HomeMy WebLinkAboutR-97-0521•
J-97-436
7/16/97
RESOLUTION NO. 9 ! - 521
A RESOLUTION ACCEPTING THE BID OF COPYCO, INC., FOR THE
FURNISHING OF CITYWIDE COPIER SERVICE ON A LEASE/RENTAL BASIS
FOR THREE (3) YEARS WITH THE OPTION TO EXTEND FOR AN
ADDITIONAL ONE (1) YEAR PERIOD TO THE DEPARTMENT OF GENERAL
SERVICES. ADMINISTRATION, GRAPHIC REPRODUCTIONS DIVISION AT A
TOTAL PROPOSED ANNUAL AMOUNT NOT TO EXCEED $260,000;
ALLOCATING FUNDS THEREFOR FROM THE BUDGETS OF VARIOUS
DEPARTMENTS LEASING COPIERS; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE
ORDERS FOR THIS SERVICE.
WHEREAS, pursuant to public notice, sealed bids were received on June 18, 1997 for the
furnishing of Citywide copier service on a lease/rental basis for three (3) years with the option to
extend for an additional year. period for the Department of General Services Administration, Graphic
Reproductions Division; and
WHEREAS, invitations for Bid No. 96-97-058 were mailed to twenty-two (22) potential
bidders and four (4) bids were received; and
WHEREAS, funds for this service are available from the budgets of the various city
departments leasing copiers; and
WHEREAS, this contract will include copier equipment, a built-in copy allowance, cost of all
supplies (except paper, staples and colored toner) delivered to each worksite, maintenance and
service agreement (parts and labor); and
WHEREAS, this service will be utilized by various city departments, citywide, thereby
standardizing machines and consolidating copier requirements to promote economy in the City; and
cay COMUSSION
KEETING OF
JUL 2 4 1997
Resolution Na
97- 521
•
WHEREAS, the City Manager and the Director of General Services Administration
recommend that the bid received from Copyco, Inc., be accepted as the lowest most responsible
and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby
adopted by reference thereto and incorporated herein as if fully set forth in this section.
Section 2. The June 18, 1997 bid of Copyco, Inc., for the furnishing of Citywide copier
service on a lease/rental basis for three (3) years with the option to extend for an additional one (1)
year period to the Department of General Services Administration, Graphic Reproductions Division,
at a total proposed annual amount not to exceed $260,000, is hereby accepted, with funds therefor
hereby allocated from the budgets of the various city departments leasing copiers.
Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer
to issue purchase orders for this service.
Section 4. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this 24th day of July 1997.
JOE AR LLO, OR
ATTEST:
r
ALTER J. E ,
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:
A. O N JONE Ir,
CITY ATTORNEY,
W1691:CSK
2
97- 521
CITY OF MIAMI, FLORIDA 211
INTER -OFFICE MEMORANDUM
TO : Honorable Mayor and Members DATE': July 8, 1997 FILE
of the City Commission
FROM : Edward I
City Mar
RECOMMENDATION:
SUBJECT :
REFERENCES:
ENCLOSURES:
Citywide Copier Contract
Service Bid No. 96-97-058
It is respectfully recommended that the City Commission adopt the attached Resolution
accepting the bid of Copyco, Inc., located at 5761 N.W. 158 h St., Miami Lakes, Florida
33014 for the furnishing of citywide copier service on a lease/rental basis for the three (3)
years with the option to extend for an additional one (1) year period at a total proposed
annual amount not to exceed $260,000.00. Funds will be available from the budgets of
various departments leasing copiers.
BACKGROUND:
The Department of General Services Administration, Graphic Reproductions Division has
seen a need to secure a contract for citywide copier service. This service will be utilized
by various city departments citywide, thereby standardizing machines and consolidating
copier requirements to promote economy in the City. The Department of General
Services Administration has analyzed bids received pursuant to Bid No. 96-97-058 for
the lease/rental of approximately eighty-one (81) copy machines. This contract includes
the copier equipment; a built-in copy allowance; the cost of all supplies (except paper,
staples and colored toner) delivered to each worksite and a maintenance and service
agreement (parts and labor) at a fixed monthly rate and cost per copy charge above the
allowance. Twenty-two (22) invitations for bids were mailed and four (4) responses were
received. The bid from Copyco, Inc. was deemed as the lowest most responsible and
responsive bid.
