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HomeMy WebLinkAboutR-97-0482r J-97-442 712/97 RESOLUTION NO. 9 7" 482 A RESOLUTION ACCEPTING THE BID OF BENNETT ELECTRIC SERVICE CO. INC., IN THE PROPOSED AMOUNT OF $40,187.00 TOTAL BID OF THE PROPOSAL, FOR THE PROJECT ENTITLED t"BUENA VISTA PARK LIGHTING PROJECT- NO. B-6266"; ALLOCATING FUNDS THEREFOR FROM THE CAPITAL PROJECT NO. 331396, AS APPROPRIATED BY THE 1995/96 CAPITAL IMPROVEMENT ORDINANCE NO. 11337, AS AMENDED, IN THE AMOUNT OF $40,187.00 TO COVER THE CONTRACT COST AND $7,814.55 TO COVER THE ESTIMATED EXPENSES, FOR AN ESTIMATED TOTAL COST OF $48,001.55; AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH SAID FIRM. WHEREAS, sealed bids were received May 27, 1997, for the project entitled "Buena Vista Park Lighting Project, B-6266;" and WHEREAS, the City Manager and the Director of the Department of Public Works recommend that the bid from Bennett Electric Service Co. Inc. be accepted as the lowest responsible and responsive bid; and WHEREAS, the Fiscal Year 1996-1997 Capital Improvement Ordinance 11337, as amended, appropriated monies for the proposed amount of the contract, project expenses, and incidentals under Project No. 331396; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA; Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The May 27, 1997 bid of Bennett Electric Service Co. Inc., in the proposed amount of $40,187.00, for the project entitled "Buena Vista Park Lighting Project, B-6266" for the total bid of the proposal, based on lump sum and unit prices, is hereby accepted at the price stated therein. Section 3. The total estimated project cost of $40,187.00 is hereby allocated from Project No. 331396, as appropriated by the Fiscal Year 1995-1996 Capital Improvement Ordinance 11337, as amended. Said total project consists of the $40,187.00 contract cost and $7,820.55 estimated expenses incurred by the City. CITY COvaMSMg (MEETING OF JUL 10 1997 Resolution No. w Section 4. The City Manager is hereby authorized to enter into a contract', in a form acceptable to the City Attorney, on behalf of the City of Miami with Bennett Electric Service Co. Inc., for the project entitled "Buena Vista Park Lighting Project, B-6266, " total bid of the proposal. Section 5. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 10thday of July 1997, r I ��l JOE CAROLLO, MA R WALTER J. OEM CITY CLER CAPITAL,WDJ N GROT SHEEHAN, t'fl' COORDINA BMITTED BY: JAMES J. KAY, INYERIM DIRECTOR PUBLIC WORKS DEPARTMENT PR�PAR� �NDcE (: L EDWARD MAXW,9LL D PUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: A. UI 30I , CITY ATTORNE W1720:csk JEM 1 The herein authorization is further subject to compliance with all requirements that my be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions tj 97- 482 -�1 CITY OF MIAMI, FLORIDA 42 INTER -OFFICE MEMORANDUM TO : Honorable Mayor and Members of DATE : JUL - ir'S I FILE the City Commission - - SUBJECT : Resolution Awarding Contract for Buena vista Lighting Project 86266 FROM : d Marquez REFERENCES: V City Manager ENCLOSURES: Resolution RECOMMENDATION it is respectfully recommended that the City Commission adopt the attached resolution accepting the low bid of Bennett Electric Service Co. Inc. whose principals are John P. Higgins, President and Kathleen M. Higgins, Vice President, a company located within the City of Miami, for the project entitled Buena Vista Park Lighting Project B-6266" " received May 27, 1997, in the amount of $40,187.00 Total Bid; authorizing the City Manager to enter into a contract on behalf of the City. One City of Miami project was previously awarded to Bennett Electric Service Co.: 1. Hadley Park Sport Lighting Project - July 1995 - $122,000. BACKGROUND Amount of Bid: $40,187.00 % of Cost Estimate: 73% Cost Estimate: $55,000.00 Source of Funds: CIP Project No.331396, as appropriated by Fiscal Year 1995-1996, CIP Ordinance 11337, as amended. Minority Representation: 185_ invitations mailed 8 contractors picked up plans and specs (3 Hispanic,1_Black, 0 female) 1 contractors submitted bids (0 Hispanic, -0-Black, 0 Female) Public Hearings/Notices: No public hearing/Bid Notice published. Discussion: The Department of Public Works has evaluated the bids received on May 27, 1997 and determined that the lowest responsible and responsive bid, in the amount of $40,187.00 is from Bennett Electric. Service Co. Inc. Funds are available to cover the contract cost, and