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Home My WebLink AboutR-97-0480J-97-420 7/10/97 RESOLUTION NO, 9 7- 480 A RESOLUTION ACCEPTING THE BID OF SOUTH FLORIDA MAINTENANCE SERVICE FOR THE FURNISHING OF EVENTS MAINTENANCE SERVICES TO THE ORANGE BOWL STADIUM AT A PROPOSED ANNUAL AMOUNT NOT TO EXCEED $100,000.00, ON AN AS NEEDED, CONTRACT BASIS FOR ONE (1) YEAR WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, FOR THE DEPARTMENT OF PUBLIC FACILITIES; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO. 350503-340; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR SAID SERVICE. WHEREAS, pursuant to public notice, sealed bids were received June 30, 1997 for the furnishing of events maintenance service at the Orange Bowl Stadium for the Department of Public Facilities on an as needed contract basis, for one (1) year with the option to extend for two (2) additional one (1) year periods; and WHEREAS, invitations were mailed to forty (40) potential bidders and six (6) bids were received; and WHEREAS, funds for said service are available from Account Code No. 350503-340; and WHEREAS, this service will be used by the Department of Public Facilities to ensure maintenance service at the Orange Bowl Stadium before, during, and after scheduled events; and WHEREAS, the City Manager and the Director of Public Facilities recommend that the bid received from South Florida Maintenance Service., be accepted as the most responsible and responsive bid. CITY COMISSION DMET,LUG OF JIB L 10 1997 Resolution no. 97- 480 ,. Al NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA- Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this section. Section 2. The June 30, 1997 bid submitted by South Florida Maintenance Service for the furnishing of events maintenance services at the Orange Bowl Stadium for the Department of Public Facilities, on an as needed contract basis, for one (1) year with the option to extend for two (2) additional one (1) year periods, at a total proposed annual amount not to exceed $100,000.00, is hereby accepted, with funds therefor hereby allocated from Account Code No. 350503-340. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for said service. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 10th day of July, 1997. A ST• ��// JOE CAROLLOO`AYOR r WALTER J. OAm, CITY CLERK PREPARED AND APPROVED BY: APPROVED AS TO FORM AND CORRECTNESS RAFAEL 0. DIAZ A. Q N JO , DEPUTY CITY ATTO EY CIT ATTO W1690:CSK 2 57 480 TO : Honorable Mayor and Members of the City Commission FROM : City Manager RECOMMENDATION: CITY OF, MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE : JUL _ 1 1997 FILE : SUBJECT : Authorizing the furnishing of Events Maintenance Services REFERENCES: At EFERENCES:At the Orange Bowl Bid No. 96-97-09OR ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of South Florida maintenance Service ()ose M. Infante, owner), a Hispanic/Dade County vendor, located at 8221 N.W. 54th Street, Miami, Florida 33166, for the furnishing of Events Maintenance Services at the Orange Bowl Stadium on an as needed contract basis for one (1) year with the option to extend for two (2) additional one (1) year periods, at a total proposed annual amount of $100,000.00. Funds are