Loading...
HomeMy WebLinkAboutR-97-0458J-97-432 6/30/97 RESOLUTION NO. 9 � — 4 5 8 A RESOLUTION, BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION, AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF SOLE SOURCE; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS AND APPROVING THE REFURBISHMENT OF TWO (2) EXISTING AERIALS TRUCKS FOR THE DEPARTMENT OF FIRE -RESCUE BY SIMON LADDER TOWERS, INC., AT AN AMOUNT NOT TO EXCEED $782,820.00; ALLOCATING FUNDS THEREFOR FROM GENERAL FUNDS PROJECT NO. 001000.920708.6650.84019; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR SAID REFURBISHMENT. WHEREAS, the Department of Fire -Rescue now requires that all front line aerial devices have fire suppression capabilities; and WHEREAS, due to the reorganization of the Department of Fire -Rescue, there are nine fewer fire suppression apparatus capable vehicles and a need exists to supplement the existing fleet by refurbishing two Aerials Trucks in order to provide appropriate levels of fire protection to the community; and WHEREAS, it has been determined that Simon Ladder Towers, Inc. is the only company that can refurbish the steel aerials and furnish the City of Miami with product liability for as long as the units remain in service; and WHEREAS, the City Manager and the Fire Chief recommend that the requirements for competitive formal sealed bids be waived and CITY C011owsl(m MEETING OF; J U L 10 1997 R000luflon no. 97- 458 �z. that Simon Ladder Towers, Inc. be approved as the sole source provider for said refurbishment; and WHEREAS, funds in the amount of $782,820.00 are available from General Funds Project No. 001000.920708.6650.84019 for said refurbishment, which amount includes a contingency reserve of $5,000.00; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote of the members of the City Commission, after a duly advertised public hearing, the City Manager's finding of sole source is hereby ratified, approved and confirmed, the requirements for competitive sealed bids are hereby waived and the request for the refurbishment of two (2) aerials trucks for the Department of Fire -Rescue by Simon Ladder Towers, Inc. is hereby approved, with funds therefor hereby allocated from General Funds Project No. 001000.920708.6650.84019 for said refurbishment. - 2 - 91- 458 Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for said refurbishment. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this loth day of July , 1997. CITY CLERK APPROVED AS TO FORM AND CORRECTNESS: - 3 - 97- 458 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : Honorable Mayor and Members of the City Commission FROM : EEdw arquez D " City Manager RECOMMENDATION: DATE : JUL - I 1997 FILE SU&JECT : Resolution Authorizing Refurbishment of Two Aerials - Dept. of Fire -Rescue REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution authorizing the Department of Fire -Rescue to have two (2) existing 100 foot Aerials Trucks refurbished by Simon Ladder Towers, Inc., a non-local/non- minority vendor located at 65 Cocalico Creek Road, Ephrata, PA. This is a sole source purchase at a proposed amount of $777,820 and a $5,000 contingency fund for a total amount of $782,820. Funds for this project are available from General Fund Project No. 001000.920708.6650.84019. BACKGROUND: Due to the reorganization of the Department of Fire -Rescue, there are nine (9) fewer Fire Suppression Apparatus. The service delivery plan calls for all six (6) of the Departments front line Aerial Devices to have Fire Suppression Capabilities (Quints). The Department of Fire -Rescue presently has four (4) Quints. This refurbishment recommendation would allow all of the front Line Aerial devices to be Quints. The cost of a new 100 foot Aerial platform with a pump is $560,336. The refurbishment of the Department of Fire -Rescue's existing 100 foot Aerial platform will cost $399,099. The cost savings is $161,237. The cost of a new 100 foot aerial straight stick with a pump is $483,000. The cost to refurbish an existing 100 foot aerial straight stick is $378,721. The cost savings is $104,279. The combined cost savings is $265,516. 97- 4581 TO : Edward Marquez City Manager FROM : Judy S. Chief P CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE : May 15, 1997 sUEUECT Sole Source Request for Aerial Refurbishment of two (2) 100 foot Aerial Trucks REFERENCES: ENCLOSURES: FILE : An investigation was conducted by staff from the Department of Purchasing to determine whether Simon Ladder Towers, Inc. (Simon LTI), a non-minority/non-local vendor located at 64 Cocalico Creek Road, Ephcata, Pa, is the sole source provider for the furnishing of engineering parts to rebuild two (2) existing Aerial Devices for the Department of Fire -Rescue. The Department of Fire -Rescue has reorganized and its service delivery plan call for all six (6) of the department's front line Aerial Devices to have Fire Suppression capabilities (Quints). The department currently only has four (4) Quints, and the refurbishment of the two (2) Aerials would allow all of the front line Aerial