HomeMy WebLinkAboutR-97-05819
•
J-97-427
6/30/97
RESOLUTION NO. 9 7 - 581
A RESOLUTION ACCEPTING THE BIDS OF TROPHY WORLD, INC., FOR THE
FURNISHING OF TROPHIES (GROUP 1) AND PLAQUES (GROUP 2), AND
AWARDS, INC., FOR THE FURNISHING OF LAMINATED PLAQUES (GROUP
3) TO THE DEPARTMENT OF POLICE, ON AN AS NEEDED CONTRACT
BASIS FOR ONE (1) YEAR WITH THE OPTION TO EXTEND FOR TWO (2)
ADDITIONAL ONE (1) YEAR PERIODS, IN AN ANNUAL AMOUNT NOT TO
EXCEED $7,000.00; ALLOCATING FUNDS THEREFOR FROM THE
DEPARTMENT OF POLICE GENERAL OPERATING BUDGET, ACCOUNT CODE
NO. 001000.290201.6.270; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE
ORDERS FOR THIS SERVICE.
WHEREAS, pursuant to public notice, sealed bids were received on March 10, 1997, for the
furnishing of trophies and plaques to the Department of Police; and
WHEREAS, invitations for Bid No. 96-97-032 were mailed to thirty-five (35) potential
bidders .and five (5) bids were received; and
WHEREAS, the Department of Police sponsors numerous award presentations throughout
the year and recognizes the outstanding achievements of its employees; and
WHEREAS, the City reserves the right to allow other departments/offices to utilize this bid
with their funding sources and upon obtaining the necessary approvals; and
WHEREAS, funds for this service are available from the Department of Police General
Operating Budget, Account Code No. 001000.290201.6.270; and
WHEREAS, the City Manager and the Chief of Police recommend that the bids received from
Trophy World, Inc., and Awards, Inc., be accepted as the lowest most responsive and responsible
bidders;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
CITY CO SSIOId
MEETING OF
SEP 0 9 1997
Resolution No.
97- 581
2
Section 1. The recitals and findings contained in the Preamble to this Resolution are
hereby adopted by reference thereto and incorporated herein as if fully, set forth in this section.
Section 2. The bids submitted on March 10, 1997, by Trophy World, Inc., for the
furnishing of trophies (Group 1) and plaques (Group 2) and Awards, Inc., for the furnishing of
laminated plaques (Group 3) to the Department of Police, on an as needed contract basis for one (1)
year with the option to extend for two (2) additional one (1) year periods, in an annual amount not
to exceed $7,000, are hereby accepted, with funds therefor hereby allocated from the Department
of Police General Operating Budget, Account Code No. 001000.290201.6.270.
Section 3. The City Manager is hereby authorized to instruct the Chief Procurement
Officer to issue purchase orders for this service.
Section 4. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this 9th day of September 1997
E /
Gi-�
WALTER J. N,
CITY CLERK
PREPARED AND APPROVED BY:
- - Z"�' � �'� I --- �
RAFA L O. DIAZ,
DEPUTY CITY ATT RNEY
W1699:CSK
APPROVED AS TO FORM AND
CORRECTNESS
97- 581
_+ CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
• CA= 14
TO: The Honorable Mayor and Members DATE : AUG 2 6 1,06
of the City Commission
SUBJECT: Authorizing the furnishing of
Trophies and Plaques
FROM: and Marquez REFERENCES: Bid No. 96-97-032
0 " City Manager ENCLOSURES:
Recommendation:
FILE:
It is respectfully recommended that the award of Bid No. 96-97-032 and a Resolution accepting
said bid for the provision of trophies, plaques and laminated plaques, to be purchased on an as
needed basis, be granted to the following vendors.
1. Trophy World, Inc.: a non -minority, Dade County vendor, located at 6400 NW 77`h Court,
Miami, FL, 33166, for Group 1 - Trophies, and Group 2 - Plaques.