97- 521 1
0 •
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Judy S. Carter, Director
Purchasing Department
FROM : 1VIilton Mizell, Superintendent
GSA/Graphic Reproductions Division
DATE : July 8, 1997
FILE
SUaJECT Bid Evaluation Citywide Copiers
Bid No. 96-97-058
REFERENCES:
ENCLOSURES:
The Department of General Services Administration/Graphic Reproductions Division has
tabulated and evaluated the four (4) bids received for a 36 month Citywide Copier Lease/Rental
Agreement. These copiers will be used by all departments, divisions and offices of the City of
Miami and will replace the copier equipment currently in use under the previous lease/rental
agreement that will expire on September 30, 1997.
Copyco, Inc., a non -minority, non -local firm with their Miami office located at 5761 N.W. 158th
St., Miami Lakes, Florida 33014, submitted the lowest 36 month bid price of $780,000.00 and has
been determined to be the lowest responsible and responsive bidder meeting all requirements of
the bid.
It is therefore respectfully recommended that Bid No. 96-97-058 be awarded to Copyco, Inc., as
the lowest responsible and responsive bidder meeting all requirements. The total cost for these
lease/rental units for a three year period is estimated to be $780,000.00 of which the first year cost
shall be approximately $260,000.00. Funds for this equipment shall be available from the budgets
of various departments leasing copiers.
Attached are five (5) pages of tabulation information used to support this recommendation. should
you have any questions, please contact me at 575-5154. Thank you in advance for your assistance.
97- 521 3
`1
BID NUMBER:
COMMODITY / SERVICE:
DEPARTMENT/CONTACT PERSON
96-97-058
Copier Lease Citywide
GSA — Milton Mizell
DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the
Department of Purchasing. The user department (s) is required to complete all remaining sections of
this form, including the funding source(s), contract value (if applicable), and all other required approvals
rp for to forwarding to Purchasing.
Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form and the
resolution memo to Purchasing, ATTN: Bid/Contract Section, at416-1925. These forms will be utilized
by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for
Commission approval.
Should the department not concur with the recommendation for award, FAX separate justification memo to
Purchasing immediately. Emergency procurements are exempt.
IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT
REVIEW AND ANALYSIS FORM" ALONG WITH THE SCI SCREEN "ACCOUNT SUMMARY"
FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL
OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD.
Contact Maritza Fresno of the Bid/Contract Section at 4Q(;KV9Mor 416-1907 should you have
any questions.
APPROVAL TO FORWARD
TO DEPARTMENT/OFFICE :
Judy S. Carter
u Chief Procurement Officer
DATE: '� z
BIDRECOM.DOC 4/30/97 PAGE 1 OF 2 PAGES
9'7- 521 5
BID LARD RECOMMENDATION FOR*
BID NUMBER:. 96-97-058 COMMODITY/SERVICE: Copier Lease Citywide
DEPARTMENT / DIVISION: GSA/Graphics Reproduction
TERM OF CONTRACT: Three (3) years with option to extend for (-)n,- (1) adcl;t;nnal yeg=__pariod.
NUMBER OF BIDS DISTRIBUTED: Twenty-two (22) NUMBER OF BIDS RECEIVED: Four (4)
METHOD OF AWARD: Lowest most responsible and responsive bidder.
RECOMMENDED VENDOR(S):
Copyco, Inc.
STATUS:
TOTAL:
CONTRACT VALUE:
$78.0,000.00
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION: The Department of General Services Administration, Graphic
Reproductions Division has seen a need to secure a contract'
for citywide copier services. This service will be utilized
by various City departments citywide, thereby standardizing
machines and consolidating copier requirements to promote
economy in the City. The Department of General Services
Administration has analyzed bids received pursuant to Bid
No. 96-97-058 for the lease/rental of approximately eighty-one
(81) copy machines. This contract includes the copier equipment;
a built-in copy allowance; the cost of all supplies (except
paper, staples and colored toner) delivered to each worksite
and a maintenance and service agreement (parts and labor)
at a fixed monthly rate and cost per copv charge a
OHKXgGNallowance. Twenty-two (22) invitations for bids were mailed and
four (4) responses were received. The bid from Copyco, Inc. was
deemed as the bt d responsive btd.
