HomeMy WebLinkAboutR-97-0570J-97-586
8/26/97
RESOLUTION NO. 9 7` 570
A RESOLUTION ACCEPTING THE BIDS OF BENDEL
CORPORATION, IN THE AMOUNT OF $5,640.00, FOR THE
FURNISHING OF MARINA CLEANING SERVICES AT
MIAMARINA BAYSIDE, MR. CLEAN RELIABLE SERVICE, INC., IN
THE AMOUNT OF $12,326.16, FOR CLEANING SERVICES AT
PIER 5 FISHERMAN'S WHARF, AND NEWAY SYSTEMS, INC., IN
THE AMOUNT OF $3,996.00, FOR CLEANING SERVICES AT
DINNER KEY MARINA, FOR THE DEPARTMENT OF PUBLIC
FACILITIES, ON A CONTRACT BASIS FOR ONE (1) YEAR WITH
THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE (1)
YEAR PERIODS, AT A TOTAL PROPOSED ANNUAL AMOUNT
OF $21,962.16; ALLOCATING FUNDS THEREFOR FROM THE
DEPARTMENT OF PUBLIC FACILITIES, ACCOUNT CODE NOS.
413000.350505.6.340 AND 414000.350506.6.340;
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR
THESE SERVICES.
WHEREAS, pursuant to public notice, sealed bids were received on June 25,
1997 for the furnishing of marina cleaning services, for one (1) year with the
option to extend for two (2) additional one (1) year periods for the Department of
Public Facilities; and
WHEREAS, invitations for Bid No. 96-97-099 were mailed fifty-two (52)
potential bidders and eight (8) bids were received; and
WHEREAS, said cleaning services are necessary in order to ensure that the
Miamarina Bayside, Pier 5 Fisherman's Wharf and Dinner Key Marina are
maintained in both safe and sanitary conditions; and
STY COKHMSSION
MEETING OF
SEP 0 9 1997
Res oluftn N%
� - 570
WHEREAS, funds for these services are available from the Department of
Public Facilities, Account Code Nos. ' 413000.350505.6.340 and
414000.350506.6.340; and
WHEREAS, the City Manager and the Director of the Department of Public
Facilities recommend that the bids received from Bendel Corporation, Mr. Clean
Reliable Service, Inc., and Neway Systems, Inc., be accepted as the lowest most
responsible and responsive bidders;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this
Resolution are hereby adopted by reference thereto and incorporated herein as if
fully set forth in this Section.
Section 2. The June 25, 1997 bids submitted by Bendel Corporation, in the
amount of $5,640.00, for the furnishing of marina cleaning services at Miamarina
Bayside, Mr. Clean Reliable Service, Inc., in the amount of $12,326.16, for
cleaning services at Pier 5 Fisherman's Wharf, and Neway Systems, Inc., in the
amount of $3,996.00, for cleaning services at Dinner Key Marina, for the
Department of Public Facilities, on a contract basis for one (1) year with the option
to extend for two (2) additional one (1) year periods, at a proposed annual amount
of $21,962.16, is hereby accepted, with funds therefor hereby allocated from the
Department of Public Facilities, Account Code Nos. 413000.350505.6.340 and
414000.3 5 0 506.6. 340.
Section 3. The City Manager is hereby authorized to instruct the Chief
Procurement Officer to issue purchase orders for these services.
Section 4. This Resolution shall become effective immediately upon its
adoption.
2 97- 570
11
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PASSED AND ADOPTED this 9th day OfSept.1997.