2. Awards, Inc.: a Hispanic, Dade County vendor, located at 8768 SW 131 Street, Miami, FL,
33176, for Group 1 - Trophies, and Group 3 - Laminated Plaques.
Funding, in an amount not to exceed $7,000.00, will be from the Police Department General
Operating Budget, Account Code 001000.290201.6.270.
Background
The Department of Police sponsors numerous award presentations throughout the year. The
presentations recognize employee performance, outstanding citizens, and volunteers. This bid will
be used to purchase the awards that are needed to carryout those ceremonies.
The Department of Police has analyzed the bids received pursuant to Bid No. 96-97-032 for the
furnishing of trophies and plaques. Thirty five (35) invitations for bids were mailed and sixteen
(16) responses were received. Trophy World, Inc., and Awards, Inc., submitted the lowest most
responsible and responsive bids, and are therefore recommended for award.
97- 581 1
•
•
BID NUMBER:
COMMODITY / SERVICE:
DEPARTMENT/CONTACT PERSON:
DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the
Department of Purchasing. The user department (s) is required to complete all remaining sections of
this form, including the funding source(s), contract value (if applicable), and all other required approvals
rp for to forwarding to Purchasing.
Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form and the
resolution memo to Purchasing, ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized
by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for
Commission approval.
Should the department not concur with the recommendation for award, FAX separate justification memo to
Purchasing immediately. Emergency procurements are exempt.
IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT
REVIEW AND ANALYSIS FORM"ALONG WITH THE SCI SCREEN "ACCOUNT SUMMARY"
FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL
OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD.
Contact of the Bid/Contract Section at 416-1905 or 416-1907 should you have
any questions.
APPROVAL TO FORWARD
TO DEPARTMENT/OFFICE :
Judy S. Carter
Chief Procurement Officer
DATE:
BIDRECOM.DOE 4/30/91 PAGE 1 OF 2 PAGES
97- 581 3
BID WARD RECOMMENDATION FOA
BID NUMBER: 96-97-032 COMMODITY/SERVICE: TROPHIES AND PLAQUES
DEPARTMENT / DIVISION:
MIAMI POLICE DEPARTMENT
TERM OF CONTRACT: One (1) year with the option to extend for two (2) additional one (1) year
periods.
NUMBER OF BIDS DISTRIBUTED: 35 NUMBER OF BIDS RECEIVED: 5
METHOD OF AWARD: Award to be made on a Group by Group basis to the lowest most
responsible and responsive bidder(s).
RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE:
Trophy World, Inc. Dade/Non-Minority $3,500.00
Awards, Inc. Dade/Hispanic $3,500.00
TOTAL: $ 7 , 000.00
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION: The Police Department sponsors numerous award presentations throughout
the year. The presentations recognize the outstanding achievements of
employees, citizens, and volunteers. This bid will be used to purchase
the awards needed to carryout these ceremonies.
ACCOUNT CODE(Sh 001000.290201.6.270
DEPARTMENT APPROVAL: B GET REVIEW APPROVAL: PURCHASI APPRO
Department Director/ Dipak M. Parekh Judy S. Carter �-
Designee Director Chief Procurement Officer
OTHER FUNDING APPROVALS, IF APPLICA E: TITLE:
PAGE 2 OF 2 PAGES
4 97 5�1
Vl 1vilQittt, rioncia Uiu INV..7v-;, i
' 11 OR BACKGROUND INFO 0'tuN
TRUCTIONS:
questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question
not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print.
