HomeMy WebLinkAboutR-97-0452J-97-421
6/24/97
RESOLUTION NO. 9 7` 452
A RESOLUTION ACCEPTING THE BID OF BEST'S MAINTENANCE
& JANITORIAL, FOR THE FURNISHING OF CUSTODIAL SERVICE
FOR DAY CARE AND DISABILITIES PROGRAM, FOR THE
DEPARTMENT OF PARKS AND RECREATION, ON A CONTRACT
BASIS FOR ONE (1) YEAR WITH THE OPTION TO EXTEND FOR
TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, AT AN
ESTIMATED TOTAL ANNUAL COST OF $4,740.00; ALLOCATING
FUNDS THEREFOR FROM THE DEPARTMENT OF GENERAL
SERVICES ADMINISTRATION, ACCOUNT NO.
513000.421001.6.340; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A
PURCHASE ORDER FOR THIS SERVICE.
WHEREAS, pursuant to public notice, sealed bids were received on June 11,
1997 for the furnishing of custodial service for Day Care and Disabilities Program for
one (1) year with the option to extend for two (2) additional one (1) year periods for
the Department of Parks and Recreation; and
WHEREAS, Invitations to Bid No. 96-97-069 M/WBE were mailed to sixty-two
(62) potential bidders and eight (8) bids were received; and
WHEREAS, this service will provide custodial services for the Day Care and
Disabilities Program which includes the furnishing of labor, materials, equipment and
supervision; and
WHEREAS, funds for this service are available from the Department of General
Services Administration, Account No. 513000.421001.6.340; and
CM COMMISSION.
MEETING OF
JUL 1n1997
Resolution No.
97- 452
WHEREAS, the City Manager and the Director of the Department of Parks and
Recreation recommend that the bid received from Best's Maintenance & Janitorial be
accepted as the lowest most responsible and responsive bid;
NOW, THEREFOR, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this
Resolution are hereby adopted by reference thereto and incorporated herein as if
fully set forth in this section.
Section 2. The June 11, 1997 bid submitted by Best's Maintenance &
Janitorial for the furnishing of custodial service for Day Care and Disabilities
Program, for the Department of Parks and Recreation, on a contract basis for one (1)
year with the option to extend for two (2) additional one (1) year periods, at a total
estimated annual cost of $4,740.00, is hereby accepted, with funds therefor hereby
allocated from the Department of General Services Administration, Account No.
513000.421001.6.340.
Section 3. The City Manager is hereby authorized to instruct the Chief
Procurement Officer to issue a purchase order for this service.
Section 4. This Resolution shall become effective immediately upon its
adoption.
PASSED AND ADOPTED this loth
0
P1
of July 1
CAROLLO, MAYOR
97- 452
�rC�R
PREPARED AND APPROVED BY:
L
RAFAEL O, DIAZ
DEPUTY CITY ATT �NEY
W1689:CSK
0
3
APPROVED AS TO FORM AND
CORRECTNESS:
9'7- 452
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
T° The Honorable Mayor and Members
of the City Commission
FRonn : Ed r Marquez
City Manager
CA-3
DATE : JUL - 1 1097
SUBJECT
Recommendation for
Resolution to Accept
Bid #96-97-069 M/WBE
REFERENCES:
ENCLOSURES:
FILE :
It is respectfully recommended that the City Commission adopt the attached Resolution
awarding the bid for the acquisition of custodial services from Best's Maintenance and Janitorial
Services, Inc., a Dade County minority -owned vendor, located at 3290 N.W. 29th Street, Miami,
Florida 33142, at an annual cost of $4,740.00. This acquisition is on a contract basis for one
(1) year, with the option to extend for two (2) additional one (1) year periods at the same price,
terms and conditions. Funds are available from the Department of General Services
Administration, FY '97, Account Code No. 513000.421001.6.340.
BACKGROUND:
The Department of General Services Administration has analyzed the bid received pursuant to
Bid No. 96-97-069 M/WBE for the furnishing of custodial services, labor, materials, equipment
and supervision to Parks and Recreation Department's Day Care and Disabilities Program.
