HomeMy WebLinkAboutR-97-0564J-97-640
9/9/97
RESOLUTION NO.9 7 — 64
A RESOLUTION, WITH ATTACHMENT(S), APPROVING THE
BAYFRONT PARK MANAGEMENT TRUST OPERATIONS AND
MAINTENANCE BUDGETS FOR FISCAL YEAR 1997-1998,
ATTACHED HERETO AND MADE A PART HEREOF.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA:
Section 1. The Bayfront Park Management Trust Operations and Maintenance
Budgets for Fiscal Year 1997-1998, attached hereto and made a part hereof, are hereby
approved.
Section 2. This Resolution shall_ become effective immediately upon its adoption.
PASSED AND ADOPTED this 9th day of September, 1997.
A, Si
WALTER J. F AN, CITY CLERK
BUDGETARY R
V ' J
DIPAK PA KH, I CTOR
OFFICE OF UDGET & MANAGEMENT ANALYSIS
APPROVED AS TO FORM AND CORRECTNESS:
%r/.�//
MOM
W1862:CSK ATTACHMENT (S)
CONTAINED
M I L D R E D A N D C L A U D E P E P P E R
BAYFRONT PARK
MANAG E M ENT TRUST
OPERATING BUDGET
1 997- 1 998
•
•
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET FOR FISCAL YEAR 1997/98
Table .of Contents
I. Trust Members
H. Letter of Introduction
III. Budget Summary
IV. Bayfront Park .Operating Budget
V. Mildred & Claude Pepper Fountain Operating Budget
VI. Capital Budget
VII. Revenue & Expenditure Graphs
VIII. Organizational Chart
No
97- 5641
CHAIRPERSON
Commissioner J. L. Plummer, Jr.
VICE -CHAIRPERSON
Tina Hills
TREASURER
Ruth Greenfield
SECRETARY
James E. McDonald
TRUST MEMBERS
Dr. Linda Eads
Dino Galardi
Fred Joseph
Stephanie Kerr
Paul Singerman
EXECUTIVE DIRECTOR & GENERAL MANAGER
Ira Marc Katz
®
M I L D R E D A
N D. C L A U
D E P E P P E R
BAYF
NIT
PARK
M A N A G E
M E N T
T R U S T
301 N. BISCAYNE
BOULEVARD.
MIAMI, FL 33132
TELEPHONE. (305)
358-T550 FAX:
(305) 358-1211
July 30, 1997
Dear Honorable Mayor Carollo
and Members of the City
Commission,
The Bayfront Park Management Trust is pleased to submit its
Operating Budget for FY 97/98.. The Trust views 1996/97 as one of
its most successful years ever. In addition to managing and
maintaining both'Bicentennial and Bayfront Parks, the Trust
accomplished much -in this past year. Our many successes include:
The solicitation and negotiation of a ten year contract for
the operationof a gaming vessel from the Bayfront Park
docks. This operation greatly enhances the Trust's earned
income opportunities and increases the attractiveness of
Bayfront Park as a destination.
Completed a retrofit of the Mildred.and Claude Pepper
Fountain in Bayfront Park, which has decreased operating
costs of the fountain by 7'0% and increased its hours of
operation to between 16 and 18 hours per day.
Continued to host major annual City of Miami signature
events, such as the Hispanic Heritage Festival, the Big
Orange New Year's Jamboree and the Ninth Annual America's
Birthday Bash..
Continued the Bayfront Park After Dark Concert Series
wherein the park hosted a free seventeen performance series
in the newly completed Tina Hills Pavilion.
The AT&T Amphitheater at Bayfront 'Park continues as the
center of multi -cultural Miami, hosting festivals and
celebrations featuring African American, Haitian, Colombian,
Puerto Rican and Caribbean music.
Bayfront Park's landscape continues to improve as evidenced
by the four time yearly change of plantings in the.
Challenger Memorial beds.
The Bayfront Park Management Trust's responsibility is to
facilitate and promote activities, which attract visitors,
exhibitions and tourism related activities to downtown Miami.
'During fiscal year 1996/97 the Trust proposes to continue:
1 Coordinating activities with downtown community to increase
the area's appeal to Greater Miami and Dade County.
2
- 564
Working with local media outlets to increase Bayfront Park s
image nationally and internationally.
Utilizing Tina Hills Pavilion to bring Greater Miami's many
ethnically based cultural groups to a wider audience.
The staff and board of the Bayfront Park Management Trust
are extremely proud of the progress made during these last twelve
months. We are looking forward to even greater strides during
the next twelve. Your approval of this budget represents the
first step in that process. Thank you.
Respectfully,.
Ira Marc Katz
Executive Director &
General Manager
IMK/ts
cc: file
3
B AY F R O N T PARK MANAGEMENT TRUST
301 North Biscayne Boulevard Miami, FL 33132' (305) 358-7550
9 7- 564.
B.P.M.T. BUDGETZUMMARY FOR FY97-98
ADMINISTRATIVE BUDGET
REVENUES
488,500
EXPENSES
(386,966)
REVENUES OVER EXPENSES
101,534
MARKETING & SPECIAL EVENTS
REVENUES
1,327,446
EXPENSES.
(1,359,103)
REVENUES OVER EXPENSES
(31,663)
MAINTENANCE BUDGET'
REVENUES
647,000
EXPENSES
(635,178)
REVENUES OVER EXPENSES
11,822
LASER TOWER
REVENUES
68,000
(68,-000)
EXPENSES
REVENUES OVER EXPENSES
0
FOUNTAIN BUDGET.
REVENUES
125,000
EXPENSES
(206,694)
REVENUES OVER EXPENSES
(81,694)
CAPITAL BUDGET
REVENUES
1,0160,000
EXPENSES
(1,060,000)
REVENUES OVER EXPENSES
0
TOTAL REVENUES
3,715,940
TOTAL EXPENSES
(3,715,940)
TOTAL NET BUDGETS
0
TOTAL CITY CONTRIBUTION
1,973,500
564
i
REVENUES
1
1
r�
�'l
U
1
ADMINISTRATIVE BUDGET
ADMINISTRATIVE REVENUES
100.1-RENTAL INCOME
100.2-BOAT DOCK INCOME
100.3-CARRIAGE INCOME
100.4-FILM PERMITS
100.5-MISCELLANEOUS REVENUE
100.6-ADMINISTRATIVE PUBLIC GRANTS
TOTAL ADMINISTRATIVE REVENUES
EXPENSES
ADMINISTRATIVE PERSONNEL EXPENSES
101-Executive Director & General Manager
102-Chief Administrative Officer
103-Business and Finance Manager
104-Administrative Assistant
105-Accounting Clerk (Part Time)
106-Office Manager
107-Secretary & Temp Pool
108-Payrolling Costs (30%)
109-B.P.M.T. Health & Dental Insurance Contribution
110-Executive Benefits
111-B. P. M.T. Life Insurance & Disability Contribution
112-B.P.M.T. 403B Plan Contribution
113-B.P.M.T. 403E Plan Administrative Cost
114-Vehicle Reimb & Mileage
115-Misc expenses
116-Executive Director Vehicle Liability Insurance
SUBTOTAL
TRANSFER TO FOUNTAIN (15%)
TOTAL ADMINISTRATIVE PERSONNEL
ADMINISTRATIVE OFFICE EXPENSES
120-Computer Supplies & Software
121-Courier
122-Equipment Purchases
123-Eqpt Rental & Maint
124-Postage
125-Printing
126-Office Supplies
127-Telephone & Pager Service
128-Bank Charges
SUBTOTAL 5
FY 97-98
390,000
36,000
18,000
7,500
17,000
20,000
488,500
78,534
51,464. .
32,905
0
0
23,962
25,000
63,560
7,500
4,000.
8,076
0
0
4,000
3,600
2,200
304,800
(45,720)
259,081
2,000
4,000
4,000
5,000
4, 000
2,000
10,000
25,000
500
66,500
0
1
1
1
1
1
1
1
1
1
1
1
1
1
1
TRANSFER TO BAYFRONT PARK MAINTENANCE (15%)
TRANSFER TO FOUNTAIN (15%)
TOTAL ADMINISTRATIVE OFFICE EXPENSE
MANDATORY PUBLIC NOTICES
130-Broadcast Notices
131-Newspaper Public Notices
TOTAL MANDATORY PUBLIC NOTICES
BUSINESS DEVELOPMENT
134-Bus. Travel & Seminars
135-Conference Registration
136-Conference Expenses
137-Meeting Expenses
138-Stenography
139-Memberships & Publication
140-Mileage & Bus. Expenses
SUBTOTAL
TRANSFER DEVELOPMENT COSTS TO MARKETING (15%)
TOTAL BUSINESS DEVELOPMENT
MANDATORYINSURANCE
141-Director's Liability/General Liability
142-Vehicle Insurance
143-Property Insurance
144-Contribution to City Self Insurance Fund
TOTAL MANDATORY INSURANCE
PROFESSIONAL SERVICES
145-Accounting Services
146-Audit
147-State Legislative Lobbyist
TOTAL PROFESSIONAL SERVICES
CONTINGENCY FUND
148-Contingency Fund
TOTAL CONTINGENCY FUND
TOTAL ADMINISTRATIVE EXPENSES
REVENUES OVER(UNDER) EXPENSES
0
(8,475)
(8,475)
39,650
1,000
2,000
3,000
3,000
1, 500
2,000
5,000
0
2,000
3,600
17,100
(2,565)
14,535
3,300
0
6,000
17, 000
26,300
9,500
20,000
0
29,500
15,000
15,000
101,534
97- 564
City of Miami
Bayfront Park Operating Budget
Notes to Proposed Budget for 1997=98
' EXHIBIT 100
Salaries
u
F
k
n
101 Executive Director/General Manager:
The proposed annual
salary is $78,534'. The Executive Director/General Manager is
responsible for the overall administration and operation of
Bayfront Park, Miami's show case recreational site, located on
the waterfront in the heart of.downtown Miami. In addition to
the above mentioned responsibilities, the Executive
Director/General Manager has taken on added projects in the last
twelve months, including AT&T sponsorship relations, and the
solicitation and negotiations of a gaming vessel operating from
Bayfront Park increasing the organization's annual earned, income
by $450,000 annually. The.Executive Director/General Manager
coordinates special events in a public revenue -producing
facility, working.closely.with promoters, private enterprise, the
media, advertisers., non-profit organizations and the general
,public, to develop new business and cultural activities for the
facility.