PREPARED AND APPROVED BY:
RAFAEL 0. DI
DEPUTY CITY
W1827:CSK
ORNEY
APPROVED AS TO FORM AND
CORRECTNESS:
A. UIN J ES, III
CITY AT RNEY
97- 570
CITY OF MIAMI,'FLORIDA CA=3
INTER -OFFICE MEMORANDUM
TO : DATE FiUt7 2 6 1997 FILE
Honorable Mayor and Members
of the City Commission
FROM
rd Marquez
City Manager
RECOMMENDATION:
SUBJECT:
Authorizing the furnishing of
Marina Cleaning Services
REFERENCES:
ENCLOSURES:
Bid No. 96-97-099
It is respectfully recommended that the City Commission adopt the attached Resolution accepting
the bids of Bendel Corporation (Kayode Olowu, owner), a Black/Dade County vendor, located at
3922 NW 167th Street, Miami, Florida 33054 for the furnishing of Marina Cleaning Service at
Miamarina in the amount of $5,640.00; Mr. Clean Reliable Service, Inc., (Morris and Barbara
Bryan, owners), a Black/Dade County vendor, located at 212 NE 154th Street, Miami, Florida
33162 for cleaning services at Pier 5 Fisherman's Wharf in the amount of $12,326.16; and
Neway Systems, Inc., ()ohnbull Enabulele, owner), a Black/Dade County vendor, located at
5207 SW 32nd Street, Miami, Florida 33164 for cleaning services at Dinner Key Marina in the
amount of $3,996.00, for the Department of Public Facilities on an as -needed contract basis for
one (1) year with the option to extend for two (2) additional one (1) year periods, at a total
proposed annual amount of $21,962.16. Funds are available from Account Code Nos.
413000.350505.6.340 and 414000.350506.6.340.
BACKGROUND:
The Departments of Purchasing and Public Facilities have analyzed the bids received pursuant to Bid
No. 96-97-099 for the furnishing of marina cleaning services. Fifty-two (52) invitations for bids
were mailed and eight (8) responses were received. The bids from Bendel Corporation, Mr.
Clean Reliable Service, Inc., and Neway Systems, Inc., were deemed as the lowest most
responsible and responsive bids, and are therefore recommended for award. These services are
necessary in order to ensure that the Miamarina Bayside, Pier 5 Fisherman's Wharf and Dinner Key
Marina are maintained in both safe and sanitary conditions.
MemoMarinaCleanSvc099
97-- 570
BID NUMBER: 96 - 97 - 099
COMMODITY / SERVICE: MARINA CLEANING SERVICES
DEPARTMENT/CONTACT PERSON: RAUL DE LA TORRE
DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the
Department of Purchasing. The user department (s) is required to complete all remaining sections of
this form, including the funding source(s), contract value (if applicable), and all other required approvals
rp for to forwarding to Purchasing.
Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form and the
resolution memo to Purchasing, ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized
by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for
Commission approval.
Should the department not concur with the recommendation for award, FAX. separate justification memo to
Purchasing immediately. Emergency procurements are exempt.
IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT
REVIEW AND ANALYSIS FORM" ALONG WITH THE SCI SCREEN "ACCOUNT SUMMARY"
FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL
OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD.
Contact pamPla gllrns of the Bid/Contract Section at 416-1905 qrA!k}§,-±ft7gshould you have
any questions.
APPROVAL TO FORWARD
TO DEPARTMENT/OFFICE: /
74 Judy Carter
ief Procurem fficer
DATE:
BIDRECOM_DOC 4/30/97 PAGE I OF 2 PAGES
97_ 5 70 3
AUG U 199 r
BID ARD RECOMMENDATION FOR1 1
BID NUMBER: 96-97-099 COMMODITY/SERVICE: Marina CleaningServices
DEPARTMENT / DIVISION: Department of Conferences Conventions K p„bi i t Far; 1 i t i PC
TERMOFCONTRACT: One (1) yr with the option to extend for 2 addit—innal 1 Par yPr,rrlc
NUMBER OF BIDS DISTRIBUTED: 52 NUMBER OF BIDS RECEIVED: g
METHOD OF AWARD: On an Item by Item basis or the aggregate of all TtPma., whirhPver
is in the C'i tW' a hPct i ntarPct anti Ngi U jig t Q 1=he !Gwest mest esponsive
RECOMMENDED VENDOR(S): and responsible bidde)1'US: CONTRACT VALUE:
MDEL CORPRRAT12N
amarina aysi e)
Mr. Clean Reliable Svc. I C.
tp�-S—Fi�hgrman's- arf�
NewaySvatems, Inc.