Twelve (12) invitations for bids were mailed and eight (8) bids were received. Best's
Maintenance and Janitorial Service, Inc., meets the Department's requirements and
specifications and offers the lowest most responsible and responsive bid based on the lowest
-annual cost of service. Best's Maintenance and Janitorial Service, Inc., has done work in the
past for the Department of General Services Administration, and their performance has been
rated as satisfactory. It is, therefore, recommended that Best's Maintenance and Janitorial
Service, Inc., a Female/Dade County vendor at an annual proposed amount of $4,470.00,
receive the award of bid as the lowest most responsible and responsive bidder.
Amount of Bid:
Source of Funds:
Minority Representation:
$4,740.00
Department of General Services Administration
FY `97 Budget Account No. 513000.421001.6.340
The vendor is Dade County Minority -owned.
97-- 452 1
Is
BID NUMBER: 96 - 97 - 069 M/W8E
COMMODITY / SERVICE: Custodial services for Dav r,a,-o & Disabilities Program
DEPARTMENT/CONTACT PERSON: Maria Perez
DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the
Department of Purchasing. The user department (s) is required to complete all remaining sections of
this form, including the funding source(s), contract value (if applicable), and all other required approvals
prior to forwarding to Purchasing.
Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form and the
resolution memo to Purchasing, ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized
by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for
Commission approval.
Should the department not concur with the recommendation for award, FAX separate justification memo to
Purchasing immediately. Emergency procurements are exempt.
IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT
REVIEW AND ANALYSIS FORM" ALONG WITH THE SCI SCREEN "ACCOUNT SUMMARY"
FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL
OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD.
Contact Pamela Burns of the Bid/Contract Section at 416-I905xw ¢g1 )§hould you have
any questions.
APPROVAL TO FORWARD
TO DEPARTMENT/OFFICE :
DATE:
BIDRECOM-DOC 4/30/97 PAGE 1 OF 2 PAGES
97-- 452 3
BID AWARD RECOMMENDATION FORM -
BID NUMBER' Custodial Service for Day Care &
96-97-069 M/WBE COMMODITY/SERVICES Gahilitias Program
DEPARTMENT / DIVISION: Parks and Recreation
TERM OF CONTRACT: One (1) year with the option to extend for 2 additi_nnal i year ner;nrlc,
NUMBER OF BIDS DISTRIBUTED: 62 NUMBER OF BIDS RECEIVED: 8
METHOD OF AWARD: To the lowest most responsible and responsive hi dder_
RECOMMENDED VENDOR(S):
i:- MEW u M . I WES... NTMAn FMIM
STATUS:
CONTRACT VALUE:
TOTAL: $ 4,740.00
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION: The City of Miami Park and Recreation Department Operations, a Day Care
and Disabilities Program for persons with disabilities, at 2600 Bay Shore
Drive, Miami, Florida. It is imperative that the facility be kept clean.
ACCOUNT CODE(S):
DEPARTMENT APPROVAL: BUDGET REVI APPROVAL
Department Director/ vy Dipak M. Parekh
Designee Director
OTHER FUNDING APPROVALS, IF APPLIC LE:
PAGE 2 OF 2 PAGES
ri
PURCHASING APPROVAL:
l i
u v S. rter
Chief ocurement Officer
TITLE:
97- 452
ru
j
TO: Judy S. Carter, Director
Department of Purchasing
CITY OF MIAM1, FLORIDA
INTER -OFFICE MEMORANDUM
DATE: ►, `1 t, ' 6 1997
FILE:
SUBJECT: Resolution and Award of
Bid for Custodial Services
FROM: Frank K. Rollason, Director REFERENCES: Bid No. 96-97-069 NVWBE
Department of General Services ENCLOSURES:
Administration
The Department of General Services Administration has verified with the Department of
Budget that funds are available to cover the cost of the subject bid in the amount of
$4,740.00 from Account Code No. 513000.421001.6.340.