DEPARTMENT APPROVAL: BUDGET REV19W a0P yVL' PURCHASING APPROVAL:
N.
RIC
�J
Department Director/ Dipak M. Parekh J dy Carter
Designee Director Chi rocurement officer
OTHER FUNDING APPROVALS, IF APPLICABLE:
PAGE 2 OF 2 PAGES
TITLE:
6 521
BIDDERS
COPYCO
5761 N.W. 158 ST
Miami Lakes, FL 33014
IKON
14101 Commerce Way
Miami Lakes, FL 33016
PITNEY BOWES
14361 Commerce Way
Miami Lakes, FL 33014
XEROX
15150 N.W. 79th Court
Miami Lakes, FL 33016
TABULATION OF BID
CITYWIDE COPIERS 36 MONTH LEASE/RENTAL
BID NO. 96-97-058
3 Year Cost (Per Machine)
3 Year Cost (All Machines)
3 Year Cost (Per Machine)
3 Year Cost (All Machines)
3 Year Cost (Per Machine)
3 Year Cost (All Machines)
3 Year Cost (Per Machine)
3 Year Cost (All Machines)
COPIER
TYPE A
20 CPM
30 Machines
$4,244.40
$109,155.60
$5,204.16
$126,420.48
$5,094.00
$129,492.00
$6,030.00
$174,420.00
COPIER
TYPE B
30 CPM
24 Machines
$6,354.72
$150,022.80
$9,145.80
$216,198.72
$7,992.00
$188,568.00
$8,6685.00
$207,234.00
*COPYCO THE LOWEST RESPONSIBLE AND RESPONSIVE BIDDER MEETING ALL REQUIREMENTS.
COPIER
TYPE C
45 CPM
19 Machines
$10,378.44
$197,190.36
$14,325.48
$272,184.12
$12,654.00
$240,426.00
$16,164.00
$307,116.00
COPIER
TYPE D
60 CPM
8 Machines
$19,357.92
$154,863.36
$21,567.96
$172,543.68
TOTAL
COST ALL
MACHINES
81 Machines
$611,232.1210
$787,347.00
$23,922.00
$191,376.00 $760,862.00
$30,366.00
$242,928.00 $931,698.00
LJ
** For the purpose of evaluating bids and determining the total cost of this contract, a benchmark performance level is used for each copier category. This equation
is based on a set number of machines producing a set amount of copies for a three (3) year period. There are variables which can not be factored into this evaluation
that will impact the total annual cost of copier services i.e., additional copy machines and excess -copies above the monthly allowance. An additional $168,767.88
($56,255.96 per year) has been added to the total amount of this contract to ensure that funding will be available if needed to provide additional copier services
citywide.
I
$611,232.12 + 168,767.88 = $780,000.00**
r
v Prepared by Milton Mizell Approvat!
7/7/95 Page 1 of 6 Department Director/Designee
CONTRACT COST COMPARISON
CITYWIDE COPIER BID NO. 96-97-058
36 Month Lease/Rental (all supplies included)
PREVIOUS BID BID NO. 92-93-068
Total (3) Year Cost: $811,886.04
Total Number of Copies: $32,760,000
Total Number of Copies in Bid: 73 Copiers
Average Cost Per Copy: .0247
CURRENT BID BID NO. 96-97-058
Total (3) Year Cost: $611,232.12
Total Number of Copies: $35,208,000
Total Number of Copies in Bid: 81 Copiers
Average Cost Per Copy: .0173
Total Number of Copiers
BID NO. 92-93-068
73
BID NO. 96-97-058
81
8 Increase of eight (8) copiers
Cost Per Copy Difference
BID NO. 92-93-068
.0247
BID NO. 96-97-058
.0173
.0074 Decrease per copy
Contract Cost Difference
BID NO. 92-93-068
$811,886.40
BID NO: 96-97-058
611,232.12
200,654.28 Decrease over last contract
Page 2 of 6
9
97- 521
TABULATION OF CITYWIDE COPIERS
36 MONTH LEASE/RENTAL
BID NO. 96-97-058
BIDDER: COPYCO
5761 N.W. 158TH ST.
MIAMI LAKES, FL 33014
COPIER TYPE
TYPE A
TYPE B
TYPE C
TYPE D
Monthly Copy Range
750 - 4,000
4,000 - 13,000
13,000 - 25,000,
25,000 - 50,000
Multicopy Machine Speed
20 CPM
30 CPM
45 CPM
60 CPM
Monthly Copy Allowance (Included)
2,500
6,000
15,000
25,000
Benchmark Level Pricing
3,000 Month
8,500 Month
20,000 Month
38,000 Month
MFGR. & MODEL NO.
