceed with repairs on an emergency basis. BGA, a structural engineering firm with extensive experience in concrete garage repairs, was hired to assist the Public Works Department to investigate the problems and to help prepare construction repair plans. By Resolution No. 94-427 at the June 9, 1994 meeting, the City Commission authorized the City Manager to expend up to $250,000 for Police Garage Repairs. Temporary interim repairs were immediately made so that the garage could reopen, until plans could be prepared for more extensive permanent repairs. BGA was given a contract in the amount of $11,000 to conduct their investigations and to prepare repair construction plans and specifications. While BGA was working on repairing the Police Garage, serious water leaks developed in the Police Headquarters Building which threatened the City's computer equipment and the Police communication system. BGA was requested to include repairs and waterproofing of the Headquarters Building in their scope of work since the repairs were of a similar nature as the Garage. The Public Works Department prepared the construction documents and formally bid out the repairs and exterior restoration of the Headquarters Building, Parking Garage, and related site structures. Construction contracts for this remedial work were awarded by the City Commission. 97-�� C] Honorable Mayor and Members of the City Commission Page No. 2 Increase in Contract MPD Repairs & Restoration The most extensive work was in the Police Garage because of the necessity to repair the wide spread structural cracking in the beams, joists and slabs. To properly identify and repair the structurally critical cracks, BGA's contract was increased to make detailed inspections and mark each crack that needed special epoxy repair. Based on the recommendations of the Public Works and Police Departments, the City Manager approved an increase in BGA's contract by $4500. and the work was done within the allowances in the construction contract. The project is now completed and your formal approval is requested of an increase in the contract with Bill Givens & Assoc., Inc. in the amount of $4500. to close out the engineer's contract. Funding is available to cover this increase in the Police Department's CIP Project No. 312015. 2 97- 5SS OCITiolla IIf �Hianp WALDEMAR E. LEE Director October 9, 1996 Mr. William D. Givens, P.E. Bill Givens & Associates, Inc. 7505 S.W. 173rd Street Miami, FL 33157 Merrett R. Stierheim City Manager Re: Miami Police Headquarters Garage Building Concrete Repairs, (B-6248, B & C) Dear Bill: This letter is to confirm Monday's telephone conference call regarding the structural inspections of the existing concrete cracks in the structural beams and floor slabs in the Police Garage Building. Although the technical specifications and the pre -bid conference indicated that the structural engineer will inspect and mark for epoxy injection repair sample locations of the structural beam cracks, the contractor advised us that the identification and marking of the beam cracks throughout the remainder of the garage is beyond his expertise. He requested that the engineer mark all beam and joist cracks requiring epoxy injection. In addition, the contractor also requested that the structural engineer identify the floor slab cracks that require epoxy injection. The bidding documents indicate that the engineer will only verify the amount of floor slab cracking that has been repaired. After reviewing this request and the existing concrete cracking situation, the Public Works staff has decided it would be in the best interest of the project for the structural engineer to make the decisions on which concrete cracks need repair and the type of repair required. The repair of concrete beams, joists, and slab cracks was bid on a unit price basis. To control repair costs, we believe the engineer should make the decisions on the specific cracks that need to be epoxy injected. DEPARTMENT OF PUBLIC WORKS/ P.O. Box 330708 Miami, FL 33233-0708/005i 416-1200/ Fax:�305; 4lb-21 S3 3 r1CDADTWrk1T sc DW S IC 4 nd S'•eetL:4i,mi, Florid, .57°_cacr 9'7- 588 11 • Y;J The Director of Public Works will authorize up to $4,500.00 in additional services for Bill Givens & Associates, Inc. to make the necessary additional inspections and mark the concrete cracks requiring repair. In addition, your firm should confirm the quantity of crack repairs as well as the quality of the repair work. The additional services will be paid from an increase in your existing contract or paid by the contractor from the cash allowances in the concrete repair contract, whichever is appropriate. Sincerely, AI an I. Po s` Chief Architect AIP/hr cc: Waldemar E. Lee, Director of Public Works Grant Sheehan, CIP Coordinator Capt. Joseph Longueira, Miami Police Department Juan Ordonez, Professional Engineer III Allan Snapp, Vice President, Snapp Industries 4 97� 588 El TO : waiter J. Foeman City Clerk CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM FROM James J. Ka ; Interi irector Public works Department DATE : June 1O, 1997 FILE SUBJECT : Request to Publish Notice of Public Hearing Increase in Contract REFERENCES: MPD Parking Garage Structural Repairs ENCLOSURES Advertisement Please make arrangements to publish a Notice of Public Hearing for objections to a proposed increase in the contract with Bill Givens and Associates, Inc., for the Miami Police Department Parking Garage Structural Repairs, 13-6225. The Public Hearing has been scheduled for 11997 Please charge to index code: 319301-287, Project 312015 APPROVE Elvi Alonso Agenda Coordinator AI P/m CC: Design Cost -Analysis Alan Poms a Central 97- 588 5 CITY OF MIAMI NOTICE OF PUBLIC HEARING A Public Hearing will be held by the Commission of the City of Miami, Florida, on , 1997, at 11111 IM114, in the City Commission Chambers at City Hall, 3500 Pan American Drive, Miami, Florida, for the purpose of hearing from any interested parties affected by the proposed increase in the contract between the City of Miami and Bill Givens and Associates, Inc. for the project entitled "Miami Police Department Parking Garage Structural Repairs, B-6225. All interested persons are invited to appear and may be heard concerning this proposed increase in contract. Should any person desire to appeal any decision of the City Commission with respect to any matter considered at this hearing, that person shall ensure that a verbatim record of the proceedings is made, including all testimony and evidence upon which any appeal may be based. Walter J. Foeman City Clerk Miami, Florida 97- SR 7