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Home My WebLink AboutR-97-0497J-97-502 7/16/97 RESOLUTION NO. 9 497 A RESOLUTION ACCEPTING THE BID OF PROFESSIONAL TRANSLATING SERVICES, INC., FOR THE FURNISHING OF SIMULTANEOUS TRANSLATING SERVICES AT THE 4TH ANNUAL HEMISPHERIC HEALTH MINISTERS CONFERENCE FOR THE INTERNATIONAL TRADE BOARD, IN AN AMOUNT NOT TO EXCEED $12,870.00; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO. 110078.261005.6.690, (CONFERENCE SPONSORSHIP AND PARTICIPANT MONIES); AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR SAID SERVICE. WHEREAS, pursuant to public notice, sealed bids were received on July 9, 1997 for the furnishing of simultaneous translating services at the 4f Annual Hemispheric Health Ministers Conference for the International Trade Board, during the month of September, 1997; WHEREAS, invitations for Bid No. 96-97-112R were mailed to twenty-three (23) potential bidders and two (2) bid were received; and WHEREAS, funds for this service are available from the International Trade Board Account Code No. 110078.261005.6.690, (Conference Sponsorship and Participant monies); and WHEREAS, the City Manager and the Chief Operating Officer of the International Trade Board recommend that the bid received from Professional Translating Services, Inc., be accepted as the lowest most responsible and responsive bid; CITY COMUSSION MEETING OF J U L 2 4 1997 Resolution No. 97- 49'7 • • NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this section. Section 2. The July 9, 1997 bid of Professional Translating Services, Inc., for the furnishing of simultaneous translating services at the 41h Annual Hemispheric Ministers Conference for the International Trade Board, in an amount not to exceed $12,870.00, is hereby accepted, with funds therefor hereby allocated from Account Code No. 110078.261005.6.690, (Conference Sponsorship and Participant monies). Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for said service. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 24th day of July , 1997_ A 6 .EALTER JFO, CITY CLERK APPROVED AS TO FORM AND CORRECTNESS: W1744:CSK JOE CARWO, MAYOR 2 g7- 497 0 0 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Honorable Mayor and Members of the City Commission RECOMMENDATION: CA-2 DATE JUL 1 7 FILE SUBJECT : Authorizing the furnishing of Simultaneous Translating Services REFERENCES: Bid No. 96-97-1 12R ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of Professional Translating Services, Inc., (M. Cristina & Luis A. de la Vega, owners), a Hispanic/Local vendor, located at 44 W. Flagler Street, #540, Miami, Florida 33130, for the furnishing of Simultaneous Translating Services at the 4th Annual Hemispheric Health Ministers Conference for the International Trade Board, during the Month of September, 1997, in an amount not to exceed $12,870.00. Funds will be available from Account Code No. 110078.261005.6.690, exclusively identified as Conference Sponsorship and Participants monies. BACKGROUND: The International Trade Board has analyzed the bids received pursuant to Bid No. 96-97-112R for the furnishing of simultaneous translating services. Twenty-three (23) invitations for bids were mailed and two (2) responses were received. Professional Translating Services, Inc., submitted the lowest most responsible and responsive bid, and is therefore recommended for award. This service will be used by the International Trade Board to provide the necessary assistance at the 4th Annual Hemispheric Health Ministers Conference, during the Month of September, 1997. 1�moTransSvc112R 97 - 497 BID NUMBER: 96-97-II2R COMMODITY / SERVICE: Simultaneous Translating Services DEPARTMENT/CONTACT PERSON: International Trade Board- Jnrgp 1941 DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE: The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the Department of Purchasing. The user department (s) is required to complete all remaining sections of this form, including the funding source(s), contract value (if applicable), and all other required approvals rior to forwarding to Purchasing. Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form and the resolution memo to Purchasing, ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for - Commission approval. Should the department not -concur with the recommendation for award, FAX separate justification memo to Purchasing immediately. Emergency procurements are exempt. IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT REVIEW AND ANALYSIS FORM" ALONG WITH THE SCI SCREEN "ACCOUNT SUMMARY" FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD. Contact t1ari.tza Fresno any questions. APPROVAL TO FORWARD TO DEPARTMENT/OFFICE: of the Bid/Contiact Section at 416-1905 or 416.J197 should you have Judy S. Carter Procurement Officer DATE: BIDRECOM.boc 4/30/97 PAGE 1 OF 2 PAGES 97- 497 3 BID&ARD RECOMMENDATION FOO BID NUMBER: 96-97-112R COMMODITY/SERVICE: SIMULTANEOUS TRANSLATING SERVICES DEPARTMENT / DIVISION: INTERNATIONAL TRADE BOARD TERM OF CONTRACT: Short Term- Month of September 1997 NUMBER OF BIDS