available from Account Code No. 350503-340. BACKGROUND: The Department of Public Facilities has analyzed the bids received pursuant to Bid No. 96-97-09OR for the furnishing of events maintenance services. Forty (40) invitations for bids were mailed and six (6) responses were received. South Florida Maintenance Service submitted the lowest most responsible and responsive bid, and is therefore recommended for award. This service will be used by the Department. of Public Facilities to ensure maintenance services before, during, and after scheduled events at the Orange Bowl Stadium. MemoEvenuMainWOR 97- 48o 1 j'T 1W BID NUMBER: COMMODITY / SERVICE: 96-97-09OR Events Maintenance S rvi G a4- the Orange Bowl DEPARTMENT/CONTACT PERSON: Public Facilities - llpanA rnma� DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE: The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the Department of Purchasing. The user department (s) is required to complete all remaining sections of this form, including the funding source(s), contract value (if applicable), and all other required approvals rp for to forwarding to Purchasing. Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form and the resolution memo to Purchasing, ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for Commission approval. Should the department not concur with the recommendation for award, FAX separate justification memo to Purchasing immediately. Emergency procurements are exempt. IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT REVIEW AND ANALYSIS FORM" ALONG WITH THE SCI SCREEN "ACCOUNT SUMMARY" FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD. Contact _ Maritza Fresno of the Bid/Contract Section atxtd:6xM*§ or 416-1907 should you have any questions. APPROVAL TO FORWARD { TO DEPARTMENT/OFFICE : Ju S. Carte Chief Procurement Officer DATE: BIDRECOM.DOC 4/30/97 PAGE 1 OF 2 PAGES �7- 480 r IBID AWARD RECOMMENDATION FORM i BID NUMBER: 96-97-090R COMMODITY/SERVICE: Events Maintenance at the Orange Bowl DEPARTMENT / DIVISION: Public Facilities TERM OF CONTRACT: One (1) year with option to extend for two (2) additional one (1) year periods NUMBER OF BIDS DISTRIBUTED: forty (40) NUMBER OF BIDS RECEIVED: Six (6) j METHOD OF AWARD: Lowest most responsible and responsive bi ddPr _ RECOMMENDED VENDOR(S): STATUS: South Florida Maintenance _ Hispanic/Dade CONTRACT VALUE: $100,000.00 TOTAL: $100 , 000.00 THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: A maintenance service contract for the Orange Bowl is needed for scheduled events before, during and after each events. ACCOUNT CODE(S): 350503-340 ZART ENT APPROVA l Department Director/ Designee REVIEW APPROVAL: Dipak M. Parekh Director PURCHASING APPROVAL: C'11� - 'q-1 y S. Carter Chief Acurement officer OTHER FUNDING APPROVALS, IF APPLICABLE: TITLE: 4 PAGE 2 OF 2 PAGES 97- 480 TABULATION OF BID EVENTS MAINTENANCE AT THE ORANGE BOWL: BID NO. 96-97-09OR VENDOR S. Florida Maintenance Service 8221 NW 54 Street Miami FL 33166 Dade/Hispanic Ito Description 1 ORANGE BOWL STADIUM ATTENDANCE a) 1500 - 2499 b) 2500 - 4999 c) 5000 - 7999 d) 8000 - 14999 e) 15000 - 21999 fl 22000 - 29999 g) 30000 - 39999 h) 40000 - 49999 1) 50000 - 59999 j) 60000 - 69999 k) 70000 - 71999 1) 72000 - 74999 