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Home My WebLink AboutR-97-0528J-97-505 7/18/97 RESOLUTION NO. 9 7- 528 A RESOLUTION EXTENDING THE CONTRACTS BETWEEN THE CITY AND PITMAN PHOTO, INC., AND MARDEL ENTERPRISES, INC., FOR THE FURNISHING OF PHOTOGRAPHIC SUPPLIES FOR VARIOUS CITY DEPARTMENTS, ON AN AS NEEDED BASIS, FOR AN ADDITIONAL TERM OF ONE (1) YEAR IN AN AMOUNT NOT TO EXCEED $128,075.00; ALLOCATING FUNDS THEREFOR FROM THE OPERATING BUDGETS OF THE VARIOUS USING CITY DEPARTMENTS; AUTHORIZING THE CITY' MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THESE PURCHASES, UNDER THE SAME PRICE, TERMS AND CONDITIONS OF BID NO. 95-96- 050, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, Resolution No. 96-559, adopted July 25, 1996, accepted the bids of Pitman Photo, Inc., and Mardel Enterprises, Inc., for the furnishing of photographic supplies for various City departments on an as needed basis for the term of one (1) year period; and WHEREAS, there is a need for additional photographic supplies beyond the one (1) year contract period; and WHEREAS, Bid No. 95-96-050 provided for the option to renew the contract for an additional one (1) year period at the same price, terms and conditions; and WHEREAS, funds for said acquisition are available from the operating budgets of the various using City departments ; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: 11 CM COMSSICR ETZNG O1P JUL 2 4 1997' ae=jUt a No,, 97- 528 • Section 1 . The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this section. Section 2. The contracts between the City and Pitman Photo, Inc., and Mardel Enterprises, Inc., for the furnishing of photographic supplies for various City departments, on an as needed basis, are hereby extended for an additional one (1) year period under the same price, terms and conditions, in an amount not to exceed $128,075.00, with funds therefor hereby allocated from the operating budgets of the various using city departments. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue purchase orders for said purchases. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 24th day of July , 1997. JOE CAROLLO/,MAYOR aATTESFATTES : WALTER . F MAN CITY CLERK APPROVED AS TO FORM AND CORRECTNESS: N OEYCITY ATT 2 97- 528 46 CITY OF MIAMI, FLORIDA TO : Honorable Mayor and Members of the City Commission ez City Manager RECOMMENDATION: • 35 INTER -OFFICE MEMORANDUM DATE : ,JU I 7 _`• _` ' FILE SUBJECT: A Resolution Authorizing Extension of Contract Photographic Supplies REFERENCES: Bid No. 95-96-050 ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution extending the term of the contracts between the -City and Pitman Photo, Inc., (Margaret Pitman, Carol 8I Michael Werner, and Margaret 8L Lowell Elsea, owners), a Female/Dade County Vendor, located at 8650 S.W. 132nd Street, Miami, Florida 33156; and Mardel Enterprises, Inc., (Carlos and Silvia Winitzky, owners), a Hispanic/Dade County Vendor, located at 4949 S.W. 74th Court, Miami, Florida 33155 for the furnishing of Photographic Supplies for various City departments on as needed basis, for an additional term of one ( 1 ) year. BACKGROUND: The user Departments have seen a need for photographic supplies beyond the one (1) year contract, and therefore, request an extension