COMPANY OFFICERS: -
President G 1� ti i Q '� ` 5— �U �:1 �J(A yl Vice President Maktu Gl J 5C.,,44W7o
Secretary (J 1 G ko IGt S IRUSS 1yG _l Treasurer G, r,- -k i A Wags - Rw s S 1 617
COMPANY OWNERSHIP:
t rt-4'�i i U YJGiA S— j�c.t S S i yA ►-t �N r e 6 o !a s Ra j S i �A -7
v iq ►� Cr �G1Gi S
Moahur'I J. 5CC14p_�o
mi f GkG I waq s
LICENSES:
1. County or Municipal Occupational License No.
(attach copy with bid)
2. Occupational License Classification
OOhe_
3. Occupational License Expiration Date: N ova L
S 1 % of ownership
13.7 % of ownership
13 - % % of ownership
7 % of ownership
13. 7
4. Metro -Dade County Certificate of Competency No. 0o+ A ; C-4 b< <.
(attached copy if requested in Bid or RFP)
5. Social Security or Federal I.D. No. 561 38
EXPERIENCE:
6. Number of Years your organization has been in business: 3 y e 6L ✓j
7. Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation
of the type required by the specifications of the Bid or RFP: 2--7 avV
8. Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in
operation of the type required by the specifications of the Bid or RFP: 2"7 CC1.f'
-Tt t-, C N__ W`(LO -1 DIL."
5
97- -81
G_ R BACKGROUND INFO
INSTRUCTIONS:
This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question
does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print.
COMPANY OFFICERS. -
President Gl C (- CCU�c.z Vice President
Secretary Treasurer
COMPANY OWNERSHIP:
C�_q Je.z -;-10 % of ownership
% of ownership
% of ownership
% of ownership
LICENSES:
1. County or Municipal Occupational License No. % .� 27
-
(attach copy with bid)
2. Occupational License Classification
3. Occupational License Expiration Date: 7
4. Metro -Dade County Certificate of Competency No.
(attached copy if requested in Bid or RFP)
S. Social Security or Federal I.D. No.
EXPERIENCE:
6. Number of Years your organization has been in business: .�
7. - Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in o
of the type required by the specifications of the Bid or RFP: 13 '1 r 5
8. Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has
operation of the type required by the specifications of the Bid or RFP: 1_7�
7
97_ 58
BID TABULATION
96-97-032
TROPHIES AND PLAQUES
,"
Dalow, Inc.
Michelson's Trophies
"Awards,
Inc.
Tropp World, Inc
=
Halpert's Trophies
L & M Engraving & Trophy
680 N.W. 113 Street
8768 S.W. 131 Stroot
6400 N.W. 77th Ct.
"`
121 S.E. 1st St, Ste 301
9465 Miller Drive
Miami, Fla. 33168
Miami, Fla. 33176
Miami, Fla. 33166
Miami, Fla. 33131
Miami, Fla. 33165
Dade/Non-Minority
Dade/Hispanic
Dade/Non-Minority
`
Local/Hispanic
Dade/Non-Minority
ITEM
#
1 GROUP I -TROPHIES
Discount off catalog price:
_
0%
75%
30%
15%
25%
2 GROUPII- PLAQUES
Discount off catalog price:
0%
75%
30%
15°/0
25%
3 GROUP III: LAMINATED
PLAQUES
A 71-90 Square inches
NO BID
$ 34.43
N
34.70
NO BID
N
39.953
(8x10dnd9x10)
Y�t�6k
�AF1 kf�
tiyi
; rr
B 91-110 Square inches
NO BID
$ 37.40
37 30
NO BID
43.95
k
(8'/2 x 11 and 9 x 12)
N
N
•
;
E
C 111.140 Square Inches
NO BID
$ 37.40
44.70
NO BID
43.95
(10 x 12 and 10 x 13)
D 141-170 Square inches
NO BID
$ 44.20
5
46.80
NO BID ^aY
43.95
#
(11 x 14 and 11 1/2 x 14)
R
R
tz
E 171-200 Square inches
NO BID
$ 44.20
50.55
NO BID
51.95
(12 x 16 and 13 x 15)
E
E
S
S
F 201-230 Square inches
NO BID
$ 49.73
58.50
NO BID
59.95
. -.