TOSHIBA 2060
TOSHIBA 3550
TOSHIBA 4550
TOSHIBA 6560
a) Monthly Rate (Basic)
$84.85
$116.93
$221.76
$399.19
b) Automatic Document Feeder (ADF)
$17.79
$20.39
Included
Included
c) Sorter/Collator
$10.26
$14.20
$21.53
$21.53
d) Total Basic Monthly Cost (A,B,C)
$112.90
$151.52
$243.29
$420.72
e) Three (3)Year Cost (d x 36)
$4,064.40
$5,454.72
$8,758.44
$15,145.92
f) Installation Charge
None
None
None
None
g) Removal Charge
None
None
None
None
h) Supply Cost
Included
Included
Included
Included
i) Cost Per Copy Over Allowance
.01 Each
.01 Each
.009 Each
.009 Each
j) Copies Over Allowance (3 Years)
$180.00
$900.00
$1,620.00
$4,212.00
k) Total 3 Year Cost (Per Machine)
$4,244A0
$6,354.72
$10,378.44
$19,357.92
1) Total 1 Year Cost (Per Machine)
$1,414.80
$2,118.24
$3,459.48
$6,452.64
m) Number of Machines ( Each Type)
30 Copiers
24 Copiers
19 Copiers
8 Copiers
n) Total 3 Year Cost (All Machines)
$109,155.60*
$150,022.80**
$197,190.36
$154,863.36
Cost Adjustment
*TYPE A COPIERS
12 Copiers with ADF and Sorter
$4,244.40 x
12 = $50,932.80
18 Copiers without (Basic)
$3,234.60 x
18 = 58,222.80
$109,155.60*
**TYPE B COPIERS
22 Copiers with ADF and Sorter
$6,354.72 x
22 = $139,803.84
2 Copiers without (Basic)
$5,109.48 x
2 = 10,218.96
$150,022.80**
TOTAL THREE (3) YEAR COST FOR ALL EIGHTY ONE (81) MACHINES:
TYPE A COPIERS $ 109,155.60*
(30)
TYPE B COPIERS $ 150,022.80**
(24)
TYPE C COPIERS $ 197,190.36
(19)
TYPE D COPIERS $ 154,863.36
(8)
$ 611,232.12 TOTAL THREE (3) YEAR CONTRACT COST
AVERAGE COST PER COPY - .0173 EACH (35,208,000 COPIES)
$ 203,744.04 TOTAL ONE (1) YEAR COST
Page 3 of 6
y7_ 52, 11
• 0
TABULATION OF CITYWIDE COPIERS
36 MONTH LEASEIRENTAL
BID NO.96-97-058
BIDDER: IKON OFFICE SOLUTIONS
14101 COMMERCE WAY
MIAMI LAKES, FL 33016
COPIER TYPE
TYPE A
TYPE B
TYPE C
TYPE D
Monthly Copy Range
750 - 4,000
4,000 - 13,000
13,000 - 25,000
25,000 - 50,000
Multicopy Machine Speed
20 CPM
30 CPM
45 CPM
60 CPM
Monthly Copy Allowance (Included)
2,500
6,000
15,000
25,000
Benchmark Level Pricing
3,000 Month
8,500 Month
20,000 Month
38,000 Month
MFGR: & MODEL NO.