The Executive Director/General Manager manages day-to-day
operations, including .the following: .booking the amphitheater.,
maintenance of the park, risk management, budgetary control,
staff management and all support work for the Trust. Initiatives
undertaken'by the Executive Director include solicitation of
private sponsorship and implementation of a comprehensive quality
assurance program.
97- 564
The Executive Director/General Manager has put an increased
emphasis on fundraising, marketing and public relations to
increase the number and quality of events, as well as overall
park self-sufficiency. The Executive Director/General Manager
will be continuing to look at potential sponsors and cost -savings
g
' for the Bayfront Park Fountain.
102 Chief Administrative Officer: The proposed salary.is
$51,464. The Chief Administrative -Officer reports to the
Executive Director/General Manager and is responsible for much of
the day -today administration of Bayfront Park. Responsibilities
include: liaison with City agencies and board of directors,
management of FEC docks and Bicentennial deep water slip,
cultural programming, grants, major event coordination, staff
development, long range planning and overall park.operations.
' 103 Business and Finance Manager: The proposed salary'is
$32,905. The Business and Finance Manager is responsible for all
bookkeeping and accounting functions.
104 Administrative Assistant The proposed salary is $00.
105 Accounting Clerk (Part Time The proposed'.salary is $00.
106 Office Manager The proposed salary for this position is
$23,962. The Office Manager is responsible for all inventory,
quality control. and.requisitions, as..well as interfacing with the
marketing and fundraising department.. Additional
responsibilities include: administrative support duties,
initiating and developing public contracts, assisting government
of the transmission of contracts, proposals, inquiries,
and responses for every aspect of the public and private duties
of the Executive Director/General Manager. In addition, the
8.
r 97- 56/1-
Office Manager is frequently required to assist in the actual
production of
events, coordinating the
staff during such affairs,
immediate
and providing
an response to
critical on -site
'
predicaments.
107 Secretarial Pool & Temporary Labor:
The proposed annual
expenditure is
$25,000. The Secretarial
Pool & Temporary labor
fund will be used at times of high activity in both the
administrative or event office. Duties performed include but are
not limited to answering .telephones, typing, filing, preparing
necessary Paperwork for payments, appointment setting. reception
and all other clerical duties which are intrinsic to the
.operation of the park and the Trust. The Secretarial Pool &
' Temporary Labor will take direction from the Executive
Director/General Manager and the Office Manager.
108 PayrollinQ Costs: The proposed budget is $63 560. The
Trust uses an outside payrolling company at an average cost of 30
percent above gross salaries to cover payroll expenses. The 30%
cost includes the fee for an independent company to employ the
workers on behalf.of the Trust, as well as to cover Worker's
Compensation Insurance, the employer's portion of Social Security
Tax and.Federal and State Unemployment Taxes.
109 BPMT Health & Dental Contributions The proposed budget is
$7,500'. Health & Dental insurance is a particularly important
'
item not covered
by the outside payroll
company. Employees
receive stipends
pursuant to their rank
within the organization.
'
This allocation
is defined under City
of Miami ordinance #10348,
which applies in
this case.
110 Executive Benefits: The proposed
budget,amount is $4,000.
9
97- 564
In lieu of contributing to a pension plan, the Trust will make a
$4,000 annual contribution to the Executive Director/General
Manager's Whole Life Insurance Plan,
111 BPMT Life Insurance Contribution: The proposed budget amount
is $8,076, and it represents the Trusts contribution.to the
' Executive Director/General Manager's life insurance.
112 BPMT 403B Plan•Contribution: The proposed budget amount. is
$0.0. Due the Trust's legal standing, its employees are
prohibited from participating in a 403B plan.
113 BPMT 403B Plan Administrative Costs: The proposed budget
amount is $00.
114 Vehicle Reimbursement & Mileage Allowance: The proposed
budget amount of $4;000 is to cover the cost to the Executive
Director/General Manager of operating his vehicle, this includes
maintenance and repairs. It is essential that the Executive
' Director/General Manager have a sound operating vehicle as he is
required to attend all park functions and often attends meetings
awithin the county. The Director agrees to name the City of Miami
and Bayfront Park Management Trust as additional insureds.
' .115 Miscellaneous Expenses: The proposed budget amount is $3,600
' and will be used for any unforeseen expenses incurred during the
year.
' 116 Executive Director Vehicle Liability Insurance The proposed
budget amount is $2,200 and will be used to insure the Executive
Director/General Manager's automobile. It is essential that the
' Executive Director/General Manager have a sound operating vehicle
as he is required to attend all park functions and often attends
meetings within the county. The Executive Director agrees to name
10
56d
the City of Miami and Bayfront Park as additional insureds..
' Office Expenses
120 Computer Supplies and Software: The proposed budget amount
is $2,000 and is needed for all computer supplies, programs,
paper, ribbons and other related items. The budgeted amount also
reflects the cost to upgrade current computer programs.
' 121 Courier: The proposed budget amount is $4,000. This
service is used for documents of urgent attention to City
Commissioners and other Trust related items in need of immediate.
delivery.. This increase is due to increased park activity and
the need for up-to-date information to be delivered to
Commissioners and Trustees.
122 Eguipment Purchases: The proposed budget amount.of $4,000
ris for the enhancement of the computer system, dictaphone
recording device, new office furnishings, additional filing
cabinets, upgraded fax machine and upgraded photocopier.
123 Equipment Rental/Maintenance: the proposed budget amount
is $5,000. The amount includes the purchase of annual
maintenance agreements on the photocopier, fax machine, computer
systems, and upgraded postage equipment.
124 Postage: The proposed budget amount is $4,000. This
' figure includes the purchase of postage stamps for general office
correspondence and park related correspondence for Trust members.
' 125 Printing: The proposed budget amount of $2,000, includes
Bayfront Park stationery, business cards, copies over and above
the photocopier allowance, and city mandated forms and reports.
The increase in expenditures represents contractual requirements
11
97- 5641
of the sponsorship contract with AT&T. Additionally, this
appropriation would allow the Trust to continue its already
successful efforts in drafting, layout, publication, and
dissemination of.information regarding forthcoming projects,
events, and festivals of all types. This particular function of
' the Bayfront Park Management Trust is warranted to improve future
participation in various activities in the Park.. Moreover,
' future distribution of various printed materials will further the
1
11
11
objective of the Trust to bring Bayfront Park into local,
national and international prominence:,
126 Supplies: The proposed budget amount is $10,000.' This
figure is for all general office.supplies, photocopier supplies
including paper, toner, pencils, pens, paper, staples,
rubberbands; desk supplies, file folders, large mailing envelopes
and assorted binders needed for compiling city reports such as
the annual budget.
127 Telephone and Pacrer Service: The proposed budget amount is
$25,000. There are'five active telephone lines in the park's
facilities and offices, including the line dedicated to the FAX
machine. Moreover, there are eight additional phone jacks
available for promoters and their staff. The average monthly
telephone bill is $800 for local and in -state toll services.
Phone service from the remote locations, the fountain, and the
laser tower has been.installed for prompt reporting of any
hazardous condition or illegal activity. Pagers for park staff
are a necessity as after hours emergencies and tasks often arise.
128 Bank Charcres: The proposed budget amount is $500. This
figure is for services rendered by the bank for the Trust.
12
1 1 97- 564
Public Notices
130 Broadcast Public Notices: The proposed budget amount is
$1,000. This provision is. pursuant to Ordinance #10348, for
purchases in excess of $350,000. This fund allows the Trust to
transmit, via radio and television, notices of activities,
' events, and special appearancesof concern to those having no
access to the newspapers and to those having limited reading
ability or physical impairments.
131 Newspaper Public Notices: The proposed budget amount is
$2,000. Pursuant to City Ordinance,#10348, the.Trust is required
to comply with all purchasing requirements under the City of
Miami Bidding Code for any purchase in excess of $4,500. This
allocation will enable the Trust to notify merchants of the
opportunity to provide goods and/or services to'the park.
r
11
Professional Development and Conferences
134 Business Travel and Seminars: The proposed amount is
$3,000. It is used strictly for airline and travel -related
expenses connected with business conferences and other park
related travel. Attendance at major conferences is not only
highly informative.and educational, but also serves to promote
the Trust and the Park. Local academic and commercial
institutions provide further instruction in management and
facilities maintenance.
135 Conference Registration: The proposed budget amount is
$1,500. This account will furnish registration fees for
participation in the International Association of Auditorium
Managers Conference, Waterfront Board Conference, the
13
97- 56,1
1 National Recreation and Parks Association,.and National
Facility Managers conventions. Membership in each of these
professional organizations provides the Executive
Director/General Manager with updated information concerning
1 industry practices. Participation in each of these conferences
-
1 and conventions provides the Executive Director/General Manager
the opportunity to exchange information regarding effective*
1 management techniques.
1 136 Conference'Expenses: The proposed budget amount is $2,000.
These funds will be used for incidental expenses for conferences.
1 137 Meeting Expenses: The proposed budget amount is $5,000.
These funds will be used for incidental expenses associated with
1 the monthly.meetings of the Bayfront Park Management Trust.
138 Stenography: The,proposed budget amount is $0.
1 139 Memberships and Subscriptions: The proposed budget amount is
1 $2,000. This amount includes fees for the Park staff member's
participation in local and national meetings, seminars, and
1 similar activities pertaining to Trust business. Additionally,
staff members will be covered under this item for fees incurred
for enrollment in classes and seminars for professional"
1 development, (i.e., computer classes at local institutions of
technical and higher education). This modest budget amount will
1 help to enhance employee productivity and professionalism.