(13 x 17 and 14 x 16)
P
P
G 231-260 Square inches
NO BID
$ 55.68
65.00
NO BID
0
59.95
(14 x 17 and 14 x 18)
H 261-290 Square inches
NO BID
$ 55.68
72.50
NO BID
65.95
(15x18)
I. 291-320 Square Inches
NO BID
£
$ 65.68
I
79.00
NO BID
65.95
(14 x 22 and 16 x 20)
U
V
J. 528 Square inches
NO BID
$ 112.20
E
0 BID
NO BID
E
NO BID
(22 x 24 Maximum Size)
ass;=
*Troph_4 World deemed
Bidders must bid on all items within a Group to be deemed
'
non —responsive
ONLY in Group III
responsive.
APPROVED BY:
Approved
By:�.
s
�a2
Judy S. Carter
Director
Designee
Chief Procurement Officer
DATE:
Date:
E
E
a
TROPHIES AND PLAQUES COMPANY BID ANALYSIS BASED ON HISTORICAL NUMBER
OF ITEMS ORDERED BY THE POLICE DEPARTMENT
GROUP 1- TROPHIES
SIZE OTY CATALOG PRICE DISCOUNT DISCOUNT PRICE TOTAL
TROPHY WORLD, INC.
5.5" 10 $ 3.60 30% $ 2.52 $ 25.20
25" 5 $21.20 30% $14.84 $ 74.20
TOTAL $ 99.40
DALOW, INC.
5.5" 10 $10.80 15% $ 9.18 $ 91.80
25" 5 $59.40 15% $50.49 $252.45
TOTAL $344.25
L&M ENGRAVING & TROPHY
5.5" 10 $16.10 25% $12.08 $120.80
25" 5 $71.00 25% $53.25 $266.25
TOTAL $387.05
AWARDS. INC.
6"*
10 $19.80
75%
$ 4.95
$ 49.50
25"
5 $40.25
75%
$10.06
$ 50.30
*No 5.5"
offered.
TOTAL
$ 99.80
MICHELSON'S TROPHIES
6"*
10 $10.00
0%
$10.00
$100.00
23"*
5 $42.00
0%
$42.00
$210.00
*No 5.5"
or 25" offered.
TOTAL
$310.00
GROUP 2 - PLAOUES
SIZE OTY
CATALOG PRICE
DISCOUNT
DISCOUNT PRICE
TOTAL
TROPHY WORLD, INC.
5 x 7 84
$ 5.65
30%
$ 3.96
$ 332.64
8 x 10 12
$12.85
30%
$ 9.00
$ 108.00
TOTAL
$ 440.64
DALOW, INC.
5 x 7 84
$13.50
15%
$11.48
$ 964.32
8 x 10 12
$29.25
15%
$24.86
$ 298.32
TOTAL
$1262.64
L&M ENGRAVING & TROPHY
5 x 7 84
$37.60
25%
$28.20
$2368.80
8 x 10 12
$31.90
25%
$23.93
$ 287.16
TOTAL
$2655.96
AWARDS. INC.
6 x 8* 84
$96.80
75%
$24.20
$2032.80
8 x 10. 12
$56.00
75%
$14.00
$1176.00
*No 5 x 7 offered.
TOTAL
$3208.80
MICHELSON'S TROPHIES
5 x 7 84
$20.00
0%
$20.00
$1680.00
8 x 10 12
$35.00
0%
$35.00
$ 420.00
TOTAL
$2100.00
12 97- 581
•
GROUP 3 - LAMINATED PLAQUES
AWARDS, INC
SIZE OTY PRICE TOTAL
8 x 10 5 $34.43 $172.15
11 x 14 5 $44.20 $221.00
TOTAL $393.15
13
97� 581
CITY OF MIAMI
SUMMARY OF CONTRACTS AWARDED
FOR: TROPHIES AND PLAQUES
BID NO.96-97-032 AWARDED TO:
Trophy World, Inc. (Group I - Trophies & Group 11-
Awards, Inc. (Group I - Trophies & Group III - Laminated Plaques)
TIME PERIOD NUMBER OF BIDS DOLLAR AMOUNTS
NONE
PRIOR CONTRACT AWARD: NONE
SUMMARY OF CONTRACTS. DOC
•
AID ssCIIRIT? LIST
------------- ---
iZn I?=n: TROPHIES AND PLAQUES
-fir -� -------------- ----- -- ------ -- --- - - ----------�--
----- -------------------------�-------------•0----
ssa ic•. 9e-97-032-----------------�� �.--wow------w-w
»TE 3ID(s) GrINSDI MARCH 10, 1997 11:00 a.m.