DISTRIBUTED: 23 NUMBER OF BIDS RECEIVED: Two (2) METHOD OF AWARD: Lowest most responsible and responsive bid RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE: Professional Translating Services Hispanic/Local $12,870.00 TOTAL: $12,870.00 THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: This service will be utilized by the International Trade Board to provide the necessary assistance of Simultaneous Translating Services at the 4th Annual Hemispheric Health Ministers Conference during the Month of September, 1997. Available Funds will be exclusively identified as Conference Sponsorship and Participant monies. ACCOUNT CODE(S): 110078.261005.6.690 DEPART EN PPROVAL: BUDGET RE#W APPROVAL: Department Director/ ipak M. Parekh Designee Director OTHER FUNDING APPROVALS, IF APPLICAELE: PAGE 2 OF 2 PAGES PURCHASING APPROVAL: Q' - Afi .14-s-."Garter Chi f Procurement Officer TITLE: 4 � 7 -- 497 TABULATION OF BID SIMULTANEOUS TRANSLATION SERVICES: BID NO. 96-97-112R VENDOR Item Description 1 Simultaneous Translation Services Professional Translating Services, Inc. Experts Translators 44 W. Flagler Street #540 11430 North Kendall Dr., #229 Miami, FL 33130 Miami, FL 33176 Hispanic/Local Female/Dade Price $12,870.00 Response time upon notification immediate 15 days Price $14,418.00 CA Approval: Prepared by Maritza Fresno Department irector/Designee 7/10/97 Page 1 • • of Miami, Florida No. 96-97-112R 6.5 ODOR BACKGROUND INFORMA&N 41 INSTRUCTIONS: This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question .. ' does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print. COMPANY NAME: COMPANY OFFICERS: Professional Translating Services, Inc. President M. Cristina de la Vega Secretary M. Cristina de la Vega COMPANY OWNERSHIP: Pd. Cristina de la Vega Luis A de la Vega i i/�T 1�TC�TC. Vice President Silvia Diaz, Martha Ruano Treasurer Luis A. de la Vega 1. County or Municipal Occupational License No. 091782-0001 (attach copy with bid) 2. Occupational License Classification business 3. Occupational License Expiration Date: September 30, 1997_ 4. Metro -Dade County Certificate of Competency No. 423967-179718 (attached copy if requested in Bid or RFP) 5. 'Social Security or Federal I.D. No. 5971567380 EXPERIENCE: 6. Number of Years your organization has been in business: 24 50 % of ownership 50 % of ownership % of ownership % of ownership 7. Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation of the type required by the specifications of the Bid or RFP: 24 in business, 30 personally 8 Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in operation of the type required by the specifications of the Bid or RFP: 24 97- 497 E CITY OF MIAMI SUMMARY OF AWARDS FOR: SIMULTANEOUS TRANSLATING SERVICE AWARDED TO: Professional Translating Services, Inc. TIME PERIOD NUMBER OF BIDS DOLLAR AMOUNTS From: 1992 to Present none SUMMARY OF CONTRACTS. DOC 9 �7� 497 ITY OF MIAMI OFFICE OF THE CITERK ' -4 BID SECURITY LIST BID ITEM: SIMULTANEOUS TRANSLATING SERVICES BID NO.: 96-97-112R DATE BID(S) OPENED: J U L Y. 9, 1997. TIME 11 : 0 0 a. m. BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK PROFESSIONAL TRANSLATING SERVICES See attached id EXPERT TRANSLATORS A-1 STOP.S,ECRETARIAL OFFICE, INC. 7.151TU nell receivpd Urnrly as of Ike c;.l�o�T of ,, :, •�.� �...a A.=;:.. , ,. . respo,-,so are hereby rz;z�cled as late." t 7— �2" 4-a received (3 envelopes on behalf of Person receiving bids) ty City Clerk JXAL CITY OF MIAMI P ADVERTISEMENT FOR BID Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, FI. 33133 for the following: BID NO. 96-97-1 12R To provide simultaneous translating services at the 4th Annual Hemispheric Health Ministers Conference for the City of Miami's International Trade Board. OPENING DATE: 11:00 A. M . July 09, 1997 Detailed specifications for this bid are available upon request at the City of Miami, Purchasing Department, 444 SW 2 Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-1904. Edward Marquez CITY OF MIAMI City Manager LOGO AD NO. 4256 �0 h 1 0- air City of Miami`'04256 This number must REQUISITION FOR ADVERTISEMENT appear in the . : E advertisement. INSTRUCTIONS: Please type and attach a copy of the, advertisement with. thireaulsition. 1. Department: s 2. Division: Inicarnat'.tnmal Trr�dc�. Bna�^c�. i - ' 3. Account Code number: 4. Is this a confirmation: # 5. Prepared by: 110078-2.61005-:690-287 $ ❑ Yes )❑ No aladvs Be=adez 6. Size of advertisement: ( 7. Starting date: S 8. Telephone number: Iega.l ; , 6!' l97 S) 416-1904 9. Number of times this adve; isement is, to be 10. Type of advertisement: ublished:(1) one • ❑c Legal ° ❑ Classified ❑ Display 11. Remarks: ' Translating c Services d, No 94--97-112E: S 4 Publlication- Date(s) of Advertisement Invoice No. Amount MID:AMI TIMES I t MIAJM1 REVIEW DIARIO LAS AMERICAS13. � N ❑ ,Approved r, v} . ❑ Disapproved °Department Director/Designee Date . Approved for Payment Date C GS/PC 503 Rev. 12/89 •Routing: Forward White and Canary to G.S.A. (Procurement,Management) andiretain Pink copy. uw i n�ou � wn: mule - �a.a.r+., a.anary - vCpa� unCni e s