140 Reimnbursed Business'Expenses: The proposed budget is
1 $3.,600. This amount will cover expenses associated with new.
1 business development and other related expenses in Bayfront Park.
The Executive Director/General Manager shall turn in a periodic
1 expense reports detailing his business development and other
14
97- ��
' related expenses.
Administration Insurance
141-Director's Liability Insurance: The proposed budget amount
is $3,300. This insurance provision covers potential liability
which may or may not be incurred by the Trust, the Executive
Director/General Manager or their designee. This is based on the
' Trust's and the Executive Director/General Manager's taking
ultimate r.esponsibility.for any and all actions and discussions
concerning the park. Accordingly., the City of Miami ordinances
covering persons in such positions fully assumes that liability
might ensue. in certain positions such as this. Liability
' insurance, therefore, is warranted by prudence. In addition,
members of the Bayfront Park Management Trust will be insured for
any and all -matters and decisions made by them in their capacity
as members of the Trust.
142 Vehicle Insurance: The -proposed budget amount is $00.
143 Trust Property Insurance: The proposed.budget amount is
$6,000. This provision covers -all -City of Miami and Trust
property which is not covered under the City's self-insurance
' fund. The Risk Management Department after careful assessment of
Bayfront Park has recommended the Trust obtain such insurance.
144 Contribution'to Citv Self Insurance Fund: The proposed
budget amount -is $17,000. This amount enters the Trust into the
City Self Insurance Fund and provides further protection against
catastrophic damages in the Park.
Professional Services
15 97- 564
1 145 Accounting Services: The proposed budget amount is $9,500.
This is for professional accounting service to provide the
' Executive Director/General Manager with day-to-day bookkeeping
assistance, including,internal financial accountability.
Financial statement's will be compiled on a monthly basis. These
' statements will,be prepared for inspection and reviewed by the
members of.the-Bayfront Park Management Trust. This also
includes maintenance, as needed, on the current accounting
systems in place and minor. enhancements'as may be needed.
146 Audit & Budcret Process: The proposed budget amount is
$20,000. A certified annual audit is required by the State of
Florida Auditor General's office for entities which are agencies
of the City of_Miami. This annual audit must be attested to by a
Certified Public Accountant. All items in the budget of.any
class, kind,. or description must be accounted for, to satisfy the
State's regulations. Additionally, the auditor will work with
staff to develop next fiscal year's budget, developing all
' presentations and justifications.
147 State Legislative Lobbyist: The proposed budget amount is
$00.
148 Contingency.Fund: The'proposed budget amount is $15,000.
The contingency fee will be used to cover unexpected events that
' arise during FY 96/97.
t
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97- 564
MARKETING, FUNDRAISING, SPECIAL EVENTS
REVENUES
FY 97-98
r
SPONSORSHIPS AND CONTRIBUTIONS REVENUE
■
200.1 -A T & T SPONSORSHIP
265,440
200.14-A T & T MARQUEE REVENUES
20,000
200.5 -CITY OF MIAMI CONTRIBUTION
214,000
200.8 -FOURTH OF JULY
130,000
200.7 -PUBLIC GRANTS
30,000
200.10-TINA HILLS SERIES
25,000
200.13-JOINT CULTURAL PROGRAMMING
50,000
TOTAL SPONSORSHIPS & CONTRIBUTIONS REVENUE
734,440
ANNUAL PROGRAMMING & EVENT SERVICE REVENUE
200.2 -BEVERAGE & ,OTHER REVENUE
30,000
200.4-4-SPECIAL EVENT ELECTRICAL
70,000
200.4-1-EVENT PARKING CONTROL STAFF
60,000
200.4-B.P.M.T. SHOW STAFFING
75,000
'
200.4-3-ALCOHOL ID STAFF
65,000
200.4-2-BOX OFFICE STAFF & MGMT
65,000
200.4-7-SPECIAL EVENT SECURITY
10,000
200.4-5-CITY OF MIAMI FIRE RESCUE SERVICES
40,000
200.4-6-CITY OF MIAMI POLICE
48,000
'
200.6 -CITY OF MIAMI TRASH BURNING FEES
200.7 -EVENT CLEAN-UP SERVICES
40,000
90,000
TOTAL ANNUAL PROGRAMMING & EVENT REVENUE
593,000
TOTAL MARKETING & SPECIAL EVENTS REVENUES 1,327,440
EXPENSES
MARKETING, FUNDRAISING & SPECIAL EVENTS PERSONNEL
201-Event Coordinator. 21,784
202-Intemship 3,000
203-Special Event Account Clerk . 30,711
204-Sp Temporary Labor 1,500
205-Sp Payrolling Cost 17,099
206-B.P.M.T. Health and Dental Insurance Contribution 3,000
TOTAL PERSONNEL. 77,095
17
97- 56!11
MARKETING, FUNDRAISING & SPECIAL EVENTS STAFFING
207-Day of Show Staffing 28,101
208-Event Parking Personnel 60,000
209-Box Office Personnel & Management 45,000
210-Alcohol ID Personnel
65,000
211-Special Event Electrical Services
70,000
212-City of Miami Fire Rescue Services
40,000
1
213-City of Miami Police
48,000
214-Day of Show Security Services
10,000
215-Event Cleanup Services
90,000
1
TOTAL EVENT STAFFING
456,101
SPECIAL EVENT ANNUAL CONTRACTED SERVICES
216 A T & T Contractual Commission
32,500
217-Special Event Fundraising Commissions
10,000
219-Marketing Consultant & Special Services
10,000
220-B.P.M.T. Quarterly Newsletter Production
2,500
221-Public Relations Services
16,000
rTOTAL
222-Minority Affairs Services
CONTRACTED SERVICES
16,000
87,000
SPECIAL EVENTS & MARKETING OFFICE COSTS
223-Computer Supplies 1,102
224-SP Courier 2,500
'225-SP Equipment Purchase . 3,614
226-SP Equipment Rental 7,382
227-SP Postage 1,000
228-SP Printing
2;500
229-SP Supplies
7,200
230-SP Telephone
3,000
TOTAL OFFICE COSTS
28,298
SPECIAL EVENT/MARKETING ADVERTISING & DESIGN
231-General Market Print Advertising
5,000
232-General Market Broadcast Advertising
2,000
233-Minority Market Print Advertising
2,500
234-Minority Market Broadcast Advertising
2,000
235-Broadcast Production Costs
500
' 236-Design & Graphics
2,500
237-Photographic & Video Services
15,000
238-Printing
2,500
239-Public Relations Promotional Items
5,000
TOTAL ADVERTISING & DESIGN
37,000
'
18
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0
1
1
1
1
1
1
1
1
1
1
1
1
1
MARQUEE ADVERTISING EXPENSES
241-AT&T Marquee Electrical
4,000
242-AT&T Marquee Maintenance Contract
7,344
243-Non Contractual Maintenance
3,000
TOTAL MARQUEE EXPENSES
14,344
EVENT PRODUCTION COSTS
244-SP Events -Pk Produced
20,000
245-Fourth of July
140,000
247-Tina Hills Series
32,000
250-Merchandise & Beverage Costs'
15,000
TOTAL EVENT PRODUCTION COSTS
207,000
EVENT SPONSORSHIP COSTS
251-Sp Events -Pk Sponsored
12,000
254-Joint Cultural Prgmming
50,000
TOTAL EVENT SPONSORSHIP COSTS
62,000
PROFESSIONAL DEVELOPMENT
256-P'r6motional
1,500
257-Business Travel & Seminars
1,200
258-Conference Expenses
51000
259-Conference Registration
5,000
260-Memberships & Publications.
3,000
261-TRANSFER DEVELOPMENT COSTS FROM ADMINISTRATIVE
2,565
TOTAL PROFESSIONAL DEVELOPMENT
18,265
SPECIAL EVENT INSURANCE
262-Insurance 12,000
TOTAL INSURANCE 12,000
CITY SPONSORED EVENTS
263-C,ity Sponsored Events 360,000
TOTAL CITY SPONSORED EVENTS 360,000
TOTAL MARKETING & SPECIAL EVENTS EXPENSES 1,359,103
REVENUES OVER(UNDER) EXPENSES (31,663)
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City of Miami'
Bayfront Park Special Events & Marketing Operating Budget
Notes to Proposed Budget 1997-98
P g
EXHIBIT 200
Salaries
201 Event Coordinator: The proposedbudget amount is $21,784.
The position reports to the:Executive Director/General Manager.
The Event Coordinator will help coordinate events, track
sponsorship benefits, and^,provide telemarketing skills applied to
festival sales. In addition, the Event Coordinator shall be
charged with maintaining a calendar of events and interviewing
organizations or individuals interested in contracting for the
use of the facility. The Event Coordinator shall be on -site at
® all events and in addition to overseeing sponsor benefits, shall
1 work closely with Park event staff on physical details of events.
The Event Coordinator'may make initial contacts with sponsors to
determine interest in events at the Park. The qualified person
needs to be stable, organized, and capable of handling many.
1' projects simultaneously_. This position has become'a necessity
due to the increased number of events and activities at the park.
202 Internship: The proposed budget amount is $3,000. These
ifunds will be used to provide a qualified student the opportunity
to work directly in the Bayfront Park special event department.
This position reports directly to the Event Coordinator.
203 Special Event Accountincs Clerk: The proposed annual salary
is 30 711. The Special Event Accounting Clerk is r r
$ p g responsible fo
all clerical and bookkeeping duties associated with special
20
events and marketing. The,Special Event Accounting Clerk may
also be called upon to assist the Office Manager and Secretary
during particularly heavy workloads. The Special Event
Accounting Clerk reports to the Office Manager, to the Executive
Director/General Manager and the Event Coordinator.