for such incidental items as postage, blueprinting, advertising and reproduction costs. �'�'� 97- 482 � 0 a FORMAL BID BUENA VISTA PARK LIGHTING PROJECT Project Number: B-6266 CIP Number: 331396 Project Manager: JOSE A. BRIZ Date: 5 / 27 / 1997 Person who received the bids: JOSE A. BRIZ Received at: CITY CLERK'S OFFICE, MIAMI CITY HALL Construction Estimate = $ 55,000.00 Time: 10:00 a.m. BIDDER BENNETT ELECTRIC SERVICE ADDRESS 6900 N.E. 4 COURT MIAMI, FLORIDA BID BOND AMOUNT 5% BID BOND IRREGULARITIES MINORITY OWNED NO ITEM No. DESCRIPTION UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL 1 FOR THE FURNISHING OF ALL LABOR, MATERIALS AND EQUIPMENT FOR THE INSTALLATION OF FIVE (5) CONCRETE POLES (THIRTY FIVE FEET TALL) $14,187.00 2 FOR TILE FURNISHING OF ALL LABOR, MATERIALS AND EQUIPMENT FOR THE INSTALLATION OF THE PROPOSED ELECTRICAL DISTRIBUTION CENTER. $7,332.00 3 FOR THE FURNISHING OF ALL LABOR, MATERIALS AND EQUIPMENT FOR THE INSTALLATION OF TEN LIGHT FIXTURES, BALLASTS, ARMS, ETC. $8,668.00 4 PROVISION FOR SPECIAL ITEMS $10,000.00 • IRREGULARITIES LEGEND IT IIAS 13EEN DETERMINED BY THE DEPARTMENT OF PUBLIC WORKS "THAT'THE A -- No Power - of - Attorney LOWEST RESPONSIBLE AND RESPONSIVE BID IS FROM BENNETT ELECTRIC SERVICE B -- No Affidavit as to Capital & Surplus of Bonding Company COMPANY FOR THE 'TOTAL AMOUNT OF $40,187.00 C -- Corrected Extensions D -- Proposal Unsigned or Improperly Signed or no Corporate Seal E •• Incomplete Extensions IT the above contractor is not the lowest bidder explain: F -• Non - responsive bid G -- Improper Bid Bond }�11-7 H -- No Certificate of Competency Number I -- No First Source Hiring Compliance Statement J -- No Minority Compliance Statement K -- No Duplicate Did Proposal L -- No City Occupational License SHEET I OF I FACT SHEET DEPARTMENT OF PUBLIC WORKS DATE: 6 / 2 / 1997 JOB#: B-6266 PROJECTNAME BUENA VISTA PARK LIGHTING PROJECT CIP A 331396 LOCATION: 5250 Northwest 2 Avenue, Miami, Florida TYPE FEDERAL PARTICIPATION: PROJECT MANAGER: Jose A. Bdz ASSOCIATED DEPARTMENT: Parks Department ASSESSABLE Q EMERGENCY: a RESOLCJTION A': BID REQUEST: FORMAL INFORMAL Q DESCRIPTION: The project consists of the furnishing of all labor, materials and equipment for the following: 1. Five (5) new thirty five foot (35') concrete light poles with concrete collars. 2. New electrical distribution center meter can and related work for electrical aerial feeders, disconnects, etc. 3. Ten (10) newdecorative light fixtures, ballasts, arms, etc. SCOPE OF SERVICES: CITY OUTSIDE AMOUNT ( % OF COSTT. COST) SURVEY /PLAT a SITE INVESTIGATION Q Q s PLANNING AND STUDY $ 803.74 2 % OF 810 DESIGN 0 Q $ 2,813.09 7 % OF 1310 SPECS AND BID PROCESS $ 803.74 2 % OF BID BLUEPRINTING AND ADVERTISING Q $ 1,000.00 (E) CONSTRUCTION 0 0 $ 40,187.00 (BID) CONTT. INSP. ac MANAGEMENT 0 Q $ 1,607.48 4' % OF BID OTHER Q $ (E) go__ SUBTOTAL s 47,215.05 15 % INDIRECT COSTS - (1.43%) f 786.50 (E) (ENG. FEE) CONTINGENCIES (5%) $ (EC) ESTD ATX CONST. Cosy: S 55,000.00 TOTAL $ 48,001.55 (E) FsnMATLE CONTRACTOR'S INFORMATION: CLASS: F7J © F Es NON - MINORITY TYPE OF WOK& Electrical Construction MINORITY � Q 0 YEARS OF ES[ABUSHMENT: 8 years LICENSE EC OWN25 NAME: Bennett Electric Service Company, Incorporated TELEPHONE: (305) 759-1665 ADDRESS: 6900 Northeast 4th Court Miami, FL 33138 CONTACT PERSON: Steve McConaughy, General Manager CLASS: J- JOINr P- PLUME - S. SUB MINORnT: B- BLACK H. MSPAMC F- FEMALE SUB -CONTRACTOR NAMES: Wrjra: ASSIS ARI N KL-;,IUW6 G05T ANALT515, FILE, OP MANAGER. ASSOCIATED DEPT., OP MANAGER V ' J — 4 X Z BID ITEM: CITY OF MIAMI OFFICE OF THE CITI ERK BID SECURITY LIST BUENA VISTA PARK LIGHTING PROJECT # B-6266 ¢ A BID NO.: 96-97-093 7 DATE BID(S) OPENED: TUESDAY, MAY 27, 1.997 TIME 1-0:00 AM BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK BENNETT ELECTRIC SERVICE CO. $40,187.00 BID BOND 5% received timely as Of the r... ,ci-ve On . !7,7. cloth and fn A.)l � !,.I 117711Z.377; are hereby re.'eded as late;' !.:5 lDZE C.C• Tas,E' �i�/ received Person recei g 'd(s) (City Department) SIGNE (L—) envelopes on behalf of on ��% e7 (Date Deputy City C r.r CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Walter J. Foeman May 5, 1997 TO : City Clerk DATE : FILE SUBJECT : Buena Vista Park Lighting Project, B-6266 FROM : Hay gueyra REFERENCES: Department of Publ' Works X� ENCLOSURES: Please note that contractors will submit bids for the following project: "Buena Vista