CANON NP6521
CANON NP6230
CANON NP6045
CANON NP6080
a) Monthly Rate (Basic)
$92.72
$178.21
$347.93
$458.76
b) Automatic Document Feeder (ADF)
$27.14
$27.14
Included
Included
c) Sorter/Collator
$18.70
$18.70
Included
$49.35
d) Total Basic Monthly Cost (A,B,C)
$138.56
$224.05
$347.93
$508.11
e) Three (3)Year Cost (d x 36)
$4,988.16
$8,065.80
$12,525.48
$18,291.96
0 Installation Charge
None
None
None
None
g) Removal Charge
None
None
None
None
h) Supply Cost
Included
Included
Included
Included
i) Cost Per Copy Over Allowance
.012 Each
.012 Each
.01 Each
.007 Each
j) Copies Over Allowance (3 Years)
$216.00
$1,080.00
$1,800.00
$3,276.00
k) Total 3 Year Cost (Per Machine)
$5,204.16
$9,145.80
$14,325.48
$21,567.96
1) Total 1 Year Cost (Per Machine).
$1,734.72
$2,664.00
$4,775.16
$7,189.32
m) Number of Machines ( Each Type)
30 Copiers
24 Copiers
19 Copiers
8 Copiers
n) Total 3 Year Cost (All Machines)
$126,420.48*
$216,198.72**
$272,184.12
$172,543.68
Cost Adjustment
*TYPE A COPIERS
12 Copiers with ADF and Sorter
18 Copiers without (Basic)
**TYPE B COPIERS
22 Copiers with ADF and Sorter
2 Copiers without (Basic)
$5,204.16 x 12 = $62,449.92
$3,553.92 x 18 = 63,970.56
$126,420.48*
$9,145.80 x 22 = $201,207.60
$7,495.56 x 2 = 14,991.12
$216,198.72**
TOTAL THREE (3) YEAR COST FOR ALL EIGHTY ONE (81) MACHINES:
TYPE A COPIERS $ 126,420.48*
(30)
TYPE B COPIERS $ 216,198.72**
(24)
TYPE C COPIERS $ 272,184.12
(19)
TYPE D COPIERS $ 172,543.68
(8)
$ 787,347.00 TOTAL THREE (3) YEAR CONTRACT COST
AVERAGE COST PER COPY - .0223 EACH (35,208,000 COPIES)
$ 262,449.00 TOTAL ONE (1) YEAR COST
Page 4 of 6
12 97- 521
TABULATION OF`CITYWIDE COPIERS
36 MONTH LEASEIRENTAL
BID NO. 96-97-058
BIDDER: PITNEY BOWES
14361 COMMERCE WAY
MIAMI LAKES, FL 33014'
COPIER TYPE
TYPE A
TYPE B
TYPE C
TYPE D
Monthly Copy Range
750 - 4,000
4,000 - 13,000
13,000 - 25,000
25,000 - 50,000
Multicopy Machine Speed
20 CPM
30 CPM
45 CPM
60 CPM
Monthly Copy Allowance (Included)
2,500
6,000
15,000
25,000
Benchmark Level Pricing
3,000 Month
8,500 Month
20,000 Month
38,000 Month
MFGR. & MODEL NO. PITNEY BOWES C-235
a) Monthly Rate (Basic)
$100.00
b) Automatic Document Feeder (ADF)
$19.00
c) Sorter/Collator
$17.00
d) Total Basic Monthly Cost (A,B,C)
$136.00
e) Three (3)Year Cost (d x 36)
$4,896.00
f) Installation Charge
None
g) Removal Charge
None
h) Supply Cost
Included
i) Cost Per Copy Over Allowance
.0110 Each
j) Copies Over Allowance (3 Years)
$198.00
k) Total 3 Year Cost (Per Machine)
$5,094.00
1) Total I Year Cost (Per Machine)
$1,698.00
m) Number of Machines ( Each Type)
30 Copiers
n) Total 3 Year Cost (All Machines)
-$129,492.00*
Cost Adjustment
*TYPE A COPIERS
12 Copiers with ADF and Sorter
18 Copiers without (Basic)
**TYPE B COPIERS
.22 Copiers with ADF and Sorter
2 Copiers without (Basic)
PITNEY BOWES C-355
$152.00
$19.00
$26.00
$197.00
$7,092.00
None
None
Included
.0100 Each
$900.00
$7,992.00
$2,664.00
24 Copiers
$188,568.00**
$5,094.00 x 12 = $61,128.00
$3,798:00 x 18 = 68,364.00
$129,492.00*
$7,992.00 x 22 = $175,824.00
$6,372.00 x 2 = 12,744.00
. $188,568.00**
PITNEY BOWES C450
$277.00
Included
$32.00
$309.00
$11,124.00
None
None
Included
.0085 Each
$1,530.00
$12,654.00
$4,218.00
19 Copiers
$240,426.00
TOTAL THREE (3) YEAR COST FOR ALL EIGHTY ONE (81) MACHINES:
TYPE A COPIERS
TYPE B COPIERS
TYPE C COPIERS
TYPE D COPIERS
$ 129,492.00* (30)
$ 199,568.00** (24)
$ 240,426.00 (19)
$ 191,376.00 (8)
PITNEY BOWES C-600
$517.00
Included
$37.00
,$554.00
$19,944.00
None .