204 Temporary Office Labor: The proposed budget amount is
$1,500. This item takes into consideration peak typing periods,
L' when significant numbers of annual marketing proposals need to be
0
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sent to potential -sponsors. This period coincides with.budget
development and, therefore, necessitates simultaneous proposals
to various corporations.'
205 Payrollina Costs: The proposed budget amount is $17,099.
The,Trust uses anIoutside payrolling company at an average cost
of thirty percent (3.0%) above gross salaries to -cover payroll
expenses. The (30%) cost includes the.fee for an independent
company to employ'the workers on behalf of the Trust, as well as,
covers Worker's Compensation Insurance, the employer's portion of
Social Security tax and Federal and State unemployment taxes.
206 BPMT Health and Dental Insurance Contribution: The proposed
budget amount is $3,000. This amount will.cover'the health and
dental insurance due the full time employees in the marketing
department., namely the Event Coordinator and the Special Event
Accounting Clerk.
Event Staffing
207 Day of Show Staffing: The proposed budget amount is
$28,101. Event Staffing includes, but is not limited to,
personnel needed for set-up, break -down and maintenance of
events. Event Staff are usually Bayfront Park employees, but
21
their wages for event work differ from that of their regular.
salary. It has been determined that due to issues of liability,
event staff should.no longer be paid directly by the promoter as
they had been in the past. Outside personnel are also often
hired for event work, especially for the larger events.
208 Event ParkinQ'Personnel: The proposed budget amount is
$60,000.. Event Parking personnel work every event in Bayfront
Park and manage the extremely limited on-site..parking locations.
209 Box Office Personnel and Management: The proposed budget
45 000. Box Office -Personnel and Management amount is $ are used
at all gated events to ensure accurate ticket collection and
counts.
210 Alcohol ID Personnel:.. The proposed budget amount is $65,000.
rt Park controlled Alcohol ID Personnel are required at'all events
where alcohol is vended.
211 Special Event Electrical Services:_ The,proposed budget
amount is $70,000. 'All special events held in Bayfront Park
require the services of a certified electrician who can connect
house power.to the promoter's.equipment. „
212 City of Miami Fire Rescue Service:'The proposed budget amount
is $40,000. Fire,Rescue Service is required at all events, to
ensure the safety and we'll being of park visitors.
213 City of Miami -Police: The -proposed budget amount is $48,000.
The City of Miami Police are required at all events held in
Bayfront Park and ensure the security and well being of park
visitors.
214 Day of Show Security Services: The proposed budget amount is
$10,000. Private security firms are used to provide "t-shirt"
22
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security at park events.
215 Event Cleanup Services: The proposed budget amount is
$90,000 and covers the cost of post -show cleanup for events that
take place at Bayfront Park.
Special Event Contracted Services
216 AT&T Contractual Commissions: This proposed amount is
$32,500.-This'amount is'required.by contract between the
consultant who attracted the AT&T Sponsorship package to Bayfront
Park.
217 Special Event Fundraising Commission: The proposed budget
amount is $10,000 and represents 200 of sponsorship support
' raised.
219 Marketing Consultant & Special Services:. The proposed budget
amount is $10,000. The Marketing Consultant is charged with
overseeing sponsorship packages, creating events, generating
advertising and public relations material and releases, and
providing overall promotional support to the Park. The
consultant shall develop and nurture positive relationships with
the media. Duties also include. keeping current with potential
sponsors, and trends in special events marketing. The Marketing
Consultant works under the direction of the Executive
Director/General Manager and is expected to be both a generator
of, and'sounding board for any and all -fundraising propositions.
220 BPMT 4uarterly Newsletter Production: The proposed budget
amount is $2,500. These costs cover the production the Bayfront
Park's quarterly newsletter.
221 Public Relations Services: The proposed budget amount is
23
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$16,000. The Trust uses public relations consultants in all.
shows that it produces, including the�July 4th, America's
Birthday Bash and all park sponsored.events.
222 Minority Affairs Services: The proposed budget amount is
$16,000. These fees will cover the cost of a consultant'who will
advise the Trust as to appropriate actions with regards to
minority affairs.
Office Expenses
223 Computer Supplies and Software: The proposed budget amount
is $1,102.. This amount will cover all computer related costs. .
The computer has become an integral part of the marketing
department and is used to generate printed materials such as
calendars, brochures, proposals.and notices.
224 Courier: The proposed budget amount is $2,500. This item
reflects the need to deliver hard copies, of documents
immediately. These documents include sponsorship packages,
booking agency proposals and legal documents.
225 Equipment Purchases: The proposed budget amount is $3,614.
This amount will cover computer and related equipment purchases
for the marketing department..
226 Equipment Rental/Maintenance: The proposed budget amount is
$7,382. The proposed budget amount is to cover rental and
maintenance costs of the office equipment in the marketing
department.
227 Postage: The proposed budget amount is $1,000 and
reflects mailing costs associated with press releases and direct
mail campaigns for sales .purposes. Promoters packets are mailed
in large envelopes with an increased cost above normal business
24
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sized letters.
228 Printing: The proposed budget amount is $2,500. This
amount covers posters, flyers, credentials, brochures, and
large scale sales proposals. Promoters kits and brochures
for mass mailings are also included under this budget item.
229 Supplies: The proposed budget amount is $7,200. A pocket
organizer to,track calendar listings, folders, pens, typewriter
supplies,'and normal office supplies are included under this
budget item.
230 Telephone and Pager Service: The proposed budget amount is
$3,000. This includes Broward and Palm Beach calls necessary for
communication with the.two,biggest talent bookers/promoters in
our area. Telemarketing for festivals, calls to New York,
Chicago, and Los Angeles advertising and P.R. firms, box office
reports from other venues., and special 'events inquiries make up
the bulk of marketing related long distance.
Marketing and Promotions Advertising
231 General Market Print Advertising: The proposed budget amount
is $5,000. This advertising will be placed in general.market
magazines and publications targeting both promoters and the
general market.
232 General Market Broadcast Advertising: The proposed budget
amount is $2,000. These funds will cover general market radio,
and television advertising.
233 Minoritv Market Print Advertising: The proposed budget
amount is $2,500. These funds will be used to place event
advertising in minority targeted print media.
25
97- 56d
234 Minority Market Broadcast Advertisinct: The proposed budget
amount is $2,000. These funds will be used to purchase radio and
television adverting in primarily minority targeted media.
235 Broadcast Production Costs: The proposed budget amount is
500. These funds will be used to cover media production costs
$
associated with the Trust's advertising.
236 Design and Graphics: The proposed budget amount is $2,500.
This line item encompasses creation of promotional pieces for
sales presentations, commemorative posters and advertising.
237 Photographic & Video Services: The proposed budget amount
is $15,000. This item includes hiring of free-lance
photographers and videographers for event, publicity and sponsor
purposes. Working at the direction of the Event Coordinator,
specific photographs may be taken, edited, and put into a library
file format.
238 Printincq: , The proposed budget amount is $2,500. Large
quantity printing of counter cards, brochures, and posters, for
major annual events. These items are major public information
sources and are distributed through retail outlets, route
drivers, etc.
239 Public Relations Promotional Items: The proposed budget
amount is $5,.000. These -funds are used for the production of
promotional items for Trust sponsored events, including but not
limited to t-shirts.and drinking mugs.
Marquee Advertising Expenses
241 AT&T'Marcuee Electrical Costs: The proposed budget amount,
$4,000, represents the projected monthly electrical bill from FPL
■ 26
® 9�- 564
' for the operation of the AT&T Marquee.
242 AT&T Marquee Maintenance Contract: The proposed budget amount
is $7,344 and will cover the cost of the AT&T's Marquee
maintenance contract for one year.
243 Non Contractual Maintenance: The proposed budget amount is
$3,000, and will be used to cover repairs to the marquee that are
not covered by the Trust's contract with ADSystems.
iEvent Production Costs
Park Produced
244 Special.Events'Park Produced: The proposed budget amount
' of $20,000 encompasses payment to major talent for park sponsored
events. These are showcase events for the Park.and bring
positive publicity while,introducing the park to a diverse,
' audience.
245 Fourth of July: The proposed budget amount is $140,000 and is
used to cover direct costs incurred by the Trust in the operation
of the largest;4th of July Celebration in southeast Florida.
These funds support talent, advertising, staff and operational
costs.
247 Tina Hills South End Series: This proposed budget amount is
$32,000 and will cover all production costs for free performances
in the Tina Hills Pavilion.
250 Merchandise &'Beverage Costs: The proposed budget amount is
$15,000. These expenditures will cover the cost of merchandise
and beverages at Park Produced Events.
Event Sponsorship Costs
Park Sponsored
251 Special Events Marketing Park Sponsored Events: The
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proposed budget amount is $12,000 which encompasses payment of
smaller contributions toward worthwhile non-profit events that
' take place throughout the year. Examples of the types of shows
include: '.'The Big Orange New Year's Eve Celebration,".and
"Fountain Shows."
254 Joint Cultural Programming:. The proposed budget amount of
.$50,000. These funds will be used to support evenst co-sponored
by the Trust and other,entities.
Professional Development
i
256 Promotional: The proposed budget amount is $1,500.
These
funds will be used to support staff.promotional activities as
they relate to park sponsored or produced shows.
257 Business Travel and Seminars: The proposed amount
is.
$1,200. It is used strictly for airline and travel -related
expenses connected with business conferences and other
park
related travel. Attendance at major conferences is not
only
highly informative and educational,.but also serves to
promote
the Trust and the Park. Local academic and commercial
institutions provide further instruction in management
and
facilities maintenance.
258 Conference Expenses: The proposed budget amount is
$5,000. These funds will be used for incidental expenses for
' conferences.
