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HomeMy WebLinkAboutR-97-0455J-97-431 6/29/97 RESOLUTION NO. 9 7- 455 A RESOLUTION ACCEPTING THE BID OF L & L DISTRIBUTOR, FOR THE FURNISHING OF TRUNK ORGANIZERS, ON AN AS NEEDED BASIS FOR ONE (1) YEAR, AT A TOTAL PROPOSED AMOUNT OF i $7,287.50, FOR THE DEPARTMENT OF POLICE; ALLOCATING FUNDS THEREFOR FROM THE DEPARTMENT OF POLICE, FLEET SERVICE CENTER GENERAL OPERATING BUDGET, ACCOUNT CODE N0, 503001.291301.6.722; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS ACQUISITION. WHEREAS, pursuant to public notice, sealed bids were received March 10, 1997, for the furnishing of trunk organizers on an as needed basis for one (1) year for the Department of Police; and WHEREAS, invitations for Bid No. 96-97-031 were mailed to forty-nine (49) potential bidders and four (4) bids were received; and WHEREAS, funds for this acquisition will be available from the Department of Police, Fleet Service Center General Operating Budget, Account Code No. 503001.291301.6.722; and and WHEREAS, the trunk organizers will be issued to police vehicles to safely store equipment; WHEREAS, without these trunk organizers, equipment would be free -moving within the trunk, thereby causing damage to the vehicles; and WHEREAS, the City Manager and the Chief of Police recommend that the bid received from L & L Distributors, Inc., be accepted as the lowest most responsible and responsive bid; and (= COMMI3sION MEETING OF J u L 10 1997 Resolution No. 97- 455 NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this section. Section 2. The bid submitted by L & L Distributors, Inc., for the furnishing of trunk organizers on an as needed basis for one (1) year, at a total proposed amount of $7,287.50, for the Department of Police, is hereby accepted, with funds therefor hereby allocated from the Department of Police, Fleet Service Center General Operating Budget, Account Code No. 503001.291301.6.722. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for said acquisition. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this loth day of July , 1997. JOE CAROLLO, MAYOR ATTEST: r> VVALTER Q CITY CLER PREPARED AND APPROVED BY: RA A L 0. DIA DEPUTY CIT TTORNEY W 1693:CSK 2 APPROVED AS TO FORM AND CORRECTNESS: A. 0 UINN J NE , I CITY ATTORNEY / 9'7- 455 X. :l. CITY OF MIAMI, FLORIDA CA=6 INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission FROM d Marquez �it'y Manager Recommendation: DATE : JUL — + 1997 FILE SUBJECT: Proposed Resolution REFERENCES: Purchase Trunk Organizers; ENCLOSURES: Bid No. 96-97-031 It is respectfully recommended that the award of Bid No. 96-97-031 and a Resolution accepting said bid for the provision of 125 Trunk Organizers, to be purchased on an as needed basis, be granted to L & L Distributors, Inc., a non -minority, non -local vendor, located at 1511 N. Powerline Road, Pompano Beach, FL, 33069, whose owner is Phillip Furber. Funding, in an amount not to exceed $7,287.50, will be from the Fleet Service Center General Operating Budget, Account Code 503001.291301.6.722. BackMround These trunk organizers will be issued to police vehicles and will be used to safely store additional equipment that is provided for each vehicle. Such equipment includes, fire extinguishers, flares, crime' scene rope, life buoys, crow bar, first aid kit, etc. The equipment is utilized by police officers during emergency situations. Without the trunk organizers this equipment would be free - moving within the trunk, thereby, causing damage to the vehicles. On January 206, 1997, invitations for sealed bids were sent to forty-nine (49) prospective vendors. Bids were opened on March W, 1997, with four (4) responsive vendors. . 97- 455 1 The Honorable Mayor and Members of the City Commission Amount of Bid: $7,287.50 Cost Estimate/Budgeted Amount: $6,250.00 Source of Funds: Fleet Service Center General Operating Budget Account Code 503001.291301.6.722 Minority Representation: N/A Public Hearings/Notices: N/A Assessable Project: N/A 2 Bid No. 96-97-031 % of Cost Estimate: 116% 07- 455 Sr p t.. 1 L BID NUMBER: 96-97-031 COMMODITY / SERVICE: Trunk Organizers DEPARTMENT/CONTACT PERSON: Police - Jay Pollen DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE: The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the Procurement Management Division (PMD). The user department (s) is required to complete all remaining sections of this form, including the funding source(s), contract value (if applicable), and all other required approvals prior to forwarding to PMD. Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form to Finance/PMD, ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized by PMD to prepare the resolution memo and the Resolution for submission to the Agenda Office for Commission approval. Should the department not concur with the recommendation for award, FAX separate justification memo to PMD immediately. Emergency procurements are exempt. Contact Maritza Fresno of the Bid/Contract Section atftfs-iRl&or 416-1907 should you have any questions. APPROVAL TO FORWARD TO DEPARTMENT/OFFICE : Judy S. f Procurement Officer DATE: 12-1 I i i BIDRECOM.DOC 2/28/97 PAGE 1 OF 2 PAGES I 3 97- 455 r 131.. AWARD RECOMMENDATION Fb.cM a..r NUMBER: 96-97-031 COMMODITY/SERVICE: Trunk Organizers DEPARTMENT / DIVISION: Police TERM OF CONTRACT: one (1) year NUMBER OF BIDS DISTRIBUTED: forty-nine (49) NUMBER OF BIDS RECEIVED: four (4) METHOD OF AWARD: Lowest most responsible and responsive bidder. RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE: L & L Distributor $7,287.50 TOTAL: THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: Trunk organizers are located in the trunk of Police Vehicles and store numerous items, I.E. Medical supplies, Blankets, Crow bar, Flares, Barricade Tape and etc. Due to the movement of'the vehicle these boxes are needed to prevent items from moving around, .This will maintain these items in an orderly and locateable manner. ACCOUNT CODE(S): 503001-291301-6-722 DEPARTMENT APPROVAL: BUDGET EVIEW APPROVAL: Department Director/ Dipak M. Parekh, Director Designee m Office. of Budget and Management Analysis OTHER FUNDING APPROVALS, IF APPLICABLE: 4 PAGE 2 OF 2 PAGES PROCUREMENT APPROVAL: ("**N4 - I - Cjuc!V Proc rement Officer TITLE: 97— 455 VENDOR Item Description 1 Trunk Organizers Manufacturer: Model No. Tidewater Police Supplies 7328 Warwick Blvd. Newport News, VA 23607 Non-Minority/Non-Local EST. UNIT EXTENDED QTY. PRICE AMOUNT 125 $92.64 $11,580.00 Pro -Gard 3G3805 Un Prepared by Maritza Fresno 3/10/97 TABULATION OF BIDS TRUNK ORGANIZERS BID NO. 96-97-031 L & L Distributor OMB Police Supply Metro USA 1511 N. Powerline Road 8218 NW 14 Street 1950 NW 88 Ct. Pompano Beach, FL 33069 Miami, FL 33126 Miami, FL 33172 Non-Minority/Non-Local Non-Minority/Dade Hispanic/Dade EST. UNIT EXTENDED EST, UNIT EXTENDED EST. UNIT EXTENDED QTY. PRICE AMOUNT QTY. PRICE AMOUNT QTY. PRICE AMOUNT 125 $ 58.30 $7,287.50 Delta Consolidated Ind. 270000 Page 1 125 $ 65.65 $ 8,206.25 Delta Plastics Delta Hopper 125 $ 68.00 $11,000.00 Pro Gard 3G3805 Approval: �,) 0 A," 1AK Department Director/Designee !!W 1 It , CITY OF MIAMI SUMMARY OF CONTRACTS AWARDED FOR: TRUNK ORGANIZERS AWARDED TO: L. & L. Distributors TIME PERIOD NUMBER OF BIDS DOLLAR AMOUNTS 1992 to Present None awarded SUMMARY OF CONTRACTS. DOC 9'7- 455 7 ...,;. lorida Bid No. 96-97-31 6.5 V BOR BACKGROUND INFORMA' N TRUMONS: :•s:> �.: " is questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print. COMPANY OFFICERRS: \ ' / President P>1, ` P e c `�e� Vice President /,y/I Q- Secretary! Iytl L Treasurer /,49 n COMPANY OWNERSHIP: o o Q!o of ownership --r % of ownership % of ownership ,% of ownership LICENSES: 1. County or Municipal Occupational License No. �7 8 - 0lbV -t3 O O (attach copy with bid) yj 2. Occupational License Classification 4 Q r c rr^V � - A l � cal P cra6 3. Occupational License Expiration Date: epl •� © Q 4. Metro -Dade County Certificate of Competency No. (attached copy if requested in Bid or RFP) 5. Social Security or Federal I.D. No. 6-9- 19903419 EXPERIENCE: 6. Number of Years your organization has been in business: -V V eg r 7. Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation of the type required by the specifications of the Bid or RFP: 1 7 V Qa rS 8. Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in operation of the type required by the specifications of the Bid or RFP: 9'7- 455 9 ig41 Q Q 1 0 Lj T UNK ORGANIZERS an =__N= ee-r------ e-ee-- w N e r- rM --- ow w-.e - --------eewe- �e-w w.ee----..o---o------ -N ese N r- o w w owr- - - - - - - -wee-+� 96-97-031 Up ao.. ------ -------o-� a--o--� !AT= 2XV(s) OPIRIDi MARCH 10. 1997 10:00 a.m. roe N-e.---reeo-woe-ere----w eel. '7" iC? �In_�OMn��r1 �zags� jjV_#moox: SAMMo-SUCK � e-Me-MMeo�ww---r---weewe-w'--�lre TIDEWATER POLICE SUPPLIES See attached bid --.-crew coo-woN-eoe-o-eseeNoe--- weeoar-eee ee e•w�e.-e -eNM L. & L. DISTRIBUTORS -�Ye--e-re Oeee-e-we ewe�w-a-M--eO-0-�--eNNee--.eeA e.--��- OMB POLICE SUPPLY -�-reaw�.eee-e Nee weerl.e-were-cos -war e�oM -000 e-ass-o-oew METRO USA oow -.-.-.-.-owoe wee w.eso -wewee see eo-Mwe-M.ww�.�--.o-w- NO BID -�osoee we.-reee ee-eewwworoeew oe -eww--e-.-ee -o-a-weeM- DON HUME ADVANTAGE BRANDS N - - - - recce e -- - -e - -- e - w - w o ro - -w w e r- - - roe- - - -N -------- LOU'S GUNSHOP AND POLICE SUPPLY - - - - - - - --- - - - - --- - -- - - - - - - -- - - - - - -- - - - -- - -- -- ---- - - - -- - - LYNN PEAVEY CO. - o- -- - - ---- - - - - - -- -- - -- - - - - - - - - - - --- - - ---- - - - - o- -- - - - - JUNES EQUIPMENT CO. ---------- --------------------- ---------------------- AAERICAN ANNUNITION I -- -'- - -- - - -- -- - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - -- - - - - - AMERICAN ID PRODUCTS, INC. . 1 --- - - L ---------------------- - w- - -e- - e - - - -wow -e -- e- w- - we K MEDICAL, INC. -- - -- --- ----- - - - - - - - - - - - - - - -- - - -- - - - - - - - M - - - -- -- - - - - - - U SAFE INDUSTRIES, INC. %�� �_ �(��•�/� --------------------------------- -----i.. LAW ENFORCEMENT EQUIPMENT CO. ---- ---- --------���--- RITZ SAFETY EQUIPMENT SUPE R SEER CORP. ------------- SPORTSARMS OF FLORIDA. VALOR CORP. OF FLORIDA. - LIGHTING POWER CO., INC. BACON CREEK GUN SHOP KIESLER POLICE SUPPLY - - - - - - - - - - - - EVIDENT, INC. ---------------- ---e-----s-w-e-w---w--e-wew-N---�-e - ---- - -- - - - - --& - - --- - - - - - - ---- - -- - - -- - - - - - - - - - - - d - - -- - ---- -- - - - - - - - -- -- re- - - - - - - - - - -- - - - - -- - - - - - - 0 - - -- - - - - - - - - - - - - -- - - - - - -------------a---•-------------------- _-w_wseeeive6 2-) envelopes on behalf of sea taco as D'Os GSA/SOLID WASTE -PROCUREMENT DIVISION Z cCitp Dapastaeatj -• ---- - --- ivy ty Cit; lent) ----- 'fi���7 !>.3•t t t CITY OF MIAMI I ADVERTISEMENT FOR BIDS Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, FI. 33133 for the following: BID NO.96-97-031 To establish a contract for the purchase of trunk organizers, on an as needed basis for the Department of Police. OPENING DATE: 10:00 A.M. MARCH 10, 1997 BID NO.96-97-032 To establish a contract for the purchase of Trophies and Plaques on an as needed basis, when needed basis for the Department of Police. OPENING DATE: 11:00 A.M. MARCH 10, 1997 Detailed specifications for these bids are available upon request at the City of Miami, Procurement Division, 444 SW 2 Avenue, Sixth Floor, Miami, FI. 33130. Telephone No. 416-1904. Edward Marquez CITY OF MIAMI City Manager LOGO AD NO. 4318&4319 0::iM m 0 1-< m ca M .A -' 7K%10 t r > t3l u l City of Miami REQUISITION FOR ADVERTISEMENT This number must appear in the advertisement. INSTRUCTIONS: PiePidAje type And anagh a copy of the dve-41--f 1. Department: # 2. Division: T}R{',CC11?�'MEt`1':i, FORa�E2�l:)rC'P 3. Account Code number: 4. Is this a confirmation: 5. Prepared by: 2.90 01:-297 El Yes © No GLAI�YS 1.RAaUT�I u 6. Size of advertisement: ; 7. Starting date: 8. Telephone number: LEG.M.., 2 /20 97 A16-1.904 9. Number of times this advertisement is to be 10. Type of advertisement: ublished: l ONE Legal ' ❑ Classified ❑ Display 11. Remarks: TUUi :� ORGAI,iIZE,StS BID .N0. 96=97-031 r r 12. ' Publication Date(s) of Advertisement Invoice No. Amount MIAMI TIMES i ML?rtl REVIEW, f UZAI;IO .LAS r7llf- n'TAS t M T, • i � r > A _ i a f ' 1 2 1 13. ❑ . Approved i ❑ Disapproved _ i • Department Director/Designee Date Approved for Payment Date C GS/PC 503 Rev. 12/89 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.