Park Lighting Project, No. B-6266" on Tuesday, May 27,1997, at 10:00 a.m. Any bid submitted after the time listed above, will not be accepted. Please make necessary provisions for this bid opening. The Project Manager, Mr. Jose Briz and/or a representative overseeing the project, is going to be present at the time of opening. Should there be cancellation or postponement, we will notify you in writing, prior to the opening date of the bids. If you have any questions, please contact me at 416-1244. -1 D /HR Encl. a iJt w I City of Miami This number must REQUISITION FOR ADVERTISEMENT appear In the OU advertisement. INSTRUCT116NS: Pleasg Dine, and at-tgch a 2opy gf the with this regulsition, 1. Department'', 2. Division: Public worlim DesignI 3. Acco'6nt, 'Code number: 4. Is this a confirmation: 5. Prepared by: K) Yes El No Haydee Regueyra V9151 NsUnt: 7. Starting date: 8. Telephone number: 96-94-093' 5/9/9 416-1244 9. Number of itimes this advertisement. is to be 10. Ty e, of advertisement: published:' Once Legal ❑ Classified ❑ Display 11. Remarks:. "Buena Vista Park Lighting Project, B-6266" 12. Or Mehl a Publication Date(s) of Advertisement Invoice No. Amount 171 In- r- 2 Approved ❑ Disapproved .6�b-e-p-artment(6ire 6tolres,gnee Date Approved for Payment Date C IGS/PC 503 Rev. 12/89 J Rp!Alnq._ Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. TW11199 - %,alldFy - w"Jimullwit a 4 Or BID N0.96-97-093 Mill 11611 c a ~o�QO"F` ADVERTISEMENT FOR BIDS Sealed bids for "BUENA VISTA PARK LIGHTING PROJECT, NO. B-6266" will be received by the City Clerk of the City of Miami, Florida at 10:00 A.M. on the 27th day of May, 1997, at the City Clerk's Office, first floor of the Miami City Hall, 3500 Pan American Drive, Dinner Key, Miami, Florida, 33133, at which time and place they will be publicly opened and read. Any bid submitted after the above appointed time will not be accepted by the City Clerk. The project consists of the furnishing of all labor, equipment and materials for the construction of a new lighting system. City regulations will allow bidders to furnish bid bonds in accordance with Resolutions No. 86-983 and No. 87-915. For technical questions regarding plans and specifications, please contact Jose A. Briz, Project Manager, at 305-416-1209. Prospective bidders will be required to submit, with their bid, a copy of.the appropriate Certificate of Competency, as issued by Dade County, which authorizes'the bidder to perform the proposed work. All bids shall be submitted in accordance with the Instructions to Bidders and Specifications. New City regulations will require each bidder to submit proposals in duplicate originals. Specifications and plans may be obtained from the Office of the Director of Public Works, 444 N.W. 2nd Avenue, 8th Floor, Miami, Florida 33130, on or after May 9, 1997. If bidders wish, a set of specifications and plans will be mailed to them by writing to the Department of Public Works and including a separate check for $8.00. There will be a $20.00 deposit required for the first set of specifications and plans. Additional sets may be purchased for a fee of $20.00 per set and this is not refundable. Deposits will be refunded only upon their return of one set of specifications and plans to the Department of Public Works, unmarked and in good condition within two (2) weeks after the opening of the bids. Bidders are alerted to the provisions of Ordinance 10062, as amended, regarding allocation of contracts to minority vendors. The City requires prospective bidders to submit an Affirmative Action Plan, as defined in said Ordinance, and as required in the Instruction to Bidders. The City of Miami has adopted Ordinance No. 10032, 'which implements the "First Source Hiring Agreements." The object of this ordinance is to provide employment opportunities to City of Miami residents on contracts resulting in the creation of new Permanent jobs. Contractors may be eligible for wage reimbur ` 'e.$at un thi � program. For further information contact the Department of Publie<',�Yarrks, City o0l Miami, at (305) 416-1200. --+r�'ri Proposal includes the time of performance, and specifications contain pprovisims for—,,— liquidated damages for failure to complete the work on time. The .C1 ,,.Commission ' f reserves the right to waive any informality in any bid, and the City N1ahaEe! maMeject any of all bids, and re -advertise. (B-6266, Req. 0643) y Z. ►Q Edward Marquez City Manager 0