259 Conference Registration: The proposed budget amount is
$5,000. This account will furnish registration fees for
participation in the International Association of Auditorium
Managers Conference, Waterfront Board Conference, the
National Recreation and Parks Association, and National
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97- 564
Facility Managers conventions. Membership in each of these
professional organizations provides the Executive
Director/General Manager with updated information concerning
industry practices. Participation in each of these conferences
and conventions provides the Executive Director/General Manager
the opportunity to exchange information regarding effective
management techniques.
260 Memberships and Subscriptions: The proposed budget amount is
$3,000. This amount includes fees for the Park staff member's
participation in local and national meetings, seminars, and
similar activities pertaining to Trust business. Additionally,
staff members will be covered under this item for fees incurred
for enrollment in classes and seminars for professional
development, (i.e., computer classes at local institutions of
technical and higher education). This modest budget amount will
help to enhance employee productivity and professionalism.
Transfer From Administrative Budget
261 Office Costs: The transfer amount of $2,565 is the
calculated portion of administrative costs transferred to
Funbdraising and Special Event staff.
1 Special Events Insurance
262 Insurance: The proposed budget amount is $12,000. This
includes general liability and third party alcohol insurance for
Trust produced events.
City Sponsored Events
263 City Sponsored Events: The proposed budget amount is
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■ 97564
$360,000. These funds will be used to support events sponsored
in conjunction with the City of Miami.
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BAYFRONT PARK MAINTENANCE
'
REVENUES ' '
FY 97-98
MAINTENANCE REVENUES
300.1-CITY MAINTENANCE CONTRIBUTION
574,500
300.2-CITY TRASH REMOVAL CONTRIBUTION
13,000
300.3-CITY UTILITIES CONTRIBUTION
44,500
300.4-CURRY. GIFT TO CHALLENGER MEMORIAL
15,000
TOTAL MAINTENANCE REVENUES
647,000
EXPENSES ,
PARK MAINTENANCE STAFF
301-Park Maintenance Supervisor
31,200
302-Maintenance Assistant 1
20,280
305-Maintenance Assistant II
19,760
306-Temporary Labor
7,000
307-Payrolling Cost
W&B. P. M.T. 403B Plan Contribution
32,861
0 -
309-B.P.M.T. Health And Dental Insurance Contribution
5,580
TOTAL PARK MAINTENANCE STAFF
116,682
PARK MAINTENANCE CONTRACTED. SERVICES
' CONTRACTED SPECIALIZED PERSONNEL
311-Turf & Irrigation Specialist 39,520
312-Turf &.Irrigation Assistant 1 17,680
312-Turf & Irrigation Assistant 11 16,640
313-Miscellaneous Labor 5,000
314-Welder 1,000
TOTAL PARK MAINTENANCE CONTRACTED SERVICES 79,840
LANDSCAPE MAINTENANCE
315-Landscape and Grass 10,000
316-Architectural Advisor 12,000
316.5-Architectural Advisor - Special Projects 2,000
317-New Landscape Plants 3,000.
318-Specialized Landscape Contractual Services 0
319-Specialized Maintenances 25,680
320-DDA Special Projects & Maintenance Grant 0
321-Challenger Memorial Flower Maintenance 15,000
i322-Tree Trimming . 3,500
323-Pest Control 2,500
324-Fertilizer 31 8,000
TOTAL LANDSCAPE MAINTENANCE 81,680
1 97- 564
GENERAL PARK MAINTENANCE & CONTRACTING
325-Waming & Information Signage
326-General Park Contractor
327-Office Cleaning & Maintenance
328-Rock Garden/Docks Maintenance
329-Pressure .Cleaning
330-Weekend Debris removal
331-Security Enclosures Maintenance & Repair
332-Ticket Trailers Maintenance
333-Painting and. Accessories
334-Uniforms
335-Park Vehicle Maintenance and Repair
336-Vehicle Monthly Payments
TOTAL GENERAL PARK MAINT CONTRACTING
MAINTENANCE SUPPLIES & EQUIPMENT
337-Equipment Purchase, Leasing & Rentals
338-Miscellaneous Supplies
339-Golf Cart Maintenance & Repair
340-Purchase of a Golf Cart
TOTAL MAINTENANCE SUPPLIES AND EQUIPMENT,
! ELECTRICAL SERVICES
341-Specialized. Electrical Contracting Labor
342-Electrica1 Maintenance 'Materials
343-Bulbs, Fixtures & Poles
344-New FP&L Voltage Conversions
TOTAL ELECTRICAL SERVICES
AIR CONDITIONING MAINT & REPAIR CONTRACTS
345-Amphitheater
346-Service Building
347-Warranty Contract
TOTAL AIR CONDITIONING CONTRACTS
.UTILITIES
348-Dade County Water & Sewer
349-FP&L Utilities
TOTAL UTILITIES
1
k
GARBAGE AND TRASH COMPACTOR MAINTENANCE
350-City of Miami Trash Burning Fee
351-Maintenance & Repair
352-New Garbage Barrels (100)
TOTAL GARBAGE AND COMPACTOR "NTENANCE
1,500
0
12, 000
0
15,000
0
0
3,000
7,000
4000
2,500
10,000
65,000
10,000
. 1, 500
2,500
4,000
18,000
50,000
20,000
35,000
1,000
106,000
6,000
500
2,000
8,500
5,000
39; 500
44,500
13,000
2,000
1,000
16,000
1
1
1
1
1
1
1
1
1
1
1
1
1
INSURANCE
355-Park Vehicle Insurance
356-Maintenance Deductible & Insurance Copayment
TOTALINSURANCE
MAINTENANCE SUPPLIES & EQUIPMENT
359-Chemicals
'360-Cleaning Supplies
361-Tool Purchases
362-Miscellaneous
TOTAL MAINTENANCE SUPPLIES AND EQUIPMENT
PLUMBING & IRRIGATION
363-General Plumbing Repair & Maintenance
364-Maintenance of Water Pumps
365-Sprinkler Maintenance & Repair
366-Pop Up Jet Replacement
TOTAL PLUMBING & IRRIGATION
PARK SECURITY
367-Private Security
368-Purch, Repair,- Service & Replacement of Hand Radios
TOTAL PARK.SECURITY
MAINTENANCE OFFICE COST
369-TRANSFER FROM ADMINISTRATION
TOTAL OFFICE COST
TOTAL MAINTENANCE EXPENSES
REVENUES OVER(UNDER) EXPENSES
33
5,000
2,000
7,000
4,500
1,000
4,500
1,000
11,000
500
5, 000'
5,000
0
10,500
70,000
2,000
72,000
8,475
8,475
636,178
97- 564
11
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City of Miam
Bayfront Park Operating Budget
Notes to Proposed Budget for 1997-98
Exhibit 300 Maintenance
Salaries
301 Park Maintenance Supervisor: The proposed budget amount is
$31,200. This.is a senior management position who reports "to the
Executive Director/General Manager, whose' responsibilities
include: all park maintenance and supervision of landscaping
contractors, management of park maintenance workers and all
general park maintenance requirements.
302 Park Attendant I: The proposed budget amount is $20,280.
The Park Attendant I receives daily work assignments and works
alongside other park maintenance personnel. Furthermore, this
employee assumes responsibility for the proper and timely
completion of these daily assignments. The Park Attendant;,
position calls for an able-bodied, intelligent employee, who not
only performs his daily tasks satisfactorily, but.whois also
able to solve problems, report hazardous or unusual situations or
conditions as they arise, and to acquaint himself with all
general aspects of the Park's grounds, equipment, and buildings..
305 Park Attendant II: The proposed budget amount is $19,760.
This employee receives daily work assignments and works alongside
other park maintenance personnel. Furthermore, this employee
assumes responsibility for the proper and timely completion of
these daily assignments. The Park Attendant position calls for
34
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an able-bodied, intelligent employee, who not only performs his
daily tasks satisfactorily, but who is also able to solve
problems, report hazardous or unusual situations or conditions as
they arise, and to acquaint himself with all general aspects of
the Park's grounds, equipment, and buildings.
306 Temporary Labor: The proposed budget amount is $7,000.
These workers shall supplement a variety of needs for the Park
Supervisor.
307 Payrolling Costs: The proposed budget is $32,861. The
Trust uses an outside Y a rolling company at an average cost of 30
P
percent (30%) above gross salaries to cover payroll expenses.
The 30% cost includes the fee for an independent company to
employ the workers on behalf of the Trust as well as covers
Worker's Compensation Insurance, the employer's portion of Social
Security tax and Federal and�State unemployment taxes.
' 308 BPMT 403B Plan Contribution: The proposed budget amount is
$00. Due the Trust's legal standing, its employees are prohibited
1 from participating in a 403B plan.
309 BPMT Health and Dental Contribution: The proposed budget
amount is $5,580. This amount will cover the health and dental
insurance due the full„time employees in the maintenance
department..
' Contracted Specialized Personnel
311 Turf & Irrigation Specialist: The proposed budget amount is
$39,520. The Turf & Irrigation Specialist works closely with the
Park Maintenance Supervisor to ensure the health and vitality of
the flora in Bayfront Park. His responsibilities include:
35
97- 564
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maintenance of irrigation system, fertilization of trees.and turf
and management of.landscape maintenance crews.
312 Turf & Irrigation Assistant I:'' The proposed budget amount is
$17,680. The Turf & Irrigation Assistant reports to.the Turf &
Irrigation specialist and is responsible to assist same in the
management and care of the flora in Bayfront Park.
312 Turf & Irrigation Assistant II: The proposed budget amount
is $16,640.. The Turf &,Irrigation Assistant reports to the Turf
& Irrigation specialist and is responsible to assist same in the
management and care of the flora in Bayfront Park.,
313 Miscellaneous Labor: The proposed budget amount is $5,000.
These workers shall supplement a variety of needs for the Park
Supervisor.
314 welder: The±proposed budget amount is�$1,000. The welder is
required to repair the many pieces of railing and pipe in the
park that is damaged throughout the year.