of the contracts for an additional one (1) year period at a total proposed annual amount not to exceed $128,075.00. Funding will be available from the operating budgets of the various City departments at time of need. MemoExThotoSup 97- 528 1 CITY OF MiAMI, FLORIDA INTER -OFFICE MEMORANDUM TO . Dipak Parekh, Dlrector Office of Budget & Management Analysis FROM: Judy S. 0 Purchasing DATE : July 10, 1997 • FILE : SUBJECT : Extension of Contract for Photographic Supplies Bid 95-96-050 REFERENCES: ENCLOSURES: This Department .has verified that funds are available to cover the cost of the subject bid in the amount of $128,075.00, from the operating budget of the various requesting departments listed below. BUDGETARY REVIEW & APPROVED BY: _-7/S)� -7 Dip pak Parekh Director � Office of Budget & Management Analysis Date o4� DEPARTMENT: ACCOUNT CODE: $AMOUNT ANTICIPATED: Police 001000.290201.6.722 $120,000.00 Fire 001000.280201.722 4,000.00 Public Works 310301.722 3,000.00 Planning & Development 660101.722 26A-N �50C o Parks and Recreation 580211.E 39A:ee- "9a TOTAL: $128,075.00 Memof=d.doc 97- 528 3 B:.� XIAMI, FLORIDA -� BID NO. 95-96-050 ,� EET .(Continued) 12QRTANT: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS* SUBMITTED IN THIS ENVELOPE. 'erms: k-2% (Include cash discountforprompt payment, if any.) additional discount of 0 % if awarded all items. Warranty and/or guarantee: f� Le r:'I+<TT c f A �A: )elivery:/ tk calendar days required upon receipt of Pu )f Award. e Order or Notice N/A Number of calendar days required to complete work after start. ;n accordance with the Invitation to Bid, the Specifications, General Conditions, Special :onditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet (s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): MARGARET PITMAN MICHAEL WERNER-PRESIDENT & TRFAS CAROL WERNER MICHAEL WERNER LOWELL ELSEA - V P_ SECRETARY EA LOWELL ELSEA List principal business address: (street address) 8650 STI 132 Street, .'Miami, F1 33156-6507 6) List all other offices located in the State of Florida: (street address) N/A (Please use the back of this page if more space is necessary) MINORITY PROCBRRMENT COM_PT-JANCE The undersigned bidder acknowledges .that (s)he has received a copy of ordinance #10062 as amended, the Minority Procurement Ordinahce of the City of Miami and agrees to comply with all applicable substantive and procedural provisions therein, inc ding any arm(endments thereto. Bidder. PITMAN PHOTO INC Signature: Date: 2/16/(6company name) 9 Print Name: LOWELL H . ELSEA Indicate if Business is 51% Minority -owned: (Check szue box only) [.] BLACK J HISPANIC [x].FEMALE AFFI MATIVE ACTION PLAN If firm has an existing plan, effective date of implementation: If firm does not have an existing plan, the Successful Bidder(s) shall be required to -stablish an Affirmative Action Policy, pursuant to Ordinance 10062 as amended. See Appendix for sample. PITMAN PHOTO INC. ( i� Bidder: Signature - .(company name) FAILURE TO COMPLETE- SIGN. AND RED N THIS FORM MAY DISQUALIFY THIS BID. 5 9`�= 528 ass, FLORIDA �✓ 4949 S.W. 74th i;oun Continued ,� ssis� lvv. yryo-��v r ( ) Miami, Ft_ 33155 BID SHEET AND i BT�M: ATTACHMENTS MUST BE RETUOD IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A .BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR )BOND IS SUBMITTED IN THIS ENVELOPE. 