None
Included
.0085 Each
$3,978.00
$23,922.00
$7,974.00
8 Copiers
$191,376.00
$ 760,862.00 TOTAL THREE (3) YEAR CONTRACT COST
AVERAGE COST PER COPY - .0216 EACH (35,208,000 COPIES)
$ 253,620.66 TOTAL ONE (1) YEAR COST
Page 5 of 6
9 7— 521 13
TABULATION OF CITYWIDE COPIERS
36 MONTH LEASE/RENTAL
BID NO.96-97-058
BIDDER: XEROX BUSINESS SERVICES
15150 NW 79TH COURT
MIAMI LAKES, FL 33016
COPIER TYPE
TYPE A
TYPE B
TYPE C
TYPE D
Monthly Copy Range
750 - 4,000
4,000 - 13,000
13,000 - 25,000
25,000 - 50,000
Multicopy Machine Speed
20 CPM
30 CPM
45 CPM
60 CPM
Monthly Copy Allowance (Included)
2,500
6,000
15,000
25,000
Benchmark Level Pricing
3,000 Month
8,500 Month
20,000 Month
38,000 Month
MFGR. & MODEL NO.
XEROX 5626
XEROX 5830
XEROX 5845
XEROX 5385
a) Monthly Rate (Basic)
$150.00
$177.00
$344.00
$687.50
b) Automatic Document Feeder (ADF)
Included
Included
Included'
Included
c) Sorter/Collator
$10.00
$16.75
$10.00
Included
d) Total Basic Monthly Cost (A,B,C)
$160.00
$193.75
$354.00
$687.50
e) Three (3)Year Cost (d x 36)
$5,760.00
$6,975.00
$12,744.00
$24,750.00
0 Installation Charge
None
None
None
None
g) Removal Charge
None
None
None
None
h) Supply Cost
Included
Included
Included
Included
i) Cost Per Copy Over Allowance
.015 Each
.019 Each
.019 Each
.012 Each
j) Copies Over Allowance (3 Years)
$270.00
$1710.00
$3,420.00
$5,616.00
k) Total 3 Year Cost (Per Machine)
$6,030.00
$8,685.00
$16,164.00
$30,366.00
1) Total 1 Year Cost (Per Machine)
$2,010.00
$2,895.00
$5,388.00
$10,122.00
m) Number of Machines ( Each Type)
30 Copiers
24 Copiers
19 Copiers
8 Copiers
n) Total 3 Year Cost (All Machines)
$174,420.00*
$207,234.00**
$307,116.00
$242,928.00
Cost Adjustment
*TYPE A COPIERS
12 Copiers with ADF and Sorter
18 Copiers without (Basic)
**TYPE B COPIERS
22 Copiers with ADF and Sorter
2 Copiers without (Basic)
$6,030.00 x 12 = $72,360.00
$5,670.00 x 18 = 102,060.00
$174,420.00*
$8,685.00 x 22 = $191,070.00
$8,082.00 x 2 = 16,164.00
$207,234.00**
TOTAL THREE (3) YEAR COST FOR ALL EIGHTY ONE (81) MACHINES:
TYPE A COPIERS
TYPE B COPIERS
TYPE C COPIERS
TYPE D COPIERS
$ 174,420.00*
(30)
$ 207,234.00**
(24)
$ 307,116.00
(19)
$ 242,928.00
(8)
$ 931,698.00 TOTAL THREE (3) YEAR CONTRACT COST
AVERAGE COST PER COPY - .0264 EACH (35,208,000 COPIES)
$ 310,566.00 TOTAL ONE (1) YEAR COST
Page 6 of 6
14 97- 521
0
City of Miami, Florida Bid No. 96-97=58
VENDOR BACKGROUND INF(@14ATION
INSTRUCTIONS:
This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question
does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print.