Landscape Maintenance
315 Landscape and Grass Contractor: The proposed budget amount
is $10,000. This proposal calls for a licensed landscape and
maintenance contractor to perform occasional landscape
maintenance in the park. The contractor assumes all equipment
and related materials costs (excluding fertilizer and herbicide).
This contractor is responsible for providing all benefits as
required by law for his employees as well,as keeping a record of
his performance under the contract. The contractor's on -site
supervisor will report to the Park Supervisor. The contractor
will pay all salaries and expenses of his employees, and all
36
9'7- 564
Federal, Social Security Taxes, Federal and State Unemployment
Taxes, and any similar payroll taxes relating to such employees
and will carry .Worker's Compensation Insurance, as required by
law, for such employees.
316 Architectural Adviser: The proposed budget amount of $12,000
will cover annual fee paid to Lester Pancoast, AFA, to ensure
integrity of the Noguchi design at Bayfront Park.,
316.5 Architectural Adviser - Special Projects: The proposed
budget amount of $2,000 will cover design fees in addition to
monthlyretainer aid to Lester P n
P a coast.
' 317 New Landscape Plants: The proposed budget amount is $3,000.
Theses funds will be used to replace damaged or dying plants as
needed.
318 Specialized Landscape Contractual Services: The proposed
' budget amount is:$00.
319 Specialized Maintenance:_ The proposed amount budget is
$25,680. These funds will be used for special maintenance
projects in Bayfront Park, such as lift station repair, winch
repair replacement, etc.
3.20 DDA Special projects and MaintenanceGrant• The ro osed
P P
budget amount.is $00.
321 Challenaer.Memorial Flower Maintenance: The proposed budget
amount is $15,000. The funds will be used to maintain plantings
in Challenger Memorial as required by contract between the City
' of Miami and Miss Lamar Louise Curry.
' 322 Tree Trimmina Contractor:' The proposed budget is $3,500.
These funds would be used to hire contractors needed to keep the
trees and shrubs manicured with an eye to aesthetic and safety
37
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concerns.
323 Pest Control: The proposed budget amount is $2,500. These
funds will be used to maintain an ongoing relationship with an
exterminator, to keep rodents and insects to a minimum in
Bayfront Park.
324 Fertilizer: The proposed budget is $8,000. This is.needed
to fertilize all palms and coconut trees at least four times a
year. For weed growth, an herbicide will be used as needed.
Also, grass paint is to be used for discolored turf before and
after events. Additionally, minor or trace elements and
components.are routinely required to maintain healthy and
beautiful appearance of the Park's lawns.
General Park Maintenance & Contracting
325 Warning & Information Signage: The proposed budget amount is
$1,500. These funds will be used to begin an informational and
directional signage program in Bayfront Park.
326 General Park Contractor:. The proposed budget is $00.
327 Office Cleaning & Maintenance: The proposed budget amount is
$12,000. These funds will be used to'hire a maintenance
contractor -to clean the Bayfront Park Offices.
328 Rock Garden Maintenance: The proposed budget amount is $00.
The maintenance of the Rock Garden.has been shifted to a regular
Maintenance Department Duty.
329 Pressure Cleaning: The proposed budget amount is $15,000.
These funds will be used.to enter into an agreement with a
contractor to provide pressure cleaning services to Bayfront park
on a weekly basis.
38
97
330 Weekend Debris Removal: The proposed budget amount is $.00.
331 Security Enclosure Maintenance & Repair: The proposed budget
amount is $00.
1 332.Ticket Trailers Maintenance: The proposed budget amount is
$3,000. These funds'will enable the Trust to repair damage to
ticket trailers owned by Bayfront Park.
333 Painting & Accessories: The proposed budget amount is
$7,000. This material is necessary for the AT&T Amphitheater,
Laser Light Tower, all walls,.and adjoining buildings and
surfaces, including the park offices and maintenance areas. Due
to the fact that the park is open to the public 24 hours a day,
including special park events, the park is suffering heavy
damage to the walls from skateboards and graffiti. The staff
uses paint to cover these areas since heavy stripping solvents do
not completely remove the damage and they tend to discolor the
paint surface., A consistent maintenance program of painting must
be initiated on a year-round basis. The park's agreement, with
the Rouse Corporation, based on Miami Limited, Inc., requires
that the facility be painted to maintain aesthetic standards.
334 Uniforms: The proposed budget amount is $4,000. The AT&T
contract requires park.maintenance staff to have uniforms
reflective of AT&T sponsorship.
335 Park Vehicle Maintenance and Repairs: The proposed budget
amount is $2,500 for.routine maintenance and repairs of the
Park's is - p k up truck. ,This will include tires, tune-ups and
' complete vehicle maintenance.
336 Truck Lease Payments: The proposed budget,amount is $10,000.
These funds will be used to make lease payments .on ,two trucks in
39
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Bayfront Park.
Maintenance Supplies & Equipment
337 Ecuipment Leasing & Rentals: The proposed budget amount is
$10,000. The budgeted amount will"cover 'costs to lease and or
rent equipment -associated with park upkeep and maintenance.
338 Miscellaneous Supplies: The proposed budget amount is
$1,500. The budgeted amount will allow for staff members to
purchase miscellaneous supplies as the need arises.
339 Golf Cart Maintenance & Repairs: The proposed budget amount
is $2,500. These funds will be used for maintenance and repair
of,the Trust's two golf carts.
340 Purchase of Golf Cart: The proposed budget amount is
$4,000. The Bayfront Park Management Trust maintenance staff has
recently encountered a critical shortage of transport vehicles.
The proposed budget amount will allow for the purchase of
additional vehicles to alleviate -the shortage.
Electrical Services
341 Specialized Electrical Contracted Labor: The proposed
budget amount is $50,000. This amount includes maintenance of
administrative offices, stage lighting, sound systems, general
lighting throughout the Park, alarm and telephone systems. There
are over 500 electrical outlets within the 36-acre"Bayfront Park
complex which must be routinely inspected to ensure proper and
adequate lighting for pedestrians, spectators and event
personnel. An Electrical Contractor will provide the Park
Supervisor and his staff with a monthly report along with
40
97- 564
supporting documentation concerning the status of various
electrical systems in the Park. The electrical contractor has
made various capital improvements during the last fiscal year.
342 Electrical Maintenance Materials: The proposed budget
amount is $20,000, and includes lamps, fuses, receptacles,
switches, and miscellaneous hardware related to the above. This
will cover most fixtures within Park buildings main offices,
the service building, the maintenance building, and the
Amphitheater. Fluorescent bulbs, standard incandescent bulbs,
wall duplex receptacles, single -pole switches, cover plates, and
small -amperage fuse breakers are the only materials involved. An
Electrical Contractor will purchase these materials at wholesale
cost, in order to take advantage of quantity purchasing, and pass
the savings on to the Trust. Major pieces of equipment are not
included.
�. 343 Bulb Fixtures & Poles:. The proposed budget amount $35,000.
These funds will be used to replace burnt.out bulbs and damaged
and missing electrical poles in Bayfront Park.
344 New FP&L Voltage Conversions: The proposed budget amount is
$1,000. These funds will be used to upgrade and improve
transformers. at Bayfront Park.
Air Conditioning Maintenance & Repair
345 Amphitheater: The proposed budget amount, $6,000, will enable
the Trust to maintain the AC unit in the amphitheater dressing
Irooms.
346 Service Buildings: The proposed budget amount, $500, will
enable the Trust to maintain the AC unit in the Service Building.
41
97 = 56,41
347 Warranty: The proposed budget amount is $2,000. These.funds
will be used to secure and maintain a warranty on the repaired AC
units in both the Amphitheater & the Service Building.
Utilities „
348 Dade County Water: The proposed budget amount is $5,000.
Water is essential to maintain the park grounds.
349 FP&L Utilities: The proposed budget amount is $55,000.
These funds would be used to cover the electrical costs
associated with the maintenance department:
Garbage & Trash Compactor Maintenance,
350 City of Miami Trash Burning Fee: The proposed budget amount
is $33,000. This budget amount will cover costs imposed by the
city to transport trash from the park to the Metro -Dade County
Incinerator.
351 Compactor. Maintenance, and Repair: The proposed budget
ramount is $2,000. It is expected that at least one or two of
these units will need repair, due to the constant use during the
operating year.
352 New Garbage Barrels: The proposed budget amount is $i,000.
The proposed budget amount will allow for the purchase of new
garbage barrels which..,,will help to create a more beautiful and
cohesive appearance at the park.
Insurance
355 Vehicle Insurance: The proposed budget amount is $5,000.
This provision allows for insurance to cover the.golf carts'and
42
9' 564
service trucks based on Trust property and used in connection
with park maintenance and related projects. The City and Trust
are named as additional insured parties.,'This insurance covers
property damage and personal liability of golf cart and park
vehicle operators. The vehicles mentioned above are in constant
use at all hours of the,day and night and,quite often in heavy
crowds.
356 Maintenance Deductible & Insurance Co -payment: The proposed
budget amount is $2;000.
Maintenance. Supplies and Equipment
359 Chemicals: The proposed budget amount is $4,500 and.will be
used to the cover cost of a variety of solvents and cleaners that
will be used in and on structures located in Bayfront Park.
360 Cleaning Supplies: The proposed budget amount is$1.000 and
will be used to purchase cleaning supplies, paper products and
other materials needed in the offices at the Park.
361 Tool Purchases: The proposed budget 'of $4,500'is needed
to.maintain the Park's 36-acre plot and,will be used to purchase
all garden implements needed to clean, manicure, and maintain the
Park's Bermuda grass such as, hoes, rakes, shovels, hedge shears,.
tree shears, chainsaws, wheelbarrows, blowers, edgers, weed -
eaters, mowers; brooms, and all fluids such as gas, oil,:.and
grease lube. This includes any additional tools needed for
routine maintenance, as well as replacement due to excessive use.
The tools are to be maintained by the Trust.
362 Miscellaneous: The proposed budget amount is $1,000. This
amount will be used for small non -lineitem purchases of under
43
97 56,41
t$100 each.