m) 75000 - 80000 Total Average Attendance Based Cost per Event 2 HOURLY RATES 1 a) Cleaning Supervisor b) Cleaning Laborers GO TOTAL BID PRICE Ul Prepared by Maritza Fresno 6/30/97 Bid Amount Per Event $ 620.00 $ 820.00 $ 1,200.00 $ 1,800.00 $ 2,400.00 $ 3,400.00 $ 3,600.00 $ 3,600.00 $ 3,700.00 $ 4,600.00 $ 4,600.00 $ 4,700.00 $ 5,000.00 $39,840.00 $ 3,064.62 Recio & Associates Inc 8053 NW 64 Street Miami FL 33126 Dade/Hispanic Bid Amount Per Event $ 750.00 $ 850.00 $ 950.00 $ 1,450.00 $ 2,500.00 $ 3,300.00 $ 3,500.00 $ 4,000.00 $ 4,100.00 $ 4,150.00 $ 4,200.00 $ 4,250.00 $ 4,300.00 $ 38,300.00 $ 2,946.15 Best's Maintenance & Janitorial Svc 3290 NW 29 Street Miami FL 33142 Dade/Female Bid Amount Per Event $ 625.00 $ 825.00 $ 1,080.00 $ 1,700.00 $ 2,200.00 $ 3,100.00 $ 4,300.00 $ 4,800.00 $ 4,880.00 $ 5,000.00 $ 5,025.00 $ 5,050.00 $ 5,100.00 $ 43,685.00 $ 3,360.38 Est. No. Est. No. Est. No. of Hrs. Hourly Rate Ext. Amount of Hrs. Hourly Rate Ext. Amount of Hrs. Hourly Rate Ext. Amount 62 $ 9.50 /hr $ 589.00 62 $ 16.25 /hr $ 1,007.50 62 $ 9.40 /hr $ 582.80 340 $ 7.60 /hr $ 2,584.00 340 $ 8.10 /hr $ 2,754.00 340 $ 7.40 /hr $ 2,516.00 $ 3,173.00 $ 6,237.62 Page 1 $ 6,707.65 $ e6. 18 Approval: Department Director/Designee w- AAA & Associates, Inc. 3600 S. State Road #7 Miramar FL 33023 Non-Minority/Dade Bid Amount Per Event $ 800.00 $ 990.00 $ 1,800.00 $ 2,000.00 $ 2,800.00 $ 3,900.00 $ 4,800.00 $ 5,800.00 $ 6,500:00 $ 7,000.00 $ 7,900.00 $ 8,500.00 $ 9,000.00 $61,790.00 $ 4,753.08 TABULATION OF BID EVENTS MAINTENANCE AT THE ORANGE BOWL: BID NO. 96-97-09OR Bendel Corporation 3922 NW 167 Street Miami, FL 33054 Black/Dade Bid Amount Per Event $ 62.1.00 $ 821.00 $ 1,120.00 $ 1,800.00 $ 2,400.00 $ 3,315.00 $ 4,900.00 $ 5,021.00 $ 5,100.00 $ 5,300.00 $ 5,400.00 $ 5,600.00 $ 5,800.00 $47,198.00 $ 3,630.62 Building Maintenance Services 2450 SW 137 Avenue Miami, FL 33175 Female/Dade Bid Amount Per Event $ 750.00 $ 1,275.00 $ 2,000.00 $ 3,000,00 $ 4,000,00 $ 6,000.00 $ 7,500.00 $ 8,900.00 $ 10,000,00 $ 12,000.00 $ 14,000.00 $ 16,000.00 $ 17,500.00 $102,925.00 $ 7,917.31 Est. No. Est. No. Est. No. of Hrs. Hourly Rate Ext. Amount of Hrs. Hourly Rate Ext. Amount of Hrs. Hourly Rate Ext. Amount 62 $ 12.50 /hr $ 775.00 62 $ 8.21 /hr $ 509.02 62 $ 12.00 /hr $ 744.00 340 $ 9.00 /hr $ 3,060.00 340 $ 6.75 /hr $ 2,295.00 340 $ 10.25 /hr $ 3,485.00 (b $ 8,588.08 $ 6,434.64 $ 12,146.31 Approval: a-w Prepared by Maritza Fresno Department Director/Des!gnee - 6/30/97 Page 2 "ity of Miami, Florida Bid No. 96-97-90R 6. ""YENDOR BACKGROUND INFOR" TION .77 INSTRUCTIONS: This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print. i COMPANY NAME: ( Se , COMPANY OFFICERS:. President �OS2 �Y1�A Y1�e Secretary COMPANY OWNERSHIP: Vice President Treasurer 00 % of ownership % of ownership % of ownership % of ownership LICENSES: 1. County or Municipal Occupational License No. �q L-t 3q Lo (attach copy with bid) 2. Occupational License Classification 3. Occupational License Expiration Date:�� aQ 4. Metro -Dade County Certificate of Competency No. (attached copy if requested in Bid or RFP) 5. Social Security or Federal I.D. No. �� ~] ua 9d EXPERIENCE: 6. Number, of Years your. organization has been in business: o? `J 7. Number of