(Dinner.Key Marina)
Black Dade
Black/Dade
Black/Dade
$5,640.00
$12,326.16
3,996.00
TOTAL: $21, 962.16.
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION: The above vendors Provided the lowest h;cLc fpr the work
specified by the bid The scope of work was met by theca
vendors.
These services are necessary in order to tnai,rP that the Miamarina
Bayside, Pier 5 Fisherman's Wharf and Dinner xeW Marina are maintained
in both safe and sanitary conditions,
ACCOUNTCODE(S): 413000-350505-39 ($17,9-6-6.1a) _ r6f /�d ]9Rg
414000-350506-6-340 ($3 996 00) �oc F Y 19 9 8
DEPARTMENT APPROVAL: BUDGET VIEW APPROVAL: PURCHASING APPROVAL:
Department Director/ fi)�ipa M. Parekh �—,Judy S. CarterDesignee ' rector Chief Procurement Officer
OTHER FUNDING APPROVALS, IF APPLICAB
TITLE:
PAGE 2 OF 2 PAGES
4
'�= 57
nda r, 'd Nam. j6-97-99
6.5 VE BACKGROUND INFORMATI9
INSTRUCTIONS: -
s - This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question
does not apply, Write the word(s) "None", or "Not Applicable", as appropriate. Please print.
COMPANY NAME:
COMPANY OFFICERS:
President���'��
Secretary we at
COMPANY OWNERSHIP:
LICENSES:
Vice President
Treasurer j`'
of ownership
% of ownership
% of ownership
% of ownership
1.
County or Municipal Occupational License No._
(attach copy with bid)
2.
Occupational License Classification
3.
Occupational License Expiration Date:
4.
Metro -Dade County Certificate of Competency No.
(attached copy if requested in Bid or RFP)
5.
Social Security or Federal I.D. No. GJ -
q
76 (
r
EXPERIENCE:
6. Number of Years your organization has been in business: / 0,1k S
7. Number of Years experience BIDDER/PROPOSER (person, princpal of firm, owner) has had in operation
of the type required by the specifications of the Bid or RFP: 1L4 if'
8. Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in
operation of the type required by the specifications of the Bid or RFP: l �' c, yl)
5
9 " = 5 7 0
ionaa Bid No. 96-97-99
VENDOR BACKGROUND INF*IATION
INSTRUCTIONS: - - -
,w;<�,
This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question
d does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print.
y
a
COMPANY NAME: MR. CLEAN RELIABLE SERVICE INC.
COMPANY OFFICERS:
President MORRI S BRYAN Vice President BARBARA BRYAN
Secretary BARBARA BRYAN Treasurer BARBARA BRYAN
COMPANY OWNERSHIP:
MORRIS BRYAN 50 %of ownership
BARBARA BRYAN 50 % of ownership
% of ownership
% of ownership
LICENSES:
1. County or Municipal Occupational License No. 13 2 4 2 3 — 5
(attach copy with bid) .
2. Occupational License Classification L 13
3. Occupational License Expiration Date: 9 / 3 0 / 9 7
4. Metro -Dade County Certificate of Competency No. —
(attached copy if requested in Bid or RFP)
5. Social Security or Federal I.D. No. 5 9— 2 4 7 7 6 0 9
EXPERIENCE:
6. Number of Years your organization has been in business: 12
7. Number of Years experience BIDDERIPROPOSER (person, principal of firm, owner) has had in operation
of the type required by the specifications of the Bid or RFP: 20
8. Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in
operation of the type required by the specifications of the Bid or RFP: 12
97- 570 7
City of Miami, Florida Bid No. 96-97-99
0.5 VENDOR BACKGROUND I TION
`1 INSTRUCTIONS:
This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question
does not apply, write the word(s) "None", or "Not Applicable", as appropriate_ Please print.