11
L�
C
P
Plumbing & Irrigation
363 General Plumbing Repair and Maintenance: The proposed
budget amount is $500. Plumbing maintenance for the Park
includes all restrooms, toilets, sinks, and showers in the
Amphitheater, service building, and main office. This will
consist of weekly inspections of all restrooms, plus manual
flushing of all toilets, sinks, and showers. Ongoing maintenance
of these facilities is necessary in order to satisfy all existing
health codes.
364 Maintenance Contract for Water Pumps: The proposed budget
amount is $5,000. There are two pumps located in the
Amphitheater stage pit. The main irrigation pumps are located in
the pump house adjacent to the Mildred & Claude Pepper Fountain
adjacent to the South End Amphitheater. These pumps are used on
a daily basis. The pumps in the AT&T Amphitheater are used for
prompt and proper drainage, and irrigation pumps are used for
daily watering of the Park's 36 acres.
365 Sprinkler Maintenance and Repair: The proposed budget is
$5,000. Sprinkler maintenance includes periodic flushing of
lines, adjustment of all electric rotor heads, adjustments to all
service port boxes holding timer units.
366 Pop Up Jet Replacement: The proposed budget amount is $0.
Park Security
367 Private Security: The proposed budget amount is $70,000.
Private security is essential to creating a safe environment for
44
97 564
residents and visitors to enjoy the park in the evening and to
further prevent vandalism and theft.
368 Purchase, Repair, Service and Replacement of Hand -Radios:
The proposed budget amount is $2,000. Radios provide two-way
emergency communication allowing park staff to function in a
cohesive and unified manner with the administrative staff.
Furthermore, these radios are often used to facilitate a smoother
more efficient operation for the private promoters that utilize
the facility.
Transfer From Administrative Budget
369 Office Costs: The transfer amount of $8,475 is the
calculated portion of office costs used by the maintenance
staff.
45
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1
1
1
1
1
1
1
1
1
1
1
1
1
LASER TOWER
REVENUES FY 97-98
LASER TOWER REVENUES
400.1-KNIGHT FOUNDATION GRANT
50,000
400.2-PRIVATE REVENUE SOURCE
500
400.3-CITY OF MIAMI UTILITIES CONTRIBUTION
17,500
TOTAL LASER TOWER REVENUES
68,000
EXPENSES
LASER TOWER PERSONNEL
TRANSFER FROM FOUNTAIN 0
LASER TOWER PERSONNEL 0
CONTRACTUAL SERVICES
401-Computer Repairs 1,000
402-Contractual Services (Operational) 42,000
403-Sp Events Contracted Services 0
TOTAL CONTRACTUAL SERVICES 43,000
ELECTRICAL SERVICES
406-Electrical Services 3,000
407-Laser Tower A/C 1,000
TOTAL ELECTRICAL SERVICES 4,000
SPECIALIZED TECHNICAL SERVICES
411-Laser Tube Maintenance 1,500
412-Painting & Water Sealing 2,000
TOTAL SPECIALIZED TECHNICAL SERVICES 3,500
UTILITIES
416-Dade County Water 3,500
417-FP&L Utilities 14,000
TOTAL UTILITIES 17,500
TOTAL LASER TOWER EXPENSES 68,000
REVENUES OVER (UNDER) EXPENSES 0
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1 0 0
[l
City of Miami
Bayfront Park Laser Light Tower
Noted to Proposed Budget for 1997-98
Exhibit 400
Laser Light Tower Expenses
Contractual Services
401 Computer Repairs: The proposed budget amount is $1,000.
The budgeted amount is intended to cover all computer repair
costs as they apply to the laser tower. The computer is
essential to the operation of the laser tower.
402 Contractual Services (Operational): The proposed budget
amount is $42,000. The Trust maintains a service contract on a
annual basis with Laser Productions, which allows four (4)
service calls per year at $3,000 per call. This contract,
however, covers only routine inspection, service, maintenance,
and replacement of defective components in the electronic and
optical sections of the laser itself. Any miscellaneous services
are not provided for in this contract. These intricate and quite
expensive components must be strictly maintained according to
engineering specifications and rigid tolerances. The investment
in this facility by the Trust will be rewarded by trouble -fee,
spectacular laser effects during the many festive occasions at
the Park.
403 Contractual Services (Special Events): The proposed
budget amount is $0.
1 47 97- 564
! •
aElectrical Services
406 Electrical Services: The proposed budaet amount is $3,000.
These funds will be used to cover the cost of electrical services
performed in the laser tower.
407 Laser Tower A/C: The proposed budget amount is $1,000.
This will cover annual maintenance on the two a/c units inside
the laser tower.
411 Laser Tube Maintenance: The proposed budget amount is
$1,500. These funds will be used to maintain laser tubes in laser
® tower.
■ 412 Painting & Water Sealing: The proposed budget amount is
' $2,000. These funds are essential to the maintenance and
appearance of the laser light tower.
416 Dade County Water: The proposed budget amount is $3,500.
Water is essential to cool the laser controls in order to protect
the computer system.
417 FPL Utilities: The proposed budget amount is $14,000. These
funds will be used to cover the electrical costs of the laser
1 light tower.
' 48
97- 564
'
FOUNTAIN
REVENUES
FY 97-98
'
FOUNTAIN REVENUES AND CONTRIBUTIONS
500.1-TENT RENTAL
60,000
500.2-FENCE RENTAL
0
500.3-TRAILER RENTAL
0
500.4-DADE COUNTY CONTRIBUTION FOR FOUNTAIN
60,000
500.5-PRIVATE FOUNTAIN CONTRIBUTIONS
5,000
TOTAL FOUNTAIN REVENUES AND
125,000
CONTRIBUTIONS
EXPENSES
FOUNTAIN PERSONNEL COSTS
501-Fountain Operator
0
' 502-Payrolling Cost 0
503-B.P.M.T. 403B Plan Contribution 0
504-B.P.M.T. Health & Dental Insurance Contribution 0
505-Techincal Coordinator 0
506-Quality Control Analyst 0
507-TRANSFER FROM ADMINISTRATIVE 45,720
TRANSFER TO LASER 0
TOTAL FOUNTAIN PERSONNEL COSTS 45,720
FOUNTAIN OFFICE EXPENSE
508-TRANSFER OFFICE EXPENSE FROM ADMIN 8,475
TOTAL FOUNTAIN OFFICE ,EXPENSE 8,475
1 FOUNTAIN MAINTENANCE
CONTRACTED SERVICES
' 516-Alarm & Fire Monitoring 0
517-Pressure Cleaning 2,500
518-Computer Maintenance 1,000
' TOTAL CONTRACTED SERVICES 3,500
fUTILITY COSTS
519-Electricity 60,000
521-Dade County Water Charge 5,000
TOTAL UTILITY COSTS 651000
CONTINGENCY FUND
523-Contingency Fund 49 0
TOTAL CONTINGENCY FUND 0
97- 561-1
11
•
WARRANTYS
524-Manufacturer Warranty Ext
525-Pump Warranty Extension
TOTAL WARRANTYS
FOUNTAIN GENERAL MAINTENANCE
526-Chemicals
527-Computer Software
528-Electrical Materials
529-Filter & Screens
530-General Maintenance
531-Lamps and Lights
532-Miscellaneous
533-Railing
TOTAL GENERAL MAINTENANCE
INSURANCE
534-Parts Insurance
535-Umbrella Insurance
TOTAL INSURANCE
TENT & FENCE RENTAL EXPENSES
536-Tent and Fence Rental Expenses
TOTAL FENCE & TENT RENTALS
TOTAL FOUNTAIN EXPENSES
REVENUES OVER(UNDER)EXPENSES
so
1,000
0
5,000
1,000
36,000
2,000
0
45,000
0
4,000
4,000
35,000
35,000
97- 564
11
rj
i
City of Miami
Bayfront Park Operating Budget for Mildred & Claude Pepper Fountain
Notes to Proposed Budget for 1997-98
(Based upon an 16-18 hour day)
Salaries:
501 Fountain Operator: The proposed budget amount is
$00..
502 Payrolling Costs: The proposed budget is $00.
503 BPMT 403B Plan Contribution: The proposed budget amount is
$00.
504 BPMT Health and Dental Contribution: The proposed budget
amount is $00.
505 Technical Coordinator: The proposed budget amount is $00.
506 Quality Control Analyst:. The proposed budget amount is $00.
507 Transfer From Administrative: The proposed transfer amount
is $45,720. This transfer represents administrative personnel
costs associated with the operation of the Mildred and Claude
Pepper Fountain.
Fountain Office Expense
508 Transfer Office Expense From Administration: The proposed
transfer amount is $8,475. This transfer represents office costs
associated with the operation of the Mildred and Claude Pepper
Fountain.
Contracted Services
516 Alarm & Fire Monitoring: The proposed budget amount is
00.
1 51
97- 564
517 Pressure Cleaning: The
proposed budget amount is $2,500.
'
This is
for the bi-monthly
cleaning and removal of salt and sand
deposits
caused by bay waters and winds.
'
518 Computer
Maintenance:
The proposed budget amount is $1,000.
This is
for maintenance of
computer that operates the 100 hp
pump.
Utility Costs
519 Electricity Cost:
The
proposed budget amount is $60,000.
This fee is based on
16-18
hours of operation seven days/week.
Water
Charge:
The budget amount is
521 Dade County
proposed
$5,000.
522 Telephones: The
proposed budget amount is $00.
Contingency Fund
523 Contingency Fund:
The
proposed budget amount is $0.
' Warranty & Minor Repairs
524 Manufacturer Warranty Extension: The proposed budget amount
is $00.
r525 Pump Warranty Extension: The proposed budget amount is $00.
'
Fountain General
Maintenance
526 Chemicals:
The proposed budget
amount is $1,000. This
amount is based
on a twice a week treatment
of 230,000 gallons of
water including
chlorine, stabilizers
and acid treatment needed
in proportionate
amounts to the above
mentioned water.