'erms : NET 30 (Include cash discount for prompt payment, if any) Ad.itional discount of NONE $ if awarded all items. Jarranty and/or guarantee: MANUFACTURERS 3elivery: 1 calendar days required upon receipt of Purchase Order or Notice )f Award. I Number of calendar days required to complete work after start. .n accordance with the Invitation to Bid, the Specifications, General Conditions, Special :onditions, and General Information to Bidders, we agree to furnish the Items) at Prices -ndicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY.OFFICER(S): CARLOS- WINITZKY TART nR raTM1T7Ky- CEn SILVIA WINITZKY SILVIA WINITZKY- CFO ARIEL ALVAREZ - VP ,1 List principal business address: (street address) 4949 S.W. 74TH COURT MIAMI, FLORIDA 3315.5 a) List all other offices located in the State of Florida: (street address) NONE (Please use the back of this page'if-more space is necessary) MTNORT= PROCURRMF.NT COMPr.T NCB The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as amended, the Minority Procurement Ordina4ce of the City of Miami and agrees to comply with all applicable substantive and procedural provisions therein, ind. i,P t ereto. Bidder: MARDEL ENTERPRISES. TNC- Signature: , (company name) / Date: Febua ry 21,1996 Print Name : _ qi j vi a Wi n i r zky Indicate if Business is 51% Minority -owned: (Check one box only) [ j BLACK [X] HISPANIC [ j FEMALE AFFTRMATTVE ACTION PLAN If firm has an existing plan, effective date of implementation: If firm. does not have an existing plan, the Successful Bidder(s) shall. be required to establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendix `for sample. Bidder: MARDEL ENTERPRISES, INC. Signature: (company name) 7 97- 52S BID NO. 95.96-050: PHOTOGRAPHIC SUPPLIES AND PROCESSING SERVICES TABULATION OF BIDS VENDORS: PITMAN PHOTO INC SECTION B - PHOTOGRAPHIC SUPPLIES BLACK & WHITE FILM (STILL 8 SHEET) KODAK T-MAX 100 PROFESSIONAL FILM 1 TMX 120. #828.9589 $ 2.56 /roll 2 TMX 135-36, #156-2531 $ 3.94 /roll KODAK PLUS-X PAN FILM 3 120 ISO 400135 MM 24 EXP. $ 3.81 /roll 4 PX 135-36, #165-3971 NB /roll KODAK TRI X FAST PANCHROMATIC FILM 5 TX 120, #147-0186, 50/PACK $ 2.44 /roll 6 TX 135.36, #147.0764, 50/PACK $ 3.78 /roll COLOR FILM KODAK EKTACHROME 50 PROFESSIONAL FILM (TUNGSTEN) 7 EPY 13-30, #140.9937 $ 7.52 /roll KODAK EKTACHROME 200 PROFESSIONAL FILM (DAYLIGHT) 8 ED 120 #160-1350 $ 4.86 /roll 9 ED 135.36 #160.1608 $ 8.02 /roll 10 ED 135.24 #160-6078 $ 5.76 /roll KODAK EKTACHROME 400 FILM (DAYLIGHT) 11 EL 135-36, 4160.1871 $ 9.30 /roll 12 EL 135-24, #186-8231 $ 6.82 /roll KODAKCOLOR GOLD PLNS 100 FILM 13 GA 135.24 #180-3505 $ 3.36 /roll 14 GA.135.38 #114.1613 $ 4.43 /roll KODAKCOLOR GOLD PLNS 400 FILM 15 GC 135.24 #197.3551 $ 4.28 /roll GRAPHIC ART FILM KODAKCOLOR GOLD 1600 FILM 16 CF 135.24 #831.1219 (Oisconlinued) $ 5.34 KODAKVERICOLOR III PROFESSIONAL FILM TYPE S 17 VPS 120 (6006) 0151.1013 $ 3.41 /roll KODAK VERICOLOR SLIDE FILM ®Q 18 SO.279 #135.36 #162.2364 $ 6.24 /roll lfl . Page 1 C E O BID NO. 95-96-050: PHOTOGRAPHIC SUPPLIES AND PROCESSING SERVICES TABULATION OF BIDS VENDORS: PITMAN PHOTO IN 8650 SW 132 ST + MIAMI FL 33156 FEMALEIDADE MISCELLANEOUS FILM KODAK VPS - 404 VERICOLOR III 30 35MM X 