COMPANY NAME: � t Q 12d S1 � i P-<� L[\L is
COMPANY OFFICERS:
President q-6t ff-&I LL
Secretary � i at4-Ai (S U L L
Vice President
Treasurer a,rt-fy lsu LL eaU -tt� l
COMPANY OWNERSHIP:
�t{- % % of ownership
of ownership
% of ownership
% of ownership
LICENSES:
1. County or Municipal Occupational License No.
(attach copy with bid)
2: Occupational License Classification_
3. Occupational License Expiration Date: h0/9-Z
4. Metro -Dade County Certificate of Competency No.
(attached copy if requested in Bid or RFP)
5. Social Security or Federal I.D. No.
EXPERIENCE:
Number of Years your organization has been in business:
7. Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation
of the type required by the specifications of the Bid or RFP:
&. Number of Years experience BIDDER/PROPOSER (firm, corporation, propne orship) has had in
operation of the type required by the specifications of the Bid or RFP: LL y"
97- 5711 9
BID TABULATION FOR MARINA CLEANING SERVICES
BID NO. 96-97-099
ITEM 1
ITEM 2
fit'
121
ITEM 3 GRAND TOTAL
-31
MiaMarina Bayside
Pier 5 Fisherman's Wharf „E Dinner Key Marina-" (Items 1 thru 3)
VENDOR
ANNUAL COST
ANNUAL COST
ANNUAL COST
All Cleaning Janitorial &
Maintenance Services
a
11447 NW 92 Avenue
Hialeah Gardens FL 33018
Dade/Female
$ 37,800 00
...' ••- $
35,871.80 $
10,800.00 ' ;"' $ 84,471.80
Mr. Clean Reliable Svc. Inc
212 NE 154 Street
-'
Miami FL 33162
Dade/Black
$ 9,564.00
" $
12,326.16 ;" $
7,058.88 $ 28,949.04
Best's Maint. &Janitorial
3290 NW 29 Street
Miami FL 33142
k
Dade/Female
$ 8,400.00
$
13,554 00 $
7,320.00 $ 29,274.00
*s :i
41
South Florida Maint. Svc
8221 NW 54 Street
Miami FL 33166°:.
Dade/Hispanic
$ 10,383 00
$
17,161.80 $
8,502.81 - $ 36,047.61
After Hours Cleaning Svc.
1515 NW 167 Street #232
Miami FL 33169
Dade/Black
$ 25,920.00
$
13,524 00 $
12,720.00 „ $ 52,164.00
Building Maintenance Svcs
t
2450 SW 137 Avenue #216
t:?
°.
Miami FL 33175
Dade/Female
$ 17,016.00
': $
48,000.00 $
12,384.00 $ 77,400.00 . m
Noway Systems Inc
i
PO Box 641067
North Miami FL 33164
Dade/Black
NO BID
NO BID
$
- 3,996.00 $ 3,996.00
' did not bid on all
Bendel Corporation
items
3922 NW 167 Street
�
fVv
Miami FL 33054
`
Dade/Black
$ 5,64000
`: , $
13,041 00 $
6,210.00 $ 24,891.00
(
f z.. ..
.,.. ...
.. ..
.l ...
APPROVED BY:
— 7
APPROVED
v
Judy S. Carter
Director I Designee
Chief
Procurement Officer
-�
DATE:
Prepared by: Pamela Burns, 7/1/97
\
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CITY OF MIAMI
SUMMARY OF CONTRACTS AWARDED
FOR: MARINA CLEANING SERVICES
BID NO.96-97- 099 AWARDED TO:
Bendel Corporation
Mr. Clean Reliable Service, Inc.
Neway Systems, Inc.
TIME PERIOD NUMBER OF BIDS DOLLAR AMOUNTS
From: 1992 to Present Bid No. 93-94-135 $41,220.00 (Custodial- GSA)
(Mr. Clean Reliable Service, Inc.)