527 Computer Software: The proposed
budget amount is $00.
'
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k
I
528 Electrical Materials: The proposed budget amount is $5,000.
This amount is intended to cover all incidental materials needed
to repair and maintain the electrical components of the fountain.
529 Filter Screen Replacement: The proposed budget amount
is $1,000. The fountain's five three foot long screen elements
have an estimated useful life of six months and, therefore, need
regular scheduled replacement.
530 General Maintenance: The proposed budget amount is $36,000.
The budgeted amount is intended to cover maintenance contract
with Freeport Fountain for operation of the fountain.
531 Lamps & Lights: The proposed budget amount is $2,000. The
amount will cover costs to properly light the fountain tunnel,
reservoir and adjacent areas. Proper lighting of these areas is
essential for the safety of personnel.
532 Miscellaneous: The proposed budget amount is $00.
533 Railing Replacement: The proposed budget amount is $00.
Insurance Expenses
534 Parts Insurance: The proposed budget amount is $00.
535,Umbrella Insurance Coverage: The proposed budget amount
is $4,000. This covers the deductible not covered by the
additional coverage.
536 Tent & Fence Rental Expenses: The proposed budget amount is
$35,000. This fee represents the cost of tent set up and take
down during special events.
1 53 97r' 564
•
CAPITAL BUDGET
REVENUES
CAPITAL BUDGET REVENUES
600.1-CITY CONTRIBUTION
TOTAL CAPITAL BUDGET REVENUES
EXPENSES
601-South End Walkways
602-South End Sound & Lighting
603-Baywalk Lighting
604-Replant/Resow Rock Garden
605-Laser Tower Painting
606-South End Lighting
607-Challenger Memorial Cap Ends
608-Challenger Memorial Lighting
609-Rock Garden Lighting
610-Rock Garden Fountain
611-Complete Keystone Mall
612-Amphitheater Sound Enhancements
613-Laser Tower Storage
614-Fifty New Barricades
615-New Generator
616-Ten (10' x 20') Tents For Food Locations
TOTAL CAPITAL BUDGET EXPENSES
REVENUES OVER(UNDER) EXPENSES
54
FY 97-98
1,060,000
1,060,000
200,000
25,000
100,000
150,000
20,000
60,000
150,000
75,000
15,000
20,000
120,000
50,000
50,000
5,000
10,000
10,000
0
9'7- 564
1
City of Miami
Bayfront Park Capital Improvement
Proposed Budget for 1997-98
Exhibit 600
601 South End
Walkways: The proposed budget amount is
$200,000.
These walkways
represent one of the last phases of the
Noguchi
design for Bayfront Park, and are an important element
in the
comprehension
of,his entire vision.
602 South End
Sound and Lighting: The proposed budget
amount is
$25,000. The
sound and lighting package would provide
an in-
house system for use at the Tina Hills Pavilion.
603 Baywalk Lighting: The proposed budget amount is $100,000.
In an effort to step up public safety precautions at the park,
the proposed budget amount will allow for the development of
increased lighting along the Baywalk.
604 Replant/Resow Rock Garden: The proposed budget amount is
$150,000. The completion of this project will mean the further
' beautification of the park and, thus, a centralized park for the
city. This project involves redevelopment of the Rock Garden to
bring it closer to its original design.
' 605 Laser Tower Painting: The proposed amount is $20,000. These
funds would be used to repaint the laser tower.
606 South End Lighting: The proposed amount is $60,000. The
funds will be used to purchase and install forty one (41)
bollards will be used to light and beautify the south end of
1 Bayfront Park and create a safe environment in the area of the
55 97•- 564
Tina Hills pavilion.
607 Challenger Memorial Cap Ends: The proposed budget amount is
$150,000. The cap ends on the Challenger Memorial were never
installed and the replacement pieces must be fabricated and
shipped from Nippon Steel in Japan.
608 Challenger Memorial Lighting: The proposed budget amount is
$75,000. The completion of this project will light the
Challenger Memorial and enhance its image in the context of
1 downtown Miami.
609 Rock Garden Lighting: The proposed budget amount is $15,000.
' In an effort to step up public safety precautions at the park,
the completion of this project will allow for sufficient lighting
of the Rock Garden. This enhanced lighting will better
facilitate pedestrian traffic thought the park.
610 Rock Garden Fountain: The proposed budget amount is $20,000.
The completion of this project will bring Bayfront Park closer to
its original design of Isamu Noguchi. The Rock Garden Fountain
would be erected in the Rock garden per the design of Mr.
Noguchi. This project will enhance the beauty of the park while
providing a work of art for the community to appreciate.
t611 Refinish Keystone Mall Surrounding Fountain: The proposed
' budget amount is $120,000. The proposed amount will allow for
the completion of the Keystone Wall around the fountain. This
wall will help deter vandalism as well as beautify the area.
612 Amphitheater Sound Enhancements: The proposed amount is
$50,000. These funds would be used to improve the acoustics in
the amphitheater and enable the Trust to attract producers of
classical and acoustical music.
1 56
1
I
613 Laser Tower Storacge: The proposed budget amount is $50,000.
The completion of this project will make the Trust's storage
areas in the Laser Tower more secure.
614 Fifty New Barricades: The proposed budget amount is $5,000.
The purchase of 50 new barricades will assist the Trust in
providing a safe environment for event visitors.
615 New Generator: The proposed budget amount is $10,000. The
generator would be used for emergencies and large events where
the power in the park is insufficient.
616 Ten (10*20) Tents for Food Locations: The proposed budget
amount is $10,000. The funds would be used to purchase ten (10)
10*20 tents for food service at events.
57
9%- 564
Special Events
Event Coordinator
Special Event Accounting Clerk
•
Bayfront Park Management Trust
Organizational Chart
Fiscal Year 1997/98
Miami Citv Commission
IBayfront Park Management Trust
Executive Director & General Manager
Administration & Finance
Chief Administrative Officer
Office Manager
Secretary & Temp Labor Pool
Park Operations & Maintenance
Park Attendant 1
Park Attendant 2
Contractor - Park Supervisor
Contractor - Laser Tower
Contractor - Janitorial
Temporary Labor
I"
CD
an
{
co
M
M = M M M M = M = M = = ® = M M
Tina Hills pavilion.
607 Challenger Memorial Cap Ends:' The proposed budget amount is
$150;000. The cap ends on the Challenger Memorial were never
installed and the replacement pieces must be fabricated and
shipped from Nippon Steel in Japan.
PP PP an. P
608 Challenger Memorial Lighting: The proposed budget amount is
$75,000. The completion of this project will light, the
Challenger Memorial and enhance its image in the context of
' downtown Miami.
609 Rock Garden Lighting,: The proposed budget amount is $15,000.
In an effort to step up public safety precautions at the park,
the completion of this project will allow for sufficient lighting
rof the Rock Garden. This enhanced lighting will better
facilitate pedestrian traffic thought -the -park:.
610 Rock Garden Fountain: The proposed budget amount is.$20,000.
The completion of this project will bring,Bayfront Park closer to
its original design of Isamu Noguchi. The Rock Garden Fountain
would be erected in the Rock garden per the design of Mr.
Noguchi. This.project'will enhance the beauty of the park while
' providing a work of art for the community to appreciate.
611 Refinish Keystone Mall Surrounding Fountain: The proposed
budget amount is $12.0,000. The proposed amount will allow for
ithe completion of the Keystone Wall around the fountain. This
wall will help deter vandalism as well as beautify the area.
612 Amphitheater Sound Enhancements: The proposed amount is
$50,000. These funds would be used to improve the acoustics in
the amphitheater and enable the Trust :to, attract producers of
classical and acoustical music.
59
97-- 564
1
1
1
1
613 Laser Tower Storacge: .The proposed budget amount is $50,.000.
The completion of this project will make the Trust's storage
areas in the Laser Tower more secure...
614 Fifty New Barricades: The proposed budget amount is $5,000.
The purchase of 50 new barricades will assist the Trust in
providing a safe environment for event visitors.
615 New Generator: The proposed budget amount:is $10,000. The
generator would be used for emergencies and large events where
the power in the park,,is insufficient.
616 Ten (10*20) Tents for Food Locations: 'The proposed budget
amount is $10,000. The funds would be used to purchase ten (10)
10*20 tents for food service at events.
m
97= 5 B 4
Special Events
Event Coordinator
Special Event Accounting Clerk
•
Bayfront Park Management Trust
Organizational Chart
Fiscal Year 1997/98
Miami
I Bayfront Park Management Trust I
Executive Director & General Manager
Administration & Finance
Chief Administrative Officer
Office Manager
Secretary & Temp Labor Pool
Park Operations & Maintenance
Park Attendant 1
Park Attendant 2
Contractor - Park Supervisor .
Contractor - Laser Tower
Contractor - Janitorial
Temporary Labor
■� r lllr ® ar rr Ilr lr lllr ilr llr illr lr rr ll�r ilr ilr� ri r
M I L D R E A N D C L A U D ,E P E P P E R
BAYTFRONT PARK
M A N A G E M E N T T R U S T
301 N. BISCAYNE BOULEVARD, MIAMI, FL 33132
TELEPHONE: (305) 358-7550 FAX (305) 358-1211
September 4, 1997
TO: Honorable Mayor and City Commissioners
FROM: Ira Marc Katz
Executive Director &
General Manager
re. Bayfront Park Management Trust
Operating Budget FY 97/97
Attached please find the Bayfront Park Management Trust
Operating Budget for Fiscal Year 1997/98. It will be brought up as
a pocket item by Commissioner J. L. Plummer, Jr., at the September
9, 1997, City Commission Meeting. Please contact me if you have
any questions. Thank you.
cc: Edward Marquez, City Manager
Walter Foeman, City Clerk
Carol Kelsey, Law Department
file
enc.
97- 564