-------------------------------
t
'�OT� �ID_101iD��s1
�IDD=1t Ia one. t:5 cnzcR�
MICHELSON'S TROPHIES See attached bid
N`---.-----------------M---- -- -- -------- ----- ----- ------
AWARDS INC.
TROPHY WORLD, INC.
Ali--�----w-
HALPERT'S TROPHIES
L. & M. ENG AVI4 & TROPHY CO.
NO DID
PAUL L. DATE & CO.
.-------------
PARADISE ENT.
------••-------
LABELS & MORE
jwasesentedtocPRUCQ EMEfJ"I- Departm e
------w-i-- ------
-- -----=
---------------..------------
r.r .-- -- - ----- - - - - - -- --- - - - - - -- --- - ' - --- -- ------ - --- -- - -
ACADEMY TROPHIES SOUTH, INC.
-----------------------------
OMB POLICE SUPPLY i
MR. TROPHY
THE DIPLOMA HOUSE CORP.
------------=-------
----------------------
----------------------
---------------------- ----------- W----------------------
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received envelopes on ashslt of
son etei j D-
G A/SOLID WASTE -PROCUREMENT DIVISION
(tits repe:taent) �h
- -_ -- ------------------- es _�- 9j/------------
v
CITY OF MIAMI --. r
ADVERTISEMENT FOR BIDS
Sealed bids will be received by the City of Miami City Clerk at his office located at
City Hall, 3500 Pan American Drive, Miami, FI. 33133 for the following:
BID NO. 96-97-031 To establish a contract for the purchase of trunk organizers, on an
as needed basis for the Department of Police.
OPENING DATE: 10:00 A.M. MARCH 10, 1997
BID NO. 96-97-032 To establish a contract for the purchase of Trophies and Plaques
on an as needed basis, when needed basis for the Department
of Police.
OPENING DATE: 1 1:00 A.M. MARCH 10, 1997
Detailed specifications for these bids are available upon request at the City of Miami,
Procurement Division, 444 SW 2 Avenue, Sixth Floor, Miami, FI. 33130. Telephone No.
416-1904.
Edward Marquez CITY OF MIAMI
City Manager LOGO
AD NO. 4318&4319
r�
rn
T- r
Z
r
._
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A111111111111111, - I I
oe
Ot
043-19
City ..Of Miami
11: ::A ED This number must
REQUISITION FOR ADVERTISEMENT
, �5. v%,O' appear in the
o. v%
advertisement.' -
INSTRUCTIONS: Please._type -and attach a copy of the advertisement with thia reauisition.
1. Department:
2. Division:,
PROCUREMENT FOR POLICE
3. Account Code number:
4. Is this a confirmation:
5. Prepared by:
29020*1-287 4.
El Yes No
GLADYS BERMUDEZ
6.. Size of advertisement:
7. Starting -date:
8. Telephone' number:
LEGAL
2/29/97
416-1904
9. Number of times this advertisement is, to. be
10. Type of advertisement:
published: (1) ONE
Legal '1:1 Classified El Display
11.' Remarks:.
TROPHIES PLAQUES
BID NO. 96-97-032
12.
Publication
Date(s) of
Advertisement
Invoice No.
Amount
MIAMI TIMES
MIAMI REVIEW
DIARIO LAS AMERICAS
C=)
M
�n
>
13.
El Approved
El. Disapproved
12
,bepartmerit Director/.Desi6n6e Date
Approved for Paym6 . nt Date
d IGS/PC 503 Rev. 12/89 Routing: Forward White -and Canary to G.S.A. (Procurement Management) and retain Pink copy.
J.Q./., %,allwy - UVp01L1f1t!11t