HomeMy WebLinkAboutR-97-0529J-97-504
7/16/97
RESOLUTION NO. 9 7 5 9
A RESOLUTION APPROVING THE FURNISHING OF OFFICE
VIRGIN AND RECYCLED PAPER FROM NCR CORPORATION,
FRC OFFICE PRODUCTS, MAC PAPERS, INC., AND
ZELLERBACH, FOR THE PROVISION OF PAPER FOR VARIOUS
CITY DEPARTMENTS AND OFFICES AWARDED UNDER
EXISTING STATE OF FLORIDA CONTRACT NO. 645-120-96-
1; PROVIDING FOR THE ACQUISITION OF THESE ITEMS ON
AN AS NEEDED CONTRACT BASIS UNTIL SEPTEMBER 30,
1998, IN AN AMOUNT NOT TO EXCEED $200,000;
ALLOCATING FUNDS THEREFOR FROM APPLICABLE
DEPARTMENT ACCOUNT CODES AT THE TIME OF
PURCHASE; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE
PURCHASE ORDERS FOR SAID SUPPLIES ON AN AS -NEEDED
BASIS THROUGH SEPTEMBER 30, 1998 PURSUANT TO SAID
STATE OF FLORIDA CONTRACT.
WHEREAS, due to the fluctuating cost of paper, the Department of Purchasing
has determined that it is more cost effective to _purchase paper utilizing the State of Florida
contract on an "as needed" citywide basis; and
WHEREAS, various municipalities and agencies have realized substantial savings
utilizing the State of Florida contract for paper where prices are held firm for a period of
ninety (90) days and which allows that following this initial period, the city may authorize
an increase not to exceed 5% in the aggregate of initial contract prices upon prior city
approval of the same; and
WHEREAS, the City Manager and the Chief Procurement Officer recommend the
purchase of paper from NCR Corporation, FRC Office Products, Mac Papers, Inc., and
Zellerbach; and
WHEREAS, acquisition of these items will require prior budget approval for the
expenditure of funds from the appropriate account codes of user department budgets
before the issuance of any purchase orders for these items;
CM COMMISSION
MEETING OF
J U 12 4 1997
Resolution No.
97- 529
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1 . The recitals and findings contained in the Preamble to this Resolution
are hereby adopted by reference thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The bids of NCR Corporation, FRC Office Products, Mac Papers, Inc.,
and Zellerbach for the provision of paper for various city departments and offices, awarded
under the existing State of Florida Contract No. 645-120-96-1, on an as -needed basis
through September 30, 1998, in an amount not to exceed $200,000, is hereby approved ,
with funds therefor.;hereby allocated from applicable department account codes at the time
of purchase.
Section 3. The City Manager is hereby authorized to instruct the Chief
Procurement Officer to issue purchase orders for these supplies on an "as needed" basis
through September, 30, 1998, pursuant to said State of Florida contract..
Section 4. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this24th day of July , 1997.
•ca
O Iax1
JOE CARO 0, MAYOR
ATTEST:
ALTER J. - MAN,
CITY CLERK
APPROVED AS TO FORM AND
CORRECTNESS:
W 1748:CSK
2 97- 529
CITY OF MIAMI, FLORIDA 36
INTER -OFFICE MEMORANDUM
TO : Honorable Mayor and the Members DATE : All t 7 FILE
of the City Commission
SUBJECT : Authorizing the Purchase of
-� Paper from the State of Florida
Contract No.645-120-96-1
FROM REFERENCES
Edward ; arq z
City Man "a ENCLOSURES:
RECOMMENDATION
It is respectfully recommended that the City Commission pass the attached resolution authorizing the
purchase of paper utilizing the State of Florida Contract No. 645-120-96-1 from NCR Corporation; FRC
Office Products; Mac Papers, Inc.; and Zellerbach, 'non -local, non -minority vendors, for various City
departments and requiring budget approval for the expenditure of funds from the appropriate account codes
of user departments' operating budgets before the issuance of any Purchase Orders for these items. at the
time of need and with prior budgetary approval.
BACKGROUND:
Due to the fluctuating, prices of paper, the Department of Purchasing has determined that it is more cost
effective to purchase paper utilizing the State of Florida contract on an as needed when needed Citywide
basis. Various municipalities and agencies have realized substantial savings utilizing the State of Florida
contract for Paper where prices are held firm for three (3) months. The City has previously accessed this
same contract as per Resolution 95-810.
All City departments will order paper through Central Stores with the exception 'of the Graphic
Reproductions Division where purchases for paper are charged back to the requesting departments
appropriate account code number. It is recommended that award be made to NCR Corporation, FRC Office
Products, Mac Papers, Inc. and Zellerbach through September, 1998 for various departments on an as
needed when needed basis and with prior budgetary approval.
b7- 529
1
•
DEPARTMENT:
TYPE OF CONTRACT:
REASON:
RECOMMENDATION:
AWARD UNDER STATE OF FLORIDA CONTRACT
CONTRACT NO.645-120-96-1
IJ.119:I:1
Citywide
Contract to be utilized through September, 1998.
To provide paper on an as needed basis for various City
departments.
It is recommended that award be made to NCR
Corporation (non -minority, non -local); FRC Office
Products (non -minority, non -local); Mac Papers, Inc.
(non -minority, non -local); and Zellerbach (non -
minority, non -local), and requiring budget approval for
the expenditure of funds from the appropriate account
codes of user departments' operating budgets before the
issuance of any Purchase Orders for these items.
Judy arter
Directo f Purchasing
Date
►IN".3��
b7_ 529
3