PRIOR CONTRACT AWARD: $18,028.00 (Best Maintenance & Janitorial Svc. & Dexter Clean)
SUMMARY OF CONTRACTS. DOC
13
®CITY OF MIAMI OFFICE OF THE CITAERK
BID SECURITY LIST qww
BID ITEM: MARINA CLEANING SERVICES
y
BID NO.: 96-97-099
DATE BID(S) OPENED: J U N E 25, 1997 TIME 11 : 30
BIDDER TOTAL BID BID BOND (ER)
AMOUNT CASHIER'S CHECK
ALL CLEANING JANITORIAL & MAINT. SERV. See attached id.
MR. CLEAN RELIABLE SERVICES INC. "
BEST'S MAINTENANCE & JANITORIALSOUTH "
a Y
S RV . "
AFTER HOURS CLEANING SERV. "
BUILDING MAINTENANCE SERVICES It
NEWAY SYSTEM INC. "
BENDEL CORPORATION "
NO BID
MERIDIAN MANAGEMENT CORP.
utters rozn a ven ors lista Herein
received tir^-' r as of the above or-
are
cdaf,-, cind 171rc,7
o er orius s,gma a i response to t his
are hereby re; acted as late."
so icy cz son,y,
received ( ) envelopes on behalf of
Person receiving bid(
PURCHASING DEPARTMENT on /,--�r--j>j
(City Department) (Date)
SIGNE
Deputy City Clerk
PT-tLj
Of iami
1f OF y9
MICHAEL G. LAVIN F r3 EDWARD MARQUEZ
Acting Director City Manager
0
ADDENDUM NO. 1
VIA REGULAR MAIL
BID NO. 96-97-099 JUKE 10, 1997
MARINA CLEANING SERVICES
Please be advised that the time for the aforementioned bid to open has been changed.
BIDS ARE NOW DUE WEDNESDAY, JUNE 25 , 1997, AT 11:30 A.M.
ALL OTHER TERMS AND CONDITIONS OF THE BID DOCUMENT REMAIN THE SAME.
SIN RELY,/
1 DY S. CARTER'
C IEF kOCUREMENT OFFICER
THIS ADDENDUM IS TO BE SIGNED AND DATED BY BIDDERS AND SUBMITTED AS PROOF
OF RECEIPT WITH THE SUBMISSION OF BID RESPONSES.
SIGNATURE:
DATE:
NAME OF FIRM:
c.
—(M
c
,woo n
ro C�'
DEPARTMENT OF FINANCE/ PROCUREMENT MP/NAGEMENT DIVISION
444 S.W, 2nd Avenue, 6th Floor/Miami, Florida 33130/(30�) 416-1900/Fax: (305)416-1925
Mailing Address: P.O. Box 330708 Miami, FL 33233-0708
CITY OF MIAMI 1�
ADVERTISEMENT FOR BID
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, FI. 33133 for the following:
BID NO. 96-97-099 To perform marina cleaning services at the Miamarina at Bayside, 401
Biscayne Blvd., Miami Florida, and at the Dinner Key Marina, 3400 Pan
American Drive, Miami, Florida.
/�#:30
OPENING DATE:14-40 A.M. June 25, 1997
The scheduled mandatory Pre -Bid Conference and site visits will take place beginning on
Friday, June 20, 1997 at 10:30 a.m. and as indicated below:
10:30 a.m. - Miamarina, Bayside, 401 Biscayne Blvd., (next to Hard Rock Cafe Restaurant)
11:30 a.m. - Dinner Key Marina, 3400 Pan American Drive.
CONTACT PERSON: Raul de la Torre - Telephone (305) 579-6950
IT IS MANDATORY THAT A REPRESENTATIVE(S) OF THE BIDDER ATTEND IN ORDER TO QUALIFY TO
BID. FAILURE TO ATTEND SHALL DEEM ANY BID FROM THE SAME AS NON -RESPONSIVE.
Detailed specifications for this bid are available upon request at the City of Miami,
Procurement Division, 444 SW 2 Avenue, Sixth Floor, Miami, FI. 33130. Telephone No. 416-1904.
Edward Marquez CITY OF MIAMI
City Manager LOGO
AD. 4251
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