COMPANY NAME:
COMPANY OFFICERS:
President e V e o
Secretary
y
COMPANY OWNERSHIP:
_ � I
rna f rc
LICENSES:
Vice President 1� c Q f a( I E i
Treasurer C n I S C. 1 0,r U S
/OPoc- / 0 0 % of ownership
U S it.
% of ownership
% of ownership
% of ownership
I. County or Municipal Occupational License No. ! 3 3 5
(attach copy with bid)
2. Occupational License Classification a. C U ck) ( C o rn
3. Occupational License Expiration Date: C 3 C) 9 7
4. Metro -Dade County Certificate of Competency No.
(attached copy if requested in Bid or RFP) Q
5. Social Security or Federal I.D. No. _ 33 c 3 CJ 0 i 7
EXPERIENCE:
6. Number of Years your organization has been in business: / d, Y 4 6 %S
7. Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation
of the type required by the specifications of the Bid or RFP: 3 , 3 V kl<
8. Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in
operation of the type required by the specifications of the Bid or RFP:
97_ 521 15
. CITY OF MIAMI OFFICE OF THE CIT ERK
BID SECURITY LIST
BID ITEM: COPIERS, ,;INCLUDING ALL SUPPLIES
BID NO.:
DATE BID(S) OPENED:
96-97-058
JUNE 18, 1997
,/ /1 e"-
A/
TIME 11:30 a.m.
BIDDER
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
XEROX BUSINESS SERVICES
See attached bid
PITNEY BOWES
IKON OFFICE SOLUTIONS
"
COP YC0 I.N.C.
NO BID
A.B. DICK CO.
WOOD BUS. PROD.
REX C. WALKER
LANIER WORLDWIDE, INC.
MONROE SYSTEM
7�'ijG f'7
(City Department)
SIGNED: '0�
3-puty City Clerk
f envelopes on behalf of
on
(D te)
•
•
CITY OF MIAMI .e It
ADVERTISEMENT FOR BID
0
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, FI. 33133 for the following:
BID NO.96-97-058 Furnishing of copiers, including all supplies (except for paper, staples,
and color toner) and a Full Service Maintenance Agreement (all parts
and labor) on a lease/rental basis to the Department of General
Services Administration, Graphics Reproductions Division. The
equipment will be utilized by various City departments.
OPENING DATE: 11:30 A.M. June 18, 1997
Detailed specifications for this bid are available upon request at the City of Miami,
Procurement Division, 444 SW 2 Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-
1904.
Edward Marquez CITY OF MIAMI
City Manager LOGO
AD NO. 4349
NJ
i
+. Aml�
•
')p/�� Q� ut � ®4 3 6 9
= 6 City. of Miami I
REQUISITION FOR ADVERTISEMENT This number must
°F'�•,,•F�o� appear in the
advertisement.
INSTRUCTIONS: Please type and attach 'a copy of th'e advertisement with thia reauisition.
1. Department: I
2. Division:
GSA/SW , +
'
3. Account Code number: j
4. Is this a confirmation: s
5. Prepared by:
505000.420501.6-287
❑ Yes :E] No
Gladys -Bermudez
6. Size of advertisement:
7. Starting date:
S. Telephone number:
legal
6/4/97
416-1904
9. Number of times this advertIisement is to be
10. Type of advertisement:
ublished: (1) one t
12 Legal ❑ Classified ❑ Display
11. 'Remarks: I
Copier Le6e
Bich 'No .96¢ 97-58
.
r t
12. k
G .A.I '1:6 ci
s t
I+I Y
Publication
Date(s) of'
j
Advertisement
Invoice No.
Amount
MIAMI TIMES
MIAMI REVIEW
pi..
DIARIO LAS AMERICAS �.
i
f
�
4�d tt
. i
•
13.
❑ Approved'
•K
❑ Disapproved
1
Department DirectoObesignee Date
Approved -for Payment Date
C GS/PC 503 Rev. 12/89 ;Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.
v101 MOU 1 wn: nmie - taa.r+.; Canary - ueparzmem