Years experience BIDDERJPROPOSER (person, principal of owner) has had in operation of thelype required by the specifications of the Bid or RFP:• WM V 8. Number of Years experience BIDDERIPROPOSER (firm, corporation proprietorship) has had in operation of the type required by the specifications of the Bid or RFP:� 97- 480 7 CITY OF MIAMI SUMMARY OF CONTRACTS AWARDED FOR: EVENTS MAINTENANCE SERVICES AT THE ORANGE BOWL STADIUM AWARDED TO: South Florida Maintenance Services TIME PERIOD NUMBER OF BIDS DOLLAR AMOUNTS 1992 to present Bid No. 93-94-041 $153,000.00 Bid No. 92-93-038 $91,028.00 PRIOR CONTRACT AWARD/PRICE COMPARISON: Bid No. 93-94-041 Bid No. 96-97-09OR Attendance Rates: total of $47,373.00 (decreased by 19%) Hourly Rates: Supervisor: $9.21/hr. $9.50/hr (3.2% increase) Laborers: $6.90/hr. $7.60/hr (10% increase) SUMMARY OF CONTRACTS. DOC 07- 480 9 01, wkwArf'") -"CITY OF MIAMI OFFICE OF THE CIT" " ''.ERK BID SECURITY LIST i:. BID ITEM: EVENTS MAINTENANCE ORANGE BOWL tr `t BID NO.: 96-97-090 ' DATE BID(S) OPENED: JUNE 30, 1.997 TIME 11:00 AM BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK AAA & ASSOCIATES $ 8,588.07 BENDEL CORPORATION 6,434.63 NEWAY SYSTEMS, INC. 25,1.94.00 BMS OF AMFRICA, JNC. 107 ,1.54.00 BEST'S MAINTENANCE 46,783.80 RECIO AND -ASSOCIATES, INC. 6,707.66 SOUTH FLORIDA MAINTENANCE 6,237.62 NO BID: COASTAL BUILDING MAINTENANCE •u vennors Ks'Cr-t received timely c-s of the 01-XIVO aerein are the o ?en' ; g ex le and i y otjeyju I=rr-. P 3mi .e in ros',narse are hereby rejected as late," o t i s so icl!r t a , if crnv, ' received ("Zi envelopes on behalf of Person ec ' ng-bid(s) PURCHASING DEPARTMENT on ✓�� 9% (City Department) (Date) SIGNED: Deputy City CI AW CITY OF MIAMI le ADVERTISEMENT FOR BID Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, Fl. 33133 for the following: BID NO.96-97-090R Furnishing all labor as required for events maintenance services during scheduled events at the Orange Bowl Stadium. OPENING DATE: 11:00 A.M. June 30,1997 Detailed specifications for this bid are available upon request at the City of Miami, Purchasing Department, 444 SW 2 Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-1904. Edward Marquez CITY OF MIAMI City Manager LOGO AD NO. 4253 r i lry 04253 City Of Miami REQUISITION FOR ADVERTISEMENT This number must appear in the i advertisement INSTRUCTIONS: PI a e e dind attach a copy of 1. Department: ; 2. Division:; PUBLIC FACILITIES 4 ; 3. Account Code number: 4. Is this a confirmation: 5. Prepared' by:. 350503--2E7 ❑ Yes ® No GLADYS i31•;rMUDEZ 6, Sizeof advertisement: i 7. Starting date: 8. Telephone number: LEGAL 6 66 97 416-1904 9. Number of times: this advertisement is to be 10. Tye of advertisement: ublished:(i) ONE' Legal k ❑ Classified ❑ Display 11. Remarks: ' EVENTS Mr INTENANCE ORANGE BOWL I3IU NO•96-97-090 12. i Date(s) of. Advertisement Invoice No. Publication i Amount MTA+ I TI14ES i. N31AKI REVIEW t DIARIO LA5 P.I.IERICAS --t j> wlu ! 7 U --G 1 � W > • ; } { i f i • 13, l . i ❑ Approved S ❑ Disapproved ',Department Djc`ector/Designee Date Approved for Payment Date • i C CGS/PC 503 Rev. 12/89 1 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retainmnK Copy. DISTRIBUTION: White - G.S.A.; Canary - Department