devices to be Quints. It was learned in consultation with Chief M. Kemp that all of the department's Aerial Ladders are made of steel construction, and six (6) of these ladders are at least 18 years old. He reported the steel ladders have had an excellent track record for service and safety, and due to the many years of safe and reliable service, the department has decided to refurbish their existing steel aerial devices rather than to replace them with aluminum aerial devices. The department is therefore requesting that Simon LTI be deemed a sole source provider for this refurbishment. Simon LTI reports that their product is a sole source as they are the only company that can complete the project and insure product liability for as long as the units are in service with the City. Should any other manufacturer disassemble and/or make any modification to the aerial(s), it would render the liability null and void. Additionally, Metropolitan Dade County has deemed Simon LTI as a Sole Source as it is the only manufacturer that can supply the engineering, parts and product liability or rebuild existing aerial platforms. The proposed cost for the refurbishment of the aerial devices by Simon LTI is at a cost of $777,820.00, with a $5,000 contingency, for a total proposed amount of $782,820.00. Funds for this project are available from General Fund Project Account No..920708.9960.84019. Therefore, I am recommending that the requirements for competitive bidding be waived and the above findings be approved: that Simon Ladder Towers Inc. (Simon LTI) a non-minority/non-local vendor located at 64 Cocalico Creek Road, Ephrata, Pa. is the sole source provider for the refurbishment of the existing aerial devices, on behalf of the Department of Fire - Rescue. cc: Robert Nachlinger Chief C.A. Gimenez Sole Source File A/ APPROVED; DATE 97- 4583 TO : Judy S. Carter Chief Procurement Officer FRO !!!Pamela E. Burns Sr. Procurement Contracts Officer CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE : June 12, 1997 SUBJECT : Sole Source Request for Aerial Refurbishment of two (2) 100 ft. Aerial Trucks REFERENCES: ENCLOSURES: FILE : An investigation was conducted to determine whether Simon Ladder Towers, Inc. (Simon LTI), a non-minority/non-local vendor located at 64 Cocalico Creek Road, Ephrata, Pa. 17522 is the sole source provider for the provision of engineering parts to rebuild existing Aerial Devices for the Department of Fire -Rescue. Chief M. Kemp of the Department of Fire -Rescue has reported that all of the department's Aerial Ladders are of steel construction, and six (6) of these ladders are at least 18 years old. They reported that the steel aerial ladders have had an excellent track record for service and safety within their fire system. Due to the many years of safe and reliable service that they have experienced with the steel aerials, the department has decided to refurbish their existing steel aerial devices rather than to replace them with aluminum Aerial devices. As a result, they are requesting that Simon LTI be deemed a sole source for the refurbishment of two (2) steel aerial devices in order to continue to provide reliable service to the community. Simon LTI has reported that their product is a sole source as they are the only company that can complete the project and insure product liability due to the fact that they maintain all engineering, parts, and documentation drawings to complete the project and to furnish the City with product liability for as long as the units are in service with the City. Should any other manufacturer disassemble and/or make any modification to the aerial, it would render the liability null and void. It has additionally been determined that Simon Ladder Towers, Inc. has been designated as a Sole Source provider by Metropolitan Dade County for the refurbishment of its aerial platforms. It was determined by the County that Simon LTI is the only manufacturer that can supply the engineering, parts and product liability or rebuild existing aerial platforms. This is due to the fact that Simon LTI was the original manufacturer and has all existing drawings and engineering diagrams pertaining to the existing units. Warranties were included on the work performed. Due to the reorganization of the Department of Fire -Rescue, there are nine (9) fewer Fire Suppression Apparatus. The service delivery plan calls for all six (6) of the department's front line Aerial Devices to have Fire Suppression Capabilities (Quints). The Department presently has only four (4) Quints, and this refurbishment would allow all of the front line Aerial devices to be Quints. The proposed cost for the refurbishment of the aerial devices by Simon LTI is $777,820.00, with a $5,000 contingency, for a total proposed amount of $782,820.00. Funds for this project are available from General Fund Project No. 001000.920708.6650.84019. Therefore, I am recommending that the requirements for competitive bidding be waived and the above findings be approved: that Simon Ladder Towers Inc. (Simon LTI) a non-minority/non-local vendor located at 64 Cocalico Creek Road, Ephrata, Pa. is the sole source provider for the refurbishment of the existing aerial devices, on behalf of the Department of Fire - Rescue. APPROVED: C J Judy . C ief Procurement ffice cc: Edward Marquez Robert Nachlinger Chief C.A. Gimenez 97- 458� 'X� W To : Judy S. Carter Chief Procurement Officer FRO (meneeirector Department of i CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE : June 12, 1997 FILE : SUaIECT Sole Source Request for Aerial Refurbishment of two (2) 100 ft. Aerial Trucks REFERENCES: ENCLOSURES: The Department of Fire -Rescue is requesting that the Refurbishment of two (2) of our 100 foot Aerial Trucks be. designated as a sole source acquisition. Simon LTI is the only manufacturer that can supply the engineering parts and product liability to rebuild our existing Aerial Devices. This is due to the fact that they are the original manufacturer and have all existing drawings and engineering diagrams pertaining to our existing units. All of the Department of Fire -Rescue's Aerial Ladders are of steel construction. Six (6) of these ladders are at least 18 years old. Steel Aerial Ladders have an excellent track record for service and safety within our system Due to the many years of safe, reliable service that we have experienced with Steel Aerials, the Department of Fire -Rescue has decided to refurbish our existing Steel Aerial Devices rather than replace them with aluminum Aerial Devices. Simon LTI is the only company that can refurbish our Steel Aerials and furnish the City of Miami with product liability for as long as the units are in service. Your approval is hereby requested for Simon LTI to be deemed a Sole Source. 97- 458_ CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : Judy S. Carter, Director Department of Purchasing FROM ` 4DepartmOent 4ofFir7e�scue rector DATE : June 17, 1997 FILE SUBJECT : Refurbishment of Aerials Department of Fire -Rescue REFERENCES: ENCLOSURES: This Department has verified that funding is available to cover the cost of the subject purchases in the amount of $782,820 from General Fund Project No. 001000.920708.6650.84019. Please note, funding for this purchase will not be expended. prior to FY 97-98. FINANCE & AP OVAL BY: yzirdes Reyes, C?14troller /Department of Finance BUD ETARY REVIEW AND APPROVAL BY: Dipak Parek, Director Office of Budget and Management Analysis �),7- 4589 W d CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM To Walter J. Foeman City Clerk :f C. X. Gimenez, Director artment of Fire -Rescue DATE : June 11, 1997 FILE SUBJECT : Public Hearing Notice Competitive Bid Waiver Aerial Trucks Refurbishment REFERENCES: Sole Source ENCLOSURES: Attached please find the public hearing notice for a waiver of the requirement for competitive bids for the refurbishment of two (2) 100 foot Aerial Trucks for the Department of Fire -Rescue scheduled for the Commission meeting of July 10, 1997. Feel free to contact Assistant Chief Maurice L. Kemp at 575-5216 if you have any questions. Approved: Elvi Gallastegui Alonso Agenda Office CAG/MLK:ga 97- 45811 CITY OF MIAMI FLORIDA NOTICE TO THE PUBLIC A Public hearing will be held by the Commission of the City of Miami, Florida, on Thursday, July 10, 1997, at 9:00 AM, in the City Commission Chambers at City Hall, 3500 Pan American Drive, Miami, Florida, for the purpose of considering a waiver of the requirement of obtaining sealed competitive bids for the refurbishment of two (2) 100 foot Simon Ladder Towers, Inc. Aerial Trucks, by the original manufacturer, Simon Ladder Towers Inc. at a total cost of $782,820. Inquiries from other potential sources who feel that they might be able to satisfy the City's requirements in this refurbishment project may contact Maurice L. Kemp, Chief of Support Services, Department of Fire -Rescue at the following number (305) 575- 5216. All interested pers^:is are invited to appear an may be- heard concerning such proposed waiver and purchase. The hearing will be held at the time and place specified above. Should any person desire to appeal any decision of the City Commission with respect to any matter considered at this hearing, that person shall jensure that a verbatim record of the 1 proceeding is made, including all testimony and evidence upon. which any appeal may be based. Walter Foeman City Clerk Miami, Florida .�r�— 45�13 14 ITEM: DEPARTMENT: TYPE OF PURCHASE: AWARD SOLE SOURCE REFURBISHMENT OF TWO (2) AERIALS Department of Fire -Rescue Short Term Contract REASON: To be utilized for the refurbishment of two (2) existing Steel Aerials in order to allow all of the department's six (6) front line Aerial Devices to have Fire Suppression Capabilities (Quints) in order to. provide reliable service to the community and In conjunction with the department's service delivery plan RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO SIMON LADDER TOWERS, INC. (SIMON LTI), A NON -LOCAL NON -MINORITY VENDOR, AT A PROPOSED COST OF $777,820.00, WITH A $5,000.00 CONTINGENCY, FOR A TOTAL PROPOSED AMOUNT OF $782,820.00. 97- 458 "