BUDGETARY RENEW AND APPROVED BY:
J(N"
DIPAK PAREM DIRECTOR
97- 452' 5
w 9
BID TABULATION
BID NO. 96-97.069 M/WBE
CUSTODIAL SERVICES FOR DAY CARE &
DISABILITIES PROGRAM
FIRMS:
ANNUAL COST
1. Building Maintenance Services
2450 S.W. 137 Ave., #216
Miami, Florida 33175
Dade County / Female
$
9,360.00
2. Dexter -Clean
10201 Hammocks Blvd. 153-285
Miami, Fla. 33196
Dade County / Black
$
12,000.00
3. Best's Maintenance & Janitorial
3290 N.W. 29th Street
Miami, Florida 33142
Dade County / Female
$
4,740.00
4. TCB Systems, Inc.
7925 N.W. 12th Street, #106
Miami, Florida 33125
Dade County / Hispanic
$
7,020.00
5. AAA & Associates, Inc.
3600 S. State Road 7, #47
Miramar, Fla. 33023
Non -local / Black
$
5,706.00
6. Etcetera Services
46 N.W. 105 Street
Miami Shores, Fla. 33150
Dade County / Female
$
6,000.00
7. After Hours Cleaning Service
1515 N.W. 167 Street, #232
Miami, Fla. 33169
Dade County / Black
$
4,800.00
8. Vista Bldg. Maintenance Service
8200 Coral Way
Miami, Florida 33155
Dade County / Hispanic
$
6,897.00
APPROVED Y:
Approved By:
u
rter
apartment Director/Designee
Chief Procure
e tLer
DATE: '
/
Date:
Prepared by: Pamela Bums, 6/12/97
97- 452
CITY OF MIAMI
SUMMARY OF CONTRACTS AWARDED
FOR: CUSTODIAL SERVICES FOR THE NET OFFICES
AWARDED TO: Best's Maintenance and Janitorial Service, Inc.
TIME PERIOD NUMBER OF BIDS DOLLAR AMOUNTS
From: 1993 to Present
#95-96-116
#93-94-011
#95-96-035
#95-96-068
495-96-155
#96-97-027
PRIOR CONTRACT AWARD: NONE
SUMMARY OF CONTRACTS. DOC
$ 40,540.00
$ 19,320.00
$145,580.41
$129,328.00
$ 80,000.00
$ 15,300.00
�' - 452 9
k.
6.SENDOR BACKGROUND INFORMATION
INSTRUCTIONS: ~�
This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question
does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print.
{ COMPANY NAME: Best's Maintenance & Janitorial Service, Inc.
COMPANY OFFICERS:
President Susana Diaz Vice President Pedro M. Diaz
Secretary Pedro M. Diaz Treasurer Pedro M. Diaz
COMPANY OWNERSHIP:
Susana Diaz
Pedro M. Diaz
66 % of ownership
34 % of ownership
% of ownership
% of ownership
LICENSES:
1. County or Municipal Occupational License No. 109887-0
(attach copy with bid)
2. Occupational License Classification 213 Janitorial Service
3. Occupational License Expiration Date: September 30, 1997,
4. Metro -Dade County Certificate of Competency No. NIA
(attached copy if requested in Bid or.RFP)
5. Social Security or Federal I.D. No. 59-2324588
EXPERIENCE:
6. Number of Years your organization has been in business: 13 years and 11 months
7. Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation
of the type required by the specifications of the Bid or RFP: 13 years and 11 months
8. Number of Years experience BIDDERIPROPOSER (firm, corporation, proprietorship) has had in
operation of the type required by the specifications of the Bid or RFP: 13 gears and 11 months
b7 452 "
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°3`CITY OF MIAMI OFFICE OF THE CIT' .ERK
BID SECURITY LIST
BID ITEM:
BID NO.:
DATE BID(S) OPENED: J U N E 11, 1997 TIME 10 : 0 0 a. m.
BIDDER
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
BUILDING MAINTENANCE SERVICE
See attached bid
DEXTER CLEAN
"
BEST'S MAINTENANCE & JANITORIAL
TCB SYST-EM', INC.
AAA & ASSOCIATES, INC.