100' #155-6513 $ 42.81 ea KODAK ROLLER TRANSPORT CLEANUP FILM (4955) 31 8" X 10', #114-1530 $ 36.70 box KODAK E-6 CONTROL STRIPS 32 50/BOX #1519750 $ 43.68 box KODAK EKTACOLOR RA CONTROL STRIPS 33 C-41 $ 46.51 box FUJI OR KOKAK BRAND FILM 34 COLOR FILM 24 EXP ASA 25 $ 4.17 /roll 35 COLOR FILM 24 EXP ASA 100 $ 2.96 /roll 36 COLOR FILM 12 EXP ASA 400 $ 2.81 /roll 37 COLOR FILM 24 EXP ASA 400 $ 3,72 /roll 38 COLOR FILM 36 EXP ASA 400 $ 4,81 /rol► 39 COLOR FILM 24 EXP ASA 1600 $ 4.90 " 40 B & W FILM 24 EXP ASA 400 $ 2.68 /roll 41 SLIDE FILM 24 EXP ASA 100 $ 4.57 /roll 42 SLIDE FILM 24 EXP ASA 200 $ 5.35 /roll 43 SLIDE FILM 24 EXP ASA 400 $ 6.44 /roll 44 SLIDE FILM 36 EXP ASA 100 $ 6.25 /roll 45 SLIDE FILM 36 EXP ASA 200 $ 7,45 /roll 46 SLIDE FILM 36 EXP ASA 400 $ 8.78 /roll CD 47 VPS 404 $ 42.81 /roll 48 SO 279 36 EXP $ 6.24 /roll 49 FUJI COLOR NSP 120 160 ASA $ 3.22 /roll . 00 _ Panes 1 . .� BID NO. 95.96.050: PHOTOGRAPHIC SUPPLIES AND PROCESSING SERVICES TABULATION OF BIDS VENDORS: MARDEL ENTERPRISES INC 4949 SW 74 COURT MIAMI FL 33155 HISPANIC/DADE FUJICHROME PROFESSIONAL FILM 19 RHP-135.36, 400 D-ASA, #02301405 $ 8.75 /roll POLAROID FILM 20 #610022-SPECTRARWIN, 30/CASE $ 21.75 /pack 21 #603922 SX-70ffWIN, 30/CASE $ 300.00 /case 22 #604448.600 TWIN, 30/CASE $ 21.05 /pack 23 #604447 -600/SINGLE, TACK $ 10.85 /pack 24 #604779.669/TWIN, 25/CASE $ 19.75 /pack 25 - 668ffWIN, 20/CASE N/B /pack 26 #605788-POLAPAN #CT-135-36, 20/CASE $ 15.00 /roll 27 #605818 -POLAGRAPH #HC-135-12, 20/CASE, $ 9.75 /roll 28 #605817 -POLACHROME #CS-135.12, 20/CASE . $ 10.00 /roll 29 PRO100 • $ 19.75 /roll (Discontinued) C] Pane 1 —� BID NO. 95.96.050: N PHOTOGRAPHIC SUPPLIES AND PROCESSING SERVICES TABULATION OF BIDS VENDORS: MARDEL ENTERPRISES INC 4949 SW 74 COURT MIAMI FL 33155 HISPANIC/DADE PAPER KODAK EXTAMATIC 150 PAPER 50 8 1/2"x 450'21.6 CMx 137 M SP214 NB CAT #384205 KODAK POLYCONTRAST III RC PAPER 8 X 10" 250 sheets/box, 4/boxes/case 52 E-#1476001 $ 79.82 /box 53 F-#1835594 $ 79.82 /box 54 N-#8110322 $ 79.82 /box KODAK PANALURE II RC PAPER 55 8" x 10" - F -250/box #1263037 $ 110.83 /box KODAK EKTACOLOR SUPER F RA 56 . 5" X 575 ' $ 64.50 /roll 57 8" X 275' $ 53.55 /roll 58 8 X 10 SHEET $ 26.35 /roll 59 11 X 14 SHEET $ 51.51 /roll 60 16 X 20 SHEET $ 52,63 /box KODAK EKTACOLOR RA SUPRA II PAPER 61 3 1/2" X 575 ft. Type F #810-9886 $ 47.97 /roll 62 8" X 575 ft. Type F # 808-6142 $ 112.95 /roll C ND 00 _- - Page 1 BID NO. 95-96.050; PHOTOGRAPHIC SUPPLIES AND PROCESSING SERVICES TABULATION OF BIDS VENDORS: MARDEL ENTERPRISES INC 4949 SW 74 COURT MIAMI FL 33155 HISPANIC/DADE CHEMICALS KODAK FLEXICOLOR C41 BLEACH REPLENISHER 63 5 GAL # 1987924 $ 85.55 ea KODAK FLEXICOLOR C-41 DEVELOPER REPLENISHER 64 25 GAL #812-1857 4/CASE .(this quote 101t) $ 23.57 ZMSe V 65 5 GAL #1919042 $ 25.60 ea KODAK FLEXICOLOR C-41 STABILIZER & REPLENISHER 66 5 GAL #1693894 $ 7.96 ea 67 5 GAL #809-0532 $ 5.38 ea KODAK FLEXICOLOR C41 FIXER & REPLENISHER 68 5 GAL #169-3837 $ 7,38 ease ON 69 25 GAL #821-8950 (#159-7392) $ 18.58 caste KODAK FLEXICOLOR RA BLEACH & REPLENISHER 70 5 Liters #825-5549 (two) $ 61.60 -ease 9,A C7 Page 1 BID NO. 95-96-050: PHOTOGRAPHIC SUPPLIES AND PROCESSING SERVICES TABULATION OF BIDS VENDORS: MARDEL ENTERPRISES INC KODAK FLEXICOLOR DEVELOPER STARTER . 71 5 quart #848.5153 $ 7.48 bottle 72 5 gal. 0856.6796 $ 9.30 bottle KODAK HC 110 DEVELOPER REPLENISHER (LIQUID) 73 1 GAL. (16 OZ.) #140-8913 $ 7.40 ea KODAK M16RODOL DEVELOPER 74 1 GAL. #196-9724 $ 5.68 ea KODAK DEKTOL DEVELOPER 75 1 GAL. #1464726 $ 3.99 ea KODAK RAPID FIXER 76 1 GAL. #1464106 $ 6.50 ea KODAK 28% ACETIC ACID 77 16 OZ. BOTTLE #146-2829 $ 2.66 bottle KODAK EKTACOLOR RA DEVELOPER REPLENISHER 78 25 GAL. 0841.5580 (#123.0432) $ 18.00 Lest' KODAK EKTACOLOR RA DEVELOPER -STARTER 79 H106.6681 (#102-6681) $ 8.45 /bottle KODAK EKTACOLOR RA BLEACH/FIX/REPLENISHER 80 PRIME BLEACH FIX 4835-6131 $ 105.35 case 81 DELETEDITEM alternate bid: 12 1/2 gal. Part A • $44.00/ea alternate bid: 12 1/2 gal. Part B - $67.00/ea KODAK EKTACOLOR STABILIZER/ REPLENISHER. 82 12 1/2 GAL. #154-1069 $ 9.63 case C 0 BID NO. 95.96.050: PHOTOGRAPHIC SUPPLIES AND PROCESSING SERVICES TABULATION OF BIDS VENDORS! MARDEL ENTERPRISES INC BATTERIES 83 AA SIZE, ALKALINE $ 0.36 ea 84 AAA SIZE, ALKALINE $ 0.36 ea 85 C SIZE, ALKALINE $ 0.75 ea 86 D SIZE, ALKALINE $ 0.90 ea 87 SR44P NIKON BATTERIES FOR CAMERA F4EPX76 $ 1,52 ea " 88 DELETED ITEM 89 1.5 VOLT, ALKALINE (EPX76A) #03722 $ 0,50 ea 90 9 VOLT, ALKALINE (MN-1604) 903158 $ 1.56 ea 91 '3.0 VOLT, LITHIUM (-21_76) 409252 NB ea 92 6.0 VOLT, LITHIUM (EL2CR5) $102091 $ 4.53 ea 93 EVEREADY CL2R5 $ 4.53 ea PHOTO LAMPS/PROJECTION LAMPS 94 PHOTO FLOOD - BCA, 250 W $ 2.83 ea 95 DDM - PROJECTION LAMPS $ 12.06 ea 96 DYG - PROJECTION LAMPS $ 11.94 ea 97 ELC - PROJECTION LAMPS $ 10.30 ea 98 LAZER LAMP EZT $ 65.00 ea 99 MERCURY SPOT LAMP RH100 PSP44 NB ea MISCELLANEOUS SUPPLIES 100 EXTRACTOR TAPE FUJI 406090043 $ 4.72 ea 101 LENS CLEANER FLUID, 16 OZ. KODAK $ 6.59 ea 102 LENS CLEANING PAPER, 50 SHEETS/PACK $ 58.50 ea 103 DUST -OFF REFILL CANS $ 3.10 ea 104 PLASTIC FILE FOLIOS FOR 20 EA. 34MM $ 0.17 ea 105 NEGATIVE SLEEVING - ENBEE 35 X 800 $ 64.44 ea 106 FILM CLEANER, 4 OZ. EDWAL $ 6.60 ea 107 KODAK FLEXICOLOR DEVELOPER REPLENISHER LORR 10 LITER SIZE - CATALOG #812 1857 $ 84.50 ea 108 KODAK EKTACOLOR RA BLEACH -FIX AND REPLENISHER 10 LITER SIZE - CATALOG #830 9031 $ 18.08 ea 109 KODAK FLEXICOLOR BLEACH III STARTER $ 10.56 bottle 110 KODAK COTTON GLOVES/PAIR $ 0.75 palr 111 ANTISTATIC CLOTH/ILFORD $ 1.76 ea 112 TWIN CHECK (METAL) $ 6.75 roll ' 113 TIFFEN FILTERS - SKY (55MM) $ 3.77 ea 114 TIFFEN FILTERS - ORANGE (55MM) $ 10.75 ea 115 TIFFEN FILTERS - BLUE (55MM) $ 10.76 ea 9� 116 INK/PAPER HITACHI VIDEO PRNTR NB ea 117 MINOLTA MAX FLASH MODEL 520015400 XI NB ea 118 ROLLER SOCK, 2' POLYESTER, K6.5048.23 $ 4.05 It 119 ROLLER SOCK, 1 1/4' POLYESTER, K6.5048-23 $ 4.05 It 120 ROLLER SOCK, 2' COTTON, K6.5048.01 $ 3.77 It 121 SAVAGE -GLASSINE ENVELOPES FOR 0,00 --1 NEGATIVES OPEN END THUMB CUT $ 0.10 ea Ln P-qe 1 11 i ITEM: DEPARTMENT: TYPE OF PURCHASE: FUNDING: AWARD SHEET EXTENSION OF CONTRACT BID NO. 95-96-050 PHOTOGRAPHIC SUPPLIES CITY WIDE Extension of contract for one ( 1 ) year. The Operating Budgets of using Departments RECOMMENDATION: IT IS RECOMMENDED THAT AN EXTENSION OF THE CONTRACTS BETWEEN THE CITY AND PITMAN PHOTO, INC., AND MARDEL ENTERPRISES, INC. FOR THE FURNISHING OF PHOTOGRAPHIC SUPPLIES ON AN AS NEEDED BASIS FOR AN ADDITIONAL TERM OF ONE (1) YEAR AT AN AMOUNT NOT TO EXCEED $128,075.00 BE APPROVED. Awarphotoext 97- 528 17