ETCETERA SERVICES
AFTER HOURS CLEANING SERVICE
VISTA BUILDING MAINTENANCE SERVICE
NO BID
NEWAY SYSTEM, INC.
MR. CLEAN
CENTURY BUILDING SERVICE
ABM JANITORIAL SERVICES
a
.,
f
vevimuse
received timely as of the crla0,•e o,aert7
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clrz!e- cind Prr-.
All
t .1. .. ! �..
are re;ected as late."
ieE
..may
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MO 140'elf,1404 received 2 envelopes on behalf of
/i(/ )
Person receiving bids)
PURCHASING DEPARTMENT on G ;7
(City Department) (Date) ;
®,
SIGNE ,
eputy City Clerk
V OP11
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Q Ittl11 ii1t1 �J ' '� offliaral
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Date:
To: From:
i
C'.
Please note and see me
Please note and return to me
For your review and approval
Please prepare reply for my
signature
Please follow through
Remarks:
—144 �'vv
Please give me your comments
For your information
Immediate action desired
Please answer, with copy to me
For your signature
All
�'✓Lt11� X�� °� � E d� e,s
C I GSA-6 Rev. 01/95
0
CITY OF MIAMI
ADVERTISEMENT FOR BID
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, A. 33133 for the following: ,
BID NO.96-97-069 Furnishing all labor, supe 'sioWsisgpaper products, and
other materials on a contra-�t Departmeat
of Pafks and Re atibn
All Bidders shall ttend the mand o Pre Bid Conference and site visit.
ry s t. This conference will
be held at the Programs for Persons with Disabilities Division, 2600 S, Bayshore Drive, Miami,
Florida on Friday, June 6, 1997 at 9:00 a.m. All Bidders are to meet in the reception area. A
walk through of this location will be conducted. All requirements and specifications detailed
in this Bid will be discussed at this time. Bidders who fail to attend this meeting at this time shall
not be deemed as having met this mandatory requirement of attendance.
OPENING DATE: 10:00 A.M. June 11, 1
These bid has been designated as a set aside for Black, Hispanic and Female vendors
certified with the City of Miami's Minority/Women Business Enterprise (M/WBE) Program.
Vendors currently certified with Dade County Public Schools or Metro -Dade County must be
M/WBE certified with the City of Miami, prior to bid opening. Firms/sole proprietors interested
in becoming M/WBE certified with the City are required to contact Ms. Anita Moore of the City
of Miami Minority/Women Business Affairs Office at 444 SW 2nd Avenue, 6+h Floor Miami Florida
33130, telephone number 416-1913, to obtain and complete the City's certification
requirements prior to bid opening_
Detailed specifications for this bid are available upon request at the City of Miami,
Procurement Division, 444 SW 2 Avenue, Sixth Floor, Miami, FI. 33130. Telephone No. 416-1904.
Edward Marquez CITY OF MIAMI
City Manager LOGO
AD. 4340
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Fl
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R oil,
04340
City of Miami
This number must
REQUISITION, FOR ADVEIRISEIVIENT appear In the
advertisement
INSTRUCTIONS: Please tvie And attach g copy gf Ihe witb this tedulsition,
1.,:Depdrtmen*t:
2. Division;
jr aks & Rec� Purcliasit-.ta �fr Pr
S.'Account C number:
4. Is this a confirmation:
5. Prepared by:
(N3 N
les No
Gladvs Bermudez
6.1 Size of advertisement: i,.
7. Starting date:
8. Telephone number:
L al
5 5/23/ 97
Q04
9. Number of times this advertisement Is to be
10. Type of.advertisemeh,
published:0.)
Legal El' Classified El Display
11. Remarks:
Custodial ifor Day Care Fac.
Bid No. 96-97-0691 ij
12.
Publication
Date(s) of
Advertisement
Invoice No.
Amount
MIAMI TIi`Es
DIAR.10 LAS 301ERICAS
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13.
❑ Approved
❑ Disapproved,
Department Director/Designee Date
Approved for Payment Date
6 1GS/PC 603 Rev. 12/89 �fI